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HomeMy WebLinkAboutRM 09-06-74Sept 10:3( Pres, SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING tuber 6, 1974 A. M. ding Officer: Mr. Charles A. Sweeney, Jr. Commission Legal Counsel 1. MEETING CALLED TO ORDER: 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. Charles A. Sweeney, Commission Legal Counsel, called the meeting to order. 2. ICOMMISSIONER, F. JAY NIMTZ,'SWORN IN BY CITY CLERK: In the absence of the President of the Redevelopment Commission, Mr. Sweeney requested one act be performed - -the swearing in of Redevelop- ment Commissioner, Mr. F. Jay Nimtz, by the City Clerk, Mrs. Irene K. Gammon. Mrs. Gammon administered the oath of office to Mr. Nimtz, and after being duly sworn in as a Commissioner of the South Bend Redevelop- ment Commission, the signatures were affixed and attested to and the City seal placed on all copies of the appointment of Mr. Nimtz to the office of the South Bend Redevelopment Commission. 3. ELECTION OF OFFICERS: Commission Legal Counsel, Mr. Sweeney, stated that we now have a full Board of Redevelopment Commissioners. However, as we have a vacancy on the presidency of this Commission, Legal Counsel re- quested Mr. Chenney, as Vice President of the Commission, to open the meeting for nominations for the vacancy of President. . Chenney, as the Acting Chair, requested nominations of officers r the presidency of the Commission. Mr. Wade said he would like to nominate Mr. F. Jay Nimtz, as Presi- dent of the Redevelopment Commission. (Mr. Wade joshingly said that he had read in The South Bend Tribune that Mr. Nimtz already is President of the Commission; however, he, as a Commissioner, was not aware of it). The motion was seconded by Mr. Wiggins and unanimously carried by all Commissioners that Mr. F. Jay Nimtz be the President of the Redevelopment Commission. is customary to have the President at the head of the Conference ble, Mr. Sweeney asked Mr. Nimtz to sit in the President's chair, d preside for the rest of the meeting. Mr. Chenney relinquished e temporary chairmanship to Mr. Nimtz, to serve as President and esiding Officer of the Commission for the remaining term of '74. -1- 3. 4. 5. ELECTION OF OFFICERS (Cont'd Mr. Nimtz said this is an unusual situation for a new member to come in and become President, but that he deeply appreciates the confidence the Commissioners place in him, and in the presence Df the Honorable Fred J. Helmen, in the audience. Mr. Helmen said he also wanted to congratulate Mr. Nimtz. ROLL CALL: Mr. F. Jay Nimtz, presiding as the President of the Redevelopment Commission, requested the record to show that all the Commissioners are present: Present: Mr. F. Jay Nimtz, President Mr. John E. Chenney, Vice President Rev. Willie V. Williams, Secretary Mr. B. L. Wade, Assistant Secretary Mr. Donald A. Wiggins, Member Legal Counsel: Mr. Charles A. Sweeney, Jr. News Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Russ Kennedy, WNDU -TV Reporter Mr. Dan Caesar, WSBT -TV Reporter Mr. Steve Neher, WSBT -TV Photographer Others Present: Mr. Morris L. Morrison, President, Board of Trustees Mr. Fred J. Helmen, former President, Redevelopment Commission Mr. Dan Akin, Site Project Engineer, Clyde E. Williams &Associates, Inc. Mrs. Janet S. Allen, Interested Citizen Mrs. Glenda Rae Hernandez, Treasurer, Southeast PAC Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. Karl King, Chairman, Downtown South Bend Council Mr. John E. Fisher, Lawson Associates Mr. Dan Lawson, Lawson Associates Mr. Thomas A. Oesterling, Clyde E. Williams & Associates Mr. Duane L. Shaffer, Interested Citizen Mr. Walter Stefaniak, The Hickey Company Mr. John A. Walsh, First Bank & Trust Company LPA Staff: Mr. Charles F. Lennon, Jr. Mr. Bill E. Slabaugh Ms. Helen S. King Mr. L. Kent Wilcox Mr. C. Wayne Brownell Mr. Louis N. Wilcox PROVAL OF MINUTES: motion by Rev. Williams, seconded by Mr. Wiggins and MINUTES APPROVED animously carried, the Minutes of the Regular Meeting August 16, 1974, were approved. - 2 - a PROVAL OF CLAIMS: On motion by Mr. Wiggins, seconded by Mr. Chenney and CLAIMS APPROVED unanimously carried, the claims -- totalling $53,185.40- - were approved for payment. N.D.P. A -10 Roemer, Sweeney, Butler & Simeri, MN #1 & SE #1 $ 445.55 Warner &'Sons, Inc., MN #1 & SE #1 8,330.00 Relocation Claims Birnie Mullins - Incidental Expense 65.50 Total 8,841.05 SOUTHEAST SIDE HOUSING PROJECT, E -7 Department of Redevelopment 8.47 Riverside Printing, Inc. 10.20 South Bend Hardware 87.30 Total 105.97 .E.A. R -57 Real Estate Purchase George Morgan & John Lorber, #38 -10 $ 100.00 St. Joseph County Treasurer, #38 -10 410.00 Abstract Co. of St. Joseph County, Inc. 79.00 Roemer, Sweeney, Butler & Simeri 613.35 South Bend Exterminating Co. 30.00 Total 1,232.35 .E.A. R -66 Forrest W. Eckert, M.A.I. $ 2,850.00 Indiana Bell Telephone Co. 10.00 Roemer, Sweeney, Butler & Simeri 1,988.00 South Bend Exterminating Co. 30.00 L. B. Wilfong Movers 30.00 Clyde E. Williams & Associates, Inc. 6,356.77 Clyde E. Williams & Associates, Inc. and Environmental Planning & Design (Joint Venture) 7,898.68 Bell- Nicholas Insurance Agency, Inc. 317.96 Larry M. Wolf, #18 -5 (Moving Claim) 150.00 Larry M. Wolf, #18 -5 (Moving Claim) 10.00 Bailey's Beautician Supply Co., Inc. (Relocation Claim) 8,184.54 Total ,825. 5 REDEVELOPMENT REVOLVING FUND Payroll: August 16 to August 31, 1974 $ 8,926.46 - 3 - Q PROVAL OF CLAIMS (Cont'd): Frank J. Alford - Travel The Bobbs Merrill Co., Inc. Continental Assurance Co. Gates Chevrolet Corp.. Great Lakes Copy Supply Co. Indiana & Michigan Electric Co. International Business Machines Charles F. Lennon, Jr. - Travel C. P. Lesh Paper Co. Manpower Temporary Services Roemer, Sweeney, Butler & Simeri South Bend Bicentennial Committee South Bend - Mishawaka Area Chamber of Commerce South Bend Tribune South Bend Water Works St. John's Business Machines, Inc. Tractor Supply Company Helen S. King Marzy Bauer - Travel Dainty Maid Bake Shop CITIES EXTENDED SERVICES Bureau of Water Supply (Meter Deposit) Indiana & Michigan Electric Co. (Meter Deposit) Northern Indiana Gas Company (Meter Deposit) .E.A. MERRY AVENI emer, Sweeney, Butler & Simeri N REDEVELOPMENT FUND . E. Lee Company era's Jewelers ita A. Jones (Moving Claim) ita A. Jones (Dislocation Allowance) DISTRICT CAPITAL FUND OF 