HomeMy WebLinkAboutAmendment to Master Lease Purchase Agreement - Additional Twenty-Three Laptops & Two Mini Workstations - Hewlett-Packard Financial Services Company1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
r�F
SOIJTHBEND. INDIANA46601-1930
..
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
December 10, 2019
Mr. Mark Lozandier
Hewlett-Packard Financial Services Company
200 Connell Dr., Suite 500
Berkeley Heights, NJ 07922
RE: Amendment to Master Lease Purchase Agreement
Dear Mr. Lozandier:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on December 10, 2019, approved the above
referenced amendment for the addition of twenty-three (23) laptops and two (2) mini
workstations in the amount not to exceed $29,651.50 at $598.63/month for 48 months.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
.fi
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
Information Technologies Department
TO: The Board of Public Works
FROM: Information Technologies Department
SUBJECT: Addition to HP Master Lease #5245088229
DATE: 12/3/19
Members of the Board -
We wish to add the following computer equipment as a new schedule to the City
of South Bend's HP Lease, Master Lease #5245088229:
Lease Principal 279-0672-415-38-01
Lease Interest 279-0672-415-38-02
(20) HP ProBook 640 Laptops @ $995.00/ea.
(2) HP Z2 Mini Workstations @ $2714.00/ea.
(2) x360 1030 Laptops @ $1379.25/ea.
(1) x360 1030 Laptop @ $1565.00
Total = $29,651.50
The payment for this schedule is $598.63 per month for a period of 48 months..
An amortization schedule with dates will be provided at lease commencement.
Thank you for your consideration.
Sue Gerlach
Cc: Daniel Parker
Ben Dougherty
Amy Shirk
Clara McDaniels
Sandra Kennedy
Michael Schmidt
Amendment to State and Local Government Master Lease Purchase Agreement Schedule
Lessee: City of South Bend, Indiana
Lease No. 5245088229
Schedule No. 524508822900023
Lessor: Hewlett-Packard Financial Services Company
Address Address
227 W. Jeffer oti, Suite 1200, 200 Cornell Drive„ Suite 500
City/State/Zip City/State/Zip
South Bend, IN 46601 Berkeley Heights, NJ 07922
Attention: Sue Gerlach Attn: Marc Lozandier
Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement
Schedule (the "Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master
Lease Purchase Agreement (the "Agreement') referenced by the Lease Number specified above. Capitalized terms used in this
Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule.
1. Add the following new Section to the Schedule:
"9. TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into
an additional lease ("New Equipment Schedule") for new equipment ("New Equipment') that Lessor determines is
comparable in terms of type and quality to the original Equipment ("Original Equipment') subject to this Schedule
("Original Equipment Schedule"), (ii) the Term of the New Equipment Schedule is equal in length to the full Term of the
Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with
notice or the lapse of time or both would constitute an Event of Default, and (iv) Lessee delivers to Lessor an
irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this
Section at least 15 months prior to the end of the Term of the Original Equipment Schedule, Lessee may,
effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the
"Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the
Original Equipment ("Technology Refresh").
(b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay
Lessor an amount equal to any and all Rent and other amounts then past due and owing under the Original Equipment
Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of
the Agreement. If Lessee fails to pay Lessor all Rent payments and other amounts or return all such Original Equipment
to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to
any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of
the Agreement and the Original Equipment Schedule shall continue to apply.
(c) If Lessee elects a Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and
this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as
provided in Section 28 of the Agreement, Lessee shall be relieved of all obligations under the Original Equipment
Schedule."
Lessor and Lessee hereby make this Amendment an integral part of the Schedule.
CITY OF SOUTH BEND, INDIANA HEWLETT-PACKARD FINANCIAL SERVICES COMPANY
By: ......... a �m.. t° �,f UOVI� - BY ...........................
(Lessee Authorized Sign tt11 ,rd of pUhlic.. (Lessor Authorized Signature)
Type/Print Name) " f 'ypge/Print Name)
(Title) (Title)
(Date)
Page 1 of 1
Tech Refresh Amendment (10-07-04)
Master Agreement Number 5245088229
Schedule Number 524508822900023
COUNTERPART NO. 1 OF 1. TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS DEFINED ON THE
UCC), NO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR POSSESSION OF
ANY COUNTERPART OTHER THAN COUNTERPART NO. 1.
STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
SCHEDULE
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY' ("Lessor") and City of South Bend, Indiana, an agency, department
or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase
Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be
identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties.
The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used
in this Schedule without definition have the meanings ascribed to them in the Master Agreement.
I. LEASE.
A. Description of Items of Leased E ui meat
Refer to the Civitas IT and HPI Quotes Attached
B. Term: 49 Months
2. RENT. See Attachment A
Total Cost
$29,651.50
ANNUAL RATE OF INTEREST 3.63%
3. LATEST COMMENCEMENT DATE: February 28, 2020. Lessor's obligation to purchase and lease the Equipment is subject to the
acceptance Date being on or before the Latest Commencement Date.
4 EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH BEND, IN, 46601
s, SELLER: Civitas IT and HPI
6, APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending ..._m_„2019
are available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been
encumbered or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal
Period.
7, NON -ASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the
contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in
the Equipment or this Schedule or any Lease.
s, ADDITIONAL PROVISIONS: Subject to Tech Refresh Amendment to this lease schedule hereto and incorporated herein„
9, FISCAL PERIOD: 1/1/19 thru 12/31/19
LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN
SECTION 1.A ABOVE. SUCH LEASE WILL BE GOVERNED BY THE MASTER AGREEMENT AND THIS SCHEDULE, INCLUDING
THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN THE EVENT OF ANY CONFLICT BETWEEN
THE TERMS OF THIS SCHEDULE AND THE MASTER AGREEMENT, THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE
HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND
WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE.
LESSEE:
CITY OF SOUTH BEND, INDIANA(��`
By:
Name andATe
Date.
LESSOR:
HEWLETT-PACKARD FINANCIAL SERVICES COMPAW
By:
Name and Title
Date
Authorized to do business in the name of ;' ,,L- RD.FINANGIAL•SEiRi%eES'COMPANY in the states of Alabama and New York.
2 Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York,
Page 1 of4
Master Agreement Number 5245088229
Schedule Number 524508822900023
ATTACHMENT A
TO
SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
The first payment
of Rent will
be due 30 days
after the Acceptance
Date
and all payments will be due
monthly thereafter.
_._...__
Rent NO
......................... .._...................... .._._
Payment
........�_........
Interest
Principal
Balance
.................... .................
Concluding Payments
0 .........._.
__......_._......_... ......__
_............................
..._. _
$29,651.50
$30,244.53
1
$598.63
$89.76
$508.87
$29,142.63
.................
$29,725.48
2
$598.63
$88.22
$510.41
$28,632.22
$29,204.86
3
$598.63
$86.67
$511.96
$28,120.26
$28,682.67
4
$598.63
$85.12
$513.51
$27,606.75
$28,158.89
5
$598.63
$83.57
$515.06
$27,091.69
$27,633.52
6
$598.63
$82.01
$516.62
$26,575.07
$27,106.57
7
...........
$598.63
.........................
$80.44
...._-_._._.-
$518.19
$26,056.88
...........
$26,578.02
8
$598.63
$78.87
$519.76
$25,537.12
$26,047.86
9
$598.63
$77.30
$521.33
$25,015.79
$25,516.11
10
$598.63
$75.72
$522.91
$24,492.88
$24,982.74
11
$598.63
$74.14
$524.49
$23,968.39
$24,447.76
12
$598.63
$72.55
$526.08
$23,442.31
$23,911.16
13
$598.63
$70.96
$527.67
$22,914.64
$23,372.93
14
$598.63
$69.36
$529.27
$22,385.37
$22,833.08
15
$598.63
$67.76
$530.87
$21,854.50
$22,291.59
16
$598.63
$66.15
$532.48
$21,322.02
$21,748.46
17
$598.63
$64.54
$534.09
$20,787.93
$21,203.69
18
$598.63
..............................................
$62.93
_ ........... ....
$535.70
._._. ._. .........
