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Home My WebLink AboutSM 12-13-74Dece ber 13, 1974 10:3 A. M. Presiding Officer: 1. POLL CALL SOUTH BEND REDEVELOPMENT COMMISSION SPECIAL MEETING HELD IN LIEU OF REGULAR MEETINGS OF DECEMBER 6, 1975- AND DECEMBER 20, 1974 1200 County -City Building Mr. F. Jay Nimtz 227 W. Jefferson Boulevard President South Bend, Indiana 46601 ent: Mr. F. Jay Nimtz, President Mr. John E. Chenney, Vice President Rev. Willie V. Williams, Secretary Mr. B. L. Wade, Assistant Secretary Mr. Donald A. Wiggins, Member egal Counsel: Mr. Kevin J. Butler Media: Mr. Mr. Mr. Mr. Mr. Mr. Johnathan White, South Bend Tribune Reporter Dave Anderson, WNDU -TV Photographer James L. Marchelewicz, WNDU -TV Reporter Ralph Allen, WSBT -TV Reporter Larry Ford, WSJV -TV Reporter Les Howard, WSJV -TV Photographer rs Present: Mr. William J. Richardson, Vice Pres., Board of Trustees Mr. Roland A. Kelly, Secretary, Board of Trustees Mr. Gene Evans, South Bend Civic Planning Assn. Mr. John E. Fisher, Lawson Associates Mr. Hubert Getzinger, President, Downtown South Bend Council Ms. Glenda Rae Hernandez, Treasurer, Southeast Side PAC Miss Mary Kay Kelly, Student, University of Notre Dame Mr. Karl King, Chairman, River Bend Plaza Advisory Committee Mr. Bill E. Slabaugh, Dept. of Public Works Mr. Edward F. Soltesz, Member, River Bend Plaza Advisory Committee PA Staff: Mr. C. Wayne Brownell Ms. Helen S. King Mr. Keith Crighton -1- Mr. John A. Kotzenmacher Mr. Gene Stokes Mr. Louis N. Wilcox 2. JAPPROVAL OF MINUTES n motion by Mr. Chenney, seconded by Mr. Wiggins and unani- MINUTES APPROVED ously carried, the Minutes of the Regular Meeting of Novem- er 15, 1974, were approved as distributed. 3. APPROVAL OF CLAIMS n motion by Rev. Williams, seconded by Mr. Chenney and CLAIMS APPROVED nanimously carried, the claims -- totalling $1,211,461.03- - ere approved and requested to be paid. The authorized laims are: qW e1fA tract Company of St. Joseph County, #1 -18 and #25 -17 tract & Title Corporation, #32 -9, #6 -16, and #43 -1 mer, Sweeney, Butler & Simeri Total .E.A. R -66: ameron Baker ndiana & Michigan Electric Company awson Associates orse Electric Co., Inc. oemer, Sweeney, Butler & Simeri oath Bend Tribune ony Walker lyde E. Williams and Environmental (Joint Venture) lyde E. Williams and Environmental (Joint Venture) .D.P. A -10: Relocation Claims Planning & Design Planning & Design Total Marion Malone (Moving Claim, #76 -6) Marion Malone (Dislocation Allowance, #76 -6) Harvey L. Williams (Moving Claim, #66 -25) Harvey L. Williams (Dislocation Allowance, #66 -25) Harvey L. Williams (Rental Assistance Payment, #66 -25) Dave Scott (Replacement Housing and Incidental Expense) Dave Scott (Dislocation Allowance) Dave Scott (Moving Expense) Arguster Giger (Dislocation Allowance, #66 -32) Arguster Giger (Rental Assistance Payment, #66 -32) Arguster Giger (Moving Allowance, #66 -32) Betty Thomas (Moving Allowance, #76 -4) Betty Thomas (Dislocation Allowance, #76 -4) Roger Marsh (Rental Assistance Payment, #76 -6) Roger Marsh (Dislocation Allowance, #76 -6) Roger Marsh (Moving Claim, #76 -6) - 2 - $ 104.00 74.00 192.50 370.50 $ 342.00 1,651.68 1,620.00 42,934.46 2,390.97 10.08 27.00 1,643.95 $ 50,712.94 195.00 200.00 230.00 200.00 2,640.00 1,688.50 200.00 125.00 200.00 1,920.00 90.00 125.00 200.00 2,400.00 200.00 50.00 3. PROVAL OF CLAIMS (Cont'd) Real Estate Purchase Betty Shamp, #66 -31, '(SE #1) $ 79.76 Betty Shamp, #66 -31, (SE #1) 1,436.38 Betty Shamp, #66 -31, (SE #1) 10.00 Betty Shamp, #66 -31, (SE #1) 73.86 .W. Joseph Doran, Clerk of Court, #2 -1, (MN #1) 3,700.00 W. Joseph Doran, Clerk of Court, #1 -16, (MN #1) 150.00 W. Joseph Doran, Clerk of Court, #1 -16, (MN #1) 3,800.00 Civil City of South Bend (Property on Elder and Paris Streets), (SE #1) 13,400.00 Cole Associates, Inc. Amoco Oil Company 510.28 Jackson Wrecking Co. and First National Bank of Rochester 600.00 Jackson Wrecking Co. and First National Bank of Rochester, 17.68 ,usiness Systems, Inc. (MN #1 and SE #1) 'he City of South Bend - Park Department 9,881.00 2oemer, Sweeney, Butler & Simeri ates Chevrolet Corp. 321.00 ndiana Bell Telephone Co. 825.51 Total $ 44,625.78 KERRY AVENUE 42.39 ndiana & Michigan Electric Company 94.44 Nuszynski Insurance Agency, Inc. 412.99 $ 75.00 159.80 ational Association of Housing & Redevelopment Officials Total $ 75.00 IEDEVELOPMENT REVOLVING FUND Payroll: December 1 through December 15, 1974 $ 10,193.91 'rank J. Alford - Travel 34.09 Amoco Oil Company 18.31 ,ults Camera Shop, Inc. 16.46 ,ults Camera Shop, Inc. 17.73 larzy T. Bauer - Travel 15.50 'he Bond Buyer 17.68 ,usiness Systems, Inc. 57.87 'he City of South Bend - Park Department 100.00 omet Car Wash 14.25 ates Chevrolet Corp. 2.97 ndiana Bell Telephone Co. 825.51 he Indiana Club 14.10 ndiana & Michigan Electric Company 42.39 ndiana & Michigan Electric Company 94.44 inder& Kerrihard Co., Inc. 412.99 ames R. Meehan & Associates 159.80 ational Association of Housing & Redevelopment Officials 70.00 xford Office Systems, Inc. 132.04 ostmaster 50.00 ostmaster 91.71 odin's 13.50 oemer, Sweeney, Butler & Simeri 200.00 chilling's Printing Co. 21.30 outh Bend- Mishawaka Area Chamber of Commerce 5.60 - 3 - 3. PROVAL OF CLAIMS'(Cont'd Model Cities Extended Services Bureau of Water Supply (Lois Harper - Meter Deposit) $ 24.00 Northern Indiana Public Service (Lois Harper - Meter Deposit) 35.00 St. Vincent dePaul (Lois Harper - Furniture Allowance) 125.00 Total $ 12,806.15 REAU OF HOUSING, E -7: Area Services $ 875.00 Barany Sheet Metal & Heating Co. 1,838.00 William Cinal Plumbing Co. 228.00 Department of Redevelopment 98.95 Department of Redevelopment 1,600.00 Peter F. Gillis 35.00 Ruby M. Hoover 35.00 Jack's Conoco Service 49.83 John M. Kouroubetes 405.00 McCaffery Company 4.29 Office Engineers, Inc. 31.30 Riverside