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Home My WebLink AboutAward Quote - At-Large Council Office Renovations Proj No 119-105 - Premier 1 Construction, Inc.am 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1930 w.J( 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF IC WORKS December 10, 2019 Mr. Alan Lusk Premier 1 Construction, Inc. 105 E. Jefferson Bld., Suite 400 South Bend, IN 46601 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — At -Large Council Office Renovations — Project No. 119-105 Dear Mr. Lusk: The Board of Public Works at its meeting held on December 10, 2019, awarded the above referenced quotation to you in the amount of $21,500. Please forward the following documents 1111G_ one snub-m t al 1111111 12egelubgr 24. 2021 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Quote- Project No. 119-105 At -Large Council Office Renovations DATE: December 3, 2019 i�1NONIW9WWOWUW�VI00010WUiW IUUUIWIIAINIIWil01111�ON0Y0MNiWIIItlIIIF1'nt�d�'N9 i0Nti 000 of pI0N1e9bl¢39NONNN,�OgM1pWMOMMI�NNNW0001�MiWM011WW1��d'M!WNWWNIYpI�N'IINp gltl4'�tledtitlWNW4W4tl4tl lV�iU�il@@iMbiYryMpI�M�NJipMUI IOOIII. uN000 1'�I'�A�GpI0111pIpIIIIIpIpIWWpWpI On November 26 2019, the Board of Public Works opened and read quotes for the above project. The project entails constructing three individual offices in the existing single At -Large Council office. I have reviewed them and found them correct and complete. A summary of the quotes is below: I recommend award of a contract for the At -Large Council Office Renovations to the lowest responsive / responsible quote, Premiere 1 Construction Inc. in the amount of $21,500.00. Funds have been appropriated from Council's Repairs and Maintenance fund (101-0301- 411.36-01). Please call with your questions (3057). CITY OF SOUTH BEND, INDIANA"w C G w,l 4 r PROJECT NAME: At -Large Council Office Renovations PROJECT NO. 119-105 QUOTES DUE Tuesday, November 261" 9:30 a.m. local, time (Must be completed for all quotes. Please type or print) Date: Firm: r �� Address: M S �"T, .'OO-) City/State/Zip: .�CAJ�R, ` ,bJ ' p one Number: Agent of Bidder (if Applicable): ,6ti 5 f C. Pursuant to notices given, the unders fined offers to furnish labor and/or material necessary to complete the public works project of: Adding new offices to the existing At -Large Council Office, as per the attached documents. A mandatory pre -quote meeting will be held at 3 p.m. (local time) on Thursday, November 2131, on the 41h floor of the County -City Building. Enter through the Clerk's office. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Ci of South Bend Department of Public Works and dated 11 /19/2019 for the sum of (enter the Total Quote as shown on the Proposal) (Enter um of Total Quote plus Alternates shown on Proposal) (I46merical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate atta7/y, B, �9 tore) n (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this .... day of W�:.,"� 20 Subject to the following conditions: BG �00F PUBLIC W 'K Ga A. , ilo P e ident Eli abefh A. Maradlk, Member Laura L. O'Sullivan, Member Genevieve E. Miller, Member rep J„ orau, em er i.. m est: Linda Wwarfin, CleriZ- Version 4/2/2019 Page - 1 Public Works Quote QUOTE/PROPOSAL' p CITY OF SOUTH BEND k , PROJECT NAME At -Large Council Office Renovations PROJECT NO. 119-105 QUOTES DUE Tuesda November 26th 9:30 a.m. local time Item No. Description Quantity Unit Unit Price Total Amount Construction of three (3) new offices in the existing At -Large Council Office, 1 including low -voltage data work, lighting 1 LSUM $ adjustments, power cabling, and all other items as required to meet the intent of the attached documentation Total Amount of Quote $ Firm:.e,k9;4' Address: City/State/Zip: .. �A Telephone Number: (OLO Fax Number: By wok All /L) (Printed Name 5f Person Signing) Version 4/2/2019 Page - 2 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 101h day of December, 2019, by and between, Premiere 1 Construction, Inc., 105 E. Jefferson Blvd., Suite 400, South Bend, IN 46601, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 119-105 DESCRIPTION: AT -LARGE COUNCIL OFFICE RENOVATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $21,500 FUNDING: COUNCIL'S REPAIRS AND MAINTENANCE The total bid for this improvement were those prices as received and accepted by the Board on November 26, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS PREMIER 1 CONSTRUCTION, I' �A INC. Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Genevieve E. Miller, .aura L. O'Sullivan, Member Signature Member..P. Member, T a.erese . Dorau 'ttest: Linda M. M rtin Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that ....... _...... . who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary .-.... Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/03/2019 .... �.............. . _......... Department Public Name Zach Hurst Works BPW Date 12/10/2019 Phone Extension 3057 l �qu r d Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing El Check the Appropriate Item ,r p — Requiredfor All Submissions ❑ Professional Services Agreement [:J Contract Open Market Contract E] Amendment/Addendum Bid Opening ❑ Bid Award Quote Opening Z Quote Award ❑ Proposal Opening C/O & PCA No. Chg. Order, No. ❑ Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information �f Proposal Special Purchase, QPA ❑ Req. to Advertise ❑ Reject Bids/Quotes E]IPCA 0 Resolution Ease./Encroach ❑ Title Sheet Premiere 1 Construction, Inc. Yes _ If V.............................. �...................... _...... El es, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached ❑ Yes ❑ WBE ❑ No At -Lame Council Office Renovations 119-105 Counci 's Repairs and Maintenance 101-0301-411.36-01 --.....�.�.........�..............�......�........ �� .................... $21,500.00 LumD Sum QRq1uEq iLc.,ct to renovate e istin At Large Council office into 3 saturate offices. ._...�...........�� _... ............................ Chao For 1y. � � Orders11 ...... ._ .........._ww Amount of Increase $ F] Decrease ($ ) Previous Amount $ mw ..�a ....... .. ........N.��..._ � ............ Increase % Current Percent of Change: Decrease . ........ _www ............... ( %) New Amount $ _ Increase�%...... .. ....._666 �� ........................_...._. Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: :4/ r 1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD '""�" FAX 574/ 235-9171 SOT JTH BEND. INDIANA 46601-1830 m CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 10, 2019 Mr. Jason Yoder R. Yoder Construction, Inc. 27453 CR 150 PO Box 69 Nappanee, IN 46550 RE: Quotation Award — At -Large Council Office Renovations — Project No. 119-105 Dear Mr. Yoder: The Board of Public Works, at its meeting held on December 10, 2019, awarded the above referenced quotation to Premier 1 Construction, Inc in the amount of $21,500. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, w � Linda M. Martin, Clerk GARY A. G[LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING ,I PHONE 574/235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 SOUTH BEND_ INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS December 10, 2019 Mr. Robert Lingenfelter Gibson -Lewis, LLC. 1001 W. 111h. St. Mishawaka, IN 46544 RE: Quotation Award — At -Large Council Office Renovations — Project No. 119-105 Dear Mr. Lingenfelter: The Board of Public Works, at its meeting held on December 10, 2019, awarded the above referenced quotation to Premier 1 Construction, Inc in the amount of $21,500. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O' SULLIVAN THERESE J. DORAU