Loading...
HomeMy WebLinkAboutRM 06-21-74June 10:3( Pres, 1. cel el Bapt, of ci of ti SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING 21, 1974 A. M. ding Officer: Mr. Fred J. Helmen, President REVEREND WILLIE V. WILLIAMS COMMENDATION 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 President Helmen said that we have a distinguished member here rating his 15th Anniversary as Pastor with the New Hope Missionary st Church, and we are commending him. We did a very fine selection oosing Reverend Williams to do the invocation for the Grand Opening e River Bend Plaza. "Congratulations to Reverend Williams!" 2. IROLL CALL Present: Mr. Fred J. Helmen, President Rev. Willie V. Williams, Secretary Mr. Donald A. Wiggins, Member Absent: Mr. John E. Chenney, Vice President Mr. B. L. Wade, Assistant Secretary Legal Counsel: Mr. Kevin J. Butler News Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Also Present: Mr. F. Jay Nimtz, President, Board of Trustees Mr. Dan Akin, Clyde E. Williams & Associates Mrs. Janet S. Allen, Interested Citizen Mr. Leonard Brooks, Jr., Southeast Center Director Mr. Conrad Damian, Neighborhood /City Liaison Worker, Southeast Side PAC Mr. Gene Evans, South Bend Civic Planning Assn. Mr. John E. Fisher, Lawson Associates Mr. Lester Fox, Director, R.E.A.L.,Services Mrs. Glenda Rae Hernandez, Secretary, Southeast PAC Committee Mr. Hollis E. Hughes, Jr., Executive Director, Model Cities Program Mr. Dan R. Lawson, Lawson Associates Mr. Ray Moore, Interested Citizen (Southeast Side) Ms. Rosa Perkins, Interested Citizen (Southeast Side) Mr. James F. Zackrocki, The Hickey Company LPA Staff: Mr. Charles F. Lennon, Jr. Mr. William C. Ellison Ms. Helen S. King Mr. Harrison Miller Ms. Marzy Bauer Mr. William Parrish Mr. C. Wayne Brownell Mr. Bill E. Slabaugh Mr. Louis N. Wilcox 3. kPPROVAL OF MINUTES On motion by Rev. Williams, seconded by Mr. Wiggins MINUTES APPROVED and unanimously carried, the Minutes of the Regular Meeting Of June 7, 1974, were approved. 4. APPROVAL OF CLAIMS On motion by Mr. Wiggins, seconded by Rev. Williams and unanimously carried, the claims -- totalling $1,086,050.21- - were approved for payment. N.D.P. PROJECT A -10 Relocation Claims Robert Chambliss and Maxine Chambliss, SE #1, #66 -6 $ 300.00 Frank Horvath, SE #1, #66 -7 125.00 Karen Williams, SE #1, #66 -7 195.00 Karen Williams, SE #1, #66 -7 200.00 Total 820.00 i� .. 1 Inwood Store $ 66.93 Hammon rschmidt & Bonewitz 3,049.30 Indiana & Michigan Electric Co. 141.50 Ralph D. Lauver 600.00 Ralph C. Michaels 600.00 N.D.P. A -10 250,000.00 Shit s, Graves & Associates, Inc. 906.00 Clyde E. Williams & Associates, Inc. 1,618.38 Clyde E. Williams & Associates, Inc. 2,684.00 Howell Construction Co., Inc. 43,284.25 Community Development Total �3 ,950.36 REDEVELOPMENT REVOLVING FUND - 2 - Payroll: June 1, 1974 through June 15, 1974 $ 11,415.89 Ault Camera Shop 22.65 Ault Camera Shop 10.75 Bald in Cooke Company 2.00 Barnes Electric Company 17.50 Business Systems, Inc. 28.22 Business Systems, Inc. 60.32 Car Parts, Inc. 27.03 Comet Car Wash 7.50 Community Development 150.00 Community Development 1,797.38 Community Development 2,603.90 Community Development 1,285.76 The Housing Authority 495.00 Inte national Business Machines Corp. 52.80 - 2 - 4. APPROVAL OF CLAIMS (Cont'd Indiana & Michigan Electric Co. Jack's Concoco Service Charts F. Lennon, Jr. C. P. Lesh Paper Company Linder & Kerrihard James R. Meehan & Associates Muszy ski Insurance Agency, Inc. N.A.H.R.O. Offica Engineers, Inc. Reven a Sharing Advisory Service Schilling's Printing Co., Inc. South Bend Water Works Huber Weaver Total URBANIREDEVELOPMENT FUND Reloc4tion Claims lora Elzy lora Elzy lora Elzy ony L. Peterson & Delores Ann Peterson ony L. Peterson & Delores Ann Peterson ony L. Peterson & Delores Ann Peterson Abstract Company of St. Joseph County, Inc. Circle Lumber, Inca Natiorial Association of Housing & Redevelopment Officials Postmaster Total MERRYIAVENUE Forre4t W. Eckert, M.A.I. REDEV [iLOPMENT BOND REDEMPTION FUND Ameri an National Bank St. J seph Bank & Trust Company St. J speh Bank &Trust Company REDEVgLOPMENT DISTRICT CAPITAL FUND Total Total Northorn Indiana Public Service Company - 3 - $ 41.57 80.25 60.11 202.50 5,723.56 48.90 187.00 70.00 14.70 4.50 4.85 52.06 25.00 24,491.70 $ 200.00 2,500.00 160.00 2,500.00 230.00 200.00 10.00 181.37 25.00 137.70 6,144.07 $ 450.00 $ 45U.00 $ 3,187.50 283,250.00 8,482.50 294,920.00 $ 14,728.54 14,728.54 4. PPROVAL OF CLAIMS (Cont'd REDEVELOPMENT DISTRICT CAPITAL FUND OF 1972 Bob's Hobby Shop $ 30.00 Busi ess Systems, Inc. 22.95 Community Development 37.60 The Hickey Company, Inc. 431,454.99 Robert W. Kuntz, Jr. 3,500.00 Fun Services 5,500.00 Douglas B. Simpson 1,000.00 Total $ 441,545.54 GRAND TOTAL $ 1,086,050.21 REIMBURSEMENT TO REVOLVING FUND A -10 $ 11,804.17 N.D.F. P.E.A. Ind. R -57 618.36 Code Enforcement E -6 1,783.32 P.E.P. Ind. R -66 16,733.88 Urban Redevelopment Fund 2,047.47 Total 5. ICOMMUNICATIONS a. HUD letter dated June 6, 1974: This letter, over LOAN AND GRANT the signature of Mr. James E. Armstrong, Director, advises AMENDATORY APPLICATION, the amendatory application for loan and grant is approved LASALLE PARK, R -57 for the LaSalle Park Urban Renewal Project, Indiana R -57, and have authorized a revised allocation of funds as follows: Revised Project Temporary Loan $ 4,674,647 Revised Capital Grant 4,444,501 