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Home My WebLink AboutRM 12-07-73Decer 10:3( Pres- 1. 2. SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING fiber 7, 1973 A. M. 1200 County -City Bldg. ding Officer: Mr. Fred J. Helmen 227 West Jefferson Blvd. President South Bend, IN 46601 ROLL CALL Present: Mr. Fred J. Helmen, President Harrison Miller Mr. John E. Chenney, Vice President Miss Rev. Willie V. Williams, Secretary Ed R. Bauer Mr. B. L. Wade, Assistant Secretary Mrs. Mr. Donald A. Wiggins, Member Legal Counsel: Mr. Kevin J. Butler News Media: Ms. Nancy Sulok, South Bend Tribune Reporter Mr. R. J. Henrickson, South Bend Tribune Photographer Mr. James L. Marchelewicz, WNDU -TV Reporter & Photographer Mr. Dan Caesar, WSBT -TV Reporter Mr. Frank Vellner, WSBT -TV Photographer Mr. Larry Ford, WSJV -TV Reporter Mr. Les Howard, WSJV -TV Reporter Ms. Kathleen Hessert, WJVA Reporter 3thers Present: Mr. F. Jay Nimtz, President, Board of Trustees Mr. Morrie Morrison, Member, Board of Trustees Mr. Conrad Damian, Neighborhood /City Liaison Worker, Southeast Side PAC Mr. Gene Evans, South Bend Civic Planning Assn. Mr. Thomas Gibson, St. Joseph Bank & Trust Co., rep. Mr. Bill Dillon, Water Works Mr. Mort Linder, Linder & Kerrihard Co., Inc. Mr. Bill Rasmussen, Jr., Rasmussen Men's Store Mr. J. A. Walsh, First Bank & Trust Company Mr. F. V. Woodward, Downtown Retailer .PA Staff: Mr. Charles F. Lennon, Jr. Mr. Harrison Miller Ms. Helen S. King Miss Sue Morrison Mr. Ed R. Bauer Mr. William J. Parrish Mrs. Dorothy N. Howell Mr. Eldon Schlemmer Mr. John A. Kotzenmacher Mr. Bill E. Slabaugh PROVAL OF MINUTES n motion by Mr. Chenney, seconded by Rev. Williams and MINUTES APPROVED unani ously carried, the Minutes of the Regular Meeting of Novem )er 16, 1973 were approved. 3. VAL OF CLAIMS On motion by Rev. Williams, seconded by Mr. Chenney and unanimously carried, the claims -- totalling $734,987.49- -were appr ved for payment. P.E.A. CODE ENFORCEMENT PROJECT E -3 Rehabilitation Loan alley Bank, B. & B. Remodeling & Nona Casper, #30 -14 Rehabilitation Grant anfaye, National Bank & Rosina Miller, #36 -25 Cole ssociates, Inc. Julius O'Neal Trucking Co. Total P.E.Al. CODE ENFORCEMENT PROJECT E -5 Julius O'Neal Trucking Co. P.E.A. Indiana R -66 - Pay back loan Treas Electric Co., Escrow #38 -4 Treasi Electric Co., Jas. & Rosalie McIntosh, #38 -4 Total NDP PROJECT A -10 Real Estate Purchase rskine & 011ie Reid, #66 -13, SE #1 ildred Sahli, #66 -16, SE #1 ilford Walz for M. Gleason, #66 -12, SE #1 hicago South Shore & South Bend Railroad, #1 -8, MN #1 hicago South Shore & South Bend Railroad, #1 -9, MN #1 alph Flanders & Barbara F., #76 -13, SE #1 Abstract Co. of St. Joseph County Abstract & Title Corporation North rn Indiana Public Service Company Real state Corporation NDP - PAC Committee, Model Neighborhood, MN #1 NDP - PAC Committee, Southeast Neighborhood, SE #1 Relocation Claims, Model Neighborhood, MN #1 nez Harvey, Relocation housing, Tenants, #2 -1 nex Harvey, Moving, Tenants, #2 -1 illie B. Horton, Relocation housing, Tenants, #2 -14 illie B. Horton, Relocation claim, #2 -14 ames R. Johnson, Incidental Expenses, #1 -16 velyn Northern, Relocation Housing Payment, #1 -2 velyn Northern, Moving Claim, #1 -2 - 2 - CLAIMS APPROVED $ 6,527.00 3,760.00 5,350.42 6,066.75 $ 21,704.17 $ 5,250.00 25,000.00 25.00 25.00 30,300.00 $ 3,150.00 3,050.00 3,200.00 1,185.00 600.00 3,200.00 525.00 210.00 11.59 2,500.00 1,256.12 1,925.00 1,900.00 50.00 1,590.00 90.00 111.70 1,590.00 160.00 3. APPROVAL OF CLAIMS (Cont'd) Henry & Maggie Preston, Dislocation Allowance, #2 -9 $ 200.00 Joseph & Bernice Staszewski, Incidental Expense, #2 -10 39.50 Sharon Thompson, Dislocation Allowance, #1 -17 200.00 Sharon Thompson, Rental Assistance, #1 -17 624.00 Relocation Claims, Southeast Neighborhood, SE . B. Ball, Incidental Expense, #66 -37 80.50 aomi Chancellor, #66 -9 2,000.00 arley Firestone, Relocation Housing Payment, #66 -27 13,200.00 arley Firestone, Relocation, #66 -27 300.00 len Miller- Nettie Scott, Inc. expense, #66 -36 35.00 avid Robinson, Dislocation, #76 -5 200.00 iltfong Movers, Goodye Hawkinson, Moving claim, #76 -8 143.00 rskine Reid, 011ie Reid, Relocation, #66 -13 265.00 rskine Reid, 011ie Reid, Relocation Housing Expense, #66 -13 12,750.00 Total 56,341.41 PROJECT EXPENDITURE ACCOUNT, INDIANA R -57 Real Estate Purchase Relocation Claims lue Note Lounge, #9 -14 10,000.00 ing's Clothing Co., #21 -13 337.02 iltfong's (King's), #21 -13 30.00 Total 137,709.60 - 3 - eterans Administration, #22 -21 $ 5,850.00 Abstr ct & Title Corporation 60.00 Enter )rise - Record 85.91 Juliu O'Neal Trucking Co. 3,150.00 South Bend Exterminating Company 90.00 Flore ce Wright, Relocation Claim, #42 -4 230.00 Flore ce Wright, Relocation Housing Payment, #42 -4 7,975.00 Total 17, 4 PROJECT EXPENDITURE ACCOUNT, INDIANA R -66 Arco Engineering Construction Corporation $ 11,731.28 Abstract Co. of St. Joseph County 135.00 City of South Bend, Parking Department 341.15 W. Joseph Doran, Appraisal Fees, #4 -14 3,000.00 Hamme Schmidt, Bonewitz, etc., #5 -6 33.25 Indiana & Michigan Electric Co., (338 E. Jefferson) 13.24 Indiana & Michigan Electric Co., (301 E. Wayne) 5.67 Juliu O'Neal Trucking Co. 15,695.85 Rieth Riley Construction Co., Inc. 7,035.57 South Bend Water Works 86,873.28 Solid Waste Disposal Dept. 4.00 Clyde E. Williams & Associates, Inc. 2,384.29 South Bend Exterminating Co. 90.00 Relocation Claims lue Note Lounge, #9 -14 10,000.00 ing's Clothing Co., #21 -13 337.02 iltfong's (King's), #21 -13 30.00 Total 137,709.60 - 3 - 3. VAL OF CLAIMS (Cont'd MERRY AVENUE Replacement Housing Pay ucy N. Butler, #1 -7 (Additional'R.H.P.) Jerom E. Michaels (Madison Scott) P.E.A. Ind. R -66 (Partial Repayment of Loan) Huber Weaver, Appraisal REDEVELOPMENT REVOLVING FUND ayroll: November 16, 1973 - November 30, 1973 $ 2,654.32 300.00 150,000.00 50.00 Total $ 153,004.32 Ault amera Shop Bobbs Merrill Co. Business Systems, Inc. Commu ity Development Commu ity Development Conti ental Assurance Co. Dorot y Z. Deane - Petty Cash A. B. Dick Products Downt wner Motor Inns Robert J. Fisher, Atlanta Workshop James A. Hill, Mileage I.B.M. Indiana Bell