Printing, Inc. 3.10 Roemer, Sweeney, Butler & Simeri 199.50 South Bend Hardware Co. 15.53 The South Bend Tribune 91.86 Tri- County News 97.97 Western Distributing Co. 26.50 Total 5,634.83 REDEVELOPMENT DISTRICT CAPITAL FUND 41ex Batcho - R -57 Complaints $ 8,119.00 'ircle Lumber, Inc. - R -57 Complaints 26.06 'ircle Lumber, Inc. - R -57 Complaints 109.99 Factory Tile, Inc. - R -57 Complaints 560.52 -tome Plumbing & Heating Supply - R -57 Complaints 34.44 Indiana Glass Co. - R -57 Complaints 62.50 kl Spromberg - R -57 Complaints 136.85 Total $9,049.36 )ISTRICT CAPITAL BONDS OF 1972 tray's Rent -Ails $ 8.00 3. & B. Trash Removal 64.00 .olip Brothers, Inc. 5.56 =arl W. Gasthoff Co., Inc. - Christmas Decorations 29,760.00 Indiana. Bell Telephone Co. 59.66 ;. E. Lee Co. 13.97 luszynski Insurance Agency 29.00 Vorth American Signs - "Continuous U" 4,000.00 )sco Drug 28.37 teid- Halcomb Co., Inc. - Refuse Vehicle 3,250.00 - 4 - 3. PROVAL OF CLAIMS'(Cont'd South Bend Hardware $ 264.07 Southlawn Ford Tractors & Equipment, Inc.- Industrial Loader & Tractor 7,700.00 Tennant Company - Automatic Sweeper 5,606.26 Total 50,788.89 URBAN REDEVELOPMENT FUND Relocation Claims Wilford Bass (Dislocation Allowance) $ 200.00 Wilford Bass (Moving Allowance) 195.00 Wilford Bass (Replacement Housing) 2,500.00 Louise Beard (Dislocation Allowance) 200.00 Louise Beard (Moving Allowance) 265.00 Louise Beard (Replacement Housing) 2,500.00 Sherry Elaine Bowie (Dislocation Allowance) 200.00 Sherry Elaine Bowie (Moving Allowance) 195.00 Sherry Elaine Bowie (Replacement Housing) 2,500.00 3ureau of Water Supply (Meter Deposit) 24.00 Katheryn Cogdell (Rental Assistance Payment) 960.00 3arbara Hall (Dislocation Allowance) 200.00 3arbara Hall (Moving Allowance) 300.00 larzell Hill (Dislocation Allowance) 200.00 larzell Hill (Moving Allowance) 160.00 iousing Authority - City of South Bend (Barbara Hall, Rent & Security Deposit) 118.00 iousing Authority - City of South Bend (Gertrude Payne, Rent & Security Deposit) 89.00 )o Ann Jones (Dislocation Allowance) 200.00 )o Ann Jones (Moving Allowance) 265.00 _aSalle Park Homes (Marzell Hill, Rent and Security Deposit) 172.00 _aSalle Park Homes (Jerry Reed & Cheryl Reed, Rent and Security Deposit) 162.00 )ra Lee lacy (Dislocation Allowance) 200.00 )ra Lee Lacy (Moving Allowance) 50.00 :lizabeth Laurena (Moving Allowance) 160.00 :lizabeth Laurence (Dislocation Allowance) 200.00 . ouise Palmer (Dislocation Allowance) 200.00 .ouise Palmer (Moving Claim) 195.00 aertrude Payne (Dislocation Allowance) 200.00 Gertrude Payne (Moving Claim) 195.00 ferry Reed & Cheryl Reed (Dislocation Allowance) 200.00 ferry Reed & Cheryl Reed (Moving Allowance) 160.00 laria G. Rivera (Moving Claim) 230.00 (aria G. Rivera (Replacement Housing) 2,500.00 laria G. Rivera (Dislocation Allowance) 200.00 outh Bend Housing Authority (Louise Palmer, Security Deposit) 50.00 ,aren Wilson (Dislocation Allowance) 200.00 .aren Wilson (Moving Allowance) 125.00 - 5 - 3. 1 4. APPROVAL OF CLAIMS (Copt' Blume Pharmacy Jack's Conoco Service REDEVELOPMENT BOND REDEMPTION FUND merican National Bank t. Joseph Bank & Trust Co. t. Joseph Bank & Trust Co. PROJECT TEMPORARY LOAN REPAYMENT A -10 ect Expenditure Account, NDP A -10 ROJECT TEMPORARY LOAN REPAYMENT.R -66 roject Temporary Loan Repayment Account, R -66 IMBURSEMENT REVOLVING FUND imbursement for November - R -57 imbursement for November - R -66 imbursement for November - E -6 imbursement for November - A -10 imbursement for November - Urban NICATIONS $ 13.00 265.30 Total 16,948.30 Total Total Total GRAND TOTAL Total HUD letter dated October 14, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, advises the current wage decision issued by the U.S. Department of Labor is Wage Decision 74 -IN -221, which is for the rehabilitation of single family homes, in the Model Cities, Indiana Project E -6. (Letter received: Nov. 15, 1974). This Wage Decision expires on February 27, 1975. If the contract is not awarded or contract of sales is not signed by the expiration date, HUD requests we order a new wage decision. HUD letter dated November 149 1974: This letter, over the signature of Mr. 71chard A. Kaiser, Acting Assistant Regional Administrator for Community Plan- ning and Development, advises our Requisition No. 7 for Project Capital Grant Progress Payment has been approved in the amount of $624,425. Payment requested $ 88,187.50 78,250.00 95,482.50 261,920.00 $ 37,554.28 37,554.28 $ 720,965.00 720,965.00 $ 1,211,461.03 $ 1,241.16 14,730.15 1,783.32 5,930.81 1,994.08 25,679.52 WAGE DECISION, MODEL NEIGHBOROOD CODE ENFORCEMENT PROJECT, IND. E -6 PROJECT CAPITAL GRANT & RELOCATION GRANT PAYMENTS, CONTRACT IND. R- 66(LG) 4. COMMUNICATIONS (Cont'd by our staff was reduced to this amount because $88,774 was included as disbursements in calculating the grant permissible. Requisition 6 for Relocation Grant Payment was approved in amount of $96,540. A check, drawn on the Treasurer of the United States, will be mailed within a few days directly to the de- positary designated and authorized, and the check is to be recorded as a receipt in the Project Temporary Loan Repayment Fund. HUD letter dated November 19, 1974: This letter, TIME EXTENSION over the signature of Mr. Daniel B. Bowman, Acting APPROVED TO JUNE Director, Operations Division, advises HUD approval 30, 1975, FOR of time extension to June 30 1975, for the Neighbor- NDP PROJECT A -10 hood Development Program, Indiana Project A -10. HUD letter dated November 26, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, ad- vises the current wage decision published in the Federal Register by the Department of Labor, for the Colfax /Pier Park dredging and rip -rap, for the Central Downtown Urban Renewal Project, Indiana R -66, is AR- 3091, currently in effect, and includes Modifi- cation No. 1, dated September 27, 