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Home My WebLink About2019-10 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 104 Enterprise Funds 105 - 112 Internal Service Funds 113 - 116 Trust Funds 117-122 Tax Increment Financing Funds 123 - 127 Redevelopment Commission Funds 128 - 133 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Genevieve Miller Common Council Department Heads Fiscal Officers October 31, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 654 Sewage Works Deposit Fund 23 102 Rainy Day 99 659 Sewer Bond 2011 24 201 Parks & Recreation 100 661 Sewer Bond 2012 25 202 Motor Vehicle Highway 101 667 Storm Sewer Fund 26 203 Recreation Nonreverting 102 670 Century Center 27 209 Studebaker-Oliver Revitalizing Grants 103 671 Century Center Capital 28 210 Economic Development State Grants 104 672 Century Center Energy Conservation Debt Svc 29 211 Department of Community Investment (DCI) 30 212 Dept of Community Investment Grants Internal Service Funds 31 216 Police State Seizures 105 222 Central Services 32 217 Gift, Donation, Bequest 106 224 Central Services Capital 33 218 Police Curfew Violations 107 226 Liability Insurance 34 219 Unsafe Building 108 278 Take Home Vehicle Police 35 220 Law Enforcement Continuing Education 109 279 IT / Innovation / 311 Call Center 36 221 Landlord Registration 110 711 Self-Funded Employee Benefits 37 227 Loss Recovery 111 713 Unemployment Compensation 38 249 Public Safety LOIT 112 714 Parental Leave 39 251 Local Roads & Streets 40 257 LOIT Special Distribution Trust Funds 41 258 Human Rights Federal Grant 113 701 Firefighters Pension 42 265 Local Road & Bridge Grant 114 702 Police Pension 43 266 MVH Restricted Fund 115 730 City Cemetery 44 273 Morris PAC / Palais Royale Marketing 116 731 Bowman Cemetery 45 274 Morris PAC Self-Promotion 46 280 Police Block Grants Tax Increment Financing Funds 47 281 Economic Develop Commission-Revenue Bonds 117 324 TIF - River West Development Area (Airport) 48 289 HAZMAT 118 422 TIF - West Washington 49 291 Indiana River Rescue 119 429 TIF - River East Development Area (NE Dev) 50 292 Police Grants 120 430 TIF - Southside Development #1 51 294 Regional Police Academy 121 435 TIF - Douglas Road 52 295 COPS MORE Grant 122 436 TIF - River East Residential (NE Res) 53 299 Police Federal Drug Enforcement 54 404 County Option Income Tax Redevelopment Commission Funds 55 408 Economic Development Income Tax 123 425 Redevelopment Retail Area (Leighton Plaza) 56 410 Urban Development Action Grant 124 433 Redevelopment General 57 655 Project Releaf 125 439 Certified Technology Park 58 705 Police K-9 Unit 126 454 Airport Urban Enterprise Zone 127 754 Industrial Revolving Fund City Debt Service Funds 59 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds 60 313 Football Hall of Fame Debt Service 128 315 Redevelopment Bond - Airport Taxable 61 377 Professional Sports Development 129 317 Coveleski Debt Service Reserve 62 755 South Bend Building Corp 130 328 Redevelopment Bond - Palais Royale 63 757 2015 Parks Bond Debt Service 131 351 2018 TIF Park Bond Debt Service Reserve 64 760 Eddy Street Commons Debt Service 132 752 South Bend Redevelopment Authority 133 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 October 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of October 31, 2019, total revenue for the year was $277,754,381, 77% of estimated revenue. As of October 31, 2018, total revenue received was $281,489,352. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of October 31, 2019, total expenditures were $314,908,386 and outstanding encumbrances were $58,946,483, a total of $373,854,869 which represents 77% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 65% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $276,017,155 as of October 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY October 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,347,095 1,425,961 42,230,174 39,161,249 23,116,921 65% Special Revenue 102 Rainy Day 233,000 16,371 200,810 143,213 32,190 86% 201 Parks & Recreation 20,519,337 375,754 14,116,711 9,158,133 6,402,626 69% 202 Motor Vehicle Highway 7,536,305 311,406 5,971,551 8,997,504 1,564,754 79% 203 Recreation Nonreverting - - - 883,244 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 1,446 117,037 152,590 7,963 94% 210 Economic Development State Grants 747,768 150 56,505 61,734 691,263 8% 211 Department of Community Investment (DCI) 3,065,225 57,861 2,396,011 1,859,281 669,214 78% 212 Dept of Community Investment Grants 9,162,304 574,561 2,177,158 2,891,487 6,985,146 24% 216 Police State Seizures 35,510 743 9,716 39,844 25,794 27% 217 Gift, Donation, Bequest 743,493 4,917 735,879 106,651 7,614 99% 218 Police Curfew Violations 500 21 289 1,068 211 58% 219 Unsafe Building 959,891 28,937 730,285 644,623 229,606 76% 220 Law Enforcement Continuing Education 332,595 17,663 247,857 202,060 84,738 75% 221 Landlord Registration 5,750 392 5,487 408 263 95% 227 Loss Recovery 13,000 924 11,650 10,187 1,350 90% 249 Public Safety LOIT 9,257,130 718,518 7,829,693 7,231,353 1,427,437 85% 251 Local Roads & Streets 4,647,714 195,933 3,620,453 2,272,093 1,027,261 78% 257 LOIT Special Distribution 319,953 458 101,768 759,117 218,185 32% 258 Human Rights Federal Grant 175,400 97,219 182,891 79,188 (7,491) 104% 265 Local Road & Bridge Grant 1,207,400 554,419 1,113,561 1,344,077 93,839 92% 266 MVH Restricted Fund 3,160,515 284,782 2,671,551 - 488,964 85% 273 Morris PAC / Palais Royale Marketing 16,400 365 14,158 10,275 2,242 86% 274 Morris PAC Self-Promotion 127,800 3,706 56,366 76,322 71,434 44% 280 Police Block Grants 90 6 77 55 13 85% 281 Economic Develop Commission-Revenue Bonds - - - 259 - 0% 289 HAZMAT 10,600 44 9,838 370 762 93% 291 Indiana River Rescue 135,665 425 134,893 96,115 772 99% 294 Regional Police Academy 24,500 2,123 21,700 22,492 2,800 89% 295 COPS MORE Grant 268,089 1,005 58,390 51,774 209,699 22% 299 Police Federal Drug Enforcement 53,600 205 2,779 14,981 50,821 5% 404 County Option Income Tax 14,168,296 1,053,864 12,125,895 11,639,646 2,042,401 86% 408 Economic Development Income Tax 13,515,746 994,986 11,551,118 11,249,998 1,964,628 85% 410 Urban Development Action Grant 46,240 10,184 84,502 34,190 (38,262) 183% 655 Project Releaf 459,489 38,278 384,686 384,033 74,803 84% 705 Police K-9 Unit 2,060 4 45 40 2,015 2% Special Revenue Total 91,076,365 5,347,671 66,741,311 60,418,406 24,335,055 73% City Debt Service 312 2017 Parks Bond Debt Service 1,139,404 - 665,777 405,306 473,627 58% 313 Football Hall of Fame Debt Service 27 - 27 497,409 - 99% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - 1 100% 755 South Bend Building Corp 2,655,500 1,016 2,654,205 2,653,433 1,295 100% 757 2015 Parks Bond Debt Service 382,931 31,372 318,484 316,914 64,447 83% 760 Eddy Street Commons Debt Service 1,305,625 637 1,305,538 1,283,025 87 100% City Debt Service Total 5,805,194 33,025 5,265,737 5,156,087 539,457 91% Capital Project 377 Professional Sports Development 546,719 - 532,504 7,468 14,215 97% 401 Coveleski Stadium Capital 44,350 23,139 23,723 29,842 20,627 53% 405 Park Nonreverting Capital - - - 33,142 - 0% 406 Cumulative Capital Development 479,144 549 272,882 265,559 206,262 57% 407 Cumulative Capital Improvement 242,296 900 145,813 141,058 96,483 60% 412 Major Moves Construction 636,681 3,823 635,542 533,037 1,139 100% 416 Morris Performing Arts Center Capital 145,900 4,085 61,399 81,872 84,501 42% 450 Palais Royale Historic Preservation 21,200 2,593 14,820 17,280 6,380 70% 451 2018 Fire Station #9 Capital 50,000 890 38,552 5,045,395 11,448 77% 452 2018 TIF Park Bond Capital 200,000 10,211 162,590 11,007,782 37,410 81% 453 2018 Zoo Bond Capital 26,000 768 21,415 - 4,585 82% 471 2017 Parks Bond Capital 255,000 15,515 220,797 133,779 34,203 87% 677 Football Hall of Fame Capital 2,312 - 2,311 6,027 1 100% 750 Equipment/Vehicle Leasing 2,051,625 428 1,488,710 6,239,238 562,915 73% 751 2015 Parks Bond Capital 840 46 840 3,863 - 100% 753 Smart Streets Bond Capital 124 - 124 1,007 - 100% 759 Eddy Street Commons Capital 75 4 55 102 20 73% Capital Project Total 4,702,266 62,951 3,622,078 23,546,450 1,080,189 77% Enterprise 287 Emergency Medical Services Capital 1,216,007 3,515 496,698 1,711,032 719,309 41% 288 Emergency Medical Services Operating 6,544,720 193,367 5,261,204 5,249,452 1,283,516 80% 600 Consolidated Building Fund 4,836,769 272,420 3,652,272 2,472,366 1,184,497 76% 601 Parking Garages 1,318,482 124,258 893,956 1,047,169 424,526 68% 610 Solid Waste Operations 5,527,485 471,560 4,579,114 4,599,898 948,371 83% 611 Solid Waste Capital 1,137,416 155 1,057,140 1,004,805 80,276 93% 620 Water Works Operations 20,936,939 2,025,951 17,027,480 14,124,342 3,909,459 81% 622 Water Works Capital 3,376,000 379,443 2,915,066 255,190 460,934 86% 624 Water Works Customer Deposit 37,000 2,319 28,560 21,016 8,440 77% 625 Water Works Sinking 2,041,041 169,926 1,699,296 1,665,677 341,745 83% 626 Water Works Bond Reserve 37,000 2,220 27,212 19,751 9,788 74% 629 Water Works Reserve Operations & Maintenance 296,552 4,460 279,898 89,037 16,654 94% 640 Sewer Repair Insurance 679,863 58,355 584,008 560,385 95,855 86% 641 Sewage Works Operations 38,434,939 3,139,278 33,872,972 32,741,680 4,561,967 88% 642 Sewage Works Capital 5,484,460 271,964 5,585,554 4,007,091 (101,094) 102% 643 Sewage Works Reserve Operations & Maint.270,717 8,549 256,904 311,877 13,813 95% 649 Sewage Sinking 7,843,841 12,137 7,862,566 8,465,014 (18,725) 100% 653 Sewage Debt Service Reserve 84,395 7,126 69,407 45,374 14,988 82% 654 Sewage Works Deposit Fund 600 156 311 - 289 52% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,229 - 0% 667 Storm Sewer Fund 600,200 88,508 342,528 - 257,672 57% 670 Century Center 4,554,382 192,562 3,909,427 3,767,029 644,955 86% 671 Century Center Capital 189,475 1,110 188,778 825 697 100% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY October 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 672 Century Center Energy Conservation Debt Svc 431,587 328 381,643 362,462 49,944 88% Enterprise Total 105,879,870 7,429,667 90,971,995 82,524,702 14,907,876 86% Internal Service 222 Central Services 13,906,170 1,128,664 11,307,421 6,947,831 2,598,749 81% 224 Central Services Capital 377,900 162 2,697 79,026 375,203 1% 226 Liability Insurance 5,029,981 336,290 4,361,969 2,475,185 668,013 87% 278 Take Home Vehicle Police 22,000 1,533 18,851 13,197 3,149 86% 279 IT / Innovation / 311 Call Center 8,198,998 673,959 6,830,858 5,824,651 1,368,140 83% 711 Self-Funded Employee Benefits 13,479,855 1,299,534 11,559,735 15,503,197 1,920,120 86% 713 Unemployment Compensation 4,300 280 3,713 3,005 587 86% 714 Parental Leave 174,496 16,015 132,082 133,685 42,414 76% Internal Service Total 41,193,700 3,456,436 34,217,326 30,979,777 6,976,375 83% Trust & Agency 701 Firefighters Pension 5,219,138 - 4,469,172 4,485,553 749,966 86% 702 Police Pension 6,370,200 260 6,120,656 6,233,721 249,544 96% 730 City Cemetery 620 45 556 397 64 90% 731 Bowman Cemetery 10,500 713 8,746 455,518 1,754 83% Trust & Agency Total 11,600,458 1,018 10,599,131 11,175,189 1,001,328 91% City Funds Total 325,604,948 17,756,730 253,647,752 252,961,859 71,957,201 78% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)18,055,995 286,831 11,713,307 16,126,597 6,342,688 65% 422 TIF - West Washington 354,425 2,363 176,349 204,386 178,076 50% 429 TIF - River East Development Area (NE Dev)3,043,530 11,454 1,835,175 1,636,144 1,208,355 60% 430 TIF - Southside Development #1 2,421,283 14,234 1,575,235 1,371,700 846,048 65% 435 TIF - Douglas Road 3,724 301 3,837 2,683 (113) 103% 436 TIF - River East Residential (NE Res)4,603,923 2,392 2,831,246 2,621,588 1,772,677 61% Tax Increment Financing Total 28,482,880 317,575 18,135,148 21,963,098 10,347,731 64% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 - 206 75,236 87 70% 433 Redevelopment General 1,276,207 6,709 1,261,440 635,721 14,767 99% 439 Certified Technology Park 12,000 407 10,828 8,542 1,172 90% 454 Airport Urban Enterprise Zone 8,500 616 7,554 5,387 946 89% 754 Industrial Revolving Fund 232,680 19,289 223,846 162,508 8,834 96% Redevelopment Total 1,529,680 27,021 1,503,874 887,394 25,806 98% Debt Service 315 Redevelopment Bond - Airport Taxable 21,000 1,602 19,819 14,413 1,181 94% 317 Coveleski Debt Service Reserve 3,086 - 1,076 7,206 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 2,679 33,135 24,097 6,865 83% 351 2018 TIF Park Bond Debt Service 20,000 1,554 19,065 993,495 935 95% 752 South Bend Redevelopment Authority 2,874,500 1,069 2,675,075 2,920,491 199,425 93% 756 Smart Streets Debt Service 1,719,900 295 1,719,438 1,717,298 462 100% Debt Service Total 4,678,486 7,199 4,467,608 5,677,000 210,879 95% Redevelopment Commission Controlled Funds Total 34,691,046 351,795 24,106,630 28,527,492 10,584,416 69% Grand Total 360,295,994 18,108,525 277,754,381 281,489,352 82,541,617 77% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY October 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 