Mr. pennon advised this money can only be used for interest. b. HUD letter dated June 6, 1974: This letter, over the signature of Mr. James E. Armstrong, Director, advises the amendatory application for loan and grant is approved for the Central Downtown Urban Renewal Project, Indiana R -66, and have authroized a revised allocation of funds as foil ws: Revised Project Temporary Loan $ 25,062,308 Revised Capital Grant 17,378,135 An a ended Title I financing contract will follow at a late date, which will contain a special provision restrict- ing �he use of federal contract funds as noted in said letter. LOAN AND GRANT AMENDATORY APPLICATION, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, R -66 c. HUD letter dated June 6, 1974: This letter, over CONTRACT NO. 6, the signature of Ms. Joyce C. Rayford, Equal Opportunity MODEL NEIGHBORHOOD CODE Specialist, requests Mr. Frank J. Alford, our EEO Officer, ENFORCEMENT PROJECT, to have the contractor complete and resubmit the Bidders E -6 - 4 - 5. COMMUNICATIONS (Cont'd) Certification form for Contract No. 6, Model Neighborhood Code Enforcement Project, E -6, no later than June 25, 1974. When this document is received and approved, HUD will authorize a prec nstruction conference. d. HUD letter dated June 7, 1974: This letter, over CONTRACT NO. 4, the signature of Ms. Joyce C. Rayford, Equal Opportunity MN #1 & SE #1, Specialist, also requests Mr. Alford, our EEO Officer, to NDP PROJECT A -10 have the contractor state the type of operators on the Bidders Certification form for Contract No. 4, MN #1 and SE #1, NDP Project A -10. Request is to be submitted prior to June 21, 1974. e. HUD letter dated June 7, 1974: This letter, over CONTRACT NO. 3, the signature of Ms. Joyce E. Rayford, Equal Opportunity NDP PROJECT A -10, Specialist, advises all documentation has been received and & CONTRACTS NO. approved for Contract No. 3, in the NDP Project A -10, and 4 & 5, PROJECT Contracts No. 4 and 5, in the Model Neighborhood Code En- E -6 APPROVED forc ment Project, E -6. The reconstruction conference is authorized to be sche- dule and held here and the documentation of the preconstruc- tion conference is to be submitted to HUD. f. HUD letter dated June 12, 1974: This letter, over GRAND OPENING, the signature of Miss Fredi Beth Ro sky, Acting Program RIVER BEND PLAZA Mana er, advises she is pleased to accept our invitation to a tend the Grand Opening of the River Bend Plaza in Soutl Bend, on June 30, 1974. Mr, Lennon advised that we have received similar letters from other HUD officials that they will be here for our Grand Opening of the River Bend Plaza. Mr. James E. Arm- strong, Director of the HUD Area Office, will also be pre- sent. Lt. overnor Robert D. Orr will speak at the dedication and several dignitaries are expected from around the state, with at least three officials from HUD. On m tion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, the above letters were to be received and laced on file. 6. OLD BUSINESS a. Public Hearing on Southeast Side Housing Project,. Indiana E -7: Mr. Lennon advised this is the second Public Hearing on the Southeast Side Housing Project, Indiana E -7. The first Public Hearing was held Monday evening, in the Broadway Christian Parish, with the residents of the South- east side at which time we received a list of.recommenda- tion from the special PAC Advisory Board meeting of June - 5 - NEIGHBORHOOD DEVELOP- MENT PROGRAM GUIDELINES APPROVED, IN PUBLIC HEARING, PROJECT E -7 6, OLD BUSINESS (Cont'd) 12 and the residents' suggestions. The recommendations were taken from the public hearings, staff recommendations and PAC recommendations, shared with Councilman Terry S. Miller and the Housing Committee of the Southeast Side. A draft has been pre- pared dated today, June 21, 1974, for the Neighborhood Develop- ment Irogram Guidelines. Copies of the draft were given to the Redev lopment Commissioners, and if agreeable to the Commission, Mr. L anon said he would like to receive a favorable recommenda- tion o give to the City Council to make a presentation for the next ouncil meeting to provide for the administration of the progr m. Mr. Lennon advised the ordinance has been passed by City Council appropriating $438,000 in revenue sharing funds for the area. Funds cannot be spent until an amendment to the Ordinance is presented to the City Council for approval. Submitted to the Council for the first reading a week ago was that the program would be administered by the Department of Community Develop- ment and that Community Development would propose the guidelines for the administration of the program and also that the guidelines not be made a part of the ordinance so that the Redevelopment staff and the Advisory Committee can make the changes as we go along. The Advisory Committee would screen the applicants for grants and loans and be comprised of four neighborhood residents, three technical experts in real estate mortgages and construction, and two city officials (ex- officio, the Executive Director of the De- partment of Community Development and the Director of the Bureau of Housing), and recommend to the Redevelopment Commission the grant recipients and the amounts of the grants and loans. Mr. Hollis Hughes, Director of Housing, would be responsible for the grog am. The,guidelines establish eligibility for the grants and loans to individuals, with the