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Home My WebLink AboutSM 01-02-74SOUTH BEND REDEVELOPMENT COMMISSION SPECIAL MEETING HELD IN LIEU OF REGULAR MEETING OF JANUARY 4, 1974 January 2, 1974 10:28 A.M. 1200 County -City Building Presiding fficer: Mr. Fred J. Helmen, 227 W. Jefferson Boulevard President South Bend, Indiana 46601 1. ROLL CALL Prese t: Mr. Mr. Rev Mr. Absen Mr. Legal Counsel: Mr. Fred J. Helmen, President John E. Chenney, Vice President Willie V. Williams, Secretary Donald A. Wiggins, Member B. L. Wade, Assistant Secretary Charles W. Roemer News Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Dutch Hennings, South Bend Tribune Photographer Mr. Michael Trapp, WJVA Reporter Mr. Tom Cordell, WNDU -TV Reporter Mr. James L. Marchelewicz, WNDU -TV Reporter Mr. Jim Holloway, WNDU -TV Photographer Mr. Dan Caesar, WSBT -TV Reporter Mr. Frank Vellner, WSBT -TV Photographer Mr. Dean Alexander, WSJV -TV Photographer Mr. Larry Ford, WSJV -TV Reporter Also Present: Mr. F. Jay Nimtz, President, Board of Trustees Mr. Morris L. Morrison, Member, Board of Trustees Mrs. Barbara Byers, Chief Deputy City Clerk Mrs. Janet S. Allen, Interested Citizen Mr. Harry E. Bartman, S.B. Public Transportation Corp. Mr. Pete Downs, S.B. Public Transportation Corp. Mr. Conrad Damian, Neighborhood /City Liaison Worker, Southeast Side PAC Mr. Gene Evans, South Bend Civic Planning Association Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. Mort Linder, Linder & Kerrihard Co., Inc. Mr. John A. Walsh, First Bank & Trust Company LPA Stiff: Mr. Charles F. Lennon, Jr. Mrs. Dorothy N. Howell Ms. Helen S. King Mr. Harrison Miller Mr. Ed R. Bauer Miss Sue Morrison Mr. C. Wayne Brownell Mr. Bill E. Slabaugh -1- 9 AL OF MINUTES On motion by Mr. Chenney, seconded by Rev. Williams and MINUTES APPROVED unanimously carried, the Minutes of the Regular Meeting of December 21, 1973 were approved. 3. APPROVAL OF CLAIMS $ 37.59 On motion by Rev. Williams, seconded by Mr. Wiggins and CLAIMS APPROVED unanimously carried, the claims -- totalling $77,956.50- -were Butler & Simeri approved f r payment. E. Williams & Associates, Inc. P.E.A. COD ENFORCEMENT E -5 Associates, Inc. E. Williams $ 1,238.49 Cole Rehabilitation Loan Walczak Construction Co. and Norman Podell 5,213.00 Stanley Ruiz (Mall Renderings) Total 6,451.49 NDP PROJECT A -10 Purchase, MN #1 Shine, #1 -6 88.00 $ 3,625.00 Real Estate Rosetta Real Estate Purchase, SE #1 & Gloria Alexander, #59 -39 $ 2,350.00 R. C. Jack Chambers, #66 -19 2,175.00 Christian Service Center, Inc., #59 -38 725.00 Robert Henry & Maxine Chambliss, #66 -6 4,925.00 Wilfred 0. & Genevieve Rightly, #59 -40 2,625.00 Mazie Yeager, #59 -26 675.00 Redevelopm nt Revolving Fund 20,000.00 Roemer, Sw eney, Butler & Simeri, MN #1 64.00 Roemer, Sw eney, Butler & Simeri, SE #1 110.00 Total 37,274.00 P.E.A. INDIANA R -57 Inc. $ 151.20 Cole flssociates, Total 151.20 P.E.A. INDIIANA R -66 The Bond Buyer $ 37.59 C. E. Lee Company 150.13 Roemer, Sweeney, Butler & Simeri 1,119.00 Clyde E. Williams & Associates, Inc. 1,914.89 Clyde E. Williams & Associates, Inc. 1,727.78 Clyde E. Williams & Associates, Inc. and Environmental Planning 10,679,09 Hector: Ruiz (Mall Renderings) 160.00 Anthon Wright 88.00 Total 15,876.48 -2- 3. APPROVAL OF CLAIMS (Cont'd, MERRY AVENUE PROJECT Roem r, Sweeney, Butler & Simeri $ 130.04 Clyd E. Williams & Associates, Inc. 2,637.60 Total 2,767.64 REDEVELOPMENT REVOLVING:FUND Payrdll: December 16, 1973 through December 31, 1973 $ 14,406.85 Freeman -S icer 164.90 James A. Fill, Mileage 7.60 I.B.M. Corporation 113.81 Indiana Vocational Technical College 192.23 Total 14,885.39 Add on Claims: South Bend Parking Company $ 125.00 University of Wisconsin Extension 225.00 William C Ellison 200.30 Total '550.30 4. COMMUNICATIONS GRAND TOTAL: $ 77,956.50 a. FUD letter dated December 18, 1973: This letter, over ANNUAL REPORTS, the signature of Mr. H. L. Bainaka, Acting Director, Operations BUSINESS RELOCATION, Division, requests additional information relative to our annual R -66 reports or business relocation downtown, R -66 Project. Mr. Lenno advised we answered this letter on December 21, 1973 and it sh uld now be received and placed on file. Said motion made by R v. Williams, seconded by Mr. Wiggins and unanimously carried. 5. OLD BUSINESS a, Change Order No. 1 to Demolition & Site Clearance Contract No. 34: This contract is with Jackson Wrecking Company o Rochester, Indiana. This change order is for extra costs to demolish the two -story brick building with basement, located at 104 -108 North Michigan Street, known as the Sally Swiss Building. This item was discussed in the last Commission meeting and action deferred for further research ty our engineer, Bill Slabaugh, and our staff to check wit the developer whether they would be interested in allowi g some portion of the 10' x 10' x 3' bases of the columns t remain. - 3 - CHANGE ORDER N0. 