Telephone Company Indiaiia Club Institute for Business Planning James L. Johnson, Jr., Atlanta Workshop Wm. Karp Consulting Co., Inc. Charles F. Lennon, Jr. The Loft Restaurant Macri s Jewelry James R. Meehan James R. Meehan Muszy ski Insurance Agency Schilling's Printing Co., Inc. Shera on- Biltmore Hotel South Bend - Mishawaka Chamber of Commerce South Bend Parking Company Isaiat Steed Xerox Corporation Postmaster (Postage) Postmaster (Postage - City of South Bend, Purchasing Dept.) - 4 - $ 15,041.86 41.47 14.80 46.61 686.20 770.83 1,416.00 76.56 217.40 15.95 37.50 7.80 185.00 84.69 25.00 27.37 37.50 295.00 136.82 41.39 21.00 6.86 53.32 156.00 11.40 143.70 42.84 125.00 261.16 1,220.40 20.00 92.38 3. kPPROVAL OF CLAIMS (Cont -d Model Cities Extended Services Willie Mae Dorsey, Dislocation Allowance $ 200.00 Willie Mae Dorsey, Moving Claim 125.00 Ophelia Dye, Dislocation Allowance 200.00 Ophelia Dye, Moving Expenses 230.00 Mary Esick, Dislocation Allowance 200.00 Mary Esick, Moving Allowance 230.00 I & N Electric Co., Sharon Thompson 40.00 LaSalle Park Homes, Ophelia Dye 184.00 LaSalle Park Homes, Julia Peels 157.00 Velma Mahone, Dislocation Allowance 200.00 Juliz M. Peels, Truck Rental 22.13 St. incent de Paul, Willie Mae Dorsey 94.00 St. incent de Paul, Virginia Bradford 55.00 St. lincent de Paul, Julia Peels 101.50 Soutl Bend Housing Authority, W. Dorsey 87.00 Sout Bend Housing Authority, M. Esick 109.00 Robe t L. Tender, Dislocation 200.00 Robe t L. Tender, Replacement Housing Payment 14,150.00 Robe t L. Tender, Moving 230.00 Hube t M. Weaver, R. L. Tender 25.00 Western Manor Apts., Sharon Thompson 110.00 Jack's Conoco Service 133.75 James R. Meehan 193.65 St. Joseph Bank Travel 345.01 Total 23,939.99 URBA REDEVELOPMENT FUND Jo Ann Witte, Dislocation Allowance $ 200.00 Jo Ann Witte, Moving Expenses 195.00 Jo Ann Witte, Down Payment Assistance 2,500.00 Rede elopment Revolving Fund 78.50 Total ,973.50 URBAN REDEVELOPMENT DISTRICT CAPITAL FUND Urban Redevelopment Fund $ 8,619.38 Total 8,619.38 URBAN REDEVELOPMENT DISTRICT CAPITAL FUND OF 1972 Hickey Construction Co., Inc. $ 2823954.21 Total $ 282,954.21 GRAND TOTAL $ 734.987.49 5 4. §EALED BIDS DISPOSITION PARCEL NO. 7 -1A he Redevelopment Commission of the City of South Bend advertised to receive sealed offers for the purchase of certain parcel of land situated in the Central Downtown Proje t Area, at 10:30 a.m., E.S.T., on the 7th day of Decem er, 1973: arcel approximately 17,505 square feet, designated s Disposition Parcel 7 -1A, with a minimum acceptable nit bid price of $2.66 square foot, total minimum ac- eptable price, subject to survey $46,563.50. The advertisement appeared in The South Bend Tribune and Tri -C unty News, on November 2 and November 9, 1973. The certi ications of the proofs of publications were submitted by Mr Lennon and stated for the public record. Mr. L nnon requested if there were any sealed bids to be recei ed for the purchase of parcel designated as Disposi- tion larcel No. 7 -1A. This is the northern portion of land ommonly known as the Royal Inn property. Mr. T omas Gibson, representing the St. Joseph Bank & Trust Comps y, submitted a sealed bid from Mr. Earl Gagosian, owner of th Royal Inn of South Bend, Indiana for this parcel. Mr. L nnon asked if there were any other bids to submit for this arcel, with no further response. The question was again asked, "Are there any other bids ?" No fu they bids were submitted. Mr. Lennon opened the bid- - contents showing: The bid submitted is for $2.66 per square foot, or a total bid of $46,563.50, from Earl Gagosian. Ac- companying the bid is a bank money order, in the amount of $4,6515.35, and his proposal for acquisition of Disposition Parcel No. 7 -1A, being approximately 17,505 square feet, at $2.66 per square foot, or $46,563.50. This is subject to the actual square footage on final survey. All documenta- tion Was enclosed with the bid: Narrative description as part of Exhibit "3" to proposal dated December 7, 1973; Redev loper's Affidavit of Non - Collusion; Redeveloper's Statement for Public Disclosure and Redeveloper's Statement of Qu lifications and Financial Responsibility. The Narra- tive tates: arl Gagosian, presently proposes to purchase Redevelop - ent Parcel 7 -1A for the purpose of constructing parking acilities. Mr. Gagosian presently holds title to Re- evelopment Parcel 7 -1 on which the Royal Inn is located. he proposed parking facilities are intended to supple - ent those of the Royal Inn. This use is intended to armonize with the objectives and overall plan of the entral downtown redevelopment area. BID RECEIVED FROM EARL GAGOSIAN, FOR DISPOSITION PARCEL NO. 7 -1A, R -66 4. All as to Cou SEALED BIDS DISPOSITION PARCEL NO. 7 -1A (Cont'd) The proposed facilities will be constructed of quality materials and in like manner to the existing Royal Inn parking facility. The improvements will be in accordance with all regulations pertaining to the construction of such facilities. The area will also be tastefully land - scaped in an effort to optimize natural beauty. locumentation was properly executed. Mr. Lennon requested, !commended by our Legal Counsel, Commission authorization !ceive the one (1) bid submitted and refer to our Legal el for his review and recommendation. Motion was made by Mr. Chenney that the bid submitted by Earl Gagosian, for Disposition Parcel designated as No. 7 -1A, be received and referred to Commission Legal Counsel, Mr. Kevin J. Butler, for his review and recommendation. Said motion was seconded by Mr. Wiggins and unanimously carried. 