1974. HUD letter dated November 26, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, advises of HUD concurrence in the award of Demolition and Site Clearance Contract No. 38, in the amount of $10,550.00, to Warner & Son's, Inc., Elkhart, Indiana, in Indiana Project R -66. EEO has approved the document for this contract, and the Wage Determination currently in effect is AR-3091, including Modification No. 1, dated September 27, 1974. We are requested to contact the EEO Division to esta- blish a date for a preconstruction conference, and also to notify the Architectural & Engineering Section for date of start of demolition. HUD letter dated December 3, 1974: This letter, over the signature of Mr. James E. Armstrong, Area Director, Office of the Area Director, S, is addressed to, "All Equal Opportunity Officers ", requesting at- tendance of a meeting scheduled for December 17 and 18, 1974, with all Equal Opportunity Officers to dis- cuss Section 3 Regulations and the New Community Devel- opment Act. - 7 - WAGE DECISION, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, IND. R -66 HUD CONCURS IN AWARD OF DEMOLITION CONTRACT NO. 38, TO: WARNER & SON'S, INC., IND. R -66 EEO CONFERENCE, IN INDIANAPOLIS, DECEMBER 17 -18, 1974. 4. COMMUNICATIONS'(Cont'd) This item is on the Agenda, under "New Business, 6m," for Commission authorization for Mr. Frank J. Alford, Assistant Director, E.E.O. Division, to attend. HUD letter dated December 3, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, ad- vises the drawings and specifications, as revised November 11, 1974, for the Plaza Park, Indiana Project R -66, are acceptable for bidding, and that we may now proceed to advertise for bids. After receipt of bids, we are requested to submit a tabulation of the bids, along with the engineer's estimate, and our selection of the bidder, to HUD for concurrence. This item is on the Agenda, under "New Business, 6i," for Commission authorization to advertise for bids. HUD letter dated December 5, 1974: This letter, over the signature of Miss Fredi Beth Rolsky, Program Manager, advises in response to our letters of September 27 and October 30, 1974, for budget revision of Indiana Project R -57, that her letter of November 1, 1974 approved time extension for Indiana Project R -57, until June 20, 1975. How- ever, the budget submitted on September 27 only covers the period through December 31, 1974. Mr. C. Wayne Brownell, Acting Deputy Director, advised staff will submit revised budget as re- quested to reflect a close -out of June 20, 1975. HUD letter dated December 5, 1974: This letter, over the signature of Ms. Mary M. Dangles, Legal Financing Officer of the Office of Regional Counsel, in Chicago, advises they have received the Project Notes which have been executed by Mayor Jerry J. Miller and City Clerk, for Second Series 1974, Project Indiana R -66. The Project Notes and re- lated documents are being distributed in accordance with established procedures and all actions neces- sary on behalf of the Government have been completed. Also transmitted was a "Reminder" copy of our trans- mittal letter setting forth the amount of funds we are to furnish the Paying Agent on the maturing issue, as well as a copy of their letter to Paying Agent advising as to the source of funds to be used in paying off such outstanding issue of Notes. REVISED DRAWINGS & SPECIFICATIONS FOR PLAZA PARK APPROVED, IND. R -66 REVISED BUDGET REQUESTED TO REFLECT CLOSE- OUT OF R -57 PROJECT THROUGH JUNE 20, 1975 SECOND SERIES 1974 PROJECT NOTES, IND. R -66 4. ICATIONS (Cont'd Bid opening for the Project Loan Notes was on. November 19, 1974, in amount of $10,150,000.00. The bid tabulation will be shown under item of "New Business, 6h," and award. HUD letter dated December 10, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, ad- vises their office has received a copy of the con- tract award document concerning Contract 12, for the Model Neighborhood Code Enforcement Project, Indiana E -6. The minutes of the preconstruction indicated Wage Decision 74 -IN -221 was distributed to the General Contractor. Since the contract was signed on September 12, the correct wage decision for this project is 74 -IN -161, with one modification. HUD letter dated December 10, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, re- quests the Semi- Annual Labor Standards Enforcement. Report be submitted to the HUD office no later than December 31, 1974, for the period of July 1, 1974 through December 31, 1974. . Mr. C. Wayne Brownell, Acting Deputy Director, ad- vised staff will handle the reports. in motion by Reverend Williams, seconded by Mr. Chenney nd unanimously carried, the above letters were to be ,eceived and placed on file. 5. LD BUSINESS one. 6. KW BUSINESS Commendation for Reverend Willie V. Williams, as Commissioner of the Department of'Redevelopment At this portion of the meeting, Mr. Brownell turned the meeting over to the Presiding Officer of the Commission Meeting, President F. Jay Nimtz, for the presentation. President Nimtz said he has been informed by the Board of Trustees of the Department of Redevelop- ment that Reverend Willie V. Williams has declined to be re- appointed, as Commissioner, for the calen- dar year, 1975, which was accepted with regret by WAGE DECISION, CONTRACT 12, IND. E -6 SEMI - ANNUAL LABOR STANDARDS ENFORCEMENT REPORT COMMENDATION FOR REVEREND WILLIE V. WILLIAMS 6. ANEW BUSINESS (Cont'd the Trustees, and reviewed with regret by us, for his long service on this Commission. The Board of Trustees, this week, passed a Resolution commending the work of Reverend Williams, and President Nimtz said the Commissioners are pleased to present this Resolution to Reverend Williams: RESOLUTION NO. 509 RESOLVED that the Boarcd o4 T&ustees o4 the Deparitment of Redevelopment o4 the City o4 South