1 TO DEMOLITION & SITE CLEARANCE CONTRACT NO. 34 APPROVED, R -66 5. OLD BOSINESS (Cont'd Mr. Lennon advised the original request was for amount not to exceed $16,000-00, which involved: If there would be 32 columns with appro imately 360 cubic yards of reinforced concrete, it would cost approximately $15,850.00 for removal. If there would be only 16 of these 10' x 10' x 3' bases, the extra work was anticipated to be approximately $7,925.00. In checking with Associates Corporation of North America, the proposed developer for the area, they advised they must have the foundations and basements at least 15 feet depth and the reinforced concrete could not remain. Mr. Lennon showed the Commissioners photographs we had taken by our staff with the types of qement shown blocking the base. Mr. Lennon said we have asked Mr. Jackson to go back for an actual walk- through and measurements have been taken. The footings were made for a much taller building. Upon on -site evaluatior and photographs, we now have a letter from Mr. Jackson s bmitting his request for a $5,000 change order. This buil ing was built in '46 - '47 and they were willing to take a y types of materials they could get and the struc- ture was uilt of material stronger than was needed. A well was also found on the premises and floors one foot thick and over. Basically, Mr. Lennon said, this is a reasonable re- quest. Discussion followed by the Commission whereby other demolition contractors had requested additional sums and these requests had been honored by the Commission. Mr. Lennon advised in checking he files, some of the additional add -ons were Class X materials, excavation on the Granada Theatre which the Howell Co struction Company had, Ritschard's paid additional, etc. There is no way of knowing what is underneath until it is actually dug out. Mr. Lennoq said, we as a staff feel $5,000.00 is a reasonable request. It was $16,000.00 to begin with (day before the prior Com ission meeting) add now actually measuring the cement he is requesting permission for the change order to be in the amount of $5,000.00. This is at the benefit of our people going back, and even with the $5,000.00, Jackson Wreck- ing Company is still below the other bidders, with the exception of one. President Helmen said we have no way of knowing - -the other bidders would have been in with the same request. Rev. Williams said this is the reason the Commission had requested the additional time to find out what is going on. Mr. Wiggins asked, "Even if it is 32, he will lake all out, that and the well pit 9' x 9' x 9' also uncovere -- he knows about all these things, and for that he will do t ?" Mr. Lennon requested Bill Slabaugh to answer Mr. Wiggins' question. Mr. Slabaugh said, "According to Jackson's letter, hat is what he said." -4- 5. OLD Mr. Dan Ca the reques reason? M know if th would be 3 in digging in the wal vesti gatio allow him, to doita remove the INESS (Cont'd sar asked what is the primary reason for reducing from $16,000 to $5,000? Wide gap, what is the . Lennon said in his original request he didn't re were 12, 24, 16, or 32 pillars; if the total then the charge would be $16,000. It happens down there is not 32. The other is footings which is in the bid. This was subject to in- and not to exceed a specified amount in order to the general contractor, to proceed. He is told d we work out the problems. We tell them to e and we have the unit price for each. On motion y Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, Change Order No. 1 to Demolition & Site Clearance ontract No. 34 was authorized, in amount of $5,000.00, with the Jackson Wrecking Company. 6. NEW BUSINESS a. Q it -Claim Deed: Authorization was requested for the President ind Secretary to execute and deliver quit -claim deed to the Citt of South Bend for use and benefit of its Department of Public larks of Disposition Parcel No. 1 -1, R -66. Mr. Lennon advised this is a small piece of land purchased by a donor wh ) has requested this land be donated to the Park De- partment t rough us and made into a Bicentennial Park. This needs Commission authorization as it is in the R -66 area. On motion y Mr. Wiggins, seconded by Rev. Williams and unani- mously car ied, the President and Secretary were authorized to execute the above quit -claim deed as noted. In answer o the news media request as to who the donor is, Mr. Lennon advised we will give the individual's name after the meeting, but the individual needs to be contacted first for public ty permission. b. Public Welfare Extension: The Department of Public Welfare has requested an extension of time to move from the old School Administration Building to 300 North Michigan Street Building, to