5. ICOMMUNICATIONS a. HUD letter dated November 21, 1973: This letter, RELOCATION REPORT over the signature of Mr. Joseph D. Panaro, Acting Assistant RESUBMITTED Director, Planning and Relocation, advised our report on relocation activities submitted June 30, 1973, contained a number of errors. Mr. Lennon advised the corrections are being made and will be r1esubmitted. b. HUD letter dated November 30, 1973: This letter, over the signature of Mr. Choice Edwards, Acting Area Direc- tor, was directed to the Honorable Jerry Miller, Mayor, re- lative to Mr. Lennon's reply to the review of the South Bend Rehabilitation Loan and Grant Programs, advising they have foun1d our Department's response satisfactory. The "hold" placed on the Model Cities Code Enforcement Program E -6 is lifted as of December 1, 1973 and we are now free to go ahead with that project. HUD was criticizing one of our programs and this has now been corrected to HUD's satisfaction. Mr. Lennon said the staff is to be commended for the assign- ment completion. c. HUD letter dated November 30, 1973: This letter, over the signature of Mr. Emil itu- Associate Regional Counsel for Private Market Financing, Region V, HUD Chicago Regional Office, advised the First Series 1974 Project Notes have a closing date of January 29, 1974, in amount of $10,000,000. Bid canvassing will be on January 2, 1974, at 1:00 p.m.., E.S.T., in the Office of the Department of Re- development. The bids will be telephoned to Mr. Vitucci, 7 MODEL CITIES CODE ENFORCEMENT PROGRAM, E -6, RELEASED PROJECT NOTES, FIRST SERIES 1974, BID OPENING: 1 -2 -74 $10,000,000 - IND. PROJECT R -66 5. pub] ma to COMMUNICATIONS (Cont'd) liately after bid opening. The notice of sale will be shed in The Daily Bond Buyer and local media. The •ity date is December 20, 1974. On m tion by Rev. Williams, seconded by Mr. Wiggins and unan.mously carried, the above letters were received and plac d on file. 6. IOLD BUSINESS a. Acquisition Parcel No. 12 -5: Mr. Kevin J. Butler, Comm ssion Legal Counsel, requested authorization to dismiss condemnation action on Acquisition Parcel No. 12 -5, (Disposi- tion Parcel No. 4 -18), on the Brown property, located at 208-210 South Michigan Street, now referred to as the "St. Joseph Bank -Brown Corporation Plaza One." In Commission meeting of June 22, 1973, it was agreed to dism ss our condemnation suit on the condition and at the time that construction is started, no later than September 1, 1173, and on the further condition that substantial work be undertaken by September 20, 1973, by the principles. On S ptember 7, 1973, request was made to the Commission to grant an extension to November 1, 1973, as the latest start date for construction due to the long lead -time for the shortage of the steel ordered. The extension was authorized to the 1st of November to start construction, and substantial progress by November 20,before the cond �ave mnation suit would be dismissed. Mr. I 1 ex- and I the utler advised construction did begin prior to November ension date and substantial progress has been made, egal Counsel requested Commission authorization for ollowing that he recommends: Motion and un items, 1) To authorize the Commission's attorneys to take necessary action to dismiss the condemnation action against the owners of Acquisition Parcel No. 12 -5, Central Down- town Project, Ind. R -66. 2) To authorize the President and the Secretary of the Commission to enter into and execute an agreement between the Commission and the owners of Acquisition Parcel 12 -5, Central Downtown Project, Ind. R -66, extending the date for completion of the redevelopment project until July 31, 1974. was made by Mr. Wiggins, seconded by Mr. Chenney nimously carried, to authorize the above two (2) as requested by Commission Legal Counsel and noted. ACQUISITION PARCEL 12 -5, CONDEMNATION DISMISSAL AND AGREE- MENT AUTHORIZED, R -66 I. sess have Sout publ NEW- BUSINESS a. Service Courts: Mr. Lennon advised in the earlier on a Commission vote had been taken on this item to the item printed in time for today's edition in The i Bend Tribune. This must now be on record in the c session of the Commission meeting. We have been requested by the Downtown Council, many of the retailers, entertainment field, many financial banking people, as well as governmental people, to name three (3) Sery ce Courts in honor of dedicated individuals named. This item is being inserted in the Agenda and was kept from the Commissioners to have it as a surprise in this meet ng. This has the full approval of the Mayor, and Mr, Lennon said, "with the full approval of the Commission, I am sure." This will go before the Board of Works, on December 19, 1973, for official action for the naming of thes Courts. The Courts, as designated, are: 1) HELMEN COURT: This is the Service Court behind the St. Joseph Bank building, on the east side of Michigan Street, running between Wayne Street and Jefferson Boulevard, named after Mr. Fred J. Helmen, Honorary Chair- man of St. Joseph Bank & Trust Company and President of this Redevelopment Com- mission. 2) RASMUSSEN COURT: This is the Service Court west of Michi- gan Street, between Jefferson Boulevard and Washington Street, to be named in honor of the late Mr. Bill Rasmussen, who had been a long -time advocate of the Downtown Urban Renewal Project, a member of the Urban Design Review Committee, as well as a prominent South Bend business and civic leader. 3) WOODWARD COURT: This is the Service Court west of Michi- gan Street, between Washington and Colfax Streets, to be named after Mr. F. V. Wood- ward, downtown retailer and active in our community. Mr. C enney, Vice President of the Commission, was requested to temporarily chair the meeting to take the formal vote for the record, which he accepted. Mr. Chenney requested the Commission's pleasure on the name of the Service Drives as state( -9- SERVICE COURTS APPROVED TO BE NAMED: 1) HELMEN COURT 2) RASMUSSEN COURT 3) WOODWARD COURT 7. On m unan as n Comm Pres Helm In ti call( the i by ti NEW BUSINESS (Cont'd) )tion by Rev. Williams, seconded by Mr. Wiggins and 1mously carried, the Service Courts are to be named )ted above for the designated areas. Mr. Chenney re- �nded the adoption of this motion and also to have the dent's vote recorded for the minutes also. President ?n voted "Aye" -- unanimous vote by all Commissioners. ie prior session of the Commission meeting (formerly ?d "Executive Session'l, with the news media present, plaques were accepted and to be endorsed upon acceptance ie Board of Works by the recipients: Mr. Fred J. Helmen: Thanks brother commissioners for the honor. Mr. Bill Rasmussen, Jr.: I also want to thank you. My father believed in the down- town and the family is very honored. Thank