1972 Aay's Rent Alls Direct Mail Letter Service, Inc. Flags International C. E. Lee Company C. E. Lee Company Office Engineers, Inc. South Bend Hardware Co. - 4 - Total 10.50 24.40 802.00 27.15 52.40 31.66 386.81 60.73 82.59 167.40 200.00 15.00 166.79 41.60 51.75 270.00 7.80 225.72 152.05 20.00 24.00 25.00 15.00 1,786.81 $ 296.05 Total .05 Total $ 24.10 36.45 300.00 200.00 60.55 $ 524.40 210.75 `'.220.27 13.79 56.93 19.37 321.60 a 7. APPROVAL OF CLAIMS (Cont'd) South Bend Hardware Co. $ 25.80 South Bend- Mishawaka Area Chamber of Commerce 466.32 Amy Rosenwasser 36.45 W. G. N. Flags & Decorating Co. 92.43 International Alliance of Theatrical Stage Employees 116.00 Multi- Graphic Printing Company 75.00 State Theatre 75.00 Andy Schlarb 26.19 Harold Lange 77.76 Harold Lange 178.61 Total 2,536.0- GRAND TOTAL $ 53,185.40 COMMUNICATIONS: a. HUD letter dated August 7, 1974: This letter, over CHANGE ORDER NO. 4 the signature of Mr. Daniel B. Bowman, Assistant TO DEMOLITION & Director, Technical Services Branch, requests SITE CLEARANCE CON - further documentation on our Change Order No. 4 TRACT NO. 34, R -66 to Demolition & Site Clearance Contract No. 34, with the Jackson Wrecking Company, for a reduction of $100.00, in Project Indiana R -66. Mr. Lennon advised this is being taken care of by our staff. b. HUD letter dated August 15, 1974: This letter, over THIRD AMENDATORY the signature of Mr. Thomas P. McNally, Area Counsel, CONTRACT IN R- 66(LG) is a confirmation of the executed Third Amendatory Contract IN R- 66(LG). This has been approved by the Commission previously and executed by the Commission President and Secre- tary, and approved by our Commission Legal Counsel. C. HUD letter dated August 15, 1974: This letter, over the signature of Osma Spurlock, District Director, advises that Charge No. TIN3 -0052, for which we have received EEOC Form 131, "Notice of Charge of Employment Discrimination" has been administratively closed by the Equal Employment Opportunity Commission, in Indianapolis, Indiana. We are to be informed immediately if the charge would be reopened for any reason. This is the complaint filed by Mr. Fred Hopkins. d. Letter dated August 26, 1974, from Ms. Janice Patton: This letter, over the signature of Ms. Janice Patton, Executive Director of the South Bend Human Rights Commission, informs us they are formally dropping the complaint of race discrimination filed against our office by Mr. Fred Hopkins on March 21, 1974. - 5 - NOTICE OF CHARGE OF EMPLOYMENT DISCRIMIN- ATION FILE ON FRED HOPKINS, CLOSED RACE DISCRIMINATION COMPLAINT FILED BY FRED HOPKINS DROPPED BY HUMAN RIGHTS COMMISSION 7. ICOMMUNICATIONS (Cont'd) Ms. Janice Patton advised no probable cause was found to substantiate the allegation of race discrimination in this case, and that they apologize'for the long delay in this matter and appreciate the voluntary cooperation given by Mr. Lennon and his staff. .... ..................... e. HUD letter dated AUgust'21, 1974: This letter, over the signature of Mr. Daniel B. Bowman, Acting Direc- tor, Operations Division concurs in our request to re- ceive authorization to destroy the paper files of Projects Indiana R -56, E -3 and E -5, as these records are now all microfilmed. f. HUD letter dated August 23, 1974: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assis- tant Director, Technical Services Branch advises Wage Rate Decision currently in effect, including Modification No. 1, is dated May 3, 1974 - -AQ -3136 (Heavy & Highway). Mr. Lennon advised this involves the Green Belt and the presentation given in the prior session (with public present) by Lawson Associates on the final design work on the Plaza Parkway (Block 6), which is on the Agenda, under "New Business, 9d" for dis- cussion. g. HUD letter dated August 26, 1974: This letter, over the signature of Mr. Daniel E. Bowman, Acting Director of Operations, advises the Certificate of Cost of Non -Cash Local Grant -in -Aid for the Merry Avenue Renewal Area Project and Fire Station, to Project Indiana A -10, are not eligible. Their reasoning is that the two small areas seem to receive less than 10% of these supporting facilities direct bene- fit and that no non -cash grant -in -aid credit is ac- ceptable for the facility in the 24 -month action year. Mr. Lennon advised that we will request HUD to re- view this again as we believe we should receive credit for that area, even though it is a small amount. AUTHORIZATION RECEIVED ON RECORDS PERTAIN- ING TO PROJECTS INDIANA R -56, E -3 & E -5 WAGE RATE DECISION, PLAZA PARKWAY, R -66 NON -CASH LOCAL GRANT -IN -AID FOR MERRY AVENUE RENEWAL AND FIRE STATION TO PROJECT INDIANA A -10 h. HUD letter dated August 27, 1974: This letter, over NINTH AMENDATORY the signature of Mr. Thomas P. McNally, Area Counsel, CONTRACT IN R -57(LG is a confirmation of the executed Ninth Amendatory Contract IN R- 57(LG). Mr. Lennon advised this also has been approved by the Commission previously and executed by the Commission President and Secretary, and approved by our Commis- sion Legal Counsel. �3! 7. ICOMMUNICATIONS (Cont`d i. HUD letter dated Au ust'28, 1974:, This letter, over SECOND AMENDATORY the signature of Mr. Thomas P. McNally, Area Counsel, CONTRACT IN A -10 confirms the execution of the Second Amendatory (LG) Contract IN A- 10(LG). Mr. Lennon advised this is the same as above, but involves our NDP Project A -10. HUD letter dated August -30, 1974 This letter, over the signature of Mr. Sam Riley, Acting Assistant, Regional Administrator for Community Development, advises the requisition we submitted for Project Capital Grant Progress Payment, for Indiana Contract R- 66(LG), has been approved in amount of $1 Million. Mr. Riley advised the payment we requested was reduced to this amount to correspond with the amount of actual cash needs to December 31, 1974. A check, drawn on the Treasurer of the United States, is to be mailed within a few days directly to the depositary designated and authorized by our agency. The check is to be recorded as a receipt in the Project Temporary Loan Repayment Fund. The approved HUD -6205 form, Request for Consent to Transfer Funds, in amount of $1 Million, was enclosed, to be attached to our counterpart of the Loan and Grant contract. Letter dated Au ust'22, 1974, from Mr. Garrett Mullins: This letter, over the signature of Mr. Garrett Mullins, President of the Southeast Side Neighborhood P.A.C., advises that at their regular P.A.C. meeting on August 219 1974, they discussed the progress of demolition on the Southeast A -10 Project, addressed to Mr. Nimtz. They feel we and the City Fire Department should be more considerate toward the Southeast residents in conjunction with their training exercise and suggested that no structure which has been used for training purposes should be left standing for more than ten days, as this condition is hazardous. They also have the same concern for the delay in demoli- tion of long standing vacant structures, as the condi- tion is also hazardous. Mr. Lennon advised that we are not allowed by HUD regu- lations to issue a notice to proceed to the demolition contractors, until we do receive HUD approval and the necessary insurance coverage for the contractors. All of the houses are now down, with the exception of those under condemnation. - 7 - PROJECT CAPITAL GRANT PROGRESS PAYMENT APPROVED, CONTRACT IND. R- 66(LG) NDP PROJECT A -10, SOUTHEAST SIDE 7. ICATIONS (Cont'd) The Commissioners and the news media also have in their packets a complete list of all of the demoli- tion and site clearance contracts for the entire Southeast Neighborhood, with a breakdown of each of the contracts showing the dates staff requested the wage determinations from HUD, actual advertising dates, bid opening, bid award, HUD concurrence for bid award, contract documents executed, insurance certificates received, preconstruction conference held and the notice to proceed to the demolition contractor - -all in chronological order for each of the four contracts awarded in the Southeast Neighbor- hood (SE #1), for the Project Indiana A -10. Mr. Lennon said if we do not own the houses, we do not have the authority to have them demolished. On some of the complaints, some of the substandard houses are under the City's Substandard Division and are not Redevelopment owned. On this particu- lar complaint it was ours; in the past it was the City's. n motion by Mr. Wiggins, seconded by Mr. Chenney and unani- ously carried, the above letters were to be received and laced on file. In reference to Mr. Wiggins' question on Jackson's crane parked in the area, Mr. Lennon advised that Mr. Jackson did us a favor for the 4th of July fireworks display add moved the crane at our request. The crane was to be used for the Southeast side demolition he had with us. In moving the crane, a major part was broken and he has been waiting for the part. If it is.a problem in having the crane there, we can move it at our expense and bill Harvey Jackson. This will be checked out time -wise. OLD BUSINESS: a. Project E =7 Public Meeting; September 20, at 10:3O'a:m.: PUBLIC MEETING, Commission authorization was requested to hold a public SEPT. 20, 10:30 meeting in accordance with an ordinance passed by City A.M., E -7 Council as it relates to Indiana Project E -7, at our next Commission meeting, September 20th, on the follow- ing items: 1) Policy statement on eligibility requirement, income, family size and age. 2) Emergency Repair Program. 3) Any other business that may come up under this program at that time. 8. FOLD BUSINESS (Cont "d I---- Mr. Lennon said this is to serve as notification to the Southeast P.A.C. to have the members aware of the meet- ing. Mrs. Glenda Hernandez, Treasurer of the P.A.C. Committee, is present in this meeting. On motion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried,..the above public meeting is authorized at our next Commission public meeting, and will be on the Agenda, for 10:30 a.m. Colfax Bridge Contracts: Commission authorization was requested to enter into a contract with Lawson Associates to do the engineering for the dredging under the Colfax Bridge, in an amount not to exceed $3,000 lump sum contract, and also authorization to advertize with the Board of Works for a construction contract not to ex- ceed $40,000, subject to HUD, Legal Counsel review and approval by the Board of Works. This was previously discussed in the prior session with the public present. Mr. Lennon advised when the Colfax Street Bridge was re- furbished- -the first section of it - -a small area under the bridge (documented with correspondence dating back to August 14, 1970), the pier was placed in such a way that in doing so we would have to dredge out, according to the State of Indiana Bureau of Natural Resources, a certain area between the pier and back to the retaining wall of St. Joseph Street. We are now in a posiition to do so, as the river is down low and will be low for the next couple of months. Now is the time to do it and we will complete our obligation to finish the Colfax Bridge, and it will also allow us to then begin the work on the Bicentennial Park, on the Plaza Parkway, and on the Century Center, in relationships to the requirements set by the Bureau of Natural Resources. We are requesting Commission authorization and the staff is recommending that we enter into a contract not to ex- ceed $40,000 - -which we have budgeted for construction costs - -and not to exceed $3,000 - -a lump sum fee to the Lawson Associates engineering firm to do the work. They have done all the preliminary work with regards to all the other parkways, and have approval from the State Board of the Bureau of Natural Resources, and are actually in the position to fund the project if the lump sum contract involves not to exceed $40,000 in construction. Our esti- mate was between $30,000 and $40,000, and rather than getting into a change order situation, part of the Lawson contract would be that they come up with a fixed budget for this and put it out for bid. COLFAX BRIDGE CONTRACTS AP- PROVED, R -66 8. JOLD BUSINESS (COh Replying to Mr. Wiggins' question relating to the Colfax Bridge problem; Mr. Dan Lawson replied that when the Colfax Bridge was being modified, it was construction of floodway, so the Department of Natural Resources had issued a permit to cover that work and he believed it was issued with the stipulation that the waterway open- ing would not be diminished; in fact; to build that bridge we would need some additional waterway opening. At that time, they proposed to put it on the east side of the river and this waterway opening has never been provided so the pier on the west side is not skewed parallel to the other piers and this causes construction that the BNR objects to. In the terms of the overall development, they give.no timetable of correcting this problem, but they do expect it to be corrected. Mr. Wiggins asked in the process of this dredging if there is any possibility of damage to the piers or foundation of the piers? Mr. Tom Oesterling with CEW stated he did recall something about plans that there was something noted about the future lowering of that stream and if anyone else recalled seeing the article. Mr. Lennon said he has the minutes going back to when the change orders were approved, back in '71, when Mr. Kenneth P. Herceg was with City Engineering at that time (Mr. Herceg is with CEW now), and also a letter from Mr. John A. Middleton (with CEW at that time) dated August 14, 1970, addressed to Mr. Ashen - felter, having to do with the gradient and the result- ing elevation difficulty matching St. Joseph Street to the existing Colfax Bridge. Mr. Lennon said, as he understands it, it is strictly the piling or base is going in a different direction than the rest of the Bridge, and in so doing, it is approximately 30 feet in dredging. Mr. Lawson said is is 30 feet x 70 feet, and partially out in the center as well. But to answer the question, they would protect the bottom after dredging with dump rip - rap, and also what is called debris, that is actually a kind of protection.to prevent erosion, so we can ac tually control scouring through there and avoid damaging and undermining piers As to Mr. Wiggins' statement that this may not be the main channel, Mr. Lawson said not normally, but when it gets up to flood stage -- five -year flood - -we would actually get quite a bit of water over into this area, and then on a "good year flood ", portions of the area would build up-near the bottom-of the Colfax- Bridge and the east part of it would be under water. A term- - "a dirty storm that occurs once in every 100 years." - 10 - 8. OLD BUSINESS (Cont'd I I.. On motion by Mr. Wiggins, seconded by:Mr. Chenney and unanimously carried, authorization to enter into a contract with Lawson Associates to..do the engineer - ing for the dredging under the Colfax Bridge, in an amount not to exceed $3,000 lump sum contract, and the authorization to approve the advertising with the Board of Works for a construction contract not to exceed $40,000, subject to HUD, Legal Counsel review and approval by the Board of Works, was approved. _._ Report to the Community - 1974; Department of'Redevelo - ment: This is a -page document that has been prepared, entitled: "Report to the Community- 1974, Department of Redevelopment, City of South Bend, Indiana," which will be presented to the City Council outlining the activities in conjunction with our department. Commissioners and the news media have received copies in their packets. The Housing and Community Develo ment`Act of.'1974 S. 3066 : Mr. Lennon advised this is a six -page summary of the new Housing and Community Development legislation for 1974, and a follow -up of the September 5, 1974 slide presentation at the Mayor's /Council Caucus meeting. This legislation initiates a new program of community development block grants, amends public housing laws and initiates a new leased housing program. It also revises mortgage credit.programs for moderate and middle income families, and extends and amends other laws relating to housing and community development. This Act provides new funding authorizations of over $11.9 billion for the three fiscal years of 1975, 1976 and 1977. Mr. Lennon advised that it is his recommendation that there will be a need for the Department of Redevelop- ment after January 1, 1975, in that it will still be necessary to use the powers of the Commission in the areas of condemnation, acquisition, disposition, reloca- tion and the bonding power of the Commission. 9. NEW BUSINESS Personnel Committee: Authority was requested for one or more of the Commissioners (volunteers) to act as a Personnel Committee and meet with Mayor Miller and Mr. William Hojnacki in forming a Task Force on re- organization in light of Community Development Federal Legislation. - 11 - REPORT TO:THE COMMUNITY - 1974, DEPT. OF REDEVELOPMENT THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 PERSONNEL COMMITTEE 9. NEW BUSINESS (Cont'd) Mr. Lennon advised they have met with the City Council and the Mayor's Cabinet members and we are requesting volunteers from the Commission to meet with the Mayor and Mr. Hojnacki. Mayor Miller is naming and announcing today that Mr. William Hojnacki will be serving as Acting Director of the Department of Community Development during the transition period of reorganization. The whole concept of reorganization - involves eight (8) areas: Department of Redevelopment; Housing Authority of South Bend, Model Cities, Equal Employment Opportunity Office, Bureau of Substandard Buildings, Civic Center Authority; Plaza Authority and the Bureau of Housing. What may happen in the future is to have all the pro- grams consolidated under Community Development, and in light of this, we would like to have two Commissioners, and not staff, to serve on the Task Force for reorganiza- tion. Reverend Williams and Mr. Chenney advised they could not volunteer for the above, due to the time element and their other commitments. Commissioner Wade volunteered the services of Mr. F. Jay Nimtz and Mr. Donald A. Wiggins to serve on the Personnel Committee, as they both have extended service with the department and are very knowledgeable. The volunteers accepted and the Chair appointed F. Jay Nimtz and Donald A. Wiggins to serve on the`Personnel Committee. Acting'Executive Director for the Department of Redevelo - ACTING EXECUTIVE ment: Mr. Lennon recommended the Commission consider DIRECTOR NAMED: Attorney L. Kent Wilcox, now serving as Mr. Lennon's Deputy Director, to serve as Acting Executive Director L. KENT WILCOX for the Department of Redevelopment, to be officially authorized to sign documents and serve in this capacity, effective September 16, 1974. This is required by the Department of Housing & Urban Development. We must have someone in the position for the responsibility of the amount of money going through this Department. Mr. Lennon ACTING DEPUTY also requested Mr. C. Wayne Brownell be named as the Act- DIRECTOR NAMED: ing Deputy Director for the Department of Redevelopment. C. WAYNE BROWNELI Mr. Lennon advised that Mr. L. Kent Wilcox would not re- ceive any additional compensation for this assignment, and would still be in his capacity as the Executive Director of The Housing Authority of South Bend. This would be a temporary assignment for Mr. Wilcox and this is suggested in the interim of reorganization. Mr. Wilcox and the Board of Housing Commissioners have agreed if it is agreeable with the Redevelopment Commissioners. - 12 - 9. INEW BUSINESS (Cont'd Relative to question raised by Mr. Wiggins on the time involved in The.Housng Authority and the time he will be able to spend in this Department,..Mr. Lennon said he has discussed this with Mr. Wilcox. We have a func- tional organization and with Mr. Brownell and the other staff here, Mr. Lennon said he believed that Mr. Kent Wilcox can run the department. We need someone to sign documents. He has other Assistant - Directors for con- tinuity in other areas. Mr. Wilcox is not interested in coming here on a full -time basis. In answer to Commissioners' questions, Mr. Lennon ad- vised that Mr. Wilcox would be working directly for the Commission and that Mr. Wilcox is his recommenda- tion to serve as the Acting Executive Director. Mr. Hojnacki was suggested but Mr. Lennon said he did not feel that Mr. Hojnacki had the experience at this time to take over this position. Mr. Chenney asked if Mr. Brownell was also Mr. Lennon's recommendation for the Acting Deputy Director and Mr. Lennon answered in the affirmative. On motion by Mr. Chenney, seconded by Mr. Wiggins and unanimously carried, the following are appointed to serve in the capacities designated for the Depart- ment of Redevelopment: Attorney L. Kent Wilcox, Acting Executive Director. Mr. C. Wayne Brownell, Acting Deputy Director. Reverend Williams requested the minutes be recorded to show that the above appointments are temporary. Mr. Chenney said that it is being stated that it is "Acting Director." C. 1972 District Capital Bond: Mr. Lennon advised we have had a request from Mr. Karl King and other members of the Downtown Council and the River Bend Plaza Advisory Committee, on the discussion (legal and otherwise) per- taining to a loan request from the 1972 Bond issue -- to be repaid in three (3) years. Mr. Karl King gave a report on the financial entities and related cost for the River Bend Plaza and the oppor- tunity to loan the Downtown Council or some other entity $30,000 for decorations for Christmas and -other events that require some motif or theme within the downtown Plaza area. This would basically be used on the finished portion of the Plaza; however, a small amount might be used on the "supergraphic" area during this transition - 13 - LOAN AUTHORIZED FROM 1972 DIS- TRICT CAPITAL BOND 9. INEW BUSINESS (Cont' period. No large expenditures would be eligible for the supergraphic area. This loan would be re- paid in equal payments over the next three years to the Capital District Fund. Mr. King explained that it would take approximately sixty (60) days before they could have declarations from the I.R.S. on charitable donations. They will be expanding their present activities in the River Bend Plaza area. He outlined the funds coming in, budgets, etc. The aesthetics would be within the guidelines of our designers - -the joint venture of Environmental Planning and Design and Clyde E... Williams & Associates, and with Louis N. Wilcox's leadership, Mr. King said he felt sure a good job will be done. President Nimtz said he wanted to compliment Mr. King on the leadership he has taken on this and wanted to express the Commission's appreciation for all he has done. Mr. Lennon advised that we do not have a legal opinion at this time, but the recommendation is to approve the above, subject to the controller's office and consulta- tion with the city attorney's office. Mr. King advised at the last meeting with the Board of Works, Mr. Barcome said this would meet with his approval if our Commission approves the loan. Mr. Charles Sweeney, Commission Legal Counsel, said in lieu of Mr. Butler's absence, if that is the fact and there is no problem with the City Controller's office, then he would see no reason to withhold approval. As to whether interest would have to be charged, Mr. Lennon advised that this is our money - -not HUD'S- -and it would be up to the City Controller, and that for the good will of the group, the interest should certainly be waived. Mr. Lennon advised we have $700,000 remaining from the '72 Bond Issue, earmarked for construction, design, development and Mall related costs. Reverend Williams asked if this is tax money involved and Mr. Lennon answered that it is and we are getting interest on it. The motion was made to loan the River Bend Plaza Founda- tion, Inc., $30,000 for a three -year period, at no inter- est charge, subject to Commission Legal Counsel, City Counsel, and City Controller, if needed, approval. Said motion was made by Mr. Wade, seconded by Mr. Wiggins, and unanimously carried. - 14 - 9. INEW BUSINESS (Cont'd d. Plaza Parkway: Commission approval was requested of the final design work on Plaza Parkway (Block 6), subject to HUD, Commission Legal Counsel, Board of Public Works and the Park Department approval. This item was discussed at great length in the prior session of this meeting, with the public present. Mr. John Fisher briefed the Commissioners and audience on the final design work on the Plaza (Block 6). The schematics showed the entranceway with a path con- tinuing to the south, with a brick modular terraced area for sitting. The proposed lighting has been tested with Park Department representatives present for maintenance consideration. There are five different types of light- ing involved: 1) Post Top: This has a globe made of a very tough plastic acrylic lens with the photometrics designed that 99% of the lighting goes down. PLAZA PARKWAY (BLOCK 6) FINAL DESIGN WORK APPROVED, R -66 2) Ballard Type: This will be used primarily for ground - cover lighting, 36" high, square, with louvers. 3) Ground -Up Lighting: Actually placed in the ground for lighting vegetation. 4) Bridge Rail Lighting: This will have a special fixture to light the deck of the pedestrian b r&g`e in wall re- cess. 5) Bench Lighting: These will be wall- mounted lights in the deck area in the concrete walls. Lighting on the bicentennial would be post -top lights, 12 feet high spotted on 60 -foot centers, so the farthest we would be away from the lights is 30 feet and the mini - mum intensity is 1/2 foot candle generally accepted by all. The curb will be kept in the old Lincolnway as the edge of the path, as it is economical and a decent curb. The sidewalk, concrete posts and railing will be taken out. The railroad bridge was discussed with red paving brick and planting areas, kiosks, benches and drinking water fountain. Future pedestrian access to Columbia Street in the future, with the path continuing south to Monroe Street with sitting areas was shown. The designing has been done around the number of large trees present, as the site has a number of trees which are - 15 - 9. NEW BUSINESS (Cont'd in excellent condition, very hardy, and we want to keep and make them functional with the proposal. Mr. John Kagel raised the question if the handicapped would be able to go from one side of the river to the other in wheel chairs. On the ramp, the grade is set for the paraplegics; however, an excessive amount of money cannot be spent on the east side of the river. Mr. Lennon advised that basically all we can pay for on the east side will be two lights and a way to get down off of the bridge. Along the ridge, for example, it would allow us to come down with a set of stairs. The longer range plan is developed the whole way down. Mr. Lennon advised that Jim Seitz, Superintendent of the Department of Public Parks., is aware of this and that would have to come out of their budget. Mr. Lennon said the procedure time -wise will be, subject to Legal Counsel approval, to go before the Board of Works on Monday, then the Board of Parks for their ap- proval. We have the approval to do the work within the river, with the exception of one area and that is under the Colfax Street Bridge, and that was presented to the Commissioners, prior under "Old Business, 8b, and authori- zation received from the Commissioners to enter into a contract with the Lawson Associates to do the engineer- ing work for the dredging under the Colfax Bridge, and the authorization to approve the advertising with the Board of Works for a contruction contract, as per above minutes. Everything but the planting can be completed this season. In answer to Mr. John Kagel's question, Mr. Lennon ad- vised we need to put it out for bid, anticipate opening the bids October 16, with the Commissioners approving the awarding of the bid by 20th of October, and then the construction could begin immediately. The precon- struction conference could be held that afternoon, Friday, 20th. The actual completion will depend somewhat on the weather conditions, per Mr. John Fisher. It would be possible to get the majority of the project constructed, except for the planting and seeding of the area. The contract will be worded to not place the Redevelopment Commission in a change order situation unnecessarily, and we are looking at the 60 -day basis now. Mr. Lennon advised that we are using the "Plaza Parkway" as the name for this area. The Commission now has had a chance to review the final design work and this would be based on the prior approval given on the dollar amount on the 100 foot strip right of way that has already been authorized. lL a NEW BUSINESS (Cont'd) On motion by Mr. Chenney, seconded by Mr. Wiggins and unanimously carried, the final design work on the Plaza Parkway (Block 6), was approved, as above speci- fied, subject to HUD, Commission Legal Counsel, Board of Public Works and the Park Department approval. e. Force Account A reement with the Bureau of Streets, Phase II -E, R- 6 roject: Authorization was requested to enter into a Force Account Agreement with the Bureau of Streets, subject to HUD and Legal Counsel approval, with the contractual work not to exceed $18,300.00, materials $12,450.00, labor and materials $3,040.00-- the cost of the complete work is not to exceed $33,790.00. Mr. Lennon said this is referred to as "the wrap -up" phase of the Downtown area. We have budgeted $45,000.00 and that has been approved by HUD. We should be within the budget, unless a change order would be involved for some reason. In reference to Mr. Wiggins' question if this will com- plete all the street surfacing, Mr. Slabaugh, our en- gineer, advised it covers the east -west streets -- LaSalle, Washington, Jefferson, Wayne and those parts of the east -west streets down on the Mall that were on the previous contract. This is to include everything, inter - sections as welkin reference to Mr. Wiggins' second question. Mr. Lennon said this also includes the wheel- chair ramps, curb cuts, and everything that is to be done there. On motion by Mr. Wiggins, seconded by Rev. Williams and unanimously carried, the Force Account Agreement with the Bureau of Streets, Phase II -E, R -66 Project, was approved as noted above. FORCE ACCOUNT AGREEMENT WITH BUREAU OF STREE APPROVED, II -E, R -66 PROJECT f. Electrical. Power Hook -Ups: Authorization was requested ELECTRICAL for the Indiana & Michigan Electric Company to install POWER HOOK -UPS, electrical power hook -ups on Jefferson and Plaza (across PLAZA AREA from the Sherland Building), R -66. Mr. Lennon advised this would be a meter situation where the vendors will be paying for their own electricity. We would be providing the hook -up, as this is an eligible cost as it relates to the Plaza. We cannot penalize the two -block area (supergraphic) because it is not completed. Mr. Louis N. Wilcox, Plaza Director, received an estimate from Indiana & Michigan Electric Company for approximately $500.00. In reference to Rev. Williams' question that we only have one estimate, Mr. Lennon advised we would be contracting with I &M and they would be subcontracting the work. - 17 - 9.. INEW BUSINESS (Cont'd Mr. Wiggins made the motion this electrical power hook -up be approved, but be subject to our Commission Legal Counsel approval if this may be subject to bidding proposals. Said motion was seconded by Mr. Chenney and unanimously carried. Resolution No. 501: This Resolution authorizes the RESOLUTION NO. acquisition of property by condemnation, in the 501 ADOPTED, Southeast Neighborhood (SE #1), Neighborhood Develop- (SE #1), A -10 ment Project Indiana A -10, for Parcel No. 66 -31, in estate -- deceased owner Cleo S. Parker, for con - curred-in amount of $1,600.00. On motion by Mr. Wiggins, seconded by Rev. Williams and unanimously carried, Resolution No. 501 was adopted. Resolution No. 502: This Resolution authorizes the RESOLUTION NO. acquisition of property by condemnation, in the 502 ADOPTED, Southeast Neighborhood (SE #1), Neighborhood Develop- (SE #1), A -10 ment Project Indiana A -10, for Parcel No. 66 -34, owner -- Joseph T. & Viola Taylor - -for concurred -in amount of $800.00. On motion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, Resolution No. 502 was adopted. NAHRO 35th National Conference: Authorization was requested to send one staff member - -Mr. Frank J. Alford - -our E.E.O. Officer - -to attend the NAHRO 35th National Conference, September 29 through October 2, 1974, in Boston, Massachusetts. On motion by Mr. Chenney, seconded by Mr. Wade and unanimously carried, Mr. Alford was authorized to attend the above Conference on dates specified. State of Indiana Civil Ri hts Commission Training Conference: Authorization was requested to send one staff member - -Mr. Robert Fisher - -to attend the State of Indiana Civil Rights Commission Training Conference, on September 27 through 28, 1974, in Indianapolis, Indiana. On motion by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, Mr. Fisher was authorized to attend the above Conference on dates specified. NAHRO 35TH NATIONAL CONFERENCE CIVIL RIGHTS COMMISSION TRAINING CONFERENCE 10. (PROGRESS REPORTS Central Downtown Urban Renewal Project, R -66: 1) River Bend Plaza Update: Mr. Thomas A. Oesterling, RIVER BEND PLAZA Senior Project Engineer, with Clyde E. Williams & UPDATE Associates, advised we have some minor work to do on Jefferson Street, but that the Commissioners main concern today probably is the operation of the pumps for the pools. Mr. Stefaniak, with The Hickey Company, said they are not all in opera- tion now, but will all be before the end of the day. Mr. Desterling said he felt the major problem with these pumps has been the hard water problems, the solenoid sensor with water level devices. They were coated with residue from the hard water and were cleaned yesterday and are back in operation. He advised we had problems with Pool D- -one of the motors burned out. The safety switch did act the first time, but in trying to get it running again, they pushed in the safety switch and they feel this is what caused the motor to burn oat. Since that has been repaired, Kim Lighting stood behind the repair of the motor; however, the contractor feels that they have some money coming for the actual installing and replacement of the motor and Mr. Oesterling said he concurs with this. They believe the hard water problem now has been solved, and that Bill Slabaugh now has a test kit and they now have a recirculating system. The water is being chemically treated. There will be some changes of the water in recycling, so it will need periodic attention. Also discussed in the previous session at great length were the number of vaults in the mall and the resurfacing due to water leaks. We have been successful in all, but one, located at Baer's. It was felt the corrective action taken was 80% assurance that would correct the problem. The engineers have other actions that can be taken to solve the problem, but each will cost more. The ultimate correction element would cost substantially more. As to having had the vaults abandoned, the course taken was due to the time element and paperwork involved for approval and setting up. Reinforcing the building vault would be of substantial cost. The 100% foolproof protection against leakage for each vault could have cost approximately $4,000 - 19 - 10. IPROGRESS REPORTS (Cont'd each and guaranteed it; but we went the $1,000 cost per vault and one caught up with us. The concurrence on the costs and the guarantees was that the engineers took the right route. Mr. Oesterling stated that they do plan to get together with The Hickey Company and get things finalled out with the Mall contract very shortly- - few overrun items, deductions, etc. and hope to come through with a final contract estimate and change order or whatever is necessary to get it all finalled out. Everything has all been docu- mented and forwarded through all channels. Commissioner Wade expressed concern over the maintenance of the River Bend Plaza and was not pleased with the last two weeks of activities but that it has improved. It was stated that full River Bend Plaza responsibility now rests with the Board of Public Works as it relates to the maintenance of the pools, general clean -up and repair. The major responsibility remaining with the Redevelopment Commission is to final out the project and to approve or deny change orders as they relate to the project. 2) River Bend Plaza Schedule: Mr. Louis N. Wilcox, Director of the River Bend Plaza, stated the interest on the part of the general public cer- tainly remains high on the use and activities of the Plaza. This month, with weather permit- ting, the St. Joseph County Medical Association are still on the Plaza every Tuesday with the blood pressure booths, artists are scheduled for September 21 and 22, and they are very pleased the interest remains as it is and the activities are going on. Mr. Wilcox said the comment made to-him earlier on Wednesday and is of concern to him is one of the items that was pressing - -the fountains were down for three weeks -- compare it to furnace motor replacement in a home- -and that whoever is respon- sible should be given the authority to have spare parts and to not have this situation in the future. 3) Extension of Contract for Director's position of the River Bond Plaza : Mr. Lennon said the Com- missioners had given him approval to negotiate a contract with Mr. Welber of Robertson's for permission to extend his contract with us until the end of the year, same salary and terms. Mr. Lennon said he will be meeting with Mr. Welber on Monday, for finalization, of Mr. Louis N. Wilcox's contract as Director, River Bend Plaza Office. -20- RIVER BEND PLAZA SCHEDULE CONSIDERATION FOR DIRECTOR'S CONTRACT EXTENSION, RIVER BEND PLAZA OFFICE 10. ESS REPORTS (Cont'd) 4) Plaza Maintenance: Mr. Wiggins suggested the real RIVER BEND element of housekeeping is to have a person assigned PLAZA MAINTE- specifically to supervise and be responsible for the NANCE AND clean -up and maintenance -- everyone's job is no one's CLEAN -UP job really. This would create a personal pride on how the area looks. Mr. Wiggins advised that he would like to recommend to the Board of Public Works to have definite people assigned for this responsi- bility- -not only the person in charge - -have a staff in tact -and keep that staff, if possible. Mr. Bill Slabaugh advised we now have an agreement with the Department of Public Works, and now have an engineer and one inspector and are setting up a permanent group of people, under the Emergency Employment Act (federal funds), for two full -time employees; by November 1, we intend to have six (he believes), for two years, under his supervi- sion. Bill Slabaugh said he works for engineer- ing and the Board of Works and in the field with the heavy equipment. The necessary equipment the Commission has supplied for the Plaza clean - up and maintenance will be on -going and permanent - -at least for three years - -or until we find other ways to pay for this with other funds. Commissioner Wade told Mr. Slabaugh that he will be complimentary as well as critical, and will be looking forward to dealing with him. President Nimtz stated that we need to have people who are knowledgeable when there is a problem to know what to do -- pushing a release button caused the problem on the pool. 5) Avon Theatre Update: The owners have made a re- AVON THEATRE quest to Mr. Karl King with Economic Development UPDATE Commission. The rennovation -will be very favorable and we will be very proud of it. Southeast Side Housing Project, Indiana E -7: Mr. Lennon SOUTHEAST SIDE advised this item was previously discussed, under "Old HOUSING PROJECT, Business ", 8a, and a public meeting was authorized by E -7 the Commission to be held at the next Commission meeting, on September 20. Neighborhood Development Program; Indiana Project A -10: N.D.P. A -10 This item was also discussed in detail, under Communi- cations, 7k," and a discussion on the burned out houses. The last to be relocated was on September 3, 1974. - 21 - 10. IPROGRESS REPORTS (Cont' d. Staff Resignation: This notice of resignation was in the Commissioners' packets, from Mrs. Brenda L. Walker, dated August 21, 1974, giving two (2) weeks' notice effective September 3, 1974. Staff Reports: 1) Acquisition - A -10: Mr. William J. Parrish, Real Estate Officer, submitted a written report: MN #1: Left to Acquire Parcels to be purchased 35 Purchased 31 Condemnation 4 35 0 SE #1: Parcels to be purchased 70 Purchased 37 Options Signed 4 Condemnation 8 City Owned 18 67 _ .3 TOTAL LEFT TO ACQUIRE ................. 3 2) Merry Avenue: Mr. Lawrence E. Wartha, Assistant Director, Administration & Finance, submitted a written report: One relocation remaining -- Madison Scott. Of the six condemnations reported June 30 1974, we have deeds on three; money paid into court on two; and one remaining -- Parcel No. 1 -5. Two structures were demolished last month out of four. STAFF RESIGNATION, MRS. BRENDA WALKER ACQUISITION - A -10 REPORT MERRY AVENUE REPORT 3) Rehabilitation Report: Mr. William C. Ellison, REHABILITATION ssl�istant Director, Operations Division, submitted REPORT a written report: E -5: One final inspection for month of August, at 1015 -1/2 Colfax Avenue. R -57: One rehabilitation problem is still un- solved-- George Pope. E -7: 60 applicatons submitted to date; 28 in- spections made; 58 inspection appointments set. - 22 - no PROGRESS REPORTS (Cont'd) The overall progress of the E -7 Project is progressing on schedule, and the application deadline for the first phase of the program is September 14, 1974. EE =6: Report submitted by Keith Crighton. During the month of August the construction work on Contract 2 was successfully completed by the Madison Construction Company, with work on Contracts 9 and 11 progressing well. Contract 4 has been re- advertised for bids in accordance with HUD recommendation that an acceptable bidder could not be determined after the first advertisement. Contracts 6 and 8 must also be re- advertised for bids because of the recent dissolution of Sanfaye, Inc. firm. The partial work com- pleted on Contracts 3 and 7 will be deleted, and the remainder combined and re- advertised as Contract 7. The 18 home owners involved,, have been notified of the situation. 4) Relocation Progress Report: Mrs. Dorothy Howell, Director of Residential Relocation, submitted a written report for the month: Southeast N.D.P. A -10: Workload is 11 - -6 families, individuals; one individual added to work- load; one other pending. Model Cities N.D.P. A -10: Workload is one - -moved temporarily to an off -site address. Working with individual for permanent housing. Indiana R -57: Workload is one individual- -house is in condemnation. Merry Avenue: Workload is one family- -move is in- complete. City -Wide: Workload is ten families; two referrals were received this month. Working with the families. Model Cities Substandard: Workload is nine families. One referral received this month. Relocation payments are being made upon approval from Mr. Hollis Hughes. 23 - RELOCATION RE- PORT 11. 12. 13. 14. NEXT MEETING The next meeting of the Redevelopment Commission will be NEXT MEETING, at 10:30 a.m., Friday, September 20, 1974, in the Office SEPTEMBER 20, of the Department of Redevelopment. 1974 ACTING EXECUTIVE DIRECTOR CONGRATULATED Congratulations were extended by President F. Jay Nimtz, ACTING EXECUTIVE to our appointed Acting Executive Director, Mr. L. Kent DIRECTOR CONGRATU- Wilcox, who will be officially Acting Executive Director, LATED effective September 16, 1974. Mr. Wilcox thanked the Commissioners for their confidence in him to do the job, and that he feels sure it will be a "hard shoe" to fill, but that he will do his best. REPORT-TO THE COMMUNITY - 1974: Commissioner Wade complimented Mr. Lennon on the "Report REPORT TO THE to the Community" as being well done. Mr. Helmen said COMMUNITY - 1974 it was very well done. Mr. Lennon said he will try to incorporate that and make an annual report for the Commissioners. URNMENT On motion duly made and passed by Mr. Wiggins, the meeting ADJOURNMENT adjourned at 11:30 a.m. es F. Lenno , Jr., Execu a Direc T F. ay Ni tz, President � - .:•:max:,..- �..._;.._.._ .P - 24 -