March 15, 1974. The problem is the delay in steel. Vault is required by the Federal Government which houses all the food stamps. The Telephone Company in the new system will not be in position to put the entire complex in. They are asking for March 15 extension of time. Rental is $800.00 per month. The demolition contract was awarded, subject to notice to proceed. This motion is also subject to Civic Center Authority approval. On motion y Rev. Williams, seconded by Mr. Wiggins and unani- mously carried, the Public Welfare was granted an extension of time to March 15, 1974 to move into their new quarters, at 300 North Michigan Street, subject to Civic Center Authority approval. - 5 - QUIT -CLAIM DEED AUTHORIZED, DISPOSI- TION PARCEL NO. 1 -1, R -66 PUBLIC WELFARE EXTENSII APPROVED, OLD SCHOOL ADMINISTRATION BUILDINI R-66 6. NEW OUSINESS (Cont'd c. han a Order No. 8 to Phase II -C: This contract is with Howe 1 Construction Company, and the change order is for time xtension request for: An extension from the present completion date up to December 14, 1973. A 30- calendar day extension in the spring of 1974 with a final completion date of no later May 31, 1974. Howell Co struction Company was unable to do the work on the Service Drive. Mr. Lennon said this is a legitimate request for time its the delay is our fault, not theirs. The Office Engineers building on the old L.W.E. was not available for demolitioti until a much later time than originally planned. The pavem nt, curbs, walks and final cleanup will be done within th 30 -day period in the spring. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously ca ried, Change Order No. 8 to Phase II -C, was approved for time extension as noted above. d. n -House En ineerin Work: Commission authorization was reque ted to do in -house engineering work on Phase II -E, R -66. En ineering studies necessary for the contract are: SITE IMPROVEMENTS DEMOLITION onuments Streets heel Chair Ramps Curbs ault Replacement Sidewalks urb Replacement Sewers idewalk Replacement This work w ll be done by the Department of Public Works and will be c ordinated with the Redevelopment staff. Mr. Lennor said it is anticipated by the Department of Housing and Urban Development that the R -66 Downtown Project will be completed by December 31, 1974. If legislation is passed allowing is to resubmit a proposal for additional R -66 funds, we are pr pared to do so; however, the outlook is not bright. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, the in -house engineering work was authorized on Phase I -E, R -66, per above. e. lemolition and Site Clearance Contract No. 2, for MN #1 and SE #1, Indiana Project A -10: Approval to advertise this contract as requested which include: ) Six houses, one garage and two sheds MN #1 ) Three houses, two garages and one shed SE #1 CHANGE ORDER NO. 8 TO PHASE II -C, R -66 IN -HOUSE ENGINEERING WORK APPROVED, PHASE II -E, R -66 ADVERTISING APPROVED FOR DEMOLITION AND SITE CLEARANCE CONTRACT NO. 2, A -10 6. NEW BUSINESS (Cont'd The adver isements would appear in the January 18 and 25, 1974 editions; bid opening date would be February 20, 1974 and demoli- tion woul begin approximately March 21, 1974. f. National Community Development Directors Association: NATIONAL COMMUNITY Authoriza ion was requested for the Executive Director to attend DEVELOPMENT DIRECTORS the National Community Development Directors Association meeting ASSOCIATION MEETING, in New Orleans, Louisiana, on February 7 and 8, 1974. This NEW ORLEANS, LA. will give some indication of the types of legislation available. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously ca Zthorized ied, the Executive Director, Mr. Charles F. Lennon, Jr., was to attend the above meeting. 7. PROGRESS REPORTS .. Mall Status: Mr. Lennon advised our staff will MALL STATUS, R -66 be delivering our January monthly schedule to the retailers today. Basically, the electricians will be doing the electrical switch installations in pits and vaults. The bricks are scheduled for arrival next week and work will be done under all'weather covers. The bricks will be placed around the planters as shown in the renderings. In front of Baer's the coving is being done; bushhammering the cement is also being done at this time. Bus Terminal Status: Two representatives from the BUS TERMINAL STATUS South Bend Public Transportation Corporation were present for discussion: Messrs. Harry E. Bartman and Pete Downs. Mr. Bartman said they received the consultants' re- commendations last Friday and they just reversed the original plans. They had planned to come in from the North and out from the South. Now it is the opposite. He said he believed the work can be done by January 14, twelve (12) days from now. They are planning to put up a three -sided tent - -20' x 30' - -and