Bend, Indiana, accepts with &egnet the notice 4&om Reverend Wi,Q t o V GJiU iaw that he w,i t not be ava.itabte to seAve as a Commiss.ioneA o4 the Department o4 Redevelop- ment duAing the years 1975. BE IT FURTHER RESOLVED that the Board o4 TA"tees extend its congnatutations and app&eciation to Reverend Wittie V. Glatt ams 6o& his toyat, uns et6.ush, and devoted .service to the peopte o4 the City o6 South Bend duAing the p"t six (6) years as a Redevelopment Comm"rs,ioner. The cit zenz o6 today and tomo&&ow arse .indebted to ReveAend Wit tie V. WiU.i,aw 4o& his unzetj ash civic teadeulip. BE IT FURTHER RESOLVED that the Buarcd of T&u- steeps &equezts the memberus o6 the Redevelopment Comm zzion to pnov.ide an app&op&iate ceAemony at its next meeting com- mending ReveAend GJ.c,e2.ie V. W Q ,iams . BE IT FINALLY RESOLVED that a copy of this Resotu- tion be sp&ead on the Minutes o6 the. Boarcd o6 T&urteez and a copy be dispatched to Rev etc end W ? 2,ie V. W 2P,iams and the P&e�s.ident of the Redevelopment Commizz ion. Adopted thin 9th day of December, 1974, at the South Bend Redevelopment Tnurstees Annum Meeting, at its 06jice .located at 1200 County-City Building, 227 West Je6jervson Boulevard, South Bend, Indiana. CITY OF SOUTH BEND REDEVELOPMENT BOARD OF TRUSTEES /,s/ MoAA" L. M6AA"6n o&&i.s L. on.. P&u7Hent ATTEST: /,6/ W P.P.i,am ' J. R,ichandsa n Wittiam J. ,cc an, Vice Pne&L ent (SEAL) - 10 - 6. ANEW BUSINESS'(C6ht1d From the Commissioners, President Nimtz said he was pleased to present the "Commendation" signed by the remaining members of the Redevelopment Commission: SOUTH BEND REDEVELOPMENT'COMMISSION COMMENDATION The Commdzzionelus o6 the South. Bend Redevelopment Commizz i on, in meeting ",s embled, have caused th us Commendation to be izz ued to: REVEREND WILLIE V. WILLIAMS in neeogn.ition o6 hi,6 meA toAi,ows and tong and {ja,ith- 4u2 pe&jjotunance o6 a civic duty that knows no newaAd beyond the gndtitude o6 those je tow -cit zees who ,share h us eoncenn and the idea.0 o6 planning today 4on a betteA tomoAAow. In testimony thetceto the Commiss.ionetus have aj6ixed theiA hand and seal this 13th day ojj Deeembetc, 1974. /s/ F. Jay N.imtz A/ John E. Chenney TA c ent ice- na c e B. L. Wade /,s/ Donald A. Wi ins zzi6tant Seenetarcy Mem en and to thank Reverend Williams for his devoted efforts and his attention to duty for the past years of service. Commissioner Chenney said that it has been a pleasure to work with Reverend Williams on this Commission. Reverend Williams directed to the Commissioners: Thank you. It has been a pleazutce wonk.ing with you the pa3t ,six yearns. Since being with you, I 4eel we have aecompt ished many thing and made substantial pnognm's . R-56, the I ndustA ial Expansion Ptw j eet, and the Code En{joneement P&ojeets E -3 and E -5 have been completed, and the R-57, LaSa t e Pa&k P&o j ect, is about closed. We have done a vast amount o6 nehab.i P,ition work in the Downtown Ptco j eet, and the wo&k is about at an end. The &ut o4 my comrades here, I {jeet, are eapabte o4 � nishing the work and the nest o4 ours phase -out o4 ours pnoi ects . - 11 - 6. INEW BUSINESS (Cont'd Commissioner Wiggins: We enjoyed youfi, company and youtc a3z Z6tance, and we would tike to make one nequest of you -- you ane not comptetety o44 the hook! Say a Jew pAayeu Jon the nest o4 ups, " the days go by! President Nimtz: We extend the same invitations we gave to Freed Hetmen -- you ane welcome to attend the Juiutce Commis.6ion meetings, and we wiU be pleased to see you, and we may need youtc obt tuat counsel in the days ahead. We atce veAy, very sontcy to see you leave this Board. Reverend Williams: 16 thetce iz anything I can do, I wiU be glad to do it. Redevelopment Commissioners appointed by the Board of Trustees for calendar year, 1975..... President Nimtz requested Mr. William J. Richardson, Vice President of the Redevelopment Board of Trustees, to speak on this subject. Mr. Richardson said he defers the comments to the Chairman. President Nimtz advised the Redevelopment Trustees met this week (Trustees Annual Meeting of December 9, 1974) and re- appointed John E. Chenney, B. L. Wade, Donald A. Wiggins, and F. Jay Nimtz, and for the replacement of Reverend Willie V. Williams, appointed A. Peter Donaldson, to be a Commissioner, and he will take office with us the first of the year in the Annual Organizational Meeting of January 2, 1975. REDEVELOPMENT COMMISSIONERS APPOINTED, FOR CALENDAR YEAR, 1975 The swearing -in ceremony of the Commissioners will be at the beginning of this meeting, at 10:00 a.m., and there will be a Special Commission meeting imme- diately following that ceremony. Resignation of Mr. L. Kent Wilcox, as Acting Executive RESIGNATION OF Director, Department of Redevelopment, effective MR. L. KENT WILCOX, December JI , 1974 ..... AS ACTING EXECUTIVE DIRECTOR, DEPT. OF The resignation letter from Mr. L. Kent Wilcox, REDEVELOPMENT, dated November 15, 1974, was presented to the Com- EFFECTIVE DEC. 31, missioners, on that date in the Executive Session of 1974 the Commission meeting. - 12 - 6. NEW BUSINESS (Cont'd In letter dated November 27, 1974, to the Redevelop- ment Commission, Mr. Wilcox reminded the Commissioners his resignation is effective December 31, 1974, and. that it will be necessary for them to take action at the December 13, 19749 meeting to name a replacement- - either Acting or Permanent. Appointment of Acting and /or Executive Director for the Department of Redevelopment President Nimtz said to the Commissioners that they have all been apprised of the previous notice of the letter received this week, from Mr. L. Kent Wilcox, Acting Executive Director, reminding the Commissioners that he is resigning and leaving us, per his agreement, effective December 31, 1974, and it is necessary we have someone to steer the short year