$20,252.23
$20,657.27
19
$598.63
$61.30
$537.33
$19,714.90
$20,109.20 �ITITITmmmm
20
$598.63
$59.68
$538.95
... .................._
$19,175.95
$19,559.47
21
..22..... _.... _
$598.63
$58.05
$540.58
..
$18,635.37
_..�...... ...
$19,008.08
$598.63
$56.41
$542.22
$18,093.15
_...............
$18,455.01
23 __..... _
$598.63
....... ..... .....
$54.77
........
$543.86
$17,549.29
$17,900.28mmmmmmmmmmmmmmmmmmmmm ........
24
$598.63
$53.12
�.........
$545.51
......................
$17,003.78
..�._..........._.....................
$17,343.86
25
$598.63
$51.47
$547.16
$16,456.62
$16,785.75
26
$598.63
$49.81
$548.82
$15,907.80
$16,225.96
27
$598.63
$48.15
$550.48
$15,357.32
$15,664.47
28
$598.63
$46.49
$552.14
.........
$14,805.18
$15,101.28
29
$598.63
$44.82
$553.81
__.._........................�._.
$14,251.37
$14,536.40
30
.......
$598.63
$43.14
$555.49
$13,695.88
$13,969.80
31
$598.63
$41.46
$557.17
$13,138.71
$13,401.48
32 ITITITITITITmm
mM$598.63 _.....
m$39.77 ..._
$558.86
$12,579.85
$12,831.45
33
.�.......M.......
$598.63
__ .....
$38.08
..................
$560.55
$12,019.30
- �..
$12,259.69
34
$598.63
$36.38
$562.25
$11,457.05
$11,686.19
35
$598.63
$34.68
$563.95
$10,893.10
$11,110.96
36
$598.63
$32.97
$565.66
$10,327.44
$10,533.99
37
$598.63
$31.26
$567.37
..
$9,760.07
........ .....��.....
$9,955.27
38
$598.63
$29.54
_ � _ ...._...... .........
$569.09 _._
......... .11
$9,190.98
$9,374.80
39
$598.63"""
$27.82
' $570.8...
$8,620.17
___.......
$8,792.57
Page 2 of 4
MLPA 08-22-07
40
$598.63
$26.09
$572.54
$8,047.63
$8,208.58
41
$598.63
$24.36
$574.27
�$7,473.36
$7, 622.83
m......-$.5.9.8...63
427
............................
.....$22.62...........................
$576.01
$6,897.35
$7,035.30
43
$598.63
$20.88
$577.75
$6,319.60
44
$598.63
$19.13
$579.50
$5,740.10 -
_$6,445.99
15,8 44.90
45
$598.63
$17.38
$581.25
$5,158.85
$5,262.03
46
$598.63
$15.62
.
$583.01
$4,575.84
$4,667.36
47
$598.63
$13.85
$584.78
$3,991.06
$4,070.88
48
$598.63
$12.08
$586.55
$3,404.51
$31472.60
49
$3,414.84
$10.33
$3,404.51
$0.00
$0.00
Totals
$32,149.08
I $2,497.58
$-RK51.50
$0.00
$0.00
Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in
the event you prepay this lease early. q
Lessee Please Initial and date:
�l
Master Agreement Number 5245088229
Schedule Number 524508822900023
STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
Page 3 of 4
(i)', l<erlrrnt'/r A,/,:, `, I' `,J119rw 301, ('11',Ind R',Jplds' I/C]:
South Bend, City of
Sue Gerlach
227 West Jefferson Blvd,
South Bend, IN 46601
Phone 574.235.9216
Fax
Here is the quote you requested.