requirements that they must be a homeowner (which include land contract buyers) and the individual must re- side in the project area. The ordinance was passed for $438,000 in revenue sharing funds. The outlined sections shown on the draft are the recommendations of the Southeast PAC Committee. The area designated for 80% of the grant monies ($275,000) is to be used in the area bounded by Broadway, High, Calvert and Michigan. The size of the grant and loan would be determined by a sliding scale based on family size, age and income, at the discretion of the Advisory Committee. The grant maximum is $5,000 with loans at 3% over a 10 -year period which could be a combination grant and loan with the recommendation of the Advisory Committee. Grants to non - profit groups would be bonafide, non - profit group, to be approved by the Advisory Committee- -one grant per group, with additional loans available. The monies not used by the non- profit grou s shall be used for individual grants. $50,000 is allocated for on- profit grants and loans. 3 D BUSINESS (Cont'd Indi iduals desiring grants and loans would submit their appli- cati n within six (6) weeks of the start of operation. The program could start as early as July 1, if all goes well. Ap- plications received after six weeks would be placed on file for future funding. Residents of the project area would be noti- fied of procedures. The City Council is to consider funding it od a scaled program and on other neighborhoods. Inspections will be made to determine whether the house can be brow ht up to code with the maximum grant of $5,000.00, and the type and cost of repairs necessary. The homeowner, or his agent, woulc accompany the inspector and must be notified of his right to a peal. The Pdvisory Committee would evaluate the applications -- selection by lottery if more qualified applications than money available. The houses that are unable to be rehabilitated for $5,000.00 shall be acquired and demolished by the Redevelopment Commission. The occu ants would be relocated under state rather than local funds. Mr, Lennon advised the Homestead'Program would not necessarily come under the state relocation or concept of moving homes. The edevelopment Commission would approve applicants recommended by t e Advisory Committee. The Redevelopment Commission would sign the contracts for rehabilitation services. Applicants who could demonstrate their ability to complete the rehabilitation work themselves within a given time can receive a grant for the materials, subject to ongoing and final inspection. The ongoing inspection would be carried out during construction. A final inspection would be required at completion. Complaints or conflicts would be settled by the Advisory Committee. The late dvisory Committee and the Redevelopment Commission would eval the progress and effectiveness of the program. A dilcussion and favorable comments were presented by the follow- ing: . Hollis E. Hughes, Jr., Executive Director, Model Cities Program. . Conrad Damian, Neighborhood /City Liaison Worker, South- east Side PAC. . Lester Fox, Director, R.E.A.L. Services. Leonard Brooks, Jr., Southeast Center Director. A favorable recommendation was made to accept the Neighborhood Development Program Guidelines as presented, and dated June 21, 1974, in draft form. Said motion was made: by Mr. Wiggins, se- conded by Rev. Williams and unanimously carried. (Copy attached to official minutes). - 7 - 7. IEW BUSINESS a. Addendum No. 2 to Contract with Southeast Side Neigh orhood P.A.C., Inc., Project A -10: The contract betwe n our department and the Southeast Side Neighborhood P.A.C., Inc has an expiration date of June 30, 1974, for the A-10 Project, SE #1. Based on this closing date, all unspe t funds would be returned to the Department of Re- devel pment. As the Department of Housing and Urban Devel pment has approved the closing date of this Project to Ja uary 1, 1975, the Southeast P.A.C. Committee is re- questing their time extension also be approved to January 1, 1975. They will use their remaining budget to continue their monthly Neighborhood News and operate their office. On motion by Mr. Wiggins, seconded by Rev. Williams and unani ously carried, Addendum No. 2 to the Contract with the time utheast Side Neighborhood P.A.C., Inc., was approved for extension only to January 1, 1975. TIME EXTENSION FOR SOUTHEAST SIDE NEIGHBORHOOD P.A.C., INC. APPROVED, A -10 b. Change Order No. 4 to Scattered Site Contract: CHANGE ORDER NO. 4 This change order is a request for an increase in contract TO SCATTERED SITE price of $2,500 and extension of contract time from April CONTRACT (R -57, 15 to July 15, 1974, with the Julius O'Neal Trucking Company, E -3 & E -5) APPROVED for the scattered site contract awarded to them for Projects E -3, E -5 and R -57, due to the following changes: Previous Change Order No. deleted four parcels from this contract for R -57 and one in E -5. Three parcels are ready now for demolition in R -57 and one in E -5- -one of these had been deleted in C.O. No. 1. The following parcels are added for demolition: R-57: E -5: Mr. rea con for Parcel 29 -16, located at 121 S. Lake St. Parcel 22 -21, located at 126 N. Chicago St. Parcel 19 -5, located at 246 N. Kenmore St. Parcel 32 -31, located at 1149 W. Thomas St. yne Brownell explained that some of the houses were not for demolition at the time we entered into the above ct; since we have now acquired the title and are ready e demolition. Mr. evin J. Butler, Commission Legal Counsel, requested Mr. Brownell to make sure the performance bond corresponds to whatever increase there is in the contract price and also to have sufficient insurance coverage. On me mows' was and i to J1 tion by Rev. Williams, seconded by Mr. Wiggins and unani- y carried, Change Order No. 4 to Scattered Site Contract pproved for an increase in contract price of $2,500.00, inety (90) calendar days extension from April 15, 1974 ly 15, 1974. 