during the interim. What do I hear from the Commissioners? We now have an Acting Executive Director. The replacement period is from January 1, 1975 until the end of June, 1975. Commissioner Wiggins said, "Inasmuch as Wayne has been doing the job from day -to -day, that we are just as well off in the interests of the situation having Wayne to continue and with a small title change." Commissioner Chenney asked, "What is the title change ?" Commissioner Wiggins requested Mr. Brownell's title be changed from "Acting Deputy Director" to "Acting Director." The Commissioners indi- vidually stated their vote: "Acting Director" unanimously cast. Commissioner Wiggins then made the motion to appoint Mr. C. Wayne Brownell, as the Acting Direc- tor, from January 1, 1975 until June 30, 1975. The motion was seconded by Reverend Williams, with each Commissioner again separately stating his vote: "Acting Director." The Chair said, "Motion carried. Amendment to Commission By -Laws for time of Redevelop - ment Commission Meetings ......................... President Nimtz advised that some of the members of the Commission suggested that we meet at 10:00 a.m., in lieu of the 10:30 a.m., public meeting, and a separate Executive Session at 9:30 a.m., and have all items in one meeting. Motion was made by Mr. Wiggins, seconded by Mr. Chenney - 13 - MR. C. WAYNE BROWNELL, APPOINTED ACTING DIRECTOR, EFFECTIVE JAN. 1, 1975 THROUGH JUNE 30, 1975 BY -LAWS AMENDED FOR TIME OF COMMISSION MEET- INGS, TO 10:00 A.M. 6. ANEW BUSINESS (Cont'd and unanimously carried, to amend the By -Laws of the South Bend Redevelopment Commission, Page 6, Section 2. "Regular Meeting" to be scheduled for 10:00 a.m., local time, in lieu of 10:30 a.m. Appointment of River Bend Plaza Authority representa- tive to the Sign Committee and the Urban Design Review Committee Mr. C. Wayne Brownell suggested we have the Director of the River Bend'Plaza Office, Mr. Louis N. Wilcox, appointed to serve on our two Committees: a. Sign Committee b. Urban Design Review Committee MR. LOUIS N. WILCO) APPOINTED TO SERVE ON SIGN COMMITTEE AND THE URBAN DESI( REVIEW COMMITTEE Mr. Wilcox has done a fine job in getting things done on the River Bend Plaza, and we are suggesting that he be added to the two above Committees. Commissioner Wiggins asked Mr. Louis N. Wilcox if he was willing to serve, and the answer was in the affirmative. On motion by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, Mr. Louis N. Wilcox, Director, River Bend Plaza Office, is to be added as a representa- tive to the Sign Committee and the Urban Design Review Committee. Independent Audit Contract, Project Indiana R -66: INDEPENDENT AUDIT The following bids were received for an independent CONTRACT AWARDED audit for the Indiana Project R -66: TO: GOODSON -TYLER & ASSOCIATES, Goodson -Tyler & Associates $ 2,800.00 PROJECT IND. R -66 Price Waterhouse & Co. 4,900.00 Peat, Marwick, Mitchell & Co. 8,500.00 Crowe, Chizek and Company 9,300.00 Mr. Brownell said the low bidder is Goodson -Tyler & Associates, in bid amount of $2,800.00. Mrs. Dorothy Deane, our bookkeeper, has submitted a report, (attached to the bid documentations in the packets. the Commissioners and News Media have). As Goodson - Tyler & Associates were unusually low in their bid, she felt the firm's performance with another LPA and the HUD Area Office should be checked. The Re- development Director of Elkhart stated they were very satisfied with this firm's work. Mr. Don Terio, Assistant Regional Inspector General for the Audit Revion V, advised that Goodson - Tyler & Associates has done very acceptable work in Elkhart, Gary and Anderson. 14 - 6. `ANEW BUSINESS (Cont'd A lengthy discussion followed on this item due to a large differential in the amounts. Mr. Gene Evans, Executive Secretary of the South Bend Civic Planning Association, advised that on their Agreement, Appendix 1,(HUD Form HM- 7476.1, Washington, D.C.), Item 8, states that the contractor certifies that its principal officer(s) is a Certified Public Accountant and /or Licensed or Registered Public Accountant, certified, licensed or registered by a regulatory authority of a State or other political subdivision of the United States. A statement identifying such certification or license shall be attached to this contract. With this information, he would assume we must wind up with a certified audit from any of the bidders. Legal Counsel, Mr. Kevin J. Butler, advised that basically these are two women from HUD and are very familiar with the projects. Some of the other firms,contemplate using many more employees. Also, this firm specializes in this type of audit. Commissioner Wade was still of the opinion on this type of deviation and is still suspicious, and that we should have something more than verbal from HUD. He said it should be in writing. Mr. Evans said we have a binding contract - -they don't perform; they don't get paid. Commissioner Wiggins said that their people would be providing a service to check our records. If they would need to spend more time on the records, that would be their problem. On motion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried, the independent audit contract is to be awarded to the low bidder, Goodson -Tyler & Associates, in their bid amount of $2,800.00, and the staff authorized to enter into Agreement, which will also have the concurrence of the Depart- ment of Housing and Urban Development, (Regional Inspector General for Audit), of the Regional Office, with approval of the Area Director. Preliminary Loan Notes: The bid opening was held at 1:00 p.m., (E.S.T.), November 19, 1974, for the Central Downtown Renewal Project, R -66, Second Series, 1974, for the amount of $10,150,000.00. The bidders were: .... .. ... Bidder's Name and Address Morgan Guaranty Trust Co., N.Y. Salomon Brothers 25 Wall St., N.Y., N.Y. 10015 - 15 - ......... .... Int. Rate Premium 4.48% $ 497.00 PRELIMINARY LOAN NOTES AWARDED TO: MORGAN GUARANTY TRUST CO. OF N.Y. AND SALOMON BROS., N.Y. 6. ANEW BUSINESS (Cont'd Bidder's Name and Address Int: Rate Premium Continental Illinois National Bank 4.58% $ 10.00 and Trust Company of Chicago 231 South LaSalle Street Chicago, Ill. 60693 Mellon National Bank, Pittsburgh, Pa. 4.52% 121.00 Ehrich -Bober Company, N.Y. By: First Bank and Trust Co., South Bend, Ind. Bankers Trust Company 4.61% 238.00 Bank of America, N.T. & S.A. 16 Wall Street 4.61% 245.00 New York, N.Y. 10015 The successful bidder for the Project Notes, in the aggre- gate principal amount of Ten Million One Hundred Fifty Thousand 'Dollars ($10,150,000.00), for the Central Down- town Urban Renewal Project, R -66, was Morgan Guaranty Trust Company of New York and Salomon Brothers of New New York, with an interest rate of 4.48% and premium of $497.00, per HUD Regional Office approval and award. The maturity date is: June 20, 1975. The Notice of Sale was published in The Daily Bond Buyer, on November 4, 1974, and in The South Bend Tribune, on October 28 and November 4, 1974. A master resolution (Resolution No. 281), for the Central Downtown Urban Renewal Project, R -66, covers the authoriza- tion of these Project Notes. These notes are renewed to only cover period to June 20, 1975. On motion by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, the above bids were received and are noted for the record. Plaza Park Contracts 1 and 2: Commission authorization was requested to advertise for bids, for Contracts 1 and 2, for the Plaza Park construction, Project Indiana R -66. Contract 1 will cover the construction of the Plaza Park, including brick paving, asphalt paving, lighting, boat slips and pier, timber piling, reinforced concrete construction., wood improvements to existing railroad bridge, kiosks, drinking water fountains, pavement removal, miscellaneous demolition, earthwork, exposed paving, gabions, sculpture pedestal and benches. Contract 2 is for landscaping, planting, seeding, and top soil. ADVERTISING APPROVED FOR PLAZA PARK CONTRACTS 1 & 2, R -66 6. NEW BUSINESS (Cont'd On motion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, authorization was granted to authorize the above contracts, with the advertise- ments to be published, today, December 13,and Decem- ber 20, 1974. Option Agreement: Approval was requested for this OPTION AGREEMENT, Option Agreement for Parcel No. 66 -31, at 201 East PARCEL NO. 66 -31, Paris Street, for concurred -in amount of $1,600.00, A -10, SE #1 in the Neighborhood Development Project, Indiana A -10, SE #1, and the President to be authorized to execute. On motion by Rev. Williams, seconded by Mr. Chenney and unanimously carried, the above Option Agreement was approved and the President authorized to exe- cute. Certificates of Completion of Redevelopment: Approval SEVEN (7) CERTI- of seven 7 Certificates of Completion of Redevelop- FICATES OF COMPLE- ment, in the LaSalle Park Urban Renewal Project, TION OF REDEVELOP - R-57, and the President and Secretary authorized to MENT APPROVED, execute, was requested: R -57 1) Clifton Collins and Louise Collins. 2) George J. Cimermancic, Inc. 3) George J. Cimermancic, Inc. 4) William H. Givens & Clara Givens. 5) G. Henry Jones and Mary F. Jones. 6) William H. & Gloria T. Tuberville. 7) Helen Williams. On motion by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, the above Certificates were approved, and the President and Secretary authorized to execute. Rehabilitation Contracts, NDP E -7 Project: Commission REHABILITATION approval was requested to award rehabilitaton contracts CONTRACTS, NDP for the Neighborhood Development Program E -7 Project, E -7 PROJECT per bid tabulations as follows: 1) Commission approval to award following contracts, for a grand total of $29,068.00, subject to Legal Counsel approval, and the President and Secretary authorized to enter into said contracts: Contract No. 2, to: Madison Builders .$5,000.00 246 East Elder Street - Contract No. 4, to: Madison Builders 5,000.00 729 East Pennsylvania Street - 17 - 6.' NEW BUSINESS (Cont'd) Contract No. 9, to: Madison Builders $5,000.00 1413 Marietta Avenue Contract No. 12, to: Madison Builders 5,000.00 612 East Keasey Street Contract No. 13, to: Madison Builders 4,075.00 409 East Haney Avenue Contract No. 14, to: Madison Builders 4,993.00 1107 S. Carroll Street On motion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, the above contracts were awarded to Madison Builders, in the amounts specified, and the President and Secretary authorized to enter into said contracts, subject to Legal Counsel approval. 2) Commission approval to award the following contracts, for a grant total of $12,518.00, sub - ject to Legal Counsel - approval, and the President and Secretary of the South Bend Redevelopment Commission be authorized to enter into said con - tracts. The awards are subject to City Council approval, as they each exceed $5,000.00. Contract No. 17, to: Madison Builders $6,373.00 230 East Pennsylvania Avenue Contract No. 18, to: Madison Builders 6,145.00 735 East Broadway Street Mr. Brownell advised these have been approved by the Advisory Committee, need Commission approval and to City Council for their approval. On motion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried, the above two contracts were awarded to Madison Builders, in the amounts specified, and the President and Secretary of the South Bend Re- development Commission authorized to enter into said contracts, subject to Legal Counsel approval; and sub- mitted to City Council for their approval. 