1,074,749 71,720 725,348 709,932 112 349,289 68% 101-0201 City Clerk 546,269 41,938 403,069 425,363 8,445 134,755 75% 101-0301 Common Council 643,595 56,649 424,935 456,738 46,347 172,313 73% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 191,967 1,991,624 1,951,115 31,767 549,160 79% 101-0404 Morris Performing Arts Center 1,344,127 82,386 861,901 785,250 70,998 411,228 69% 101-0405 Palais Royale 481,432 25,440 301,935 334,273 13,787 165,710 66% 101-0501 Legal Department 1,279,018 91,107 946,499 862,869 155 332,364 74% 101-0602 Engineering 3,220,121 190,395 2,264,206 1,223,496 128,293 827,622 74% 101-0616 Office of Sustainability 328,815 10,218 147,196 - 19,906 161,714 51% 101-0628 AmeriCorps Grant Program 713,239 29,323 299,214 527 22,882 391,144 45% 101-0801 Police Department 31,434,904 2,247,459 24,334,346 23,640,278 109,789 6,990,769 78% 101-0901 Fire Department 21,801,520 1,764,001 17,324,014 17,204,312 111,050 4,366,456 80% 101-1008 Human Rights 385,706 20,531 212,288 318,268 5,539 167,878 56% General Fund Total 65,869,046 4,823,134 50,279,575 47,955,421 569,068 15,020,403 77% Special Revenue 201 Parks & Recreation 25,334,102 2,273,592 19,519,995 11,172,845 3,380,971 2,433,136 90% 202 Motor Vehicle Highway 12,033,927 1,047,320 9,871,075 8,260,124 521,069 1,641,782 86% 203 Recreation Nonreverting - - - 831,274 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 6,018 137,427 83,945 266,279 607,545 40% 210 Economic Development State Grants 1,055,868 4,882 327,944 109,670 32,648 695,277 34% 211 Department of Community Investment (DCI)3,152,666 217,972 2,169,662 2,388,251 175,827 807,177 74% 212 Dept of Community Investment Grants 7,944,915 566,155 2,179,724 2,905,224 2,842,157 2,923,034 63% 216 Police State Seizures 32,000 - - 7,053 - 32,000 0% 217 Gift, Donation, Bequest 605,592 30,410 170,310 25,484 339,912 95,370 84% 218 Police Curfew Violations 1,000 623 623 854 - 377 62% 219 Unsafe Building 1,043,437 47,662 507,301 559,996 91,170 444,966 57% 220 Law Enforcement Continuing Education 517,546 15,877 303,766 257,142 4,064 209,716 59% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 - 37,311 175,032 211,406 23,790 91% 249 Public Safety LOIT 8,566,555 744,377 6,138,597 6,279,697 - 2,427,958 72% 251 Local Roads & Streets 7,159,026 2,009,066 3,139,618 1,581,702 985,252 3,034,156 58% 257 LOIT Special Distribution 901,263 66,938 655,555 2,257,184 204,718 40,991 95% 258 Human Rights Federal Grant 311,481 14,441 232,048 123,405 5,779 73,654 76% 265 Local Road & Bridge Grant 1,283,291 339,720 899,294 1,801,217 290,452 93,544 93% 266 MVH Restricted Fund 3,348,615 238,772 1,335,131 - 46,785 1,966,698 41% 273 Morris PAC / Palais Royale Marketing 30,000 4,005 5,439 5,083 13,097 11,464 62% 274 Morris PAC Self-Promotion 75,000 956 956 - - 74,044 1% 281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0% 289 HAZMAT 10,472 - 529 8,834 - 9,943 5% 291 Indiana River Rescue 135,265 1,492 31,271 45,214 3,092 100,903 25% 292 Police Grants - - - 21,735 - - 0% 294 Regional Police Academy 22,500 - 5,728 10,560 - 16,772 25% 295 COPS MORE Grant 213,554 2,916 83,788 72,245 3,410 126,356 41% 299 Police Federal Drug Enforcement 51,000 - 43,499 22,100 - 7,501 85% 404 County Option Income Tax 17,021,688 965,200 11,284,999 8,012,979 857,558 4,879,131 71% 408 Economic Development Income Tax 14,703,202 1,185,063 8,925,220 7,930,979 2,500,470 3,277,511 78% 410 Urban Development Action Grant 60,000 15,000 60,000 486,081 - - 100% 655 Project Releaf 674,962 3,672 459,497 502,843 - 215,465 68% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 107,575,204 9,802,129 68,526,306 55,966,884 12,776,116 26,272,781 76% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 1,181,140 593,304 - 3 100% 313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - - 1 100% 755 South Bend Building Corp 2,634,750 - 2,630,394 2,634,525 - 4,356 100% 757 2015 Parks Bond Debt Service 383,732 - 382,731 379,106 - 1,001 100% 760 Eddy Street Commons Debt Service 1,299,125 - 1,298,125 1,278,472 - 1,000 100% City Debt Service Total 5,917,534 - 5,911,173 5,516,722 - 6,361 100% Capital Project 377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100% 401 Coveleski Stadium Capital 104,622 2,500 67,122 - 495 37,005 65% 405 Park Nonreverting Capital - - - 82,370 - - 0% 406 Cumulative Capital Development 818,121 99,330 543,757 467,676 281,519 (7,155) 101% 407 Cumulative Capital Improvement 28,000 28,000 28,000 249,500 - - 100% 412 Major Moves Construction 2,641,236 59,191 1,213,645 636,756 354,253 1,073,338 59% 416 Morris Performing Arts Center Capital 225,462 13,040 48,652 138,411 91,909 84,901 62% 450 Palais Royale Historic Preservation 111,967 - 38,779 - 34,160 39,028 65% 451 2018 Fire Station #9 Capital 3,232,757 118,123 3,136,534 1,332,505 96,523 (300) 100% 452 2018 TIF Park Bond Capital 10,426,145 794,084 5,368,607 319,080 1,594,698 3,462,840 67% 453 2018 Zoo Bond Capital 3,300,000 84,248 2,798,885 - - 501,115 85% 471 2017 Parks Bond Capital 6,707,066 165,605 3,914,120 686,731 437,245 2,355,701 65% 677 Football Hall of Fame Capital 3,514 - - 28,099 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 - 3,094,432 6,968,351 104,668 (166,350) 105% 751 2015 Parks Bond Capital 474,187 201,721 472,527 2,325,040 - 1,660 100% 753 Smart Streets Bond Capital 70,000 - 68,967 970,862 - 1,033 99% 759 Eddy Street Commons Capital 7,650,241 653,174 3,517,636 6,870,662 - 4,132,605 46% Capital Project Total 39,359,372 2,219,016 24,844,167 21,890,914 2,995,471 11,519,734 71% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY October 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 4,462,275 48,506 2,302,173 1,618,001 1,135,825 1,024,277 77% 288 Emergency Medical Services Operating 6,430,669 522,676 5,048,096 4,744,268 106,373 1,276,200 80% 600 Consolidated Building Fund 4,968,302 456,523 3,697,418 3,338,501 282,800 988,084 80% 601 Parking Garages 1,906,584 67,965 989,293 966,327 372,865 544,426 71% 610 Solid Waste Operations 5,529,983 430,166 4,846,027 4,825,555 178,975 504,981 91% 611 Solid Waste Capital 1,132,616 76,282 890,325 851,902 147,679 94,612 92% 620 Water Works Operations 22,812,916 1,822,834 16,982,339 13,211,209 1,425,258 4,405,319 81% 622 Water Works Capital 3,981,291 471,725 1,198,915 419,462 680,101 2,102,275 47% 624 Water Works Customer Deposit 22,000 2,319 28,144 18,674 - (6,144) 128% 625 Water Works Sinking 3,740,710 1,926 1,999,104 294,650 1,750,943 (9,337) 100% 626 Water Works Bond Reserve 22,000 - 9,582 - - 12,418 44% 629 Water Works Reserve Operations & Maintenance 41,000 4,460 53,608 32,751 - (12,608) 131% 640 Sewer Repair Insurance 663,186 64,388 494,366 457,863 74,251 94,570 86% 641 Sewage Works Operations 46,142,937 2,528,510 35,218,682 32,591,822 5,091,761 5,832,495 87% 642 Sewage Works Capital 15,023,292 1,063,565 4,305,917 1,849,079 6,698,938 4,018,437 73% 643 Sewage Works Reserve Operations & Maint.119,000 8,549 103,695 65,693 - 15,305 87% 649 Sewage Sinking 7,781,226 - 923,098 1,003,151 6,852,860 5,267 100% 659 Sewer Bond 2011 - - - 146 - - 0% 661 Sewer Bond 2012 - - - 645,350 - - 0% 667 Storm Sewer Fund 600,000 14,550 87,364 - 289,753 222,884 63% 670 Century Center 4,687,357 324,537 3,734,696 3,487,152 29,451 923,210 80% 671 Century Center Capital 83,000 - - 10,016 - 83,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 207,862 415,423 305,736 207,863 (206,862) 150% Enterprise Total 130,566,768 8,117,341 83,328,265 70,737,310 25,325,695 21,912,808 83% Internal Service 222 Central Services 14,366,498 1,072,143 10,816,538 6,946,963 403,374 3,146,586 78% 224 Central Services Capital 402,671 4,245 72,023 94,700 - 330,648 18% 226 Liability Insurance 4,357,655 290,584 3,233,796 3,448,155 70,099 1,053,761 76% 278 Take Home Vehicle Police 50,000 1,905 7,182 18,198 - 42,818 14% 279 IT / Innovation / 311 Call Center 9,301,456 648,235 6,823,119 4,741,302 1,359,431 1,118,906 88% 711 Self-Funded Employee Benefits 16,622,986 1,416,706 14,520,335 13,962,923 252,698 1,849,953 89% 713 Unemployment Compensation 70,000 250 32,824 20,480 - 37,176 47% 714 Parental Leave 155,694 4,314 162,499 88,762 - (6,805) 104% Internal Service Total 45,326,960 3,438,382 35,668,317 29,321,483 2,085,602 7,573,041 83% Trust & Agency 701 Firefighters Pension 5,112,457 394,796 3,721,862 3,908,813 - 1,390,595 73% 702 Police Pension 6,355,902 505,605 5,377,521 5,159,809 - 978,381 85% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 900,401 9,099,382 9,068,621 - 2,368,977 79% City Funds Total 406,083,243 29,300,403 277,657,186 240,457,356 43,751,953 84,674,104 79% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 2,155,487 18,391,234 24,275,211 9,756,784 15,336,933 65% 422 TIF - West Washington 1,695,130 497,695 939,928 589,284 272,574 482,628 72% 429 TIF - River East Development Area (NE Dev)12,201,982 134,607 5,624,893 803,952 4,745,675 1,831,414 85% 430 TIF - Southside Development #1 10,352,728 32,963 1,827,301 324,931 194,951 8,330,476 20% 435 TIF - Douglas Road 208,000 3,425 15,600 - 93,200 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 - 4,263,831 4,244,326 - 11,169 100% Tax Increment Financing Total 72,217,791 2,824,177 31,062,787 30,237,704 15,063,184 26,091,820 64% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)8,592 - 8,592 110,404 - 0 100% 433 Redevelopment General 1,074,000 170,244 353,001 1,894 130,540 590,459 45% 439 Certified Technology Park 625,000 77,791 624,194 - 806 (0) 100% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 7,406 84,042 71,697 - 72,958 54% Redevelopment Total 1,914,592 255,441 1,069,829 183,995 131,346 713,417 63% Debt Service 315 Redevelopment Bond - Airport Taxable 19,000 1,602 19,532 12,809 - (532) 103% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 40,000 2,679 32,654 21,414 - 7,346 82% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 1,200 2,826,863 3,393,433 - 34,406 99% 756 Smart Streets Debt Service 1,711,369 - 1,712,019 1,710,444 - (650) 100% Debt Service Total 5,159,156 5,481 5,118,584 5,138,100 - 40,572 99% Redevelopment Commission Controlled Funds Total 79,291,539 3,085,099 37,251,199 35,559,799 15,194,531 26,845,809 66% Grand Total 485,374,782 32,385,502 314,908,386 276,017,155 58,946,483 111,519,913 77% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - 23,030,303 22,407,607 - 18,112,667 56% Intergov./ Shared Revenues 4,174,856 49,483 2,799,470 2,676,693 - 1,375,386 67% Intergov./ Grants 293,744 - 84,339 - - 209,405 29% Licenses & Permits 260,296 40,203 268,134 239,408 - (7,838) 103% Charges for Services 1,391,857 53,684 838,937 1,009,257 - 552,920 60% Fines, Forfeitures, and Fees 20,479 1,740 20,231 13,940 - 248 99% Interest Earnings 660,000 53,239 595,682 377,595 - 64,318 90% Donations 1,542,112 - 1,534,612 937,302 - 7,500 100% Other Income 1,939,743 77,520 1,437,613 1,269,875 - 502,130 74% Payment in Lieu of Taxes (PILOT) 6,340,990 528,416 5,284,158 5,277,070 - 1,056,832 83% Interfund Allocation Reimb 7,460,048 621,677 6,216,694 4,524,080 - 1,243,354 83% Transfers In 120,000 - 120,000 428,423 - - 100% Total Revenue 65,347,095 1,425,961 42,230,174 39,161,249 - 23,116,922 65% Expenditures by Dept 101-0101 Mayor's Office 1,074,749 71,720 725,348 709,932 112 349,289 68% 101-0201 City Clerk 546,269 41,938 403,069 425,363 8,445 134,755 75% 101-0301 Common Council 643,595 56,649 424,935 456,738 46,347 172,313 73% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 191,967 1,991,624 1,951,115 31,767 549,160 79% 101-0404 Morris PAC 1,344,127 82,386 861,901 785,250 70,998 411,228 69% 101-0405 Palais Royale 481,432 25,440 301,935 334,273 13,787 165,710 66% 101-0501 Legal Dept 1,279,018 91,107 946,499 862,869 155 332,364 74% 101-0602 Engineering Dept 3,220,121 190,395 2,264,206 1,223,496 128,293 827,622 74% 101-0616 Office of Sustainability 328,815 10,218 147,196 - 19,906 161,713 51% 101-0628 AmeriCorps Program 713,239 29,323 299,214 527 22,882 391,143 45% 101-0801 Police Dept 31,434,904 2,247,459 24,334,346 23,640,278 109,789 6,990,769 78% 101-0901 Fire Dept 21,801,520 1,764,001 17,324,014 17,204,312 111,050 4,366,456 80% 101-1008 Human Rights 385,706 20,531 212,288 318,268 5,539 167,879 56% Total Expenditures by Dept 65,869,046 4,823,134 50,279,575 47,955,421 569,068 15,020,401 77% Expenditures by Type Personnel Salaries & Wages 37,214,054 2,821,383 28,790,542 27,928,596 - 8,423,512 77% Fringe Benefits 12,121,213 851,565 9,040,673 10,822,549 755 3,079,785 75% Total Personnel 49,335,267 3,672,947 37,831,215 38,751,145 755 11,503,297 77% Supplies 2,087,630 115,922 1,409,627 1,015,880 139,463 538,540 74% Services & Charges Professional Services 2,055,505 92,823 988,884 835,902 264,155 802,466 61% Printing & Advertising 152,344 9,122 105,254 95,475 19,582 27,508 82% Utilities 649,250 65,295 578,582 568,127 7,191 63,477 90% Education & Training 119,322 4,263 74,575 124,588 9,218 35,529 70% Travel 102,889 8,424 79,365 56,881 5,136 18,388 82% Repairs & Maintenance 2,180,115 156,294 1,773,554 1,114,727 90,571 315,990 86% Other Interfund Allocations 7,627,252 634,512 6,345,095 4,791,110 - 1,282,157 83% Debt