South Bend, City of
Sue Gerlach
227 West Jefferson Blvd,
South Bend, IN 46601
Phone 574.235.9216
Fax
Number CITQ1757
Date Nov 25, 2019
Howard
855-424-8482 ext 500
howardh@Civitas-IT.com
Net 30 Best Way
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� �7�if tl� rfdlr'�I�
1 2 [p/n: 3AQO1AV] HP z2 Mini Workstation w/ i7 8700 6C, 32G, 512 SSD,
1TB HD, NVIDIA P600
2 2 [p/n:U1G37E] HP 4yr Extended Warranty
3 20 [p/n 5EG75AV] HP ProBook 640 G5 14" Notebook - 1920 x 1080 - Core i5
i5-8265U - 8 GB RAM - 256 GB SSD - Natural Silver - Windows 10 Pro
64-bit - Intel UHD Graphics 620 - In -plane Switching (IPS) Technology -
English Keyboard - Intel Optane Memory Ready - Bluetooth - 15.50 Hour
Battery Run Time
4
The contemporary and purposeful design of the
HP Pro Book 640 compliments enterprise -grade
performance, security, manageability to suit the
needs of a broad spectrum of users. Ideal for
professionals in corporate settings or small to
medium businesses, wanting an affordable
combination of innovation, essential security
and multimedia capabilities
Windows 10 or other operating systems
availableModern professional design.
20 [p/n UA6H7E] HP Care Pack Hardware Support with Defective Media
Retention - 4 Year Extended Service - Service - On -site - Maintenance -
Parts & Labor - Physical, Electronic Service
Please contact me if I can be of further assistance.
$2,657.00
SubTotal
$57.00
$995.00
$0.00
$5,314.00
$114.00
$19,900.00
g.M
$25,328.00
Tax $0.00
Shipping $0.00
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�j164242 (add'[
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103U 1 S)
Created by Howard Quote number
Hardesty
Partner agent 10304665 Created on
Quote total USD Expires on
2,758.50
Order Information
B2Bi Quote
El
Email notification
howardh@civitas-it.com
Email notification
comments
Purchaser contact information
Susan Gerlach, sgerlach@southbendin.gov, 574-235-7567,
(.01 uLi,a(A IVd.er hey
W PROPRIL MY IIVI Of;MA� ION 1'OR
964242
December 2,
2019
January 1,
2020
Billing information
Billing address
Company Attention to
CITY OF SOUTH BEND
Address line 1 Email
227 W JEFFERSON BLVD
Phone
Address line 2
Fax
Address line 3
12th FLOOR SUITE
120ON
City
SOUTH BEND
State/Province:
Indiana
Zip/postal code
46601-1830
Country
US
Invoice instructions
Shipping information
Shipping address
Company
City of South Bend
Address line 1
227 W JEFFERSON BLVD
12TH FL
Address line 2
Address line 3
City
SOUTH BEND
State/Province:
Indiana
Zip/Postal code
46601
Country
US
Shipping options
Requested delivery date
Shipping method
Product
Attention to
Email
Phone
Fax
Shipping instructions
Qty Each Total
z Usn USo
1,205.25 2,570.50
HIP 4year Next Business Day Onsite a U5D94.0O USO1B8.0O
Hardware Support w/O/qRfor
Notebooks
SKU:UBOE8E
Contract: IN STATE OF|ND|ANA[l]O79]
Subtotal US[]2'75A.50
Total USD 2,758_50
in costs, tariffs, or other changes outside HP's control.
77771== r171-5 I ramoef r7ra71ai,1erTr7iM 10
sure it is bitted to the correct location.
Components of Configurabte systems may not be ordered separately. Reference Model
ID's and Configuration ID's are not part numbers, they are reference descriptions to your
specific configuration.
If you are submitting a hard copy purchase order, please include a printed copy of this
quote with your purchase order.
If you place an order for a product that was incorrectly priced, we will cancel your order
on a pricing error, we will issue a revised invoice to you for the correct price and contact
you to obtain your authorization for the additional charge, or assist you with the return
of the product, if payment was not already made. If payment was already made, HP will
you, HP will credit your account for the amount overcharged.