that a temporary shelter will be forthcoming. Delivery time on temporary shelters was stated to them to be three months to six months. They have been asked to consider the safety factor. The first suggestion was to get see - through Plexiglas. He said they can't let the people stand out in the cold. The buses will come in on Main, off Jefferson, and then North, and go out on North end of the lot on street out to Washington. Mr. Lennon said the Service Drive is 40 feet wide and they will be able to function both ways, and the parking lot on the corner can be worked out. - 7 - 7. PROGRESS REPORTS A rental agreement is to be worked out to include site improvements. A deciding factor on a permanent basis will depend on funding for the South Bend Public Transportation Corporation which is in progress. Parking Lots: The lease for the parking lot was PARKING LOTS approved by Mr. Coffman. 4) Naming- the -Mall: Mr. Lennon advised the Commissioners NAMING - THE -MALL have received the list of Mall names submitted for the contest. These are being reviewed by the Redevel- opment Commissioners, Downtown Executive Council and Mr. Lennon - -total names submitted: 2,478. Ten (10) names are to be ranked and forwarded to the Mayor. The public considered this a serious venture. Out of this total, only eight were considered obscene and that is terrific for the total submitted. The Mayor is to make his selection public, Friday, January 4th, or advise a later date if necessary. b. Staff Reports 1 Acquisition Status, NDP A -10: Mr. Lennon said this ACQUISITION STATUS, report is the NDP area - -Rev. Williams' concern in NDP A -10 this particular area. SE #1: Left to Acquire Parcels to be purchased 70 Purchased 14 Option signed 16 City Owned 19 Condemnation 2 51 19 MN #1: Parcels to be purchased 35 Purchased 20 Option signed 3 Condemnation 2 City 1 26 9 TOTAL LEFT TO ACQUIRE, A- 10 ............. 28 Written report was submitted by Mr. William J. Parrish, Real Estate Officer. 7. PROGRESS REPORTS (Cont'd 2) Merry Avenue Project: Mr. Larry E. Wartha, Assis- MERRY AVENUE PROJECT tant Director of Administration and Finance, sub- mitted a written report for the month of December. The update is: Acquisition: Seven parcels to be acquired (three County- owned, three by condemnation, and one regular procedure). Demolition: First contract was awarded November 17, 1972. Notice to Proceed: December 1, 1972. Five structures remain for demolition. Condemnation: Six condemnations (three county and three regular). Rezoning: First reading by City Council held October 22, 1973. Area Plan re- commended petition favorable on 11- 20 -73, subject to final site plan. Publi:c hearing by City Council was scheduled for December 17, 1973. 3) Rehabilitation Report: Mr. William C. Ellison, REHABILITATION REPORT Assistant Director of Rehabilitation, submitted the following: E -3: We have five incompleted rehabilitation jobs. Four of these are approximately 95% complete. E -5: We have five rehabilitation jobs in progress. Working out the problems with the contractor. R -57: All -out effort will be made to complete the R -57 complaints, with the exception of the major exterior jobs at present. E -6: The staff is in the process of rewriting the rehabilitation contract to meet regulations provided in HUD -675 guide forms for contract documents for the rehabilitation of real property. Inspections that were cancelled be- cause of the funding freeze by HUD in October are being rescheduled. E -6 compliance with EEO regulations and staff to conduct inspec- tions are being determined for scheduling. Relocation Progress Report: Mrs. Dorothy Howell, RELOCATION PROGRESS Director of Residential Relocation, submitted a REPORT written report for the month: A -10, SE #1: 30 on remaining workload (23 families and 7 individuals). 7. PROM 8. NEXT REPORTS (Cont' A -10, MN #1: 16 on remaining workload (11 families and 5 individuals). R -57: 3 families are on the remaining workload. One of the families is in the process of purchasing a home and expected to move in January, 1974. Merry Avenue: One family is on the remaining work- load. Purchasing property at 2622 W. Western Avenue, suitable for relocation purposes. Model Cities Extended Services: 14 families are on the remaining workload. City -Wide: 18 families are on the workload. One family has moved. No other relocation acti- vities have been carried out in City -wide relocation as funds are depleted. MEETING The ext meeting of the Redevelopment Commission will be at 10:30 a.m , Friday, January 18, 1974, in the Office of the De- partment f Redevelopment. 9. ADJOURNMENT On motion duly made and passed by Rev. Williams, the meeting adjourned at 11:20 a.m. Ay i es (SEAL) �i en on, Jr., Ex#chtive Director - 10 - NEXT MEETING, JANUARY 18, 1974 ADJOURNMENT Fred J. lm n, President