7. NEW BUSINESS (Cont'd . Lawson Associates Contract: Authorization was re- LAWSON ASSOCIATES quest ad to enter into a contract with Lawson Associates for CONTRACT AUTHORIZED, engin ering services for Block 6, Pedestrian Bridge and the R -66 East lamp, in an amount not to exceed $36,400.00, subject to Legal Counsel and HUD approval, R -66. This item was discussed at length in the Executive Session of this meeting with the public present. Mr. Lennon advised that based on the $2.6 million grant re- ceive , it specifically calls for $284,000.00 to be spent on the d velopment of Block 6 as it relates to the master plan for tie west bank of the St. Joseph River for the site im- prove ents from Monroe Street to Jefferson, and $31,040.00 to devel )p the Pedestrian Bridge and the East Ramp. Mr, Dan Lawson outlined their proposal and advised the grant would not include everything they had proposed in the master plan. They would set up the contract to start construction in the fall and do as much as they can with the budget avail - able and will go into the design portion as though the entire portion would be done and allow completion later as funds are available. With the money expended it will be a greatly im- proved area which will be acceptable but not complete. We are approximately $60,000 short of doing everything in the master plan; however, this can be completed later when funds are avail- able through the Redevelopment Commission or the Park Board. In r ference to President Helmen's question, there will be a continuous guard rail, 42" high, treated timber. The details of t e railing have not as yet been worked out, but it will be all wood. The concept includes lighting in the railing itself or as alternate on pole above railing. A study will be made on t e aesthetics itself. Will also work on a concept to keep the motorcycles off and the planking would be crossways. President Helmen said the use of bicycles and motorcycles on the Flaza would be a hazard to the pedestrians and this should be prevented. Mr. Wiggins said if we make provisions to park the ticycles this will help solve the problem the same as maki g provisions to park cars downtown. Mr., ene Evans advised there is an ordinance on record that bicy les must be wheeled and not ridden in the downtown area. He s ggested it be enforced. Mr. Lennon advised this will be brou ht to the Plaza Authority's attention. On m tion by Rev. Williams, seconded by Mr. Wiggins and unani- mous y carried, authorization was approved to enter into a cont act with Lawson Associates for engineering services, as note above, in an amount not to exceed $36,400.00, subject to L gal Counsel and HUD approval, R -66. 9LOM 7. NEW BUSINESS (Cont'd) On motion by Mr. Wiggins, seconded by Rev. Williams and unani- mously carried, the above -noted city vehicle was authorized to be leased per agreement to be executed by Commission and Mr. Elroy Kelzenberg, Director, South Bend Bureau of Manpower Administration. . Commercial Lease: Authorization was requested to enter COMMERCIAL LEASE into two 2 leases with the Department of Public Works, APPROVED, R -66 Division of Facilities, Bureau of Municipal Parking of the City of South Bend, on a month -to -month basis, commencing on July 1, 1974, at $1.00 per month per lease, for the following surface parking, R -66: 1) Disposition Parcel 4 -32, 4 -31 and 4 -1 (Dan Clark property and corner to Colfax, in gully), and 2) Disposition Parcel 5 -1B, (Department of Public Welfare building site). Disposition Parcel 5 -1B is being deeded over to the Civic Center Authority, per Legal Counsel, Mr. Kevin J. Butler. On m tion by Mr. Wiggins, seconded by Rev. Williams and unani- mously carried, the above commercial leases were approved for surf ce parking as noted. f. Resolution No. 488: This Resolution authorizes the exec tion of the Redevelopment Agreement for the disposition of land and the execution of Quit Claim Deed for the transfer of titlE thereto in connection with land to be disposed of in the LaSalle Park Project, to Redeveloper Earlie V. Bates, Parcel No. 15-14, for concurred in amount of $136.00. On m tion by Rev. Williams, seconded by Mr. Wiggins and unani- mous y carried, Resolution No. 488 was adopted. g. Option Agreement: Approval of Option Agreement was requ sted for Parcel No. 66 -25, located at 127 East Paris Street, for ioncurred in amount of $2,675.00, SE #1, Project NDP A -10. On m tion by Rev. Williams, seconded by Mr. Wiggins and mous y carried, the above Option Agreement was approved the President authorized to execute. - 10 - unani- and RESOLUTION NO. 488 ADOPTED, R -57 OPTION AGREEMENT APPROVED, PARCEL NO. 66 -25, SE #1, NDP A -10 . Car Lease to South Bend Bureau of Manpower Administration: CAR LEASE Authol,ization was request to enter into an agreement with the AUTHORIZED -- South Bend Bureau of Manpower