Service - Principal 153,129 - 149,472 161,212 2,248 1,409 99% Debt Service - Interest & Fees 6,269 - 6,188 9,182 57 24 100% Grants & Subsidies 83,000 84 44,947 58,132 259 37,794 54% Other Services & Charges 541,137 63,448 333,895 357,560 30,433 176,809 67% Transfers Out 608,052 - 456,039 500 - 152,013 75% Total Services & Charges 14,278,264 1,034,265 10,935,848 8,173,396 428,850 2,913,564 80% Capital 167,885 - 102,885 15,000 - 65,000 61% Total Expenditures 65,869,046 4,823,134 50,279,575 47,955,421 569,068 15,020,401 77% Net (521,951) (3,397,173) (8,049,401) (8,794,172) 8,096,521 Cash Balance 31,427,316 27,444,571 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 7 101-0101 Mayor's Office 12 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council 6 101-0401 Admin & Finance 25 25 101-0401 Admin & Finance 2 101-0404 Morris PAC 8 7 101-0404 Morris PAC 6 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 8 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 11 101-0801 Police Dept 243 227 101-0801 Police Dept 23 101-0901 Fire Dept 169 178 101-0901 Fire Dept 1 101-1008 Human Rights 3 2 101-1008 Human Rights 2 Total 508 496 Total 73 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report October 31, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - 3,053 - 100 0% Interfund Allocation Reimb 1,074,649 71,720 725,348 706,878 - 349,301 67% Transfers In - - - - - - 0% Total Revenue 1,074,749 71,720 725,348 709,932 - 349,401 67% Expenditures Personnel Salaries & Wages 543,029 42,644 450,417 394,014 - 92,612 83% Fringe Benefits 200,065 14,879 152,512 166,130 - 47,553 76% Total Personnel 743,094 57,523 602,929 560,144 - 140,165 81% Supplies 864 - 750 810 112 2 100% Services & Charges Professional Services 180,070 - - - - 180,070 0% Printing & Advertising 20,925 3,487 16,344 21,220 - 4,581 78% Utilities - - - - - - 0% Education & Training 1,800 - 105 3,525 - 1,695 6% Travel 3,049 691 4,698 3,691 - (1,649) 154% Repairs & Maintenance 1,200 - 200 406 - 1,000 17% Other Interfund Allocations 120,197 10,017 100,163 118,370 - 20,034 83% Debt Service - Principal - - - 898 - - 0% Debt Service - Interest & Fees - - - 193 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 2 158 675 - 3,392 4% Transfers Out - - - - - - 0% Total Services & Charges 330,791 14,197 121,669 148,977 - 209,123 37% Capital - - - - - - 0% Total Expenditures 1,074,749 71,720 725,348 709,932 112 349,290 68% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 7 Part-Time /Seasonal/Temporary N/A 12 Total 8 19 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Mayor's Office City Funds General Fund This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb 546,269 41,938 403,069 425,363 - 143,200 74% Transfers In - - - - - - 0% Total Revenue 546,269 41,938 403,069 425,363 - 143,200 74% Expenditures Personnel Salaries & Wages 273,873 19,856 209,271 204,034 - 64,602 76% Fringe Benefits 97,076 6,974 69,387 82,549 - 27,689 71% Total Personnel 370,949 26,830 278,658 286,583 - 92,291 75% Supplies 12,013 714 8,312 3,196 24 3,677 69% Services & Charges Professional Services 28,413 5,276 16,349 25,188 4,875 7,189 75% Printing & Advertising 33,486 2,443 24,038 22,972 3,546 5,902 82% Utilities - - - - - - 0% Education & Training 3,855 - 2,855 3,233 - 1,000 74% Travel 950 - 152 586 - 798 16% Repairs & Maintenance 16,426 150 6,491 5,344 - 9,935 40% Other Interfund Allocations 76,327 6,361 63,605 75,760 - 12,722 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,850 164 2,609 2,502 - 1,241 68% Transfers Out - - - - - - 0% Total Services & Charges 163,307 14,395 116,098 135,584 8,421 38,787 76% Capital - - - - - - 0% Total Expenditures 546,269 41,938 403,069 425,363 8,445 134,755 75% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report October 31, 2019 City Clerk General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. 10 Department Name Fund/Dept No.101-0301 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb 643,595 56,649 424,935 456,738 - 218,660 66% Transfers In - - - - - - 0% Total Revenue 643,595 56,649 424,935 456,738 - 218,660 66% Expenditures Personnel Salaries & Wages 218,200 15,772 159,708 155,538 - 58,492 73% Fringe Benefits 111,880 8,552 82,063 98,835 - 29,817 73% Total Personnel 330,080 24,324 241,772 254,372 - 88,309 73% Supplies 6,465 21 1,536 6,754 1,242 3,687 43% Services & Charges Professional Services 187,927 26,780 121,888 113,091 44,261 21,778 88% Printing & Advertising 10,948 444 8,244 7,557 843 1,861 83% Utilities - - - - - - 0% Education & Training 1,000 - 100 790 - 900 10% Travel 5,000 - 1,378 242 - 3,622 28% Repairs & Maintenance 39,750 - - 18,001 - 39,750 0% Other Interfund Allocations 56,532 4,711 47,110 51,770 - 9,422 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 369 2,907 4,161 - 2,986 49% Transfers Out - - - - - - 0% Total Services & Charges 307,050 32,304 181,628 195,612 45,104 80,319 74% Capital - - - - - - 0% Total Expenditures 643,595 56,649 424,935 456,738 46,347 172,315 73% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A 6 Total 9 15 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Common Council General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. 11 Department Name Fund/Dept No.101-0302 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report October 31, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,789 - 19,789 18,646 - - 100% Interfund Allocation Reimb 2,552,762 191,967 1,971,835 1,932,469 - 580,927 77% Transfers In - - - - - - 0% Total Revenue 2,572,551 191,967 1,991,624 1,951,115 - 580,927 77% Expenditures Personnel Salaries & Wages 1,642,180 127,063 1,296,661 1,220,683 - 345,519 79% Fringe Benefits 570,981 42,348 404,827 469,647 - 166,154 71% Total Personnel 2,213,161 169,411 1,701,489 1,690,330 - 511,673 77% Supplies 24,478 774 12,560 9,198 2,334 9,584 61% Services & Charges Professional Services 47,643 1,555 46,368 45,287 27,800 (26,525) 156% Printing & Advertising 900 - 292 936 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 80 6,121 7,716 - 4,989 55% Travel 8,105 476 10,619 3,266 - (2,514) 131% Repairs & Maintenance 9 - 784 2,970 - (775) 8714% Other Interfund Allocations 228,287 19,024 190,239 163,960 - 38,048 83% Debt Service - Principal - - - 3,073 - - 0% Debt Service - Interest & Fees - - - 300 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,858 648 23,152 23,580 1,634 14,072 64% Transfers Out - - - 500 - - 0% Total Services & Charges 334,912 21,782 277,575 251,587 29,434 27,903 92% Capital - - - - - - 0% Total Expenditures 2,572,551 191,967 1,991,624 1,951,115 31,767 549,160 79% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 25 Part-Time /Seasonal/Temporary N/A 2 Total 25 27 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Administration & Finance General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. Other Revenue is derived from a rebate. 13 Department Name Fund/Dept No.101-0404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 52,670 171,352 - - (725) 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 24,723 661,877 795,344 - 451,623 59% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 4,993 28,672 36,297 - 31,328 48% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 82,386 861,901 831,641 - 482,226 64% Expenditures Personnel Salaries & Wages 528,202 29,840 306,207 292,832 - 221,995 58% Fringe Benefits 213,595 12,541 118,921 155,695 560 94,114 56% Total Personnel 741,797 42,381 425,128 448,527 560 316,109 57% Supplies 23,830 932 14,382 18,405 16,936 (7,488) 131% Services & Charges Professional Services 10,150 - - - 10,150 - 100% Printing & Advertising 53,767 1,701 33,380 23,099 12,841 7,546 86% Utilities 135,000 12,221 106,898 100,392 - 28,102 79% Education & Training 4,198 - 1,523 1,308 1,340 1,335 68% Travel 15,154 - 4,871 2,260 3,636 6,647 56% Repairs & Maintenance 101,123 4,817 67,348 33,261 23,374 10,401 90% Other Interfund Allocations 240,405 20,034 200,337 149,670 - 40,068 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,703 301 8,035 8,328 2,162 8,506 55% Transfers Out - - - - - - 0% Total Services & Charges 578,500 39,074 422,391 318,318 53,502 102,605 82% Capital - - - - - - 0% Total Expenditures 1,344,127 82,386 861,901 785,250 70,998 411,226 69% Net - - - 46,391 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 6 Total 8 13 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 - 115,803 107,430 - 74,907 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 28,561 169,571 209,055 - 97,751 63% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 2,887 16,561 17,788 - 6,839 71% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 31,448 301,935 334,273 - 179,497 63% Expenditures Personnel Salaries & Wages 107,069 6,852 71,476 98,320 - 35,593 67% Fringe Benefits 54,957 4,285 40,527 68,297 - 14,430 74% Total Personnel 162,026 11,137 112,002 166,617 - 50,023 69% Supplies 13,600 29 4,272 10,110 3,019 6,309 54% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 990 19,698 18,021 1,170 1,950 91% Utilities 94,500 6,383 73,314 67,664 - 21,186 78% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 111,898 2,832 50,145 28,896 9,498 52,255 53% Other Interfund Allocations 48,511 4,042 40,427 24,740 - 8,084 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 27 2,076 3,226 99 8,404 21% Transfers Out - - - - - - 0% Total Services & Charges 290,806 14,274 185,660 142,546 10,767 94,379 68% Capital 15,000 - - 15,000 - 15,000 0% Total Expenditures 481,432 25,440 301,935 334,273 13,787 165,711 66% Net - 6,008 - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,473 - 44,225 57,390 - 34,248 56% Interfund Allocation Reimb 1,200,545 91,107 902,273 805,479 - 298,272 75% Transfers In - - - - - - 0% Total Revenue 1,279,018 91,107 946,499 862,869 - 332,520 74% Expenditures Personnel Salaries & Wages 866,473 60,342 636,345 551,028 - 230,128 73% Fringe Benefits 278,276 20,584 202,600 220,883 - 75,676 73% Total Personnel 1,144,749 80,927 838,944 771,911 - 305,804 73% Supplies 3,450 - 1,455 2,205 155 1,840 47% Services & Charges Professional Services 2,550 - 245 420 - 2,305 10% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 8,499 6,917 - 1,501 85% Travel 3,450 691 2,162 1,315 - 1,288 63% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 80,599 65,120 - 16,120 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,100 1,429 14,595 14,982 - 3,505 81% Transfers Out - - - - - - 0% Total Services & Charges 130,819 10,180 106,100 88,754 - 24,719 81% Capital - - - - - - 0% Total Expenditures 1,279,018 91,107 946,499 862,869 155 332,363 74% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Legal Department General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. This department also collects a reimbursement for legal services to other city depts. 16 Department Name Fund/Dept No.101-0602 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,449,648 35,887 804,110 984,476 - 645,538 55% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 134,000 37,835 146,395 118,904 - (12,395) 109% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 236,364 - 146,988 120,116 - 89,376 62% Interfund Allocation Reimb 1,400,059 116,673 1,166,713 - - 233,346 83% Transfers In - - - - - - 0% Total Revenue 3,220,121 190,395 2,264,206 1,223,496 - 955,915 70% Expenditures Personnel Salaries & Wages 1,807,736 114,354 1,341,857 534,666 - 465,879 74% Fringe Benefits 558,778 38,011 423,536 202,898 195 135,047 76% Total Personnel 2,366,514 152,364 1,765,393 737,565 195 600,926 75% Supplies 28,952 206 10,242 12,883 924 17,786 39% Services & Charges Professional Services 352,919 6,521 129,040 95,184 119,197 104,682 70% Printing & Advertising 7,000 57 3,257 1,609 1,183 2,560 63% Utilities - - - - - - 0% Education & Training 19,500 - 7,753 23,973 - 11,747 40% Travel 16,400 198 9,682 10,838 1,500 5,218 68% Repairs & Maintenance 23,800 425 4,466 19,322 - 19,334 19% Other Interfund Allocations 365,366 30,447 304,472 287,190 - 60,894 83% Debt Service - Principal 14,637 - 12,388 18,060 2,248 1 100% Debt Service - Interest & Fees 408 - 350 585 57 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 24,625 176 17,162 16,285 2,990 4,473 82% Transfers Out - - - - - - 0% Total Services & Charges 824,655 37,824 488,572 473,048 127,175 208,910 75% Capital - - - - - - 0% Total Expenditures 3,220,121 190,395 2,264,206 1,223,496 128,293 827,622 74% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 22 Part-Time /Seasonal/Temporary N/A 8 Total 23 30 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Engineering General Fund City Funds This department is funded by property tax revenue collected in the General Fund and charges for engineering services. The interfund allocation reimbursement is a fixed cost allocation charged to other departments who utilize the Engineering Dept. 17 Department Name Fund/Dept No.101-0616 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 328,815 10,218 147,196 - - 181,619 45% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 328,815 10,218 147,196 - - 181,619 45% Expenditures Personnel Salaries & Wages 98,302 6,242 65,466 - - 32,836 67% Fringe Benefits 27,772 2,180 21,616 - - 6,156 78% Total Personnel 126,074 8,422 87,081 - - 38,992 69% Supplies 22,300 - 3,579 - 1,156 17,565 21% Services & Charges Professional Services 85,000 - 37,201 - 18,750 29,049 66% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 1,800 - 18 - - 1,782 1% Travel 4,974 - - - - 4,974 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 16,028 - - 16,339 50% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,800 193 3,289 - - 2,511 57% Transfers Out - - - - - - 0% Total Services & Charges 130,441 1,796 56,536 - 18,750 55,155 58% Capital 50,000 - - - - 50,000 0% Total Expenditures 328,815 10,218 147,196 - 19,906 161,712 51% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) prior to 2019. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 29,323 94,875 527 - 349,234 21% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 - 84,339 - - 64,791 57% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - 120,000 - - - 100% Total Revenue 713,239 29,323 299,214 527 - 414,025 42% Expenditures Personnel Salaries & Wages 305,000 18,008 199,129 - - 105,871 65% Fringe Benefits 50,066 2,857 34,033 - - 16,033 68% Total Personnel 355,066 20,865 233,162 - - 121,904 66% Supplies 128,757 165 42,385 - 3,533 82,839 36% Services & Charges Professional Services 204,868 3,936 8,799 - 17,549 178,520 13% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 1,800 3,957 - 1,800 4,043 59% Travel 9,706 2,557 9,786 - - (80) 101% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 1,125 527 - 2,917 28% Transfers Out - - - - - - 0% Total Services & Charges 229,416 8,293 23,667 527 19,349 186,400 19% Capital - - - - - - 0% Total Expenditures 713,239 29,323 299,214 527 22,882 391,143 45% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 11 Total 2 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report October 31, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,850,278 2,223,249 23,834,621 23,379,513 - 7,015,657 77% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 577,126 24,210 499,725 260,765 - 77,401 87% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,434,904 2,247,459 24,334,346 23,640,278 - 7,100,558 77% Expenditures Personnel Salaries & Wages 17,637,092 1,294,990 13,875,538 14,123,184 - 3,761,554 79% Fringe Benefits 5,811,652 387,127 4,312,796 5,174,587 - 1,498,856 74% Total Personnel 23,448,744 1,682,117 18,188,334 19,297,771 - 5,260,410 78% Supplies 1,173,831 49,617 782,466 626,016 59,468 331,897 72% Services & Charges Professional Services 615,100 15,868 359,761 384,712 2,002 253,337 59% Printing & Advertising - - - - - - 0% Utilities 184,750 17,565 157,766 157,647 3 26,981 85% Education & Training 350 - 350 4,785 - - 100% Travel 1,601 - 1,334 1,433 - 267 83% Repairs & Maintenance 1,041,841 64,381 771,676 218,880 28,790 241,375 77% Other Interfund Allocations 4,333,272 361,106 3,611,060 2,548,530 - 722,212 83% Debt Service - Principal 138,492 - 137,083 139,181 - 1,409 99% Debt Service - Interest & Fees 5,861 - 5,837 8,105 - 24 100% Grants & Subsidies 40,000 84 1,947 15,132 259 37,794 6% Other Services & Charges 348,177 56,721 213,846 238,087 19,267 115,064 67% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 515,725 5,260,661 3,716,491 50,321 1,398,463 79% Capital 102,885 - 102,885 - - - 100% Total Expenditures 31,434,904 2,247,459 24,334,346 23,640,278 109,789 6,990,770 78% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 227 Part-Time /Seasonal/Temporary N/A 23 Total 243 250 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for police officers working at various events. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,651,071 1,764,001 17,319,147 17,197,799 - 4,331,924 80% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 3,097 - 3,007 - - 90 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,738 - 1,860 6,513 - 878 68% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,764,001 17,324,014 17,204,312 - 4,477,506 79% Expenditures Personnel Salaries & Wages 12,974,288 1,077,206 10,085,255 10,201,609 - 2,889,033 78% Fringe Benefits 4,080,607 309,322 3,152,734 4,126,359 - 927,873 77% Total Personnel 17,054,895 1,386,528 13,237,989 14,327,968 - 3,816,906 78% Supplies 648,053 63,463 526,737 325,404 50,562 70,754 89% Services & Charges Professional Services 338,825 30,847 267,192 172,020 19,571 52,062 85% Printing & Advertising 1,000 - - 62 - 1,000 0% Utilities 235,000 29,126 240,604 242,423 7,188 (12,792) 105% Education & Training 53,049 2,183 40,974 70,880 6,078 5,997 89% Travel 32,500 3,811 34,684 32,415 - (2,184) 107% Repairs & Maintenance 834,868 82,931 864,446 779,026 27,466 (57,044) 107% Other Interfund Allocations 1,979,778 164,982 1,649,814 1,249,140 - 329,964 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,500 130 5,534 4,975 185 9,781 37% Transfers Out 608,052 - 456,039 - - 152,013 75% Total Services & Charges 4,098,572 314,010 3,559,288 2,550,941 60,488 478,797 88% Capital - - - - - - 0% Total Expenditures 21,801,520 1,764,001 17,324,014 17,204,312 111,050 4,366,457 80% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 178 Part-Time /Seasonal/Temporary N/A 1 Total 169 179 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 346,093 20,531 172,676 296,533 - 173,417 50% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,613 - 9,613 21,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 20,531 212,288 318,268 - 173,417 55% Expenditures Personnel Salaries & Wages 212,610 8,214 93,212 152,689 - 119,398 44% Fringe Benefits 65,508 1,905 25,121 56,668 - 40,387 38% Total Personnel 278,118 10,120 118,333 209,357 - 159,785 43% Supplies 1,037 - 952 898 - 85 92% Services & Charges Professional Services 2,040 2,040 2,040 - - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,360 200 2,320 1,461 - 40 98% Travel - - - 837 - - 0% Repairs & Maintenance 9,200 759 7,997 8,622 1,443 (240) 103% Other Interfund Allocations 49,491 4,125 41,241 56,860 - 8,250 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 43,460 3,287 39,405 40,232 4,097 (42) 100% Transfers Out - - - - - - 0% Total Services & Charges 106,551 10,411 93,003 108,012 5,539 8,008 92% Capital - - - - - - 0% Total Expenditures 385,706 20,531 212,288 318,268 5,539 167,878 56% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 2 Part-Time /Seasonal/Temporary N/A 2 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 233,000 16,371 200,810 143,213 - 32,190 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 233,000 16,371 200,810 143,213 - 32,190 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 233,000 16,371 200,810 143,213 32,190 Cash Balance 10,662,915 10,421,477 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - 5,418,668 5,271,460 - 4,261,649 56% Intergov./ Shared Revenues 720,180 - 432,043 410,872 - 288,137 60% Intergov./ Grants 4,303,899 - 3,635,801 458,708 - 668,098 84% Charges for Services 3,316,086 124,908 2,280,463 1,624,839 - 1,035,623 69% Interest Earnings 122,000 5,698 112,829 67,247 - 9,171 92% Donations 1,626,000 221,270 1,669,670 1,500 - (43,670) 103% Other Income 339,988 23,879 256,370 357,807 - 83,618 75% Interfund Allocation Reimb - - - - - - 0% Transfers In 410,867 - 310,867 965,700 - 100,000 76% Total Revenue 20,519,337 375,754 14,116,711 9,158,133 - 6,402,626 69% Expenditures by Division Administration 1,749,190 136,919 1,432,736 1,058,134 3,183 313,271 82% Maintenance 10,051,465 1,606,089 6,390,707 5,116,689 2,669,563 991,195 90% Golf Courses 1,543,088 126,934 1,431,883 1,246,197 63,403 47,802 97% Recreation 3,185,579 228,945 2,412,042 1,593,189 164,697 608,840 81% Potawatomi Zoo 700,000 - 700,000 712,660 - - 100% Potawatomi Greenhouse 46,527 927 41,278 36,176 - 5,249 89% Graffiti Removal 4 - 176 78,992 4 (176) 4505% Marketing & Events 1,224,594 89,357 741,047 672,049 83,227 400,320 67% Regional Cities Grant 3,608,655 84,422 3,145,126 658,758 396,895 66,634 98% Pokagon Band-Howard Pk Imprv 2,225,000 - 2,225,000 - - - 100% Leighton Foundation Grant 1,000,000 - 1,000,000 - - - 100% Total Expenditures by Division 25,334,102 2,273,592 19,519,995 11,172,845 3,380,971 2,433,135 90% Expenditures Personnel Salaries & Wages 6,225,247 462,500 4,881,779 4,487,199 - 1,343,468 78% Fringe Benefits 1,987,061 154,881 1,500,114 1,887,978 623 486,324 76% Total Personnel 8,212,308 617,381 6,381,894 6,375,178 623 1,829,792 78% Supplies 1,476,696 126,203 1,044,059 860,515 254,309 178,328 88% Services & Charges Professional Services 909,059 37,075 410,352 405,441 295,600 203,107 78% Printing & Advertising 149,877 7,634 100,231 36,619 35,420 14,226 91% Utilities 621,400 70,284 633,648 539,670 - (12,248) 102% Education & Training 44,899 538 21,312 4,378 5,594 17,993 60% Travel 29,825 5,177 14,508 8,201 3,764 11,553 61% Repairs & Maintenance 621,557 33,499 429,299 360,238 260,019 (67,761) 111% Other Interfund Allocations 1,672,261 139,358 1,393,545 887,070 - 278,716 83% Debt Service - Principal 440,472 102,438 397,526 297,625 88,911 (45,965) 110% Debt Service - Interest & Fees 46,529 3,941 36,010 15,391 7,292 3,227 93% Grants & Subsidies 715,000 - 715,000 691,626 - - 100% Other Services & Charges 1,152,414 247,233 892,703 369,065 127,313 132,398 89% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 647,176 5,044,134 3,615,323 823,913 535,246 92% Capital 9,241,805 882,833 7,049,908 321,830 2,302,126 (110,229) 101% Total Expenditures 25,334,102 2,273,592 19,519,995 11,172,845 3,380,971 2,433,137 90% Net (4,814,765) (1,897,838) (5,403,284) (2,014,712) 3,969,489 Cash Balance 3,696,255 4,183,307 Staffing Budget Actual Full Time 94 94 Part-Time /Seasonal/Temporary N/A 167 Total 94 261 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,516 282,919 2,664,676 5,809,798 - 484,840 85% Licenses & Permits 3,000 100 2,850 - - 150 95% Charges for Services 232,635 9,662 198,894 158,591 - 33,741 85% Interest Earnings 140,000 7,214 128,260 105,746 - 11,740 92% Other Income 20,938 - 20,934 55,343 - 4 100% Interfund Allocation Reimb 138,150 11,512 115,126 - - 23,024 83% Transfers In 3,852,066 - 2,840,813 2,868,026 - 1,011,253 74% Total Revenue 7,536,305 311,406 5,971,551 8,997,504 - 1,564,752 79% Expenditures by Division Streets/Traffic & Lighting 10,362,351 538,219 8,647,268 7,412,317 381,404 1,333,679 87% Curb & Sidewalk Program 1,671,576 509,101 1,223,807 847,807 139,665 308,104 82% Total Expenditures by Division 12,033,927 1,047,320 9,871,075 8,260,124 521,069 1,641,783 86% Expenditures Personnel Salaries & Wages 2,116,646 211,125 2,299,695 2,268,583 - (183,049) 109% Fringe Benefits 865,198 88,952 907,125 1,102,399 - (41,927) 105% Total Personnel 2,981,844 300,078 3,206,821 3,370,982 - (224,976) 108% Supplies 2,117,927 66,927 1,058,187 1,494,897 216,117 843,623 60% Services & Charges Professional Services 802,793 390,838 597,538 339,244 129,177 76,078 91% Printing & Advertising 1,000 - 222 263 448 330 67% Utilities 51,752 6,702 40,932 37,675 956 9,864 81% Education & Training 10,000 - 9,540 4,425 0 460 95% Travel 10,000 - 3,348 1,716 - 6,652 33% Repairs & Maintenance 780,505 81,228 911,527 1,447,554 55,907 (186,929) 124% Other Interfund Allocations 1,628,279 135,690 1,356,899 848,950 - 271,380 83% Debt Service - Principal 857,551 17,186 629,227 614,750 105,673 122,651 86% Debt Service - Interest & Fees 68,076 1,616 33,844 23,271 11,383 22,849 66% Other Services & Charges 159,884 47,055 83,673 60,400 1,407 74,804 53% Transfers Out 2,500,000 - 1,875,000 - - 625,000 75% Total Services & Charges 6,869,840 680,315 5,541,751 3,378,247 304,953 1,023,139 85% Capital 64,316 - 64,316 15,998 - - 100% Total Expenditures 12,033,927 1,047,320 9,871,075 8,260,124 521,069 1,641,786 86% Net (4,497,622) (735,913) (3,899,524) 737,380 (77,034) Cash Balance 4,147,727 7,862,483 Staffing Budget Actual Fund Purpose: Full Time 59 57 Part-Time /Seasonal/Temporary N/A 6 Total 59 63 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report October 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 863,355 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 12,026 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 2,023 - - 0% Other Income - - - 5,840 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 883,244 - - 0% Expenditures by Division Recreation - - - 703,382 - - 0% Marketing & Events - - - 127,892 - - 0% Total Expenditures by Division - - - 831,274 - - 0% Expenditures Personnel Salaries & Wages - - - 260,033 - - 0% Fringe Benefits - - - 21,939 - - 0% Total Personnel - - - 281,972 - - 0% Supplies - - - 99,085 - - 0% Services & Charges Professional Services - - - 99,308 - - 0% Printing & Advertising - - - 61,425 - - 0% Utilities - - - - - - 0% Education & Training - - - 6,528 - - 0% Travel - - - 7,250 - - 0% Repairs & Maintenance - - - 168 - - 0% Other Interfund Allocations - - - 91,790 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 176,650 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 443,120 - - 0% Capital - - - 7,098 - - 0% Total Expenditures - - - 831,274 - - 0% Net - - - 51,970 - Cash Balance - 836,803 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 1,446 