you. Mr. Frank V. Woodward: I appreciate very much the honor bestowed upon me. The hair was relinquished by Mr. Chenney to President Helmen for �he continuation of the meeting. b. Trustee Report: Mr. Lennon advised the Trustees met in their Annual Meeting on Monday, December 3, 1973, which by Indiana Statutes is held for the election of their officers and the appointment and /or re- appointment of Coiimissioners. They met in public session at 10:30 a.m. Mr. F. Jay Nimtz was again unanimously re- elected President of the Board of Trustees; Mr. William J. Richardson, Vice Presi ent; and Mr. Edgar Wertheimer, Secretary. Messrs. William W. Welsheimer and Morris Morrison, Members on the Board of Trustees. Mr. Lennon said the Trustees recommended all five (5) of the p esent Redevelopment Commissioners be re- appointed. Mr. Morris Morrison, on behalf of the Board of Trustees, said the Trustees spoke very highly of the five present Commissioners and they felt the five Commissioners should continue as they have served so many years and have done a fine job. Mr. Morrison said he would like to offer his congratulations for the Commissioners' renewal. President Helmen said he felt it would have been appropriate if the Commissioners would have been asked to express their willingness to serve, as some may not elect to serve. A discussion followed on this subject and the Commissioners are t let Mr. Nimtz, President of the Trustees, know wheth r they are willing to serve for another year. =H1 E TRUSTEE REPORT 7. A le- of Ti tary Also them NEW BUSINESS (Cont'd :ter will be forthcoming from the President of the Board •ustees in which the Trustees had expressed a complimen- citation be made to the current Board of Commissioners. that due notice be given to the Commissioners advising of their re- appointment -- by unanimous vote. c. Experimental Housing Allowance Program: Commission- EXPERIMENTAL HOUSING ers have received copies of this program prior for review. ALLOWANCE PROGRAM Our communities are being considered for participation in this experimental program that has a 10 -year funding commit- ment from the Department of Housing and Urban Development. Officials from the Department of Housing and Urban Develop- ment are willing to present more of an in -depth review of the program to all interested parties. Tentatively the date of December 10, 1973 has been set aside, at 7:00 p.m., in the 4th Floor Council Chambers of the County -City Building. Mr. ennon extented an invitation to all to attend this meet- ing nd to extend the invitation to other interested people for more detailed explanation of the program. No action is required on this item. d. Urban Design Review Committee: Mr. Lennon explained we now have a vacancy on this Committee due to the death of Mr. William Rasmussen, who has served on the Committee since its inception. This Committee was required by HUD guide- lines and was established by the Redevelopment Commission who elected members of design professions noted for their experience in or contributions to the various aspects of urbar design and to include experts in the fields of mer- chan icing, advertising and the internal needs and arrange- ment of major commercial buildings. Mr. Lennon said any downtown interest in regards to buildings and cevelopment must go before this Committee for approval, and trought before the Commission for their approval or dis- approval of the plan. Bill Rasmussen had served faithfully and diligently. He had joined with others in representing the Commission's interest on our Committee. To keep the Committee intact we need to select a replacement. The Executive Committee of the Down- town South Bend Council had recommended Mr. Hubert Getsinger, who is Vice President of the Downtown Council and Executive Vice President of Robertson's,to replace Mr. Rasmussen. Mr. Lennon said this would need action by the Commission. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried that r. Hubert Getsinger be named to the Urban Design Review Commi tee, as a replacement to the late Bill Rasmussen. - 11 - HUBERT GETSINGER NAMED TO THE URBAN DESIGN REVIEW COMMITTEE 7. Mr. men NEW BUSINESS (Cont'd) ggins asked Mr. Lennon if he had the power of appoint - Mr. Lennon advised that Mr. Bill Rasmussen had been recoiimended by the Downtown Council, and that we, as a staff, were instructed to go back to the Commission with the ouncil's recommendation now for the replacement of Bill Rasmussen. Rev. Williams said, "I am sick and tired of you making plans. Why ring it to the Commissioners:" Mr. Lennon replied, "We are 3taff serving at your pleasure. We do the ground work and you an turn it down." Rev. Williams stated, "We were not con- sult d about the Commission appointment either. This is the prin iple of the thing." Mr, ennon advised this is basically the concept of the Public Disclosure Law (Burns 57- 601 -57 -606), as it relates to public records and public proceedings, which was presented to the Commissioners, Legal Counsel and Executive Director, by Ms. Jeanie Derbeck, South Bend Tribune Reporter, in Commission meeting of October 19, 1973. We have no executive sessions as s ch and do not operate behind closed doors. These are open sessions and the information is brought before the Com- mission. This Commission and the Trustees have the right to consider things. The decision of the Trustees was an open meeting and thus available to the news media. The decision was made openly before the Commissioners could be contacted. There was no way they could get in touch with you five people. As far as the Urban Review Committee, we were instructed to get recommendations to have the power of appointment. President Helmen said he agreed with Rev. Williams, but at the same time he felt the replacement is very qualified, and the recommendation be considered by the Commissioners. Mr. henney said as an honor to him (Bill Rasmussen), why not appo nt his son to take his place? Those are my feelings on this The eppointment was discussed further with Mr. Wiggins outlining that the suggested replacement was recommended not only as an interested citizen but also as a representative of the Downtown Coun il. One in whom they have confidence and want as their re- presentative, as well as being Vice President of Robertson's. They are willing to have him represent the Council and we should be a preciative of the Council's efforts to find someone. Presi- dent Helmen said he knows Mr. Getsinger and recommends that we acce t him. The former motion is to be disregarded with subsequent motion made by Mr. Wiggins to appoint Mr. Hubert Getsinger to the Urban Design Review Committee. Said motion was seconded by Mr. Chenney and carried. Rev. Williams said, "I go along with it, but I am sick and tired of being a rubber stamp." - 12 - 7. NEW BUSINESS (Cont'd) Mr. ennon advised that we acted at the Downtown South Bend Coun il's direction. e. Demolition Contract No. 1: Authorization to adver- tise for this Contract was received in Commission meeting of November 2, 1973. Advertisement appeared in The South Bend Tribune and Tri- County News, on November 2 and 9, 1973. Mr. Lennon presented the certification of proofs of publication. The bid opening was on December 5, 1973, at 10:00 a.m., E.S.T., in the Department of Redevelopment. Three (3) bids were re- ceived out of four (4) firms requesting bid documents, publicly opened, as follows: NAMEIOF CONTRACTOR BID AMOUNT Rits hard Brothers, Inc. $ 5,930.00 1204 W. Sample Street South Bend, In 46601 Jackson Wrecking Company 3,858.00 R.R. #4, Box 233 -A Roch ster, IN 46975 Julies O'Neal Trucking Company 3,600.00 11OVest Donald Street South Bend, IN 46613 The barcels involved are: Parcel Nos. Address 2 -12 215 Sadie Street 1 -1 231 Carlisle Street 1 -3 230 Olive Street 2 -2 234 Carlisle Street 76 -9 210 Paris Street Thes parcels are located in the Model Neighborhood MN #1 and Sout east Neighborhood SE #1, Indiana Project A -10. Staf recommendation was to award the contract to the low bidd r. On m tion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous y carried, Demolition Contract No. 1, Project A -10, MN # and SE #1, was awarded to the low bidder, Julius O'Neal Trucking Company, in bid amount of $3,600.00, and the Presi- dent and Secretary of the Commission were authorized to enter into a contract. - 13 - DEMOLITION CONTRACT NO. 1 AWARDED TO: JULIUS O'NEAL TRUCK- ING CO., MN #1 & SE #1, PROJECT A -10 7. This tion amour in ti NEW BUSINESS (Cont'd) f. Change Order No. 5 to Phase II, -B; Contract A & B: CHANGE ORDER NO. 5 contract is with Arco Engineering Construction Corpora- TO PHASE II -B, and the change order is for an increase in contract CONTRACT A & B, it of $25,147.32, with no change of completion time, APPROVED, R -66 ie R -66 Project. Exteiisive research covered this item: Change Order Item No. 1: Increase to cover overruns not covered in Change Orders 1 -4. 1 $ 8,607.32 Change Order Item No. 2: Construct 10" concrete bridge approach. 2,500.00 Change Order Item No. 3: Costs of maintain- ing traffic to parking structure not indicated in the contract and agreed upon incidental work requested by Arco. 13,500.00 ,Change Order Item No. 4: Remove pavement to depths of 3' around street car ties. 540.00 Total $25,12r7 .32 TheSE were itemized in detail with copies to the Commission and read by Mr. Lennon. The work was included in the ori- ginal plan but not in the contract. The Department of Public Works has requested we put in the bridge approach as called for in the original plan, per Bill Slabaugh. The conc ete bridge approach was put in four parts to keep the traf is flowing on St. Joseph Street and to have at least one lane open on Colfax. These are all legitimate costs and documented in work log. This is the finalization of the contract. These charges all occurred before January 1 of this year. Letter had been sub- mitt Ed to Arco if they would complete their construction with haste in spring after all the rain we had last fall, we would then consider all these items. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous] carried, Change Order No. 5 to Phase II -B, Contract A & B, was approved for an increase in contract amount of $25,147.32, with no change of completion time, R -66. with is fc the 1 g. Change Order No. 13 to Phase I: This contract is CHANGE ORDER NO. 13 Rieth -Riley Construction Co., Inc. and the change order TO PHASE I CONTRACT r a decrease in contract amount of $11,714.32. This is APPROVED, R -66 inal report on Phase I, underruns. - 14 - 7. NEW BUSINESS (Cont'd Question raised by Commission on overruns and underruns, Mr. Lennon advised we contract out with the City for full-time engineers, our consultant engineers with ClydE E. Williams & Associates and our own staff to maintain control and oversee the work. Mr. Wiggins said he felt this is adequately covered. On m tion by Mr. Wiggins, seconded by Rev. Williams and unanimously carried, Change Order No. 13 to Phase I was approved for a decrease in contract amount of $11, 14.32. This is the amended Final Estimate.No. 12. h. Change Order No. 1 to Phase II -D: This contract is CHANGE ORDER NO. 1 with Morse Electric Company, Inc. an the change order is TO PHASE II -D CON - for an increase in contract amount of $6,225.68. This re- TRACT APPROVED, R -66 quest transfers $5,110.88 out of Phase II -B, Contracts A & B, a d places this amount in the Phase II -D Signalization contract. Also approval was requested for $1,114.80 to be m de for the installation of temporary signals at Wayne and t. Joseph Streets. The two items total $6,225.68 and will increase the Phase II -D contract from $173,781.63 to $180.007.31 . The Fhase II -B deletion is the contract with Arco Engineer- ing onstruction Corporation. On m tion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, Change Order No. 1 to Phase II -D Contract with Morse Electric Company, Inc. was approved for an in- crea e in contract amount of $6,225.68, with no change in contract time, R -66. i. Demolition Contract No: l; Scattered Sites: Ex- TIME EXTENSION tension of time was.requested for Julius 0 Neal rucking APPROVED FOR DEMOLI- Comp ny, from August 31, 1973 to January 15, 1974, to TION CONTRACT NO. 1, comp ete the work issued on Notices to Proceed Nos. land 2. E -3, E -5 & R -57 This is the scattered site contract for Projects E -3, E -5 and -57. Mr. L.ennon advised that we requested Mr. O'Neal to do jobs for us downtown to keep things going which delayed this contract. It was at our request. On motion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, the extension of time was approved for Julius O'Neal Trucking Company, from August 31, 1973 to January 15, 1974. j. Temporary and Semi - Permanent Lighting: This is LIGHTING INSTALLA- a request for the approval to install emporary and semi -per- TION APPROVED, R -66 mane t lighting in the Service Drives named this morning and also in the alley south of the State Theatre, at a cost quoted by the Indiana and Michigan Electric Company, in amount of $840.00. The City will pay the cost for the elec ricity, but has no funds available for the installa- tion - 15 - 7. Mr. two in pro NEW BUSINESS (Cont,'d) _ennon advised they will be fastened on the buildings; )etween the State Theatre and Penney's will be put ie planter until that is installed. Lighting is a lem downtown and we need this approval. Mr, ade made the motion to approve the installation of the above lighting, in amount of $840.00, seconded by Mr. Wiggins and unanimously carried. k. Lot Pavements: Authorization was requested to LOT PAVEMENTS enter into contract with Rieth -Riley Construction Co., Inc., APPROVED, R -66 for paving lots on the corner of Main and Jefferson for the bus station and lots on Michigan and Washington for parking, in amount not to exceed $18,334.00, R -66. Mr. Lennon advised that we did receive two bids - -one from Materials Handling and one from Rieth -Riley Construction Co., Inc. Rieth -Riley was the low bidder to the specifica- tion requirement. In essence we are saving a couple of thousand of dollars. We w l l be getting this cost out of the rental received, whic will reduce this cost. On m tion by Rev. Williams, seconded by Mr. Wade and unani- mously carried, the President and Secretary were authorized to e ter into a contract with Rieth -Riley Construction Co., Inc., for paving the above, in amount not to exceed $18,334.00, R -66 Project. Theouth Bend Public Transportation Company would be anxious to d velop something permanent if the funds were available. 1. Option Agreement: Approval was requested for Option Agreement for Parcel No. 76 -13, at 136 East Paris Street, in the NDP Project A -10, SE #1, for acquisition sum of $825.00. On m tion by Mr. Wiggins, seconded by Rev. Williams and unani- mous y carried, the President was authorized to execute the abov - stated Option Agreement. Mr. Lennon advised the awarding of the demolition contract, under 7e above, to Julius O'Neal Trucking Company, will begin the first demolition in that area. Under Progress Re- port a report will be given that we are moving very well and will have something in the spring. Mr. ( Liai! were onrad Damian, in the audience, our Neighborhood /City on worker for the Southeast Side PAC, advised things moving satisfactorily. - 16 - OPTION AGREEMENT APPROVED, PARCEL NO. 76 -13, A -10, SE #1 7. was f rom Janu empl the auth fere EW BUSINESS (Cont'd m. Madison, Wisconsin Conference: Authorization equested to send one of our employees and two others Model Cities to a Conference at Madison, Wisconsin, ry 6 to 9, 1974. The cost will only be for one yee and the expenses will be shared for travel with odel Cities employees. Mr. Lennon suggested we be rized to have our Mr. Bill Ellison attend the Con- On m tion by Rev. Williams, seconded by Mr. Wiggins and unanimously carried, Mr. Ellison was authorized to attend this Conference. 8. PROGRESS REPORTS a. 1) Cano y signs, facades, signature signs and other graphics: The sign Committee met on November 30, 1973, in the Department of Redevelopment, to discuss under canopy sign work proposed for the Pedestrian Way. There was a concern by the downtown merchants as to how they can use this space and the lack of sign criteria. Our Mall consultant suggested the sign space be informational only and not be commercially sponsored. Revised drawings are to be submitted this week for final review. The sign boxes are being fabricated in Pittsburgh utilizing a patented metal extrusion. It was suggested the sign box be one continuous face with no frame dividers allowing more freedom in signs, especially larger stores requiring continuous signage. It was suggested that merchant /retailers be contacted as they are affected to fully incorporate their needs and their advice towards this signage. 2) Wyman Property: Mr. Edwin R. Bauer, Assistant Director of Planning had submitted a detailed report on the inspection of�the Wyman property. On December 3rd, met with iiembers representing the National Bank & Trust Company, their architect, Mr. L. Lattin Smith, A.I.A., and the Sollitt Construction Company, Rollin Farrand, Charles F. Lennon, Jr. and EJ Bauer. A four-page inspection report and an illus- trate six -page set of plans were reviewed to determine the sound ess of the Wyman Building, which had been extensively damaged in the gas explosion of October 17, 1973. Mr. Bauer said their professional opinion is that the building has not been structurally damaged by the explosion and that structurally it is in the same condition as it was 10 years ago. There is no urgency to question the safety of the total com- plex s long as it is vacant. The heating plant has been resto ed and there is no chance of freeze -up or building colla se. - 17 - MADISON, WISCONSIN CONFERENCE AUTHORIZEI FOR ONE STAFF MEMBER ATTENDANCE CANOPY SIGNS, FACADES, SIGNATURE SIGNS & OTHER GRAPHIi WYMAN PROPERTY REPORT advi read PROGRESS REPORTS (Coht'd 3) East River Bank Project Report: Mr. Lennon d this is on our -Block 6 and this report will not be for another two weeks. Miss Sue Morrison gave a brief report and outlined the St. Jose h River Corridor Study being prepared by Lawson Associates, on b th the East and West side of the St. Joseph River. The Commissioners will be receiving bound copies of the full -sized report. South Bend may be included as one with a prototype river development. b. Mall: Mr. Lennon advised the hard surface is com- plet d. We will be meeting with the representatives of the HickEy Company and resident engineer to work out some of the problems. 1) Sculpture Report: Mr. Bauer advised we have re- ceiv d good response from the local artists. The Committee dist ibuted over 80 sets of contest rules and have received entr forms from 47. Artists will make submitting two or three models. The Sculptural Committee is narrowed down to eight people available for the January date. For judges, we have received three positive responses and one negative. Our consultant will also be there. Because of the large number of young artist - sculptors who will enter the competition, the committee is also recommending that three additional design awards of $250.00 each be given to encourage the beginner sculptors, whose portfolio and expertise will not be judged worthy of one of the winning commissions. Subje t to Redevelopment Commissioners approval, the Sculpture Commi tee hereby requests that these monies come out of the Admin- stration Overage Fund to reward the young artists -- the overa a fund of $9,000 left out of the original $30,000 Com- missi n entertained for the total award. Mr. Lannon requested the Commissioners hold January 24, 1974 open For at least a portion of the day. A letter will be forth- cominj to this effect. The judging will be at the Ball Room, in th2 Indiana Club which we will be renting. In an initi purpo downt of on fund ether development, the South Bend Chamber of Commerce is ting a William R. Rasmussen Memorial Fund for the express e of establishing a fitting sculptural memorial in the iwn mall to call public attention to the untiring efforts ! of our City's most dedicated leaders. This sculptural ,ill be directed by the Chamber of Commerce. EAST RIVER BANK PROJECT REPORT SCULPTURE REPORT WILLIAM R. RASMUSSEN MEMORIAL FUND Hel mi Sul ti greai at ti PROGRESS REPORTS (Cont'd) 2) Name the Mall: On the Mall entries, President "NAME THE MALL" n said the entries that have been gathered by our con- ENTRIES nt, Linder & Kerrihard Company, Inc., are exceedingly er in volume that we had anticipated. He was amazed e number of entries. Mr. Finder said the entries submitted are on a wide range and veryldiversified. It will be quite a job to tabulate. 3) Snow Removal on New Concrete in'the Mall: Mr. Lennon advised the Commissioners of t e phone request we received from our Mall Consultant, Mr. Ed Werley, Environ- mental Planning and Design, on the status of snow removal and deicing agents and damage that can result to the new concrete on the Mall. He advised that on new concrete, salt or any othey commercial deicing agents damage the new concrete. How- ever, this will not be immediately apparent. It will be ap- parent by delaminating and spalling next spring. The Hickey Company is responsible for snow control this winter. The merchants should be cautioned, admonished, directed, or whatever the Commissioners and /or staff feel will be appro- priate, that the merchants themselves do not place any deicing agent on that concrete. Mr. Lennon advised this is being stated publicly and will be menti ned at the Downtown Council meeting this afternoon. This vill further be discussed at the next construction meet- ing T esday with the consultants and contractor. Mr. Wade requested for Mr. Lennon to find out what can be used so we are not involved in any litigation. Also Mr. Wiggins reque ted to contact Phil Simonds as he had recommended various chemi al agents that can be applied to any and all of these surfa es to protect them from this type of problem. Mr. Lennon said a will follow through on this this afternoon. In response to President Helmen's question on how long it will take o cure the cement, Bill Slabaugh advised at least one winte -- spalling is a mechanical action. It will be more appar- ent o6 the brown as the white aggregate will show thereon. DIRECTIVE ON MALL SNOW REMOVAL c. A -10: Mr. Lennon advised the Benevelent Board of the A -10 PROJECT Brethren Church met and the project for the Southeast side was presented and approved by the Board authorizing the officers to proceed with the project. The City Council has approved the three -bay fire station, at a construction cost of approximately $219,000, to be located at Linder and Olive, utilizing approximately half of the site be- ing cleared. The demolition contract awarded above under 7e is to clear this area. Construction is anticipated for early sprin . PROGRESS REPORTS (Cont'd d. E -6: This is in further reference to HUD letter disc ssed above, under 5b. Communications. We have already star ed inspections in-the Model Cities area. e. R -57: Mr. Lennon advised that we will be closing out his project the first of the year as anticipated. In ' 4 we will not have any more inspection staff, with the exce tion of our Chief Inspector. We must go back on a month - to-m nth basis to inspect the homes. f. Merry Avenue: The Merry Avenue Project is near com- pletion. The Madison Scott matter will be finalized in a few week . Modelouth Cities is looking for developers for the approximate 7.66 acres in the Merry Avenue Project and for the addi- tion 1 eight acres of land Model Cities has purchaed from the Shore. g. Staff Resignations: Mr. Lennon advised as part of the termination of our 13 people last week for the be- ginning of the year for the effective layoffs, we have asked them to officially resign if they obtained work be- fore the end of the year. We have successfully placed four people and they have officially resigned: Henry Sparazynski John Kouroubetis LuElla Morrow J. J. Johnson Othe positions will be evaluated if we have no funds. We are in position to continue without any more staff reduc- tions. 9. ISTAFF REPORTS a Acquisition Status, NDP A -10: A written report was submitted by Mr. William J. Parrish, Real Estate Officer: MN #11: Parcels to be purchased 35 Purchased 20 Options signed 2 Condemnations 4 26 Left to acquire 9 SE #11: Parcels to be purchased 70 Purchased 14 Options signed 10 City owned 18 Condemnation 2 44 26 Total to acquire 20 - E -6 PROJECT R -57 PROJECT MERRY AVENUE PROJECT STAFF RESIGNATIONS ACQUISITION STATUS, NDP A -10 a Busi prop $47, STAFF REPORTS (Cont'd) b. Business Relocation: Mr. John A. Kotzehmacher, less Relocation Director, paid one direct loss of ?rty claim to Philadelphia, Inc., in the amount of X88.00. c. Downtown Rehabilitation, R -66: Mr. Edwin R. Bauer, Assi tant Director, Planning Division, submitted a written report for construction activity by the private sector in the Central Business District: 1. Office Engineer's (East Annex) store front complete. Glazing installed, foyer tile work complete and space is being readied for future tenant use, in addition to warehousing facility. 2. Office Engineer's (West Annex) roof framing complete, metal roof deck.installed, side wall and service drive masonry work completed. Completion date anticipated: 2 -1 -74. 3. 113 West Jefferson Building: Formerly Thompson- McKinnon plans are in progress to convert this into a restaurant - lounge facility, tentatively named "BOUL- JEFF." Comple- tion date: Early 1974. 4. Hoosier Dental Company has moved into enlarged quarters, lower level, JMS Annex Building. Laboratory work space completed. 5. Insty Prints: A new business will occupy office space at 203 North Main Street bordering the project boundary. 6. One Plaza Place: At 104 East Jefferson Street has founda- tion walls, footings, piers, column, etc. work and steel reinforcement well under way. Favorable weather conditions aided construction start. 7. I.B.M. Building, located at 215 South St. Joseph Street, issued permit for foundation building and excavation.. Final plans not as yet received. a 10. ary Borr's Toyota Motor Company, at 409 South Main Street, ordering project area, sales and service opening 95% com- lete. ndiana Bell, at 307 South Main, anticipates completion of nterior work by January 21, 1974. leak Building, at 131 South Lafayette, masonry walls and 'inish brick work is 75% complete for one -story structure. - 21 - BUSINESS RELOCATION DOWNTOWN REHABILITA- TION, R -66 91 taut writ ing STAFF REPORTS (Cont'd) d. Merry Avenue Project: Mr..Larry E. Wartha, Assis- Director of Administration and Finance, submitted his en report for this Project for the month, with follow - hanges from last months: Madi on Scott is in the final stages for relocation - -all othe s relocated. Area Plan Commission recommended petition for rezoning favor- ably on 11- 20 -73, subject to final site plan. Public hear- ing y City Council is scheduled for 12- 17 -73. e. Property Management Report: Mr. John A. Kotzen- mach r, Director of Property Management, had the following for he month of November: -66: Total receipts collected for November: $ 8,307.78. -57: Total collected for November: $52.50 (this was the past -due amount for October. f. Rehabilitation Re�_ oor�rt��: Mr. William C. Ellison, Assis ant Director of Re a-bilitation, submitted following: R -57: E -3 & E -5: 10 rehabilitation complaint jobs completed 12 -4 -73. 2 incomplete rehabilitation jobs have not had final inspections. One final inspection on one new housing structure. Four final inspections made. Relocation Progress Report: Mrs. Dorothy Howell, Direc or of Residential Relocation, submitted a written report for t e month: E -5: A -10, R -57: Merry Closed. One family remains on workload who is in process of moving. SE #1: Workload: 36 - -27 families and 9 individuals. Very cooperative and eager to move. MN #1: Workload: 19 - -12 families and 7 individuals. 16 Replacement Housing Payments have been paid. Working with the families and individuals. Workload: 3 families. Avenue: One family remaining -- negotiating for relocation !'•PM MERRY AVENUE PROJECT PROPERTY MANAGEMENT REPORT REHABILITATION REPORTI RELOCATION PROGRESS REPORT a Mode' STAFF REPORTS (Cont'd) Cities Extended Services: Workload: 14 families. Three referrals received from Substandard. Six families moved. City Wide: Workload: 19 families. City -wide funds depleted- - No referrals being accepted from Substandard Department as of 11- 14 -73. 10. COMMISSION COMMENDATION Ir. F. Jay Nimtz, President of the Board of Trustees for the D partment of Redevelopment, had arrived after the item on the A enda, New Business, 7b. Trustee Report, and addressed the Commi sioners at this time: I am pleased to officially inform you that the Trustees iet at their Annual Meeting, as required by Indiana Statutes, ,nd officially re- appointed you gentlemen for another term- - 974- -and I hope that all of you will accept. The community s indebted to you for the hours of labor and attention, and ove that you have given this project for many, many years. I know that some of you have tried to get off, and I ave rejected those every time. I hope all of you will be at the Organizational Meeting on January 2, 1973, at 10 :00 a.m. and will be officially sworn in for another term. The community is indebted to you for all you have done a d the community cannot do enough for you. We know you h ve received criticisms and backlashes. Things will look Thank you very, very much. P esident Helmen said (joshingly), we decline to accept it. They h ve between now and January 2, and have the opportunity to res gn if they so desire. Mr. Nimtz requested the Commissioners to make a decision as to whether or not they will accept the re- appointment. If any Commissioner declines, it will necessitate a special Trustee Meet- ing for an appointment. Mr. Nimtz advised the Trustees in their Annual Meeting re- elected him (Mr. F. Jay Nimtz), as their President; Mr. William Richardson, Vice President; and Mr. Edgar Wertheimer, Secretary. Members of the Trustees are: Mr. Morris Morrison and Mr. William A. Wels eimer. The Redevelopment Trustees and Commissioners all serve without any compensation. IW*M COMMISSIONERS COMMENDED FOR PAST SERVICE NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission will be at 1 :30 a.m., Friday, December 21, 1973, in the Office of the epartment of Redevelopment. Also, the Annual Organization Meeting is Wednesday, January 2, 1974, at 10:00 a.m., and Special Commission Meet- ing following thereafter. The regularly scheduled meeting for January 4, 1974 will not be held. 12. (ADJOURNMENT On motion duly made and passed by Mr. Wade, the meeting adjo rned at 11:50 a.m. NEXT MEETING, DECEMBER 21, 1973 ADJOURNMENT r es F. Lennon, Jr., E cutive Director �Fre J. n, resident - 24 -