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Home My WebLink AboutAward Bid - Spec W - One or More 2019 or Newer, 6-Wheeled Motor Grader Pro - McCann IndustriesR 1316 COUNTY -CITY BUILDING ' I� PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 SOIITHBEND- INDIANA4660I-1R30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 10, 2019 Mr. Michael Genty McCann Industries 14077 Ester Ave. Mishawaka, IN 46545 RE: Award Bid — Spec W — One (1) or More, 2019 or Newer, 6-Wheeled Motor Grader - Pro Dear Mr. Genty: The Board of Public Works, at its meeting held on December 10, 2019, awarded the above referenced grader to you in the amount of $191,672 for the base bid plus all alternates. Enclosed please find a signed Bid/Proposal form. A representative from Central Services will be in contact with you. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU BID/PROPOSAL CITY OF SOUTH BEND E50 NAME Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader FOR BIDS DUE w November 26, 2019 9:30 a.m. Description YearlMa6lAilodel Unit Price iorn2 03LpaE;2- 2®iCl -- CPAE - �3%C �1(oy, C/89,00 Year Make/Model -- Trade In Unit Price t $ I Estimated number of days for delivery from award date. I % 5e) b r ►,, t s Bidder (Firm): 6441r Address: A 77 &rheq, Au City/State/Zap: i Telephone Number w - (,q& Fax Number: (Si nature) (P / nted Name) 11 BOARD OF PUBLIC WORKS Gary A. Gilot, President Genevieve E. Miller, Member Laura L. O'Sullivan, Member 12 BIDIPROPOSAL CITY OF SOUTH BEND BID NAME Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader FOR BIDS DUE November 26, 2019 9:30 a.m. Description P Year/Make !Model - _ Unit Price Year Make/Model -- Trade In Unit Price Alternate# Description Cost Total l All -wheel drive $ 2 Dead engine steering $ $ 3 Front mounted v-bar scarifier $ $ 4 8' front blade $ _ ..... $ 5 5-year traction drive and hydraulic system $ $ warrant 6 Cold weather engine package Estimated number of days for delivery from award date. ISO -DA p Bidder (Firm): �,- Address: /Yo 77 £�M6� , 460 City/State/Zip: %faro Telephone Number: — '�i� 6&10 Fax Number: f (S%nature) iP anted Name) ( del 11 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 DEPARTMENT OF ADMINISTRATION ANDF INANCE December 3, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2019 or Newer 6-Wheeled Motor Grader to the most responsive and responsible bidder, McCann Industries. While MacAllister Machinery co., Inc. had a lower base bid, they did not submit a bid for Alternate 1 — All -wheel drive. The cost of the vehicle is $191,672.00 and will be funded with proceeds from the 2020 Street Department Capital Lease & Interest 202-0607-431.38-01 & 2025-0607-431.38-02. Listed below are the bids received for your review. *Denotes Most Responsive Bidder *McGann Industries — S ec W _........__.........._..._ .. ............... ........— __...._ Description gty.mm Unit Pnce Total 2019 —Case — 836C _....._..— 1 $169 —.......____.,989.00 $169,989.00 Alternate 1 All -wheel drive 1 $11,736.00 ,._� �..mm..._..._�... $11,736.00 ........._.....��_�....... Alternate2 Dead engine steerii 1 Standard E _ ITStandard Equip Alternate 3 Front mounted v bar scanficer , —.. 1 $2 100.00 _.... $2,100.00 Alternate 4 8' front blade 1 $3,100.00 $3,100.00 Alternate 5 _ ... _.- -. 1 _ _ .....$4,747.00 5-year traction drive and hydraulic system m*<in ty Alternate 6 Cold weather engine nacka2c Purchase Price 747.00 Standard EquiD. I Standard $191,672.00 MacAllister . Machinery CoInc. — S .__.......__..._�_. __ . _ ..... a� c W _ _.............._ _ .... .. .... -.Description t . Unit Price Total 2020 Noram 65E 1 $164 900.00 $164,900.00 Alternate 1 All -wheel drive 1 No Bid No Bid Alternate 2 Dead engine steering 1 Standard Ec ui Standard Equip. Alternate 3 Front mounted v-bar scarificer 1 $2,664.00 $2,664.00 Alternate 4 — 8' front blade — ®....... _....... 