17,037 12,536 - 7,963 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 1,446 117,037 152,590 - 7,963 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 6,018 137,427 83,945 266,279 607,545 40% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 6,018 137,427 83,945 266,279 607,545 40% Capital - - - - - - 0% Total Expenditures 1,011,251 6,018 137,427 83,945 266,279 607,545 40% Net (886,251) (4,572) (20,390) 68,645 (599,582) Cash Balance 935,809 943,708 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,900 150 2,497 5,352 - 403 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 54,008 54,008 - 18,003 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 747,768 150 56,505 61,734 - 691,263 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 43,936 - 14,645 137,876 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - 50,496 49,009 17,085 1 100% Debt Service - Interest & Fees 4,429 - 3,512 4,998 917 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - 55,662 - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 4,882 327,944 109,670 32,648 695,277 34% Capital - - - - - - 0% Total Expenditures 1,055,868 4,882 327,944 109,670 32,648 695,277 34% Net (308,100) (4,731) (271,439) (47,935) (4,014) Cash Balance 74,174 362,183 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - 434,000 164,143 - 6,636 98% Licenses & Permits - - - - - - 0% Charges for Services 259,100 55,091 185,152 280,278 - 73,948 71% Fines, Forfeitures, and Fees 152 - - - - 152 0% Interest Earnings 10,000 922 9,620 11,792 - 380 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,704 1,849 4,265 3,553 - 439 91% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - 1,762,975 1,399,515 - 587,658 75% Total Revenue 3,065,225 57,861 2,396,011 1,859,281 - 669,213 78% Expenditures Personnel Salaries & Wages 1,580,670 117,443 1,189,301 1,188,542 - 391,369 75% Fringe Benefits 609,943 44,849 425,601 557,723 - 184,342 70% Total Personnel 2,190,613 162,292 1,614,902 1,746,265 - 575,711 74% Supplies 28,460 995 15,858 18,151 2,720 9,882 65% Services & Charges Professional Services 309,878 8,305 95,924 252,845 163,742 50,212 84% Printing & Advertising 19,994 1,620 11,990 9,666 578 7,426 63% Utilities - - - - - - 0% Education & Training 12,125 2,402 8,585 7,294 (1,100) 4,640 62% Travel 19,700 913 17,348 13,959 467 1,885 90% Repairs & Maintenance 88,345 1,150 3,764 4,266 7,230 77,351 12% Other Interfund Allocations 464,363 38,697 386,969 325,890 - 77,394 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,188 1,599 14,321 9,916 2,191 2,676 86% Transfers Out - - - - - - 0% Total Services & Charges 933,593 54,685 538,901 623,835 173,107 221,584 76% Capital - - - - - - 0% Total Expenditures 3,152,666 217,972 2,169,662 2,388,251 175,827 807,177 74% Net (87,441) (160,110) 226,350 (528,970) (137,964) Cash Balance 958,810 584,612 Staffing Budget Actual Full Time 28 27 Part-Time /Seasonal/Temporary N/A - Total 28 27 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 7,744,914 571,538 1,693,629 2,793,003 - 6,051,285 22% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - 20 - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,416,390 3,023 483,529 98,464 - 932,861 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,162,304 574,561 2,177,158 2,891,487 - 6,985,146 24% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 6,947 16,436 - 105,721 177,843 41% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 559,208 2,163,289 2,905,224 2,736,436 2,745,190 64% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 566,155 2,179,724 2,905,224 2,842,157 2,923,033 63% Capital - - - - - - 0% Total Expenditures 7,944,915 566,155 2,179,724 2,905,224 2,842,157 2,923,033 63% Net 1,217,389 8,406 (2,567) (13,737) 4,062,113 Cash Balance 455,208 435,033 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 320 5,018 36,737 - 24,982 17% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,200 363 4,389 2,807 - 811 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 310 60 310 300 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35,510 743 9,716 39,844 - 25,793 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - 7,053 - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - 7,053 - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - 7,053 - 32,000 0% Net 3,510 743 9,716 32,792 (6,207) Cash Balance 236,757 226,958 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 9,500 860 8,306 1,838 - 1,194 87% Donations 657,500 4,057 651,080 104,813 - 6,420 99% Other Income - - - - - - 0% Transfers In 76,493 - 76,493 - - - 100% Total Revenue 743,493 4,917 735,879 106,651 - 7,614 99% Expenditures by Project Animal Care & Control 40,000 1,479 38,258 24,812 832 910 98% Wayfinding Signage Project 138,476 - 38,476 - 73,457 26,543 81% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award 391,466 25,431 74,266 - 265,623 51,577 87% Human Rights Scholarship Program 28,150 3,500 19,310 - - 8,840 69% Historic Preservation Commiss.5,000 - - 322 - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 605,592 30,410 170,310 25,484 339,912 95,370 84% Expenditures Supplies 5,000 - - 322 - 5,000 0% Services & Charges Professional Services 567,042 25,729 149,818 21,353 339,093 78,131 86% Printing & Advertising 21,650 - 3,479 - - 18,171 16% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 2,900 1,181 1,181 1,014 819 900 69% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,000 3,500 15,831 2,795 - (6,831) 176% Transfers Out - - - - - - 0% Total Services & Charges 600,592 30,410 170,310 25,162 339,912 90,371 85% Capital - - - - - - 0% Total Expenditures 605,592 30,410 170,310 25,484 339,912 95,371 84% Net 137,901 (25,493) 565,570 81,166 (87,757) Cash Balance 731,924 182,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000. 06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project. 06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000. 06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations. 32 Fund Name Fund Number 218 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 38 138 - 162 19% Interest Earnings 300 21 252 181 - 48 84% Debt Proceeds - - - - - - 0% Donations - - - 750 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 21 289 1,068 - 210 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 623 623 854 - 377 62% Transfers Out - - - - - - 0% Total Services & Charges 1,000 623 623 854 - 377 62% Capital - - - - - - 0% Total Expenditures 1,000 623 623 854 - 377 62% Net (500) (602) (334) 214 (167) Cash Balance 12,772 13,054 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 262,652 26,941 205,597 154,359 - 57,055 78% Interest Earnings 13,500 993 11,321 4,058 - 2,179 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,248 1,003 2,248 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - 511,118 486,205 - 170,373 75% Total Revenue 959,891 28,937 730,285 644,623 - 229,607 76% Expenditures Personnel Salaries & Wages 191,978 14,026 145,404 132,643 - 46,574 76% Fringe Benefits 79,869 5,552 53,082 69,540 - 26,787 66% Total Personnel 271,847 19,578 198,486 202,183 - 73,361 73% Supplies 26,450 934 19,499 18,615 8,443 (1,492) 106% Services & Charges Professional Services 73,500 1,500 33,500 32,725 8,500 31,500 57% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 15,200 138,019 205,555 30,781 276,422 38% Other Interfund Allocations 34,894 2,908 29,078 48,270 - 5,816 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 7,542 64,139 52,648 43,446 59,359 64% Transfers Out - - - - - - 0% Total Services & Charges 720,560 27,150 264,736 339,198 82,727 373,097 48% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 47,662 507,301 559,996 91,170 444,966 57% Net (83,546) (18,725) 222,984 84,626 (215,359) Cash Balance 767,925 466,379 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A 1 Total 4 5 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,377 9,270 114,897 106,698 - 35,480 76% Fines, Forfeitures, and Fees 115,125 7,769 86,554 69,997 - 28,571 75% Interest Earnings 8,500 588 7,634 7,871 - 866 90% Debt Proceeds - - - - - - 0% Donations 2,000 - - 525 - 2,000 0% Other Income 56,593 35 38,773 16,969 - 17,820 69% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 332,595 17,663 247,857 202,060 - 84,737 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 4,592 167,818 124,161 4,014 123,724 58% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 6,299 61,184 73,255 50 30,756 67% Travel 60,000 1,068 37,283 34,045 - 22,717 62% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 3,918 37,480 25,681 - 32,520 54% Transfers Out - - - - - - 0% Total Services & Charges 221,990 11,285 135,948 132,981 50 85,993 61% Capital - - - - - - 0% Total Expenditures 517,546 15,877 303,766 257,142 4,064 209,717 59% Net (184,951) 1,786 (55,909) (55,082) (124,980) Cash Balance 391,124 518,695 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 5,500 370 5,275 310 - 225 96% Interest Earnings 250 22 212 98 - 38 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,750 392 5,487 408 - 263 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 5,250 392 5,487 403 (237) Cash Balance 15,614 10,088 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,000 924 11,650 10,187 - 1,350 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,000 924 11,650 10,187 - 1,350 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 15,759 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - 36,100 135,000 200,000 - 100% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - 37,311 150,759 208,997 23,789 91% Capital 2,409 - - 24,273 2,409 - 100% Total Expenditures 272,506 - 37,311 175,032 211,406 23,789 91% Net (259,506) 924 (25,661) (164,844) (22,439) Cash Balance 601,490 681,774 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 9,205,130 713,380 7,778,371 7,215,746 - 1,426,759 85% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 52,000 5,138 51,323 15,607 - 677 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,257,130 718,518 7,829,693 7,231,353 - 1,427,436 85% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 393,455 3,129,934 3,639,975 - 1,325,042 70% 249-0905 Fire PS LOIT 4,111,579 350,922 3,008,662 2,639,722 - 1,102,917 73% Total Expenditures by Dept 8,566,555 744,377 6,138,597 6,279,697 - 2,427,959 72% Expenditures Personnel Salaries & Wages 6,614,606 572,853 4,689,721 4,574,771 - 1,924,885 71% Fringe Benefits 1,951,949 171,524 1,448,876 1,704,926 - 503,073 74% Total Personnel 8,566,555 744,377 6,138,597 6,279,697 - 2,427,958 72% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 744,377 6,138,597 6,279,697 - 2,427,958 72% Net 690,575 (25,859) 1,691,096 951,656 (1,000,522) Cash Balance 3,649,264 1,939,036 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 49 Sworn Firefighters 45 43 Total 90 92 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 176,906 1,519,548 1,529,401 - 176,141 90% Intergov./ Grants 320,000 10,530 97,343 276,978 - 222,657 30% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 95,000 8,497 91,539 54,370 - 3,461 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 37,025 - 37,024 411,344 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - 1,875,000 - - 625,000 75% Total Revenue 4,647,714 195,933 3,620,453 2,272,093 - 1,027,260 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 394 62,830 555,400 28,799 248,046 27% Services & Charges Professional Services 878,000 43,308 170,778 - 57,222 650,000 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 40,935 339,880 651,232 140,243 443,803 52% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 664,316 553,253 553,253 - - 111,063 83% Total Services & Charges 2,471,242 637,495 1,068,911 651,232 197,465 1,204,866 51% Capital 4,348,109 1,371,177 2,007,878 375,070 758,988 1,581,243 64% Total Expenditures 7,159,026 2,009,066 3,139,618 1,581,702 985,252 3,034,155 58% Net (2,511,312) (1,813,133) 480,835 690,391 (2,006,895) Cash Balance 4,463,385 4,025,936 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. City Funds City of South Bend, Indiana Monthly Financial Report October 31, 2019 Local Roads & Streets Special Revenue Funds 39 Fund Name Fund Number 257 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 458 9,315 34,431 - 3,185 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 92,453 - 92,453 54,687 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 319,953 458 101,768 759,117 - 218,185 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 45,410 237,904 367,841 43,425 40,990 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 1,340,000 - - 0% Total Services & Charges 322,319 45,410 237,904 1,707,841 43,425 40,990 87% Capital 578,944 21,528 417,651 549,343 161,293 - 100% Total Expenditures 901,263 66,938 655,555 2,257,184 204,718 40,990 95% Net (581,310) (66,480) (553,787) (1,498,066) 177,195 Cash Balance 205,360 783,271 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report October 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 96,600 174,100 49,150 - (29,100) 120% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 619 8,494 6,735 - 1,506 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 - 297 23,303 - 20,103 1% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 175,400 97,219 182,891 79,188 - (7,491) 104% Expenditures Personnel Salaries & Wages 108,930 9,115 96,062 42,716 - 12,868 88% Fringe Benefits 41,158 2,828 28,439 21,197 - 12,719 69% Total Personnel 150,088 11,943 124,502 63,913 - 25,587 83% Supplies 2,000 503 1,241 1,296 565 194 90% Services & Charges Professional Services 30,683 1,667 18,358 28,225 5,000 7,325 76% Printing & Advertising 22,000 - - 15,369 - 22,000 0% Utilities - - - - - - 0% Education & Training 5,500 58 2,385 15 214 2,901 47% Travel 12,417 214 8,609 5,605 - 3,808 69% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,300 56 460 8,983 - 11,840 4% Transfers Out 76,493 - 76,493 - - - 100% Total Services & Charges 159,393 1,995 106,305 58,197 5,214 47,874 70% Capital - - - - - - 0% Total Expenditures 311,481 14,441 232,048 123,405 5,779 73,655 76% Net (136,081) 82,777 (49,157) (44,217) (81,146) Cash Balance 480,255 527,761 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - 553,253 - - 46,747 92% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,400 1,166 7,055 4,077 - 345 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 553,253 553,253 1,340,000 - 46,747 92% Total Revenue 1,207,400 554,419 1,113,561 1,344,077 - 93,839 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 339,720 899,294 1,801,217 290,452 93,545 93% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 339,720 899,294 1,801,217 290,452 93,545 93% Capital - - - - - - 0% Total Expenditures 1,283,291 339,720 899,294 1,801,217 290,452 93,545 93% Net (75,891) 214,699 214,267 (457,140) 294 Cash Balance 544,353 535,803 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,515 282,919 2,664,675 - - 484,840 85% Charges for Services - - - - - - 0% Interest Earnings 11,000 1,863 6,876 - - 4,124 63% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,160,515 284,782 2,671,551 - - 488,964 85% Expenditures by Division Streets/Traffic & Lighting 3,348,615 238,772 1,335,131 - 46,785 1,966,699 41% Curb & Sidewalk Program - - - - - - 0% Total Expenditures by Division 3,348,615 238,772 1,335,131 - 46,785 1,966,699 41% Expenditures Personnel Salaries & Wages 1,109,500 - - - - 1,109,500 0% Fringe Benefits 401,225 - - - - 401,225 0% Total Personnel 1,510,725 - - - - 1,510,725 0% Supplies 1,395,690 213,945 1,218,378 - 46,785 130,527 91% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 442,200 24,827 116,754 - - 325,446 26% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 442,200 24,827 116,754 - - 325,446 26% Capital - - - - - - 0% Total Expenditures 3,348,615 238,772 1,335,131 - 46,785 1,966,698 41% Net (188,100) 46,010 1,336,420 - (1,477,734) Cash Balance 1,349,960 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report October 31, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 260 12,945 9,483 - 2,055 86% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,400 105 1,213 792 - 187 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,400 365 14,158 10,275 - 2,242 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 4,005 5,439 5,083 13,097 11,464 62% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 4,005 5,439 5,083 13,097 11,464 62% Capital - - - - - - 0% Total Expenditures 30,000 4,005 5,439 5,083 13,097 11,464 62% Net (13,600) (3,640) 8,719 5,191 (9,222) Cash Balance 70,193 60,345 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 3,469 53,882 75,817 - 71,118 43% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,800 237 2,484 505 - 316 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,800 3,706 56,366 76,322 - 71,434 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 956 956 - - 14,044 6% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 956 956 - - 74,044 1% Capital - - - - - - 0% Total Expenditures 75,000 956 956 - - 74,044 1% Net 52,800 2,750 55,410 76,322 (2,610) Cash Balance 157,128 76,322 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 90 6 77 55 - 13 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 90 6 77 55 - 13 85% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 90 6 77 55 13 Cash Balance 4,068 3,976 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 259 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 259 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 28,126 - - 0% Total Services & Charges - - - 28,126 - - 0% Capital - - - - - - 0% Total Expenditures - - - 28,126 - - 0% Net - - - (27,867) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 44 488 370 - 112 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,600 44 9,838 370 - 762 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 8,834 - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 8,834 - 9,943 5% Net 128 44 9,309 (8,465) (9,181) Cash Balance 28,389 18,999 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report October 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 105,370 - 105,370 88,920 - - 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,350 425 4,577 2,043 - 773 86% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - 5,152 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 135,665 425 134,893 96,115 - 773 99% Expenditures Personnel Salaries & Wages 13,000 - 462 2,423 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 2,423 - 15,038 3% Supplies 43,745 1,492 10,603 10,279 3,092 30,050 31% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 11,000 - 10,855 2,054 - 145 99% Travel 14,500 - 942 9,845 - 13,558 6% Repairs & Maintenance 49,520 - 7,520 20,013 - 42,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 600 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 - 20,206 32,512 - 55,813 27% Capital - - - - - - 0% Total Expenditures 135,265 1,492 31,271 45,214 3,092 100,901 25% Net 400 (1,067) 103,622 50,901 (100,128) Cash Balance 286,494 174,569 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 21,735 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 21,735 - - 0% Capital - - - - - - 0% Total Expenditures - - - 21,735 - - 0% Net - - - (21,735) - Cash Balance 26,716 26,716 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 1,950 19,425 21,167 - 575 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 173 2,100 1,325 - 400 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - 175 - - 1,825 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 24,500 2,123 21,700 22,492 - 2,800 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 - 5,571 4,220 - 3,929 59% Transfers Out - - - - - - 0% Total Services & Charges 21,000 - 5,728 10,370 - 15,272 27% Capital - - - - - - 0% Total Expenditures 22,500 - 5,728 10,560 - 16,772 25% Net 2,000 2,123 15,972 11,932 (13,972) Cash Balance 114,624 99,271 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 224,489 - 41,645 25,422 - 182,844 19% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 731 7,965 10,570 - 2,035 80% Interest Earnings 3,800 274 3,280 1,769 - 520 86% Debt Proceeds - - - - - - 0% Donations 6,800 - 3,550 - - 3,250 52% Other Income 23,000 - 1,949 14,012 - 21,051 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 268,089 1,005 58,390 51,774 - 209,700 22% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - 56,946 19,215 1,570 30,038 66% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 300 - 300 - - - 100% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 44,700 2,916 26,542 53,030 1,840 16,318 63% Transfers Out - - - - - - 0% Total Services & Charges 45,000 2,916 26,842 53,030 1,840 16,318 64% Capital 80,000 - - - - 80,000 0% Total Expenditures 213,554 2,916 83,788 72,245 3,410 126,356 41% Net 54,535 (1,911) (25,398) (20,471) 83,344 Cash Balance 177,254 114,685 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report October 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,600 205 2,779 2,103 - 821 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 6,677 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,600 205 2,779 14,981 - 50,821 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 43,499 22,100 - 1,501 97% Total Expenditures 51,000 - 43,499 22,100 - 7,501 85% Net 2,600 205 (40,720) (7,119) 43,320 Cash Balance 113,200 123,610 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,879,847 1,012,358 10,855,131 10,522,018 - 2,024,716 84% Intergov./ Grants 12,500 - 12,500 - - - 100% Charges for Services 8,600 900 8,500 5,720 - 100 99% Interest Earnings 265,000 20,607 242,415 136,291 - 22,585 91% Donations - 5,000 5,000 - - (5,000) 0% Other Income 75,272 15,000 75,272 651,446 - - 100% Transfers In 927,077 - 927,077 324,171 - - 100% Total Revenue 14,168,296 1,053,864 12,125,895 11,639,646 - 2,042,401 86% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 130,000 130,000 - - 100% Election Costs 120,000 - 187,026 - - (67,026) 156% Debt Service & Other 577,188 9,409 281,597 1,154,589 95,591 200,000 65% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 233,019 231,556 - 46,603 83% Light Up South Bend 338,101 14,820 241,546 71,172 30,302 66,253 80% Street Paving 1,938,323 - 1,453,313 12,755 573 484,437 75% Utilities & Services 2,449,861 153,403 2,184,462 2,045,151 36,277 229,122 91% Curb & Sidewalk 1,500,000 - 1,125,000 1,125,000 - 375,000 75% Information Technology 3,052,662 41,430 1,217,964 2,874 60,698 1,774,000 42% Police Department 1,643,740 600,000 1,615,099 1,113,814 3,640 25,001 98% Fire Department & EMS 926,579 - 694,934 157,927 - 231,645 75% Community Investment 2,402,354 112,500 928,447 751,907 420,047 1,053,860 56% Parks Administration 400,000 - 300,000 965,700 - 100,000 75% Corridor Ambassadors 351,050 - 351,050 185,534 - - 100% Vacant & Abandoned 847,208 10,336 276,542 - 210,431 360,235 57% Total Expenditures by Activity 17,021,688 965,200 11,284,999 8,012,979 857,558 4,879,130 71% Expenditures by Type Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 14,820 203,230 674,881 30,302 44,569 84% Services & Charges Professional Services 3,761,054 48,637 1,490,661 174,467 213,600 2,056,793 45% Printing & Advertising - - - - - - 0% Utilities 1,570,000 144,945 1,431,402 1,336,398 - 138,598 91% Repairs & Maintenance 799,614 8,298 697,356 1,098,710 33,965 68,293 91% Other Interfund Allocations 8,631 719 7,193 5,730 - 1,438 83% Debt Service - Principal 1,557,180 555,829 1,549,041 978,590 8,138 1 100% Debt Service - Interest & Fees 90,722 46,601 90,359 60,348 362 1 100% Grants & Subsidies 1,978,816 112,236 977,902 1,002,137 159,611 841,303 57% Other Services & Charges 1,544,378 18,496 1,054,090 565,756 168,144 322,144 79% Transfers Out 4,764,329 - 3,573,247 2,090,700 - 1,191,082 75% Total Services & Charges 16,074,724 935,761 10,871,250 7,312,836 583,821 4,619,653 71% Capital 668,863 14,618 210,519 25,262 243,436 214,908 68% Total Expenditures 17,021,688 965,200 11,284,999 8,012,979 857,558 4,879,130 71% Net (2,853,392) 88,665 840,896 3,626,667 (2,836,729) Cash Balance 13,267,747 12,227,959 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report October 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 12,474,651 966,436 10,541,780 10,098,663 - 1,932,871 85% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - 150,000 - - - 100% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 350,000 28,550 318,244 198,492 - 31,756 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,901 - 7,900 598,182 - 1 100% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 13,515,746 994,986 11,551,118 11,249,998 - 1,964,628 85% Expenditures by Activity Debt Service & Other 415,000 104,817 353,370 1,929,742 - 61,630 85% Street Paving 500,000 406,708 406,708 1,453,313 54,561 38,731 92% PSAP 2,857,018 469,669 2,348,343 1,996,070 469,669 39,006 99% Community Investment 6,997,310 172,388 2,846,578 832,397 1,955,147 2,195,585 69% Parks & Recreation 400,525 31,482 347,936 - 21,094 31,495 92% Potawatomi Zoo 322,949 - 214,487 100,000 - 108,462 66% Code Enforcement 2,364,559 - 1,773,419 1,003,961 - 591,140 75% Animal Care & Control 845,841 - 634,381 615,497 - 211,460 75% Total Expenditures by Activity 14,703,202 1,185,063 8,925,220 7,930,979 2,500,470 3,277,509 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,462,808 530,162 2,761,882 2,085,300 615,752 85,174 98% Printing & Advertising 5,043 - 154 424 93 4,796 5% Utilities 6,055 1,435 2,048 935 4,007 - 100% Repairs & Maintenance 723,885 434,570 541,267 132,692 122,156 60,462 92% Debt Service - Principal 149,381 - 100,000 - - 49,381 67% Debt Service - Interest & Fees 173,568 - 115,237 - - 58,331 66% Grants & Subsidies 3,728,656 187,415 605,238 847,998 1,641,564 1,481,854 60% Other Services & Charges 7,285 - 221 417,375 2,365 4,699 35% Transfers Out 5,781,521 31,482 4,398,753 4,396,424 - 1,382,768 76% Total Services & Charges 14,038,202 1,185,063 8,524,800 7,881,149 2,385,937 3,127,465 78% Capital 665,000 - 400,421 49,830 114,533 150,046 77% Total Expenditures 14,703,202 1,185,063 8,925,220 7,930,979 2,500,470 3,277,511 78% Net (1,187,456) (190,077) 2,625,898 3,319,019 (1,312,883) Cash Balance 17,819,582 16,069,568 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 36 398 6,059 - 602 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 10,148 84,104 28,131 - (38,864) 186% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 10,184 84,502 34,190 - (38,262) 183% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 15,000 60,000 486,081 - - 100% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 15,000 60,000 486,081 - - 100% Capital - - - - - - 0% Total Expenditures 60,000 15,000 60,000 486,081 - - 100% Net (13,760) (4,816) 24,502 (451,891) (38,262) Cash Balance 53,484 19,320 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,351 373,128 372,662 - 74,011 83% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,350 927 11,558 11,371 - 792 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 459,489 38,278 384,686 384,033 - 74,803 84% Expenditures Personnel Salaries & Wages 72,660 - 2,314 16 - 70,346 3% Fringe Benefits 5,559 - 139 1 - 5,420 2% Total Personnel 78,219 - 2,453 17 - 75,766 3% Supplies - - - 404 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 7,860 9,606 - (7,860) 0% Other Interfund Allocations 40,243 3,354 33,535 26,160 - 6,708 83% Debt Service - Principal - - - 48,404 - - 0% Debt Service - Interest & Fees - - - 576 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 318 3,149 5,175 - 3,351 48% Transfers Out 550,000 - 412,500 412,500 - 137,500 75% Total Services & Charges 596,743 3,672 457,044 502,421 - 139,699 77% Capital - - - - - - 0% Total Expenditures 674,962 3,672 459,497 502,843 - 215,465 68% Net (215,473) 34,606 (74,811) (118,810) (140,662) Cash Balance 521,352 710,841 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A 15 Total -15 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 4 45 40 - 15 75% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 4 45 40 - 2,015 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net 40 4 45 40 (5) Cash Balance 2,379 2,925 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - 629,029 386,442 - 447,971 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 61,404 - 36,183 18,100 - 25,221 59% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 565 763 - 435 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,139,404 - 665,777 405,306 - 473,627 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 350,000 - - 100% Debt Service - Interest & Fees 411,143 - 411,140 243,304 - 3 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 1,181,140 593,304 - 3 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 1,181,140 593,304 - 3 100% Net (41,739) - (515,363) (187,998) 473,624 Cash Balance (367,720) (187,998) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 234,467 - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - 14,078 - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 248,724 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 497,409 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 97,077 - 97,077 - - - 100% Total Services & Charges 97,077 - 97,077 631,315 - - 100% Capital - - - - - - 0% Total Expenditures 97,077 - 97,077 631,315 - - 100% Net (97,050) - (97,050) (133,906) - Cash Balance - (109,688) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 377 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 7,431 - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 546,719 - 532,504 7,468 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 770,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 178,534 - 178,534 - - - 100% Total Services & Charges 533,304 - 532,504 814,870 - 800 100% Capital - - - - - - 0% Total Expenditures 533,304 - 532,504 814,870 - 800 100% Net 13,415 - - (807,402) 13,415 Cash Balance - (783,696) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 61 Fund Name Fund Number 755 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,016 12,705 7,433 - 1,295 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,641,500 - 2,641,500 2,646,000 - - 100% Total Revenue 2,655,500 1,016 2,654,205 2,653,433 - 1,295 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 2,175,000 2,100,000 - - 100% Debt Service - Interest & Fees 459,750 - 455,394 534,525 - 4,356 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - 2,630,394 2,634,525 - 4,356 100% Capital - - - - - - 0% Total Expenditures 2,634,750 - 2,630,394 2,634,525 - 4,356 100% Net 20,750 1,016 23,812 18,908 (3,061) Cash Balance 814,838 790,494 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report October 31, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 135 2,925 1,995 - 575 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,237 315,559 314,918 - 63,872 83% Total Revenue 382,931 31,372 318,484 316,914 - 64,447 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 220,000 210,000 - - 100% Debt Service - Interest & Fees 163,732 - 162,731 169,106 - 1,001 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 382,731 379,106 - 1,001 100% Capital - - - - - - 0% Total Expenditures 383,732 - 382,731 379,106 - 1,001 100% Net (801) 31,372 (64,247) (62,193) 63,446 Cash Balance 496,183 495,576 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 637 7,413 4,553 - 87 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 1,298,125 1,278,472 - - 100% Total Revenue 1,305,625 637 1,305,538 1,283,025 - 87 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 50,000 625,000 - - 100% Debt Service - Interest & Fees 1,249,125 - 1,248,125 653,472 - 1,000 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 1,298,125 1,278,472 - 1,000 100% Capital - - - - - - 0% Total Expenditures 1,299,125 - 1,298,125 1,278,472 - 1,000 100% Net 6,500 637 7,413 4,553 (913) Cash Balance 3,460,320 2,506,033 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 23,125 23,125 29,082 - 20,375 53% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 850 14 598 760 - 252 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,350 23,139 23,723 29,842 - 20,627 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 2,500 34,167 - 495 37,005 48% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 2,500 34,167 - 495 37,005 48% Capital 32,955 - 32,955 - - - 100% Total Expenditures 104,622 2,500 67,122 - 495 37,005 65% Net (60,272) 20,639 (43,399) 29,842 (16,378) Cash Balance 30,015 84,370 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 4,622 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 920 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 27,600 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 33,142 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 36,361 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 14,510 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 14,510 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 82,370 - - 0% Net - - - (49,228) - Cash Balance - 127,477 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - 245,374 239,982 - 190,956 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - 19,576 18,718 - 14,438 58% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,800 549 7,932 6,859 - 868 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 479,144 549 272,882 265,559 - 206,262 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 491,442 44,370 402,821 456,416 95,777 (7,156) 101% Debt Service - Interest & Fees 40,679 4,171 28,729 11,259 11,949 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 48,541 431,550 467,676 107,726 (7,155) 101% Capital 286,000 50,790 112,207 - 173,793 - 100% Total Expenditures 818,121 99,330 543,757 467,676 281,519 (7,155) 101% Net (338,977) (98,781) (270,875) (202,117) 213,417 Cash Balance 258,307 418,941 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - 111,614 111,715 - 95,682 54% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 900 9,199 4,343 - 801 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - 25,000 25,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 242,296 900 145,813 141,058 - 96,483 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 249,500 - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 28,000 28,000 - - - 100% Total Expenditures 28,000 28,000 28,000 249,500 - - 100% Net 214,296 (27,100) 117,813 (108,442) 96,483 Cash Balance 565,539 321,841 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 52,500 3,823 51,361 39,709 - 1,139 98% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 584,181 - 584,181 493,328 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 636,681 3,823 635,542 533,037 - 1,139 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - 1,502 - 97,870 628 99% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 38,697 704,276 636,756 148,643 69,268 92% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 38,697 705,778 636,756 246,513 69,896 93% Capital 1,619,049 20,493 507,867 - 107,740 1,003,442 38% Total Expenditures 2,641,236 59,191 1,213,645 636,756 354,253 1,073,338 59% Net (2,004,555) (55,368) (578,103) (103,719) (1,072,199) Cash Balance 2,196,144 2,802,673 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 3,469 53,882 76,136 - 83,618 39% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,400 616 7,517 5,736 - 883 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,900 4,085 61,399 81,872 - 84,501 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 26,127 - 14,469 6,690 - 11,658 55% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 119,335 13,040 20,035 63,882 91,909 7,391 94% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 119,335 13,040 20,035 63,882 91,909 7,391 94% Capital 80,000 - 14,149 67,840 - 65,851 18% Total Expenditures 225,462 13,040 48,652 138,411 91,909 84,900 62% Net (79,562) (8,955) 12,747 (56,539) (399) Cash Balance 404,692 359,034 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report October 31, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 2,437 12,742 15,663 - 5,758 69% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 156 2,078 1,617 - 622 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 2,593 14,820 17,280 - 6,380 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 38,779 - 34,160 39,028 65% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 38,779 - 34,160 39,028 65% Capital - - - - - - 0% Total Expenditures 111,967 - 38,779 - 34,160 39,028 65% Net (90,767) 2,593 (23,959) 17,280 (32,648) Cash Balance 105,410 126,882 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report October 31, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 890 38,552 39,637 - 11,448 77% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 890 38,552 5,045,395 - 11,448 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 118,123 3,136,534 1,193,930 96,523 (300) 100% Total Expenditures 3,232,757 118,123 3,136,534 1,332,505 96,523 (300) 100% Net (3,182,757) (117,233) (3,097,982) 3,712,889 11,748 Cash Balance 404,019 3,712,889 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 10,211 162,590 - - 37,410 81% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 10,211 162,590 11,007,782 - 37,410 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 71,688 542,895 319,080 169,573 287,033 71% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 71,688 542,895 319,080 169,573 287,033 71% Capital 9,426,644 722,396 4,825,712 - 1,425,125 3,175,807 66% Total Expenditures 10,426,145 794,084 5,368,607 319,080 1,594,698 3,462,840 67% Net (10,226,145) (783,873) (5,206,017) 10,688,702 (3,425,430) Cash Balance 5,723,172 10,688,702 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 255,000 15,515 220,797 133,779 - 34,203 87% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 255,000 15,515 220,797 133,779 - 34,203 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 147,642 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 147,642 6,464 (21,464) 0% Capital 6,707,066 165,605 3,899,120 539,089 430,781 2,377,165 65% Total Expenditures 6,707,066 165,605 3,914,120 686,731 437,245 2,355,701 65% Net (6,452,066) (150,090) (3,693,322) (552,952) (2,321,498) Cash Balance 9,345,471 13,336,006 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 6,027 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 6,027 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 27,644 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 455 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 28,099 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 28,099 - 3,514 0% Net (1,202) - 2,311 (22,072) (3,513) Cash Balance - 425,542 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 428 15,725 22,029 - 1,275 93% Debt Proceeds 2,034,625 - 1,472,985 6,115,434 - 561,640 72% Other Income - - - - - - 0% Transfers In - - - 101,776 - - 0% Total Revenue 2,051,625 428 1,488,710 6,239,238 - 562,915 73% Capital Expenditures by Dept Unassigned/Bank Fees - - 30,999 437,486 - (30,999) 0% Streets/Traffic & Lighting 1,413,125 - 454,296 638,548 - 958,829 32% Central Services 41,500 - - - - 41,500 0% Solid Waste - - 719,498 1,432,467 - (719,498) 0% Organic Resources - - - - - - 0% Water Works - - - 448,156 - - 0% Information Technology - - - 25,054 - - 0% Police Department 1,015,320 - 927,735 2,083,269 45,000 42,585 96% Fire Department - - 400,159 1,064,653 - (400,159) 0% Parks & Recreation 482,805 - 482,805 700,422 - - 100% Code