Administration to lease one 1971 SERIAL NO. Ameri an Motors Hornet, Serial No. A1A- 050 -E23 -4558, Municipal AlA- 050 -E23 -4558 Licen a No. 4670, in sum of $99.00 for insurance premiums, plus 10t p r mile. On motion by Mr. Wiggins, seconded by Rev. Williams and unani- mously carried, the above -noted city vehicle was authorized to be leased per agreement to be executed by Commission and Mr. Elroy Kelzenberg, Director, South Bend Bureau of Manpower Administration. . Commercial Lease: Authorization was requested to enter COMMERCIAL LEASE into two 2 leases with the Department of Public Works, APPROVED, R -66 Division of Facilities, Bureau of Municipal Parking of the City of South Bend, on a month -to -month basis, commencing on July 1, 1974, at $1.00 per month per lease, for the following surface parking, R -66: 1) Disposition Parcel 4 -32, 4 -31 and 4 -1 (Dan Clark property and corner to Colfax, in gully), and 2) Disposition Parcel 5 -1B, (Department of Public Welfare building site). Disposition Parcel 5 -1B is being deeded over to the Civic Center Authority, per Legal Counsel, Mr. Kevin J. Butler. On m tion by Mr. Wiggins, seconded by Rev. Williams and unani- mously carried, the above commercial leases were approved for surf ce parking as noted. f. Resolution No. 488: This Resolution authorizes the exec tion of the Redevelopment Agreement for the disposition of land and the execution of Quit Claim Deed for the transfer of titlE thereto in connection with land to be disposed of in the LaSalle Park Project, to Redeveloper Earlie V. Bates, Parcel No. 15-14, for concurred in amount of $136.00. On m tion by Rev. Williams, seconded by Mr. Wiggins and unani- mous y carried, Resolution No. 488 was adopted. g. Option Agreement: Approval of Option Agreement was requ sted for Parcel No. 66 -25, located at 127 East Paris Street, for ioncurred in amount of $2,675.00, SE #1, Project NDP A -10. On m tion by Rev. Williams, seconded by Mr. Wiggins and mous y carried, the above Option Agreement was approved the President authorized to execute. - 10 - unani- and RESOLUTION NO. 488 ADOPTED, R -57 OPTION AGREEMENT APPROVED, PARCEL NO. 66 -25, SE #1, NDP A -10 sch Red This Sess F Z repo woul work advi cont son The work Auth stre be d Zack mum page PROGRESS REPORTS a. Central Downtown Urban:Renewal Project,1R -66 1) Construction Schedule: The weekly construction CONSTRUCTION ule for the River Bend Plaza was included in the packets -- SCHEDULE, R -66 elopment Commissioners and news media as well. item was discussed at great length in the Executive on of this meeting with the public present Mr. James ckrocki, representative for The Hickey Company, gave a t on the construction and the remaining work. As it incur additional costs to delay some of the remaining (as it affects Change Order No. 11), it was deemed able to put up with some of the inconveniences and nue the construction work on the north side of Jeffer- oulevard and reroute pedestrian and vehicular traffic. urbs and sidewalk would be poured. The underground is to be done. The delay is the subcontractors. rization was given to work on the north side of the t through the week of the festivities - -no work is to ne on the south side. President Helmen advised Mr. ocki to proceed as quickly as possible, with the mini - mount of barricades and as little pedestrian flow stop - as possible. The base for "THE CONTINUOUS YOU" will be placed in when the tree is moved and the sculpture will not be delivered for another month. President Helmen and Mr. Lennon instructed this work not be started until after the grand opening week. Mr. an Akin, our site project engineer with Clyde E. Williams & As ociates, advised the ivy is being planted by Exterior Desi n and the trees will be planted on Jefferson and LaSalle. 2) River Bend Plaza Schedule and Activities: Mr. Louis N. Wilcox, Director of the River Bend Plaza Authority Office, advi ed the Grand Opening activities are as planned. A comp ete program will be available no later than Saturday morn ng - -an update on the activities from Monday through July 6th. The opening ceremony will be at 2:00 p.m., June 30, at the corner of St. Joseph and Jefferson Boulevard. In- vitations have been mailed and a platform will be there for the nvited guests. Mr. ilcox said he would like to go on record that the news mediz has been generally superlative. Of his 28 years in Sout Bend personally, no other situation can meet the com- pari on for the enthusiasm and support we have been receiving not cnly through the news media, but overall and this under- take g will put South Bend in the forefront. Rev. Willie V. Williams had been asked and accepted to give the invocation service, at the Grand Opening of the River Bend Plaza, Sunday, June 30, at 2:00 p.m. This will be on t e corner of St. Jospeh and Jefferson Boulevard-- by.the flag poles -- just east of the St. Joseph Bank & Trust Company, to g ve a panoramic view of the area. - 11 - RIVER BEND PLAZA SCHEDULE AND ACTI- VITIES 8. IPROGRESS REPORTS (Cont'd) Also, Mr. Lou Wilcox said not to forget the fireworks on June 30th, which will be in the amphitheatre at the northeast corner, which will be one of the most spectacular shows ever seen. Mr. Perry will come up with all the safety rules which will be ad- ministered. Mr. Wilcox said there has never been a fire display to m tch the one coming up, with "Greetings to the River Bend Plaz !" and "South Bend is a Great Place!" 