1 $2,019.00 $2,019.00 Alternate 5 ..— ..... ._...�......... _.._._. 5-year traction drive and hydraulic system warranty? .. . 1 $6130.00 $6,130.00 Alternate 6 Cold weather engine acka e mmmm_ _ 1 $443.00 $443.00 Purchase Price $176 156.00 Brandeis Macliirer & Su ly Co. Spec W__ _........_ __....... ..... Description Qty, Unit Price __..�. Total e io�r 6 m�D 2019/L.....—_.c ...—........ _.._._..._ 1 $184,w ... _ 215.00 $.184,215.00 Alternate 1 ......... All wheel drive _..... 1 $7,810.00 $7,810.00 Alternate 2 Dead en ine.steeriing - 1 $2,030.00 $2 030.00 Alternate 3 Front mounted v-barITscarificer 1 ............. $3,464.00 $3,464.00 Alternate 4 _.. _.........M .. 8' front blade 1..................._.$5,273.00.. —$5,273..00 Alternate 5 5-year traction drive and hydraulic system Alternate 6 Cold weather Purchase Price $7,271.00 1 $7,271.00 $526.00 II $526.00 If I can be of further assistance, please contact me at your convenience. Sincerely, Je"DA, Manager Central Services Division JDH/wss $210,589.00 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name December 3, 2019 Jeff Hudak Department Central Services BPW Date December 10„ 2019 Phone Extension 574-235-9316 Req.w,,,,,,.,..,,....m,........................,....,,.,.,m,.m.,....eeeea uired. Prior to Submittal to Board ...............................................�.. Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller E] and greater than one year in length per the City Purchasing Policy Purchasing Check the P LJ Agreement ❑ Professional Services Bid Opening Quote Opening El Chg Order No. El Ease./Encroach. F� Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Michael Schmidt Topriate Item Type — El Contract E Amendment ® Bid Award El Quote Award 0 C/O & PCA No, El Traffic Control for All Submissions Proposal ❑ Req. to Advertise ❑ PCA ❑ Resolution f 1 Claim es H If Yes, Approved by Purchasing ®LAC Addendum ❑ Title Sheet MBE Completed E-Verify Form Attached ❑ Yes WBE ❑ No Spec W — One (1) or More 2019 or Newer 6-Wheeled Motor Grader Street partMent Capital Lease __&.._Interest 202-0607-431.38.01 & 202-0607-431.38.02 191,672.00 ............... .��.�m.m......._......._................e _..................w... . ... �.�... e or Chi Orders On1�_ �. � � ...................w_�� Amount of Increase _W..........__.. ._. [] Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Time Extension: Dispersal After Approval Copy Original ® Jeff Hudak ® E] Terri Swift ® El LLSean Ward 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU C WORKS December 10, 2019 Mr. Chris MacAllister MacAllister Machinery Co., Inc. 6300 Southeastern Ave. Indianapolis, IN 46203 PHONE 574/235-9251 FAx 574/235-9171 RE: Bid Award — Spec W — One (1) or More, 2019 or Newer, 6-Wheeled Motor Grader - Pro Dear Mr. MacAllister: The Board of Public Works, at its meeting held on December 10, 2019, awarded the above referenced grader to McCann Industries, in the amount of $191,672. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sltcerly, c —y t,inda. M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU ' i� umyxrm 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 10, 2019 Mr. Douglas L. Fox Brandeis Machinery & Supply Co. 7310 Venture Lane Fort Wayne, IN 46818 PHONE 574/235-9251 FAx 574/235-9171 RE: Bid Award — Spec W — One (1) or More, 2019 or Newer, 6-Wheeled Motor Grader - Pro Dear Mr. Fox: The Board of Public Works, at its meeting held on December 10, 2019, awarded the above referenced grader to McCann Industries, in the amount of $191,672. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU