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Home My WebLink About09/20/12 Board of Public Works Agenda Review Session CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING AND AWARD OF BIDS—APPROVE CONTRACT A. Site Improvements for Lot 4 of Ignition Park—Project No. 112-025A 1. Funding: AEDA TIF (324.1050.460.42.02) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: September 6, 2012; Regular Meeting: September 11, 2012 B. Claims Review: September 18, 2012 2. OPENING OF BIDS A. Water Treatment Chemicals—2012 to 2014 1. Funding: Water Works Operations (620.0640.603.22.25) 3. OPENING AND AWARD OF QUOTATIONS —APPROVE CONTRACT A. North Pumping Station Roof Restoration—Quote Package 1: Low Slope Roof— Project No. 112-034 1. Funding: Water Works Capital(622.0640.415.42.02) B. 113 East Wayne and 310 South Michigan Streetscape Improvements—Project No. 112-056 1. Funding: SBCDA TIF (420.1050.460.42.03) C. Sewer Repairs—Lafayette Boulevard and Napier Street—Project No. 112-039A 2. Funding: Sewers 4. AWARD BID A. Two (2), More or Less, Custom Top Mount Pumpers 1. Company: Towers Fire Apparatus/Rosenbauer South Dakota 2. Amount: $840,782, Total for Two (2) at $419,782 Each with Option 3 at $665 Each 3. Funding: 2012 Fire Dept. Capital Lease (288.0902.422.37.02) 4. Note: Low Bid from First Out Fire Equipment Rejected Due to Not Meeting Specifications 5. BID AWARD CORRECTION A. 3.5 Million Gallon Ireland Road Reservoir Exterior Repainting—Project No. 112- 036 1. Company: L.C. Painting Co., Inc. 2. Awarded Amount: $172,500 3. Revised Award Amount: $173,500 4. Remarks: Mathematical Error in Bid; Did Not Affect Bid Order GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. Funding: Water Works Capital(622.0640.661.46.03) 6. AWARD QUOTATON AND APPROVE CONTRACT A. Emergency Sewer Repair-4600 Miami Street-Project No. 112-039 (Ratify Award) 1. Company: Insituform Technologies USA, LLC 2. Amount: $14,010 3. Funding: Sewers 7. CHANGE ORDERS A. CMMS Software Implementation-Project No. 111-062 1. Company: Starboard Consulting 2. Change Order No.: 1 3. Increase Amount: $14,720 4. Percent of Increase: 7.13% 5. Revised Contract Amount: $221,040.09 6. Funding: Environmental Services Capital(642.0630.415.43.08) B. Automation of DO Controls for Aeration Blowers-Project No. 111-070 1. Company: Mason Engineering & Construction, Inc. 2. Change Order No.: 1 3. Amount of Increase: $4,510.10 4. Percent of Increase: 0.66% 5. Revised Contract Amount: $692,510.10 6. Funding: Environmental Services Capital(642.0630.415.43.66) C. 3.5 Million Gallon Ireland Road Reservoir Exterior Painting-Project No. 112- 036 1. Company: L.C. United Painting Co., Inc. 2. Change Order No.: 1 3. Amount of Increase: $2,420 4. Percent of Increase: 1.4% 5. Revised Contract Amount: $175,920 6. Funding: Water Works Capital(622.0640.661.46.03) 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Chapin Street Pedestrian Bridge Rehabilitation-Project No. 110-025 1. Company: Northern Indiana Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($25,420.02) 4. Percent of Decrease: 10.66% 5. Final Contract Amount: $212,979.98 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6. Funding: COIT (404.0602.431.36.09) 9. PROJECT COMPLETION AFFIDAVIT A. Potawatomi Park Conservatory Upgrades, Phase II—Project No. 111-066 1. Company: The Robert Henry Corporation 2. Final Contract Amount: $1,176,782.62 3. Funding: COIT(404.1106.452.42.02) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. St. Joseph River CSO and River Stabilization Project—Project No. 112-055 1. Funding: Sewer Engineering (641.0621.415.31.02) B. Self-Contained Breathing Apparatus Replacement 1. Funding: 80/20 Federal Grant (288.0902.422.37.02) C. Century Center Lighting Renovations—Project No. 112-057 1. Funding: Century Center Capital Improvements (671.0406.645.31.06) D. Re-Lighting for Leighton Complex, Main/Colfax and Wayne Street Parking Garages—Project No. 112-058 1. Funding: CED Capital (601.0460.645.43.10/601.0462.645.43.10/ 601.0464.645.43.10) E. Abandoned Vehicles 11. RESOLUTIONS A. Request to Continue Moratorium on Towing List for the Purposes of Data Collection for Resolution No. 28-2012 —Amending Resolution No. 87-2011 "Resolution Amending Contracts for Emergency Towing from the Public Right of Way" B. No. 52-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Recommending the Acquisition, Construction and Installation of Certain Additions, Extensions and Improvements to the City's Sewage Works, the Issuance and Sale of Revenue Bonds for the Payment of Costs Thereof, and the Collection, Segregation and Distribution of the Revenues of the Sewage Works and Other Matters Related Thereto C. No. 53-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Recommending the Current Refunding of the City's Outstanding Waterworks Revenue Bonds of 2002, the Issuance and Sale of Revenue Bonds to Provide Funds for the Payment Thereof, and Other Matters in Respect Thereto D. No. 54-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2) 1989 Tarco Leaf Vacs and One (1) 2001 Chevrolet Pick Up Truck GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Ratify Letter of Support—Notre Dame University 1. Description: Pilot Project—"Membrane Aerated Biofilm Reactors (MABRs) for Energy-Efficient Wastewater Treatment: Bench and Pilot Studies" B. Easement and Right of Way—American Electric Power 1. Description: Organic Resources Improvements—Project No. 112-011A— Easement for Relocation of Power Poles to Facilitate Pavement Widening at the Organic Resources Facility 2. Amount: $1 To City C. Lateral Proposal— St. Joseph Valley Metronet, Inc. 1. Description: Metronet Connection to New Human Rights Building—New Fiber from 319 North Madison Avenue to 319 Niles Avenue 2. Amount: $7,230 3. Funding: COIT —Information Technology Capital (404.0672.415.43.08) D. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Downtown South Bend Curb and Sidewalk Services 2. Funding: SBCDA TIF (420.1050.460.42.03) E. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Ireland Road Right of Way Acquisition Services for Future Pedestrian and Traffic Projects 2. Funding: SSDA TIF (430.1050.460.31.06) F. Professional Services Contract—DLZ Indiana, LLC 1. Description: Ireland Road Right of Way Acquisition Services for Future Pedestrian and Traffic Projects 2. Amount: $90,500 3. Funding: SSDA TIF (430.1050.460.31.06) G. Rental Agreement—FP Mailing Systems 1. Description: Rental of Small Postage Meter/Scale Unit On Site 2. Amount: $21.95 per Month for 12 Months 3. Funding: Wastewater O&M (641.0630.793.32.02) H. Donation — Feed the Children(Elkhart, Indiana) 1. Description: Environmental Services to Provide Free Compost for Non-Profit Organization for Development of Industrial Site in Elkhart I. Release of 5-Foot Non-Access Easement—Halle Properties, LLC 1. Description: Release of Easement for Main Street/Lafayette Boulevard Connector—Project 110-058 J. Professional Services Agreement Amendment No. 2—Abonmarche 1. Description: East Bank Sewer Separation Phase 3 —Project No. 111-069 — Redesign for River Race Townhomes GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $5,000 3. Funding: 2012 Sewer Bond (659.0621.415.42.05) K. Grant of Perpetual Easement/Warranty Deed—River Race Townhomes, LLC 1. Description: Niles Avenue Sewer Separation Project—Fee Simple Right of Way and Utility Easement L. Professional Engineering Services Proposal—Lawson Fisher Associates 1. Description: CSO 18 Flap Gate Replacement—Project No. 112-060 2. Amount: $16,700 3. Funding: WWTP Capital(642.0630.415.43.66) M. Temporary Construction Easement—United States Postal Service 1. Description: Grant of Temporary Construction Easement for 4015 South Main Street for the Main-Lafayette Connector, Project No. 110-058 N. Special Purchase— Command Fire Apparatus 1. Description: Special Purchase of 1996 Used Pierce Fire Truck at Substantial Savings to the City 2. Amount: $89,000 3. Funding: Fire Department Capital 13. LICENSES AND PERMITS A. Processions 1. Applicant: South Bend Heritage Foundation a) Event: 24th Annual Red Ribbon March and Rally b) Date/Time: October 26, 2012; 9:30 a.m. to 11:30 a.m. c) Favorable Recommendation B. Street Name Change 1. Applicant: Henry Davis, Jr. a) Location: 100 Block of North Adams Street b) Proposed Street Name: Greater Saint John MBC Lane c) Purpose: To Honor Church for its 901h Anniversary d) See Comments C. Traffic Restriction 1. Applicant: South Bend Park Department a) Event: Fall Family Fun Fair at Rum Village b) Locations: No Parking Signs— on the South Side of Ewing from Douglas to Gertrude; Both Sides of Gertrude from Ewing to 200' South of the Park Entrance; East Side of Walnut from Ewing to 2115 Walnut; Add Handicapped Parking to the Park c) Date/Time: October 6, 2012; 6:00 a.m. to 4:00 p.m. d) Favorable Recommendations D. Encroachment GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Applicant: SiteScapes, Inc. a) Location: Wissco Irrigation, 1820 South Bend Avenue b) Description: Landscaping in Right of Way c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation—No Parking—East and West Sides of Street 1. Location: 200 Block of North William Street a) All criteria has been met B. New Installation—No Parking Notre Dame Home Games 9:00 a.m. to 1:00 a.m. 1. Location: Quigley Place from Georgiana Street to Duey Avenue; Burns Street from Quigley Place to Napoleon Street; Duey Street from South Bend Avenue to Napoleon Street; Georgia Street from Quigley Place to Napoleon; St. Vincent Street from Georgiana Street to Eddy Street a) All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51700 Orange Road— Sewer 16. RE-ISSUE INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Pioneer Metals B. TK Finishing C. Steel Warehouse D. Suzuki Garphyttan Wire 17. RATIFY BONDS A. Contractor Bonds 1. Heiman Construction, Inc. —Approved September 6, 2012 2. SIR Home Improvements, Inc. —Approved September 14, 2012 B. Excavation Bonds 1. Paul Royer D/B/A Al Concrete Leveling—For Release Effective September 25, 2012 C. Occupancy Bonds 1. Imperial Crane Services, Inc. —Approved September 6, 2012 18. CLAIMS 19. PRIVILEGE OF THE FLOOR GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 20, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.RODS MICHAEL C.MECHAM MARK W.NEAL Page 7