3) Commission rejection is requested on Contracts 1, 3, 5, 6, 7, 8, 10, 11, 16, and 19 through 42. No bids were received on Contracts 15, and 27 through 42. These will be re- advertised for bids. Some of these bids were either over $5,000 or no bids were received, per Mr. Brownell. On motion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, the above were authorized for re- advertising. 6. NEW BUSINESS (Cont'd Mr. Gene Evans, Executive Secretrary of the South Bend Civic Planning Association, asked if the speci- fications have been reviewed for re- bidding? Mr. Brownell. advised that the Advisory Committee is doing that now to reduce items and get more reasonable bids. Section 3 Regulations and the New'Community Develop merit Act: Authorization was requested for Mr. Frank J. Alford, Assistant Director, E.E.O. Division, to attend a meeting scheduled for December 17 and 18, 1974, with all Equal Opportunity Officers, to discuss Section 3 regulations and the New Community Develop- ment Act. This is listed prior, under Communications, 4f. On motion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried, Mr. Alford was authorized to attend the above meeting, as requested by HUD. Commercial Lease: Authorization was requested for Commercial Lease between the City of South Bend, Department of Redevelopment, and the South Bend Public Transportation Corporation, for Disposition Parcels Nos. 4 -65 and 4 -87, to be continued to be used as a central bus transfer location, from January 1, 1975 to and including June 30, 1975, to pay as rent for said leased premises the sum of One Dollar ($1.00), and the President authorized to execute said lease. * See amendment, Minutes January 2, 1975. On motion by Mr. Wiggins, seconded by Rev. Williams and unanimously carried, the above Commercial Lease was approved and the President authorized to exe- cute. 7. PROGRESS REPORTS Central Downtown Urban Renewal Project, R -66: 1) River Bend Plaza Construction Report Mr. Bill Slabaugh with the Department of Public Works gave a report on what he is doing with the pools, in covering the openings, cleaning of the scale and soaking the metals parts to remove the lime, so that the pools can be turned on in the spring. He said that everything should be in good shape and there will not be any troubles. Commissioner Wade 'felt and stated that if Bill Slabaugh is in charge of that, he will get it done - -all we need is to have him get it done. - 19 - SECTION 3 REGULA- TIONS AND NEW COMMUNITY DEVELOP- MENT ACT COMMERCIAL LEASE APPROVED, R -66 POOL CLEANING AND EQUIPMENT, RIVER BEND PLAZA, R -66 7. PROGRESS REPORTS (Cont'd .... ._. ..... 2) River Bend Plaza Schedule Report Mr. Louis N. Wilcox, Director of the River Bend Plaza, presented a check, in amount of $5,000 that had been promised as partial payment in December by Mr. Karl King, the former President of the Downtown South Bend Council. The Re- development Commission had entered into an Agreement with the River Bend Plaza Foundation, Inc. (Commission meeting of October 4, 1974), in an amount not to exceed $30,000 (per Exhibit "A "), to be paid in three equal installments each on July 1, 1975, 1976 and 1977. The check was presented on behalf of the River Bend plaza Advisory Committee and the diligence the Downtown South Bend Council played to present this check of partial payment of the first install- ment covering the Christmas decorations. This is part of the first $10,000 obligation. Mr. C. Wayne Brownell, Acting Deputy Director, introduced Mr. Hubert Getzinger, the new President of the Downtown South Bend Council who was in the audience. The activities report for the River Bend Plaza were in the Commissioners packets and news media. Mr. Wilcox stated that the Plaza in the eyes of the public is still the place to be and hopes-it will continue. Letter of Resignation: RIVER BEND PLAZA SCHEDULE REPORT, R -66 Letter of resignation was submitted by Ms. Kathleen LETTER OF RESIGNA- P. Platt, dated December 13, 1974 and effective TION FROM MS. December 16, 1974, she will have employment else - KATHLEEN P. PLATT, where. SECRETARY As her title shown was "Secretary -Real Estate Specialist ", Commissioner Chenney asked who she worked for, whose secretary? Mr. C. Wayne Brownell, Acting Deputy Director, said it was his.: Staff Reports: 1) NAHRO Meeting: Mr. Frank J. Alford, Director of NAHRO MEETING the E.E.O. Office, submitted a written report on the meeting he attended in Chicago, Illinois, on December 6 and 7, 1974, on the Affirmative Action Subcommittee of NAHRO. - 20 - 7. PROGRESS REPORTS (Cont'd) ........... ..... _.. ------ _--- ...... .... _ . d. 2) Model Neighborhood Code Enforcement'Project, Ind. PROJECT E -6 E -6 The written report was submitted, in the packets,-and are on file. - -- - -- - -- - -- - _- - ----- -- - - - - -- 3) Business Relocation Report, Ind. R =66: The written BUSINESS RELOCATION report was submitted by Mr. John A. Kotzenmacher, REPORT, R -66 Director, Business Relocation Division, with the information, that on the R -66 Project, there were no business relocation claims filed during the month of November, 1974. 4) Merry Avenue Progress Report: This written re- MERRY AVENUE port was submitted by Mr. W. J. Parrish, Real PROGRESS REPORT Estate Officer, advising on three parcles- - #1 -5, #1 -29 and #1 -32, no deed. In process and checks have been issued. All the structures have been demolished and the area cleaned up. 5) Property Management Report: Mr. John A. Kotzen- PROPERTY MANAGE - macher, Director of the Property Management Divi- MENT REPORT sion, advised in written report that the total receipts for R -66 Project during the month of November, 1974 was: $3,539.75. 6) Acquisition NDP A -10 Report: Presented in ACQUISITION NDP written report by Mr. W. J. Parrish, Real Estate A -10 REPORT Officer, with a complete breakdown. There are no acquisitions left to acquire. City owned and ready to convey title: 17; in process, 1; or a total of 18. 7) Relocation Progress Report: Submitted in written RELOCATION PROGRESS report by Ms. Dorothy N. Howell, Relocation REPORT Director, Department of Community Development: Southeast N.D.P. A -10: Workload is eight -- four families, four individuals. Memo was sub- mitted to our Acting Executive Director and Acting Deputy Director, regarding the status of our re- maining workload. Model Cities NDP A -10: One individual temporarily relocated. R -57: One individual and the house is in condemna- tion. Model Cities Extended'Seryices: Workload is two families. They will contact Relocation Office if they decide to relocate. City -Wide: Workload is five families - -one individual. Working with families. City -wide funds are adequate to relocate our remaining workload. - 21 - NEXT MEETING a. Annual'Orc,cAnizational Meeting, Thursday, January 2, 1975, ANNUAL ORGANI- at 10 :00 a.m. ZATIONAL MEET - ...... .... .--------- . -. ... ... ING b. Special Commission Meeting, Thursday, January 2, 1975, immediately following adjournment of Annual Organiza- SPECIAL COMMIS - tional Meeting. SION MEETING As the Regular Commission Meeting, would normally, by the By -Laws, fall on Friday, January 3, 1975, motion was requested to allow the change and have both meet ings in sequence. The motion was made by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, that a Special Commission Meeting be held, on Thursday, January 2, 1975, immediately following the adjourn- ment of the Annual Organizational Meeting, in lieu of the Regular Commission Meeting on January 3, 1975. 9. JBIDS ON REHABILITATION CONTRACT WORK: ommissioner Chenney stated he noticed that all the rehabi- BIDS ON itation contracts were awarded to MADISON BUILDERS, and REHABILITATION hey make out the bid for $5,000 and $5,000 is the limit CONTRACT WORK nd he gets the contracts. ommissioner Wade said this is a point well taken, but to e sure we are getting what we are paying for. This staff as had difficulties in the past, and all that we had on the aSalle Park complaints. ommission Legal Counsel, Mr. Kevin J. Butler, advised that in this case we are asking contractors to put up performance onds. The requirements on these are much more extensive ft detail and firm than in previous projects. We had no recourse. We now have a performance bond - -they are tied own. ommissioner Reverend Williams asked if we have any protection f the individual does not follow through on the requirements? s long as we are protected, that is the only thing that is ecessary. r. Butler said in the past if the work was not completed, or of completed satisfactorily, we had no recourse on a performance ond; however, we now require this. HUD has a list of the ac- eptable bonding companies. We have been assured that Mr. ichard Madison, with Madison Builders, will have a performance ond; he must produce that in order to get the contract. sident Nimtz said that he wished that we only could get others bid. r. Butler said more has been done in this project (E -7) than n any other project to promote interest, and more will be done o get others interested. We have to have the "red tape" to - 22 - 9. BIDS ON REHABILITATION CONTRACT WORK (Cont'd to eliminate some of the R -57 Project problems we had. We can guarantee there is no collusion or anything else on this. Commissioner Wiggins stated, "if he can do the work." Com- missioner Chenney said to make sure they do the work, before they get the money. Commissioner Reverend Williams said he feels the same. way. We have been paying change orders. If we have him bonded and insured, we have nothing to lose. ommissioner Chenney asked how many inspectors we have? Mr. eith Crighton answered for E -7 Project, he has: Mark Davis, hief Inspector; Mr. Glenn Voreis is working on a contract asis for us and is a retired carpenter with 42 years exper- ence. ommissioner Wiggins asked if the Neighborhood Committee has verview of this? Is this a possible avenue of complaint on he part of the person who owns the house? If they are not atisfied with the work progress, do they have a place to go? r. Brownell advised we have an Advisory Committee all appointed y the Mayor, and two members are from the neighborhood. We ave an engineeer on the Committee, Mr. John Fisher; real estate epresentative, Mr. Frank Horka; a banker, Mr. Forrest Miller; nd two neighborhood representatives; the Housing Bureau Director, r. Keigh Crighton; and the Redevelopment Director, presently r. L. Kent Wilcox. ommissioner Chenney asked if our man has any experience in con - truction work? The retired carpenter is the inspector. mmissioner Wade asked if they sign an agreement? Mr. Butler vised the householder will not contract to do any of the work. make the contract with the contractor specified in the speci- cations and no other work. In the R -57 Project, the house - lder hired the contractor to do the person's work. ommissioner Wade asked what recourse we have if the homeowner s unhappy? Mr. Brownell advised they go to the Advisory ommittee first, then to staff, and then to the Redevelopment ommission. Commissioner Wade said if the homeowner is not happy, hat sometimes the homeowners is the best inspector. 10: ADJOURNMENT n motion duly made and passed by Mr. Wiggins, the meeting djourned at 11:35 a.m. ...._.... ............... .. ...._.... ... .. . 11. OMMENDATION'TO "REVEREND WILLIAMS ommissioner Wade said he also wanted to say that he -is sorry D see Reverend Williams go. He wanted to thank him, as Rev. illiams has been here longer than he has, and he certainly - 23 - ADJOURNMENT COMMENDATION, REVEREND WILLIAMS 11: COMMENDATION TO REVEREND'WILLIAMS (Coat'd) has appreciated everything Reverend Williams has done. Mr. C. Wayne Brownell said that the Reverend has always been very helpful and cooperative in getting papers signed for the Department. U. browne11, Director F. Jay Nimtz, President (SE4L) 24