3) Frances Shop Settlement: For the record, this was FRANCES SHOP finalized the afternoon of our last Commission meeting for an SETTLEMENT agreed to amount of $1,550 as our portion of the cost for the sidewalk replacement. An agreement was signed and the Frances Shop picked up the remaining costs. 4) Bicentennial Park Award Letter: Mr. Lennon advised of this letter from Mr. James M. Guthrie, Director, State of Indiana, American Revolution Bicentennial Commission, Indiana - polis, Indiana, that they have received a check, in the amount of $40,000, from ARBA, in Washington, and it is on deposit to their credit with the State Treasurer. This is to be paid to South Bend in increments not to exceed $10,000 each on presentation of substantiating documents. Mr. Lennon advised this relates to the Bicentennial Park and under the Park Department contract not Redevelopment. This is known as our Parcel 1 -1, donated by Mr. Ed Ehlers, to the City of South Bend. b. Model Cities Code Enforcement Project, Indiana E -6: The status report is as follows: Mr. Lennon advised we have nine (9) contracts signed, for an approximate total of $108,000 and anticipate four more contracts before July 1. We are wait- ing to clear up some matters with HUD on Contract No. 4, and expe t that report to be completed by Monday, June 24, 1974. BICENTENNIAL PARK AWARD LETTER MODEL CITIES CODE ENFORCEMENT PROJECT, INDIANA E -6 c. Neighborhood Development Project (SE #1 and MN #1), NEIGHBORHOOD DEVELOP- Indiana A -10: Mr. Lennon advised this project is close to MENT PROJECT (SE #1 clos -out. We need the checks for payment of land from the & MN #1), A -10 City of South Bend for the fire station land and the Park Department for the park land. writ Semi i Copi d. Staff Reports: 1) EEO Regional Seminar Report: This is a joint EEO REGIONAL SEMINAR en report from Messrs. Frank Alford, Robert Fisher and REPORT, COLUMBUS, Johnson, Jr., regarding the Equal Opportunity Regional OHIO ar, in Columbus, Ohio, on June 11 through 14, 1974. s of this report are in the packets and on file. =PAM PROGRESS REPORTS (Cont'd) 2) NAHRO North Central Regional Conference: This NAHRO NORTH CENTRAL writ en report is from Mr. Frank Alford on the Conference REGIONAL CONFERENCE he a tended in Lansing, Michigan, on May 22 through 24 1974 Copies also distributed and on file. 9. INEXT MEETING: The next meeting of the Redevelopment Commission will be NEXT MEETING, at 1(:30 a.m., Wednesday, July 3, 1974, in lieu of a meeting JULY 3, 1974 whic would have been scheduled for Friday, July 5th, which is a City holiday for the employees. 10. (ADJOURNMENT On motion duly made by Mr. Wiggins, seconded by Rev. ADJOURNMENT Williams and carried, the meeting adjourned at: 11:25 a.m. 11. TORONTO, CANADA REHABILITATION PROJECT: Mr. Donald A. Wiggins, Redevelopment Commissioner, brought PHOTOGRAPHS OF in t e photographs of the Toronto, Canada rehabilitation he TORONTO PROJECT took while vacationing in the area. A $1 Billion rehabilitation project that is fantastic and beautiful! es V. Lennon, Jr., (SEAL) �M� ve Director . elmen, President - 13 - REDEVELOPMENT COMMISSION NEIGHBORHOOD DEVELOPMENT i ROGi.',1_ GGIDELINES -° DRAFT The Redevelopment Couanission shall. undertake a program of grants :loans to individuals and non - profit_ neighborhood organizations for ho sing rehabilitation. The program is designed to attack some of the pr blems of deteriorating neighborhoods in the City of South ;end. Under the jurisdiction of the Redevelopment Commission, the Divi- sio n of Community Development shall administer the Neighborhood Develop- t Program. An Advisory Committee, composed of two Community Develop- - t staff members (ex- officio Executive Director of the Department of (four) munity Development and the Director of the Bureau of Housing), two ghborhood residents, and three professional experts in areal estate, tgages and construction, will screen applicants for grants and loans, anq recommend to the Redevelopment Comr,_lssion the grant recipients and unts of grants and loans. Contracts for the rehabilitation work will be approved and signed by the Redevelopment Commissioners. Elf�gibi.lit� Guidelines 1. Grants and loans shall be tmade to non - profit groups,and indi- vidual homeowners. Land Cantx act: buyers shall be considered eligible for this program ff thz . ° met all listed criteria. �fci��i���������lzta�"� vx���x� r� �:o��r���r�IrY c;evLOPrvr P�;ac�RA�n ��s�:�; Z±: DEPT. OF REDEVELOPMENT 1200 County -City Bldg., Phone 284 -9371 i .... l I TFI < f V (1 {> 7 ^ + �R RedevelopmcyrY Commission V l Ai s _i el�C�iY w l bS', 14'N.L CL I S J �` Fred J. Helmen s�tJ 1i ;.� Z,_ ! 11 resident T" 0 .IJ rLI C i 11,' J; ; :ii dJot;n E. Chenney J I" June 21., �C1'��'z� a .pprov� " � Vice President was �v Rev. Willie V. Williams E lt'en at t he , om i.J_ s ,'-.i �,>_"! . ie . 111 CITY CAF SO Secretary TH BE dune 21, 1974. 