Federal Government Customers Only - The Customer is responsible for ensuring the
value of Open Market items is consistent with their contract terms and conditions. HP
makes no representation regarding the TAA status for open market products. Third party
items that may be included in this quote are covered under the terms of the
manufacturer warranty, not the HIP warranty.
quoteCuntractNamel
Your quote was sent successfully. E3 bWN FOR CUSTOMER
ONLY. DO NOT SHARE
"2019 "more
machinesIII
Created by
Howard Hardesty
Quote number
961519
Partner agent
10304665
Created on
November 25, 2019
Quote total
USD 1,565.00
Expires on
December 25, 2019
Order Information
B2Bi Quote
Email notification howardh@civitas-it.com Email notification
comments
Purchaser contact information
Susan Gerlach, sgerlach@southbendin.gov, 574-235-7567,
Billing information
Billing address
Company
Address line 1
Address line 2
Address line 3
City
State/Province:
Zip/postal code
Country
Invoice instructions
CITY OF SOUTH BEND
227 W JEFFERSON BLVD
12th FLOOR SUITE
120ON
SOUTH BEND
Indiana
46601-1830
US
Shipping information
Shipping address
Company
Address line 1
Address line 2
Address line 3
City
State/Province:
Zip/Postal code
Country
Shipping options
Requested delivery date
Shipping method
City of South Bend
227 W JEFFERSON BLVD
12TH FL
SOUTH BEND
Indiana
46601
US
Attention to
Email
Phone
Fax
Attention to
Email
Phone
Fax
Shipping instructions
Product Qty
Each Total
HP x3601030 G4 Standard 1
Configurable
Reference Model: 31961569
ExpandConfiguration: 32078658
Contract: IN - STATE OF INDIANA [130791
HP 4 year Next Business Day Onsite
Hardware Support w/DMR for
Notebooks
SKU:UBOE8E
Contract: IN -STATE OF INDIANA [130791
USD 1,471.00 USD 1,471.00
USD 94.00 USD 94.00
Subtotal USD 1,565.00
1 61 all 11
Total USD 1,565.00
Unless our contract prohibits it, (a) prices are valid for 30 days from quote date and/or (b) HP may change prices or
discounts and reissue quotes immediately if there are increases in costs, tariffs, or other changes outside HP's
control.
If the bill to company and address you wish to use is not present at the time of check out please enter it in the
"Shipping Instructions" box. The order management team will make sure it is billed to the correct location.
Components of Configurable systems may not be ordered separately. Reference Model ID's and Configuration ID's
are not part numbers, they are reference descriptions to your specific configuration.
If you are submitting a hard copy purchase order, please include a printed copy of this quote with your purchase
order.
If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any
charges. In the event that we inadvertently shipped an order based on a pricing error, we will issue a revised
invoice to you for the correct price and contact you to obtain your authorization for the additional charge, or assist
you with the return of the product, if payment was not already made. If payment was already made, HP will work
account for the amount overcharged.
Federal Government Customers Only - The Customer is responsible for ensuring the value of Open Market items is
consistent with their contract terms and conditions. HP makes no representation regarding the TAA status for
open market products. Third party items that may be included in this quote are covered under the terms of the
manufacturer warranty, not the HP warranty.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/3/19
Name Site Gerlach Department IT
BPW Date 12/10/19 Phone Extension 6209
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............ ......-
RCQUired Prior to Submittal to Board
BPW Attorney Attorney Name Clara Daniels --_...
Dept. Attorney Attorney Name Sandra Kennedy
Purchasing ® Michael. Schmidt
Check the Appropriate Item Type _.--
L Professional Services Agreement E] Contract
Open Market Contract ❑ Amendment/Addendum
Bid Opening ❑ Bid Award
❑
Quote Opening ❑ Quote Award
Proposal Opening F-1 C/O & PCA No.
Chg. Order, No. EJ Traffic Control
Other: HP Lease Scliedule
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
All Submissions
L J Proposal
❑ Special Purchase, QPA
Req. to Advertise
Reject Bids/Quotes
PCA
Resolution
❑� Ease./Encroach
Hewlett Packard
❑ Yes, If Yes, Approved by Purchasing
® No
❑ Title Sheet
For Chat Orders Qty
Amount of ❑
Increase $
❑
Decrease ($ )
Previous Amount
$
Increase
/o
Current Percent of Change:
Decrease
)
New Amount
$
Increase
%
Total Percent of Change:
Decrease
o)
Time Extension Amount:
New Comoletion Date: