HomeMy WebLinkAboutSM 07-03-74July 3, 1974
10:3 A. M.
Pres "ding Officer:
fli
L CALL
SOUTH BEND REDEVELOPMENT COMMISSION
SPECIAL MEETING
HELD IN LIEU OF
REGULAR MEETING OF JULY 5, 1974
1200 County -City Building
Mr. Fred J. Helmen, 227 W. Jefferson Boulevard
President South Bend, Indiana 46601
sent: Mr. Fred J. Helmen, President
Mr. John E. Chenney, Vice President
Mr. B. L. Wade, Assistant Secretary
Mr. Donald A. Wiggins, Member
nt: Rev. Willie V. Williams, Secretary
egal Counsel: Mr. Kevin J. Butler
ews Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter
Mr. James L. Marchelewicz, WNDU -TV Reporter
Mr. Dan Caesar, WSBT -TV Reporter
Mr. Steve Neher, WSBT -TV Photographer
Mr. Frank Vellner, WSBT -TV Photographer
Mr. Larry Ford, WSJV -TV Reporter
ethers Present: Mr. F. Jay Nimtz, President, Board of Trustees
Mrs. Janet S. Allen, Interested Citizen
Mr. Dan Akin, Clyde E. Williams & Associates
Mr. Conrad Damian, Neighborhood /City Liaison Worker,
Southeast Side PAC
Mr. Gene Evans, South Bend Civic Planning Assn.
Mr. Mort Linder, Linder & Kerrihard Co., Inc.
Mr. John A. Walsh, First Bank & Trust Company
PA Staff: Mr. Charles F. Lennon, Jr. Mr. C. Wayne Brownell
Ms. Helen S. King Mr. Louis N. Wilcox
2. 8PPROVAL OF MINUTES
motion by Mr. Chenney, seconded by Mr. Wiggins and
unan In
mously carried, the Minutes of June 21, 1974, were
appr ved.
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MINUTES APPROVED
3.
ROYAL OF CLAIMS
n motion by Mr. Wiggins, seconded by Mr. Chenney and CLAIMS APPROVED
unanimously carried, the claims -- totalling $116,971.31- -were
appr ved for payment.
P.E. . R -57
ReallEstate Purchase
illiam and Earle Nixon, #5 -11 $ 640.00
Total T 640.00
N.D.P. PROJECT A -10
ReallEstate Purchase
• Joseph Doran, Clerk, #1 -5 (MN #1) $ 4,600.00
• Joseph Doran, Clerk, #66 -32 (SE #1) 5,400.00
• Joseph Doran, Clerk, #1 -5 (MN #1) 150,.00
• Joseph Doran, Clerk, #66 -32 (SE #1) 150.00
nterprise Record, #1 -5 (MN #1) 26.84
ulius O'Neal Trucking Co. 5,726.00
Total $ 16,0
P.E.A. R -66
Relocation Claims
Macas, Rent Assistance, #4 -7 $ 900.00
Indiana & Michigan Electric Co. 51.58
Juli s O'Neal Trucking Co. 13,000.00
SoliJ Waste Disposal Division 7.00
Souti Bend Exterminating Co. 30.00
Total 13,988—
REDEVELOPMENT REVOLVING FUND
ayroll: June 16 to 30, 1974 - $ 10,827.06
Fran
J. Alford
192.50
Comm
nity Development
1,766.66
Continental
Assurance Company
930.00
Gate
Chevrolet Corporation
42.42
Grea
Lakes Copy Supply
1,290.00
Carl
L. Hibberd
9.00
N.A.
.R.O
60.00
I.& 1.
Electric Company
5.45
C. P.
Lesh Paper Company
328.50
Mahi
lski Art Shop
7.00
Model
Cities
60,000.00
Roem
r, Sweeney, Butler & Simeri
200.00
Sings
General Tire, Inc.
104.56
Souti
Bend Parking Co., Inc.
62.50
Stanz
Cheese Co.
27.65
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3.
APPROVAL OF CLAIMS (Cont'd
MODAL CITIES EXTENDED SERVICES
Christine Merritt - Rent Assistance $ 1,044.00
Hub rt M. Weaver, Appraisal 25.00
Total $ 76,922.N
URBAN REDEVELOPMENT FUND
Circle Lumber, Inc. $ 52.31
Indiana & Michigan Electric Co. (Meter Deposit) 25.00
Nort ern Indiana Public Service Co. (Meter Deposit) 35.00
Souti Bend Water Works (Meter Deposit) 24.00
Total 136.31
MERRY AVENUE
ReallEstate Purchase.
harles & Jennie Roscoe and. D. L. Mathews, #1 -32 $ 1,012.40
County Department of Public Welfare St. Joseph, #1 -29 600.00
Total 1,612.40
I REDE ELOPMENT DISTRICT CAPITAL FUND
ieth -Riley Construction Co., Inc. $ 945.00
Total $ 945.00
REDEVELOPMENT DISTRICT CAPITAL FUND - 1972
Adway Signs $ 38.22
Phillip Dillon 190.00
Direct Mail Letter Service, Inc. 82.00
The Frances Shop, Inc. 1,550.00
Douglas M. Gruizenga 3,500.00
Amy osenwasser 364.50
Tucker Freight Lines, Inc. 115.83
Louis N. Wilcox (Contract) 833.33
Total $6,673.88
GRAND TOTAL $ 116,971.31
4. C MMUNICATIONS
a. HUD letter dated June 17, 1974: This letter, over AUDIT FINALIZED,
the signature of Mr. James E. Armstrong, Director, advises PROJECTS E -3 & E -5
there are no audit findings covering Projects E -3 and E -5
and wa may consider the audit closed.
Mr. Lannon advised this is a compliment for Larry Wartha,
our fiscal officer, and his staff, re close -out for the
North ast Code Enforcement Project E -3 and Model Cities
Code nforcement Project E -5.
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4. (COMMUNICATIONS (Cont'd)
b. HUD letter dated June 21, 1974: This letter, over AMENDATORY LOAN &
the signature of Mr. William Szymcza , Program Manager, GRANT APPLICATION
advises this Amendatory Loan & Grant Application for the RETURNED, R -57
LaSalle Park Project, Indiana R -57, dated February 28,
1973, was never processed due to lack of funds and is be-
ing ;turned.
c. HUD letter dated June 24, 1974: This letter, over CHANGE ORDER NO. 1
the signature of Mr. Mark L. Griffin, Chief, Architectural. TO DEMOLITION & SITE
and Engineering Section, advises HUD acceptance of Change CLEARANCE CONTRACT
Order No. l to Demolition and Site Clearance Contract No. NO. 27 -A, R -66
27 -A, R -66. This is HUD Form No. 2437, required by HUD.
. HUD letter dated June 25, 1974: This letter, over
the signature of Mr. Joseph D. PanYro, Assistant Director,
Planning and Relocation Branch, advises the City of South
Bend's Workable Program Certification expires February 1,
1975. An application package will be forwarded to us in
Septe ber including all current guidelines and instructions.
Mr. Lennon advised that we, as a staff, are working on it.
a. HUD letter dated June 26, 1974: This letter, over
the signature of Mr. Samuel 0. Blanks, Chief, Processing
Contr 1 and Reports, advises of new instructions and re-
vised acquisition forms for the annual report, enclosed with
the letter. The relocation forms previously submitted remain
the same for the annual report.
The reports are due in his office by July 20, 1974.
f. HUD letter dated June 26, 1974: This letter, over
the signature of Mr. Stephen J. Havens, Director, Operations
Division, advises of concurrence in disposition prices,
of the NDP Project A -10:
Southeast Neighborhood #1 $ 40,500
Model Neighborhood #1 9,550
g. HUD letter dated June 28,
the signature of r. Daniel B o�n
Technical Services Branch, advises
contract award to Jackson Wrecking
$20,9 5.00, for Contract No. 4, MN
A -10.
1974: This letter, over
nan, Assistant Director,
of HUD concurrence in
Company, in bid amount of
#1 and SE #1, NDP Project
The w ge determination number is 74- IN -94, expiring August 7,
1974.
Time nd date of preconstruction conference is to be submitted
to HU .
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WORKABLE PROGRAM
CERTIFICATION
ANNUAL ACQUISITION
& RELOCATION REPORTS
NDP A -10 DISPOSITION
CONCURRENCE
CONTRACT NO. 4,
AWARD TO:
JACKSON WRECKING CO.
A -10
4. COMMUNICATIONS (Cont'
i. HUD letter dated June 28, 1974: This letter, over CHANGE ORDER NO. 3
the signature of Mr. Mark L. Griffin, Chief, Architectural TO DEMOLITION & SITE
and E gineer.ing Section, advises HUD acceptance of Change CLEARANCE CONTRACT
Order No. 3 to Demolition and Site Clearance Contract No. NO. 34, R -66
34, P oject Indiana R -66. This is HUD form 2437, required
by H U .
i. Letter dated June 18, 1974, from Mr. George Pope GEORGE POPE,
to Coigressman John Brademas: This letter is regarding REHABILITATION,
the r habilitation work on his home, in the LaSalle Park R -57
Urban Renewal Project, Indiana R -57. This work has been
previously discussed in several Commission meetings at
lengt .
Mr. Lonnon advised we will be responding to this letter.
Letter dated June 27, 1974, from Broadway Theater EXPANSION FACILITIES,
Lea u of South Bend, Inc.: This letter is over the MORRIS CIVIC AUDITOR-
signature of Mrs. Sol W. Boorda, President. The officers IUM, R -66
and board of directors of The Broadway Theater League are
recommending to the Redevelopment Commission that any land
adjac nt to the Morris Civic Auditorium be considered, where
appro riate and feasible, for the expansion and improvement
of fa ilities at the auditorium.
The L ague feels that the Morris Civic Auditorium has a
defin to role historically, esthetically, and economically
in th development of South Bend as one of the most attrac-
tive nd viable cities in the Midwest.
Mr. Lennon advised this letter will be forwarded to our
developers.
Letter dated June 27, 1974, from The Hickey FINAL INSPECTION,
Compa6y, Inc.: Blocks one through six have been substanti- SOUTH END OF RIVER
ally completed, and Hickey Company expects to complete blocks BEND PLAZA, R -66
11 and 12 in one week. Hickey is requesting a final inspection
for these blocks, and then to be turned over to the City of
South Bend on an individual basis, starting from the south end
of the project.
On mo ion by Mr. Chenney, seconded by Mr. Wiggins, the above
lette s are to be received and placed on file.
5. OLD BUSINESS
None.
6. INEW BUSINESS
a. Change Order No 1: Approval was requested for CHANGE ORDER NO. 1
this change order to contract with H. DeWulf Mechanical Con- TO CONTRACT FOR
tractors, Inc., for Beck's Lake Secondary Storm Sewer, for BECK'S LAKE SECONDARI'
an increase in contract amount of $924.00, with no change STORM SEWER APPROVED,
in time, R -57. R -57
This contract was for the installation of storm sewer from
Beck's Lake to the northwest trunk sewer at Kenmore Street.
The following changes were requested in accordance with
Section 109 of the General Conditions:
32 lineal feet of 12" P.V.C. pipe $ 404.00
Standard pre -cast manhole 390.00
Manhole frame and lid 130.00
Total increase 924.00
Mr. W yne Brownell said we needed another manhole to make
it wo k.
On motion by Mr. Chenney, seconded by Mr. Wiggins and unani-
mously carried, Change Order No. 1, noted above, was approved
for ai increase in contract amount of $924.00, with no change
in time, R -57.
Change Order No. 16 to Contract No. 5, Phase III, CHANGE ORDER NO. 16
R -66: Mr. James T. Za rocki, Proje ct Manager of The Hickey TO CONTRACT NO. 5,
Compa y, in letter dated June 26, 1974, is requesting a change PHASE III, R -66,
order be issued to correct the error in the specifications, APPROVED
with io change in contract price.
Mr. Dian Akin, Clyde E. Williams & Associates, advised that
certain alternates were included in the bid proposals and
among the alternates was the Whitacre -Greer bricks. We have
the exact brick we chose for the project. However, an error
was made in the technicality in the specifications when
written and Hastings extruded brick was included.
This item was discussed in the Executive Session, with the
public present, and agreed this change order be authorized.
On mo ion by Mr. Wiggins, seconded by Mr. Chenney and unani
mousl carried, Change Order No. 16 to Contract No. 5, was
appro ed, per.above.
7. PROGRESS REPORTS
Central Downtown Urban Renewal Project, R -66:
1) Construction Schedule: CONSTRUCTION
SCHEDULE, RIVER
Mr. Dan Akin, Clyde E. Williams & Associates, BEND PLAZA, R -66
our R sident Engineer, commented on this item in the Execu-
tive ession with the public present.
7. PROGRESS REPORTS (Cont'd
The weekly construction schedule was prepared by Mr. Akin
for t is week and a copy was included in the Commissioners
packet.
Mr. A in advised he inspected the construction area with
Mr. E ( Werley of Environmental Planning and Design yesterday,
along with Mr. Tom Oesterling of Clyde E. Williams & Associates,
and with our electrical engineer Monday, and will be giving The
Hicke3 Company, Inc., a- punch List Tuesday morning and hopefully
they 4an work on that all week.
2) River Bend Plaza Schedule and Activities:
This portion was also discussed in the Executive
Sessi n with the public present.
Presi ent Helmen extended congratulations to Mr. Lou Wilcox,
Direc or of the River Bend Plaza, for a fruitful day- -June
30th- the grand opening of the River Bend Plaza.
Mr. Lou Wilcox said the crowd estimate was from 20,000 to
40,00 ( people. Chief Urban had advised him there was not a
singlE arrest involving the day's activities. The Red Cross
peoplE were on hand and the first aid station was in front
of thE River Bend Plaza Office.
The grand opening dedication went off- -only three minutes late
with the Kiltie Band. The efforts of many people surmounted the
many problems. The Wally Byam Caravan Club International Rally
will te leaving.
On thE question of the maintenance of the River Bend Plaza, Mr..
Lennor said it is the responsibility of the Redevelopment Com-
mission. Once the consultants say the final inspection is com-
plete , we turn it over to the Board of Works, who will turn it
over to whoever is designated and will pay for it.
As to Mrs. Janet Allen's question on why the fountains are
turne off, Mr. Akin said they are still the property of the
contractor. It is not turned over to the city yet. They are
still working on the last minute details.
3) Status Report on paving brick installation in
River Bend Plaza, R -66: Discussed in Executive Session
Regarding Mr. James T. Zakrocki, Project Manager, The Hickey
Company, Inc., letter dated June 26, 1974, re paving brick
for project, Mr. Dan Akin advised that we have the exact
brick we chose for the project. An error was made in the
technicality in the specifications written. Mr. Akin felt the
change order The Hickey Company is requesting is not necessary.
Certain alternates were included in the bid proposals and among
the alternates was the Whitacre -Greer bricks. When the techni-
cal specifications were written, someone erroneously included
Hastings extruded brick.
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RIVER BEND PLAZA
SCHEDULE AND
ACTIVITIES
BRICK INSTALLATION,
RIVER BEND PLAZA
7. PROGRESS REPORTS (Cont'
In re erence to President Helmen's question on the guarantee
for the pressed brick used, the guarantee is on file. Mr.
Brownell said he is of the understanding that Hickey has re-
ceived a five -year guarantee from Whitacre- Greer. A letter is
also on file regarding the maintenance of the terrazzo, on
which only neutral soap and not acids or detergents are to be
used, to not harm both the finish or he cement. This letter
is from the Art Mosaic & Tile Company of South Bend, dated
June 24, 1974.
Mr. L nnon had advised, in the Executive Session with the
publi present, that we should go on record and request a
chang order be written to clear the matter up. This item
was i serted on the Agenda, under New Business, 6b, and a
chang order was authorized to be written - -to be designated
as Ch nge Order No. 16 - -to correct the error in technicality
to sh )w Whitacre -Greer bricks were used and not Hastings
extru ed brick as noted in the specifications.
.__ Southeast Side Housing Project, Indiana E -7: SOUTHEAST SIDE
HOUSING PROJECT,
Mr. Lennon advised the staff has been hired and INDIANA E -7
Mr. Hollis Hughes will serve as the Director of the Bureau_
of Ho sing. The E -7 Project will be under the jurisdiction
of Mr Bill Ellison as Project Manager. We hope to have
initi 1 inspections under way by August 1.
. Staff Reports:
1) Merry Avenue Project: MERRY AVENUE PROJECT
Mr. Lawrence E. Wartha, Assistant Director of
Admin- stration and Finance, submitted a written report for
this roject:
relocation remaining--Madison Scott.
ix condemnation cases were reported last month. Money
as been paid into court on two, leaving four county -
wned properties.
our structures remain to be demolished.
2) Rehabilitation Report: This report is forth- REHABILITATION
comin from Mr. William C. Ellison, Assistant Director in REPORT
the 0 eration Division:
E -5 P oject: Rehabilitation work at 1015 -1/2 Colfax Avenue.
Delay was on aluminum siding; however, this
work should be completed within two weeks.
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7. PROGRESS REPORTS (Cont'd)
E -3
Rehabilitation work at.1216 West Thomas Street.
Homeowner and contractor are requesting a
change order. Final rehabilitation inspection
should be about July 10.
One rehabilitation work pending owner's release
from hospital for final inspection.
ect: Rehabilitation work at 801 Turnock Street. Con-
tractor is to start correcting homeowners rejected
rehabilitation items. Final inspection should be
approximately July 10.
R -57 ro`ect: Mr. George Pope feels he will have a contractor's
bid for remaining rehabilitation work on his
property by July 19, 1974 Commission meeting.
E -6 Project:
Dire
re po
Sou
Written report submitted by Keith Crighton. Con-
struction in the E -6 Project is on schedule with
completion of Contracts No. 2 and 3 anticipated
during the lst week of July. Contractors are
experiencing some difficulty in obtaining supplies
due to the increased demand of construction season.
Preconstruction conferences for Contracts 4, 6, 7,
8 and 9 will be held as soon as HUD concurrence
is received. Preconstruction conference has been
held for Contract 5 and the Notice to Proceed will
be issued as soon as they have completed Contract
2.
Contracts 8 and 9 were awarded by E -6 approval
Committee on June 14, 1974. Contract 8 was awarded
to Sanfaye, Inc., in amount of $14,885.00, and Con-
tract 9 was awarded to Michiana Construction Company,
in amount of $16,002.00. These amounts bring the
total E -6 fund allocation to $129,389.00.
Contracts 10 and 11 have been advertised and will
be awarded during the early part of July.
3) Relocation Progress Report: Mrs. Dorothy Howell,. RELOCATION PROGRESS
:or of Residential Relocation, submitted following written REPORT
st N.D.P. A -10: Ten remaining on workload; six families
and four individuals.
ModellCities N.D.P. A -10: One individual on the workload.
Difficu ty in relocating.
Indiaha R -57: One individual's house is in condemnation.
Avenue: One family remaining- -move pending.
7. PROGRESS REPORTS (Cont'd)
Cit - ide: Ten families and one individual on workload.
One referral received from Substandard Depart-
ment this month.
Model Cities Substandard: Eight families on workload. One
family to remain in present home, will rehabi-
litate if adequate funds can be secured.
8. NEXT MEETING
The next meeting of the Redevelopment Commission will be NEXT MEETING,
at 10:30 a.m., Friday, July 19, 1974, in the Office of the De- JULY 19, 1974
partm nt of Redevelopment.
9. IDJOURNMENT
n motion by Mr. Chenny duly made and passed, the meeting ADJOURNMENT
adjou ned at: 10:40 a.m.
r. Lenno�.,
(SEAL)
rector F H men, President
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