4o B. L. Wade Assistant Secretary Jerry J. Miller . Donald A. Wiggins May Member r Charles F. Lennon, Jr. Exacutiva Director SF °ALLCING ON BEHALF OF `IHF (Favorable) Roemer, Sweeney, Butler & Simeri —ACTT ON �� � Legal Counsel r�r�� ttee dune 21., 1874 -Draft -RTAL S ..VICZS REDEVELOPMENT COMMISSION NEIGHBORHOOD DEVELOPMENT i ROGi.',1_ GGIDELINES -° DRAFT The Redevelopment Couanission shall. undertake a program of grants :loans to individuals and non - profit_ neighborhood organizations for ho sing rehabilitation. The program is designed to attack some of the pr blems of deteriorating neighborhoods in the City of South ;end. Under the jurisdiction of the Redevelopment Commission, the Divi- sio n of Community Development shall administer the Neighborhood Develop- t Program. An Advisory Committee, composed of two Community Develop- - t staff members (ex- officio Executive Director of the Department of (four) munity Development and the Director of the Bureau of Housing), two ghborhood residents, and three professional experts in areal estate, tgages and construction, will screen applicants for grants and loans, anq recommend to the Redevelopment Comr,_lssion the grant recipients and unts of grants and loans. Contracts for the rehabilitation work will be approved and signed by the Redevelopment Commissioners. Elf�gibi.lit� Guidelines 1. Grants and loans shall be tmade to non - profit groups,and indi- vidual homeowners. Land Cantx act: buyers shall be considered eligible for this program ff thz . ° met all listed criteria. 6 -21 -74 Draft 2 Individuals are restricted to one grant per family. Non- profit groups are restricted to one grant per group to be used to re- habilitate one house. If a group wishes to rehabilitate additional houses, if-money is available, a low - interest loan can be granted to the group. 12.5% of the money allocated for the first phase of the project ($50,000) shall be set aside for non - profit groups. Any of this money not applied for by the end of the application period shall be used for individual grants and Loans. �. Grants and loans shall be made only to individuals who are resi- dents of the project area. For the initial phase of the project, 80% of the grant monies ($275,000) shall be used in the area bounded by Broadway, High, Sample and Michigan. 20% ($75,000) shall be used in the area bounded by Broadway, High, Calvert and Michigan. The amount of the grant and loan shall be dependent on 3 factors: a sliding scale of family size, income and age, the type of repairs necessary, as determined by inspection, and the discretion of the Advisory Committee. The sliding scale (see Page 5) shall determine what percentage of the funds for rehabilitation shall-be grant and what percentage shall be loan. (Example: in a 4 person family with income of $7,000., 70% of the allocation shall be a grant, 30% loan.) Loans will be at 3 %, repayable over a ten -year period. At the time the contract is signed between the homeowner and the *Redevelopment Commission, arrangements for repayment of the loan shall be made, based on guidelines established by the Advisory Committee. No. grant shall exceed $5,000. but loans or combination grants and loans may exceed $5,000 in unusual circumstances, as determined by the Advisory Committee. 6- 21 -74 Draft 3 Administrative Guidelines 1. Individuals desiring grants and loans shall submit an application for participation in the Neighborhood Development Program. All residents of .the project area shall be duly notified of their right to participate and how to apply. All applications must be received within six weeks of the program's inception. Those applications received after the six -week deadline shall be placed on file for future funding. 2. upon application, Community Development staff inspectors will be sent to the applicant's house to determine: a. Whether the house can be brought up to code within the economic confines of a maximum grant and loan b. ,that repairs are necessary, and c. The estimated cost of the necessary repairs. The homeowner or his agent must accompany the ins ector throughout the inspection. Notice of an appeal process must be given to the homeowner at the time of inspection. 3. At the end of the six -week application period, the Advisory Committee shall evaluate the applications in conjunction with the inspector's report, and shall recommend which applicants are to receive grants and loans and in what amount. If the number of applications exceeds the amount of funds available for grants and loans, selection shall e made by lottery from among the eligible applicants. 4. Applicants whose houses are determined by the Inspectors unable to be brought up to code condition with a maximum grant and loan shall e relocated by the Division of Community Development. These houses hall be bought-by the Redevelopment Commission after being appraised, 6• -21 -74 Draft 4 except if recommended otherwise by the Advisory Committee. S. The Redevelopment Commission shall. approve those applicants recommended by the Advisory Committee. The Commission shall then advertise for bids for the various contractual services needed to rehabilitate houses in the program. Contracts will be signed by the Redevelopment Commission and the contractor in accordance with previously established procedures for housing rehabilitation projects. A contract will also be signed by the Commission and the homeowner stating what con- tractual services will be covered by the grant or loan. 6. Applicants who can satisfy the Advisory Committee of their_ demonstrated ability to complete the necessary rehabilitation work by themselves within a given time can be exempted from the bulk contract and will be provided the materials for use in the work. All such work shall be subject to ongoing inspections and a final inspection, 7. During the construction period, ongoing inspections shall be conducted by the Division of Community Development. A final inspection is required at the completion of the contracted work. 8. Any complaints or conflicts between the homeowner and any con- tractor or inspector which cannot'be handled by Community Development staff shall be dealt with by the Advisory Committee. 9. The Advisory Committee shall work with the Redevelopment Commission and the Community Development staff in setting up a procedure for evaluating the progress and effectiveness of the program. 4 Grz s and Loans for Non- Profit Groin 6-- 2.1 -74 Draft 5 Bonafide non -- profit groups with an interest in improving neighborhood housing conditions are encouraged to apply for grants and loans under this prog am. The Advisory Committee shall approve the non- profit groups, which will then follow the same procedure as do individuals, with one exception: the edevelopment- Commission shall award grants directly to the non - profit grow , rather than entering into a contract with a contractor. NOTE: Flea: Copies Distributed for input to: Mayor Miller and Cabinet Redevelopment Commissioners and Legal. Counsel City Council Members Kent Wilcox Hollis Hughes Marzy Bauer Conrad Damian ,e respond in writing or call me at: 284 -9371, or Marzy Bauer 284 -9469 4A June 11, 1974 - harles F. Lennon, Jr. Executive Director ,� f wd ly- iuc; bars 1 2 3 !� 6 `j B 9 10 11.4 Go 5000 100 100 10) 100 1.00 :Loa :Loo 100 100 100 60 o 80 65 65 90 95. 100 100 .100 100 3-00 70@0 60 60 65 70 75 8o 85 90 95 100 8o c • W 40 45. 50 55 .60 65 70 75 8o ;0 0 20 20 25 .35 40 40 45 50 55 60 10000 0 0 10 15. 20 25 30 35 4o 45 110100 0 0 0 0 5, 3.0 3-5 20 25 30 All persons vill be eligible for a to-mi of 00 is 't.Y!e inspection t., iYi,,i;b cost of The above chart shoves the ariount of the total: cost of rehab •that -vdll be a grant — ne rest i-11 be a 3ji 7.oan'. 5 4 0 110 ge 7. sugga, If2rit Given at Public lie arinC_: June, 17, Ic"y", PFUU-1 �1DCIAL P.A.C. ADVISOld BORM 1,31132L4G, Jmie 12, 1974 &hcoidaeats to the Redevclo,,pinent Coiauission Neigh:oorhood i)ovc1o1D,-- rra.ra Gui,_iel:Libo .- araft of Jime 11, 1974. To be &eseatcd to the Coiraiission at theix Public Hearing on cbaday, June 17, 19-*. 1. 2. 3. fe S t ion S 1,11103...­cve =:r the worcls mr "grants" or "gxants" alopear, ';C,rant arj,31ur loaun" or 1'gXants aand/or lomis" be substitut e-U. a 1t.er p�raqra-rx' 401, a sqpaxate �uragralah be, a c--,d to - - I � ain fully the r-iqlats of lancl contrac:L ;,myers Ta3, ing thei.ii tn::� eUicjible m1cliPielt, a:n(A s,,,C)t tha seller anl- s a eecalarding their contract. b. That p=a ca, 03 be ch,-2ige,,1 to rcad� n slia.11 k1 c^ Clep.,-:-a- `1he of the- crant a-n-.3/or loaz Z�l dmt on threa factors. a slidi-oge scale of fartily siz-::=,, jilcolaw amd aga, eie .try Y3 of rep cxirs necessaxy, az detco-z-C"ned by ins-pecticla, and the, dli.scretlon of '1 he A'dvi":"ory c. In thiz scC: if,,)a, should, c,?Iso be inc!.buaed an of U-M JC,<In &,Fj Z-1 31 h-jtereSt loal, 4 �A4. 1: jl ijiterest y�,,iid on a also sujgo.fj:t a 10 yea: ±11 d. V-1a et_lso a sliclujyg scale as atti_--jiec;; to this re- Port. Admir.1strative to �'I: "T,`aose applicat-Lons rece-Lved. aftc,,-, the % W si-z: week deadllne will be placed on file for future funding. b. Also in par,,_igrlaph 41 thcKe should 'be a sentence to the affect: "All residents of the project area shall be duly notified of their right to participate and how to apply. c. In paragraph --!."-,2 should be added.: "The homeowner or his agent must accomipany the inspecto,,.- throughout- the in- sPectlon and Ole appeal, prIo-cess rmist be given to the home- oxvaer at the time of ec tion." d. In paragraph 14 add to the end of "being appraised": "Except at the. discretion of the AdvIALSory COUIU11ttee.1, e. Paragraph #G slaould read; "Applicnats who ci-,,A satisfy the Advisory Con,21ttee of their dealo-notrated ab-.�,.Hty to coinnplete the i•ece3sary rehabilitation work by t-h cats elves witbin a g:L•7cn time can be e-.zempted from the bulk cox tract' and will be pro- vided the materials for use in the work. All work will be subject to ongoing inspections and a final j.u&pection.11 Pace 2 of paves f. Paragraph #3 should read: "Any complaints or conflicts between the homeowner and any contractor or the homeowner and the inspector which cannot be handled by Commmanity Uevei.opment staff shall be dealt with by the Advisory Connrittee. R;2apactfitlly Submit:ted' Southeast Side Neighborhood P.A.C., Inc. Advisory board. IiA. `G' -.t x';i. 17:) t Ci toe 1',111 c',T IJ r A'•ii 7,.1 s a',' »�......_......�...�.....�..� - ..,,.,_...,.. ,.,...,..,...,. .- ... -�,. Cabinet 1•,emberc; City Council I= embers hedevelon. allent CoIm7missioners Kevin Butler L.KEnt i`it,s 'ilcoX Hollis Hugdnes, Jr. L-M. Ellison 4a r z Ba.lae r Tony Germano Keith Creighton John Davis CFL June 18, 1974 a; S Page 3 of 3 paEes % GRANTS # f aid ly mem ers 1 2 3 4 5 6 7 8 9 10 TNME, 50 100 100 100 100 loo 100 100 100 loo 100 600b 80 85 85 90 95 100 100 100 100 zoo 700 6o 6o 65. 70 75 8o 85 so 95 100 8000 40 40 45 50 55 60 65 70 75 80 goo 20 20 25 35 4o 4o 45 50 55 60 1000 o Cr 10 15. 20 25 30 35 40 45 1100C 0 0 0 0 5, 10 15 20 25 3,0 All persons will be eligible for a total of A5y000 if the in,,)pection shoes that cost of rehabilitation. The above chart shoivs the �rjamn , of tic to-bal cost of rehab that vaill be a grant —tile rest �1l be a 3 % an.