Enforcement 80,000 - 78,940 - 59,668 (58,608) 173% Animal Care & Control - - - 72,627 - - 0% Building Department - - - 65,670 - - 0% Total Capital Expenditures by Dept 3,032,750 - 3,094,432 6,968,351 104,668 (166,350) 105% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 500 - (2,822) 0% Other Services & Charges - - 250 217,125 - (250) 0% Transfers Out - - - 219,861 - - 0% Total Services & Charges - - 30,999 437,486 - (30,999) 0% Capital 3,032,750 - 3,063,433 6,530,866 104,668 (135,351) 104% Total Expenditures 3,032,750 - 3,094,432 6,968,351 104,668 (166,350) 105% Net (981,125) 428 (1,605,721) (729,113) 729,265 Cash Balance 1,336,318 2,869,511 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds 76 Fund Name Fund Number 751 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 840 46 840 3,863 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 840 46 840 3,863 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 6,082 2,113 - 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - 4,582 207,416 - 5,577 45% Transfers Out - 3,048 3,048 - - (3,048) 0% Total Services & Charges 10,159 3,048 7,630 207,416 - 2,529 75% Capital 450,712 198,673 458,815 2,115,511 - (8,103) 102% Total Expenditures 474,187 201,721 472,527 2,325,040 - 1,660 100% Net (473,347) (201,675) (471,687) (2,321,178) (1,660) Cash Balance - 1,638,694 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 124 - 124 1,007 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 124 - 124 1,007 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 70,000 - 68,967 970,862 - 1,033 99% Total Expenditures 70,000 - 68,967 970,862 - 1,033 99% Net (69,876) - (68,843) (969,855) (1,033) Cash Balance - 70,301 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 75 4 55 102 - 20 73% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 75 4 55 102 - 20 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 1,500 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 1,500 - - 0% Capital 7,650,241 653,174 3,517,636 6,869,162 - 4,132,605 46% Total Expenditures 7,650,241 653,174 3,517,636 6,870,662 - 4,132,605 46% Net (7,650,166) (653,170) (3,517,581) (6,870,561) (4,132,585) Cash Balance 4,132,663 9,258,753 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,616,582 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70,000 3,515 62,116 63,194 - 7,884 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,312 - 25,312 3,515 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - 409,271 27,741 - 136,424 75% Total Revenue 1,216,007 3,515 496,698 1,711,032 - 719,308 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 17,232 11,142 494 96% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 436,250 - 226,900 154,917 208,010 1,340 100% Debt Service - Interest & Fees 43,725 - 23,553 49,843 20,007 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 726,207 - 726,206 505,276 - 1 100% Total Services & Charges 1,217,818 - 976,659 727,268 239,159 2,000 100% Capital 3,225,657 48,506 1,306,714 850,783 896,666 1,022,277 68% Total Expenditures 4,462,275 48,506 2,302,173 1,618,001 1,135,825 1,024,277 77% Net (3,246,268) (44,991) (1,805,475) 93,031 (304,969) Cash Balance 2,323,275 4,400,501 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 3,332 20,083 21,967 - 3,917 84% Charges for Services 5,473,284 185,333 4,445,026 5,170,143 - 1,028,258 81% Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51% Interest Earnings 51,000 4,702 50,128 35,758 - 872 98% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 - 2,990 21,159 - 2,010 60% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - 741,702 - - 247,234 75% Total Revenue 6,544,720 193,367 5,261,204 5,249,452 - 1,283,516 80% Expenditures Personnel Salaries & Wages 4,015,348 316,603 3,253,542 2,831,476 - 761,806 81% Fringe Benefits 1,190,392 87,174 1,002,207 1,080,229 - 188,185 84% Total Personnel 5,205,740 403,777 4,255,749 3,911,705 - 949,991 82% Supplies 411,762 34,410 307,436 294,355 43,556 60,770 85% Services & Charges Professional Services 94,610 21,910 44,931 74,213 715 48,964 48% Printing & Advertising - - - - - - 0% Utilities 33,000 799 7,939 7,293 - 25,061 24% Education & Training 18,000 898 18,857 16,540 - (857) 105% Travel - - - - - - 0% Repairs & Maintenance 234,308 26,924 62,805 115,535 22,673 148,830 36% Other Interfund Allocations 261,156 21,763 217,630 183,710 - 43,526 83% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 171,000 12,193 132,749 121,105 830 37,421 78% Transfers Out - - - - - - 0% Total Services & Charges 813,167 84,488 484,911 518,397 25,311 302,945 63% Capital - - - 19,811 37,506 (37,506) 0% Total Expenditures 6,430,669 522,676 5,048,096 4,744,268 106,373 1,276,200 80% Net 114,051 (329,309) 213,108 505,184 7,316 Cash Balance 2,161,635 2,353,660 Staffing Budget Actual Full Time 51 47 Part-Time /Seasonal/Temporary N/A - Total 51 47 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,641,560 174,187 1,407,959 1,351,726 - 233,601 86% Charges for Services 63,844 5,686 49,221 46,936 - 14,623 77% Fines, Forfeitures, and Fees 471,550 83,567 184,168 272,100 - 287,382 39% Interest Earnings 40,000 2,746 36,739 37,824 - 3,261 92% Other Income 17,602 125 16,418 14,187 - 1,184 93% Interfund Allocation Reimb 73,304 6,109 61,086 - - 12,218 83% Transfers In 2,528,909 - 1,896,682 749,593 - 632,227 75% Total Revenue 4,836,769 272,420 3,652,272 2,472,366 - 1,184,496 76% Expenditures by Dept Code Enforcement 2,264,579 225,482 1,613,186 1,391,411 220,177 431,216 81% Animal Care & Control 1,018,627 115,411 764,812 685,708 27,783 226,032 78% Rental Unit Inspection 180,974 10,747 107,183 32,879 24,020 49,771 72% Building Department 1,504,122 104,883 1,212,237 1,228,502 10,820 281,065 81% Total Expenditures by Dept 4,968,302 456,523 3,697,418 3,338,501 282,800 988,084 80% Expenditures Personnel Salaries & Wages 2,040,542 154,310 1,600,505 1,461,775 - 440,037 78% Fringe Benefits 775,006 63,371 607,047 682,638 - 167,959 78% Total Personnel 2,815,548 217,681 2,207,552 2,144,413 - 607,996 78% Supplies 158,549 12,926 80,619 107,195 21,159 56,771 64% Services & Charges Professional Services 78,180 81,950 130,360 90,421 16,273 (68,453) 188% Printing & Advertising 31,629 1,448 12,881 8,333 - 18,748 41% Utilities 36,300 3,485 28,042 26,233 1,345 6,913 81% Education & Training 23,300 3,910 8,811 7,186 375 14,114 39% Travel 8,900 2,281 3,534 4,308 - 5,366 40% Repairs & Maintenance 118,500 6,381 84,885 73,185 2,052 31,563 73% Other Interfund Allocations 936,177 78,017 780,143 664,307 - 156,034 83% Debt Service - Principal 145,598 7,825 110,241 89,952 16,200 19,157 87% Debt Service - Interest & Fees 11,708 735 7,710 8,342 1,575 2,423 79% Other Services & Charges 399,970 7,895 91,447 114,625 223,822 84,701 79% Transfers Out 158,943 - 119,207 - - 39,736 75% Total Services & Charges 1,949,205 193,929 1,377,260 1,086,893 261,641 310,302 84% Capital 45,000 31,987 31,987 - - 13,013 71% Total Expenditures 4,968,302 456,523 3,697,418 3,338,501 282,800 988,082 80% Net (131,533) (184,103) (45,146) (866,135) 196,414 Cash Balance 2,053,741 2,271,638 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 27 13 14 Part-Time /Seasonal/Temporary N/A 4 N/A - Total 28 31 13 14 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City of South Bend, Indiana Monthly Financial Report October 31, 2019 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) 82 Fund Name Fund Number 601 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,221,730 120,451 816,727 969,258 - 405,003 67% Fines, Forfeitures, and Fees 55,700 2,088 39,415 58,238 - 16,285 71% Interest Earnings 24,368 1,719 21,730 18,066 - 2,638 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,684 - 16,084 1,606 - 600 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,318,482 124,258 893,956 1,047,169 - 424,526 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 969 - - 0% Services & Charges Professional Services 713,983 1,569 697,174 797,598 113 16,696 98% Printing & Advertising - - - - - - 0% Utilities 112,605 8,644 87,472 81,420 - 25,133 78% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 764,519 8,025 107,740 44,548 49,072 607,707 21% Other Interfund Allocations 49,026 4,087 40,852 34,120 - 8,174 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,451 990 11,405 7,671 - (4,954) 177% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 23,315 944,643 965,358 49,185 652,756 60% Capital 260,000 44,650 44,650 - 323,680 (108,330) 142% Total Expenditures 1,906,584 67,965 989,293 966,327 372,865 544,426 71% Net (588,102) 56,293 (95,337) 80,842 (119,900) Cash Balance 1,235,600 1,304,536 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,503,472 470,895 4,557,779 4,516,199 - 945,693 83% Interest Earnings 11,500 664 8,828 8,186 - 2,672 77% Other Income 12,513 - 12,506 75,513 - 7 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,527,485 471,560 4,579,114 4,599,898 - 948,372 83% Expenditures Personnel Salaries & Wages 1,110,697 77,903 824,639 862,576 - 286,058 74% Fringe Benefits 467,437 33,939 340,729 412,921 - 126,708 73% Total Personnel 1,578,134 111,842 1,165,368 1,275,497 - 412,766 74% Supplies 362,388 6,587 214,145 243,979 59,859 88,384 76% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 975 - 975 11,509 - - 100% Travel 1,637 - 1,137 2,556 - 500 69% Repairs & Maintenance 539,621 101,363 710,142 849,171 50 (170,571) 132% Other Interfund Allocations 998,406 83,201 832,004 709,250 - 166,402 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 995,546 127,172 869,230 730,887 119,066 7,250 99% Transfers Out 1,053,026 - 1,053,026 1,002,706 - - 100% Total Services & Charges 3,589,461 311,736 3,466,514 3,306,079 119,116 3,831 100% Capital - - - - - - 0% Total Expenditures 5,529,983 430,166 4,846,027 4,825,555 178,975 504,981 91% Net (2,498) 41,394 (266,914) (225,657) 443,391 Cash Balance 334,485 394,873 Staffing Budget Actual Full Time 24 24 Part-Time /Seasonal/Temporary N/A - Total 24 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 4,800 155 4,114 767 - 686 86% Other Income - - - 1,332 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 1,053,026 1,002,706 - 79,590 93% Total Revenue 1,137,416 155 1,057,140 1,004,805 - 80,276 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 69,728 837,984 804,981 132,907 66,134 94% Debt Service - Interest & Fees 95,591 6,553 52,340 46,921 14,773 28,478 70% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 76,282 890,325 851,902 147,679 94,612 92% Capital - - - - - - 0% Total Expenditures 1,132,616 76,282 890,325 851,902 147,679 94,612 92% Net 4,800 (76,127) 166,815 152,903 (14,336) Cash Balance 211,406 192,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,867,060 15,381,931 12,836,889 - 3,576,999 81% Interest Earnings 60,000 4,649 57,827 38,234 - 2,173 96% Other Income 88,120 964 31,830 28,980 - 56,290 36% Interfund Allocation Reimb 1,734,889 144,574 1,445,741 1,159,130 - 289,148 83% Transfers In 95,000 8,704 110,152 61,109 - (15,152) 116% Total Revenue 20,936,939 2,025,951 17,027,480 14,124,342 - 3,909,458 81% Expenditures Personnel Salaries & Wages 3,578,355 250,400 2,662,575 2,812,775 - 915,780 74% Fringe Benefits 1,420,482 105,186 1,053,332 1,393,780 16 367,134 74% Total Personnel 4,998,837 355,585 3,715,906 4,206,555 16 1,282,914 74% Supplies 1,957,065 123,261 1,238,417 1,106,400 316,767 401,881 79% Services & Charges Professional Services 2,900,965 149,086 1,554,963 1,197,005 676,966 669,036 77% Printing & Advertising 2,250 598 1,165 469 182 903 60% Utilities 791,675 77,890 645,786 663,566 - 145,889 82% Education & Training 35,743 264 10,627 10,331 6,375 18,741 48% Travel 18,750 71 2,325 2,652 - 16,425 12% Repairs & Maintenance 427,154 41,240 279,750 300,626 131,452 15,952 96% Other Interfund Allocations 1,979,352 164,946 1,649,460 1,116,270 - 329,892 83% Debt Service - Principal 396,983 517 396,116 392,703 776 91 100% Debt Service - Interest & Fees 23,015 40 22,967 35,523 47 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,077,462 332,701 1,412,955 1,020,496 292,677 371,830 82% Transfers Out 7,203,665 576,635 6,051,902 3,158,612 - 1,151,763 84% Total Services & Charges 15,857,014 1,343,988 12,028,015 7,898,254 1,108,475 2,720,523 83% Capital - - - - - - 0% Total Expenditures 22,812,916 1,822,834 16,982,339 13,211,209 1,425,258 4,405,318 81% Net (1,875,977) 203,117 45,141 913,133 (495,860) Cash Balance 4,510,778 4,369,161 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 2 Total 67 65 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 103,455 157,367 219,023 - (57,367) 157% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 5,905 56,869 28,115 - (21,869) 162% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 2,700,830 8,053 - 540,170 83% Total Revenue 3,376,000 379,443 2,915,066 255,190 - 460,934 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 179,404 54,507 65,611 11,896 113,792 1 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 179,404 54,507 65,611 11,896 113,792 1 100% Capital 3,801,887 417,217 1,133,303 407,566 566,309 2,102,275 45% Total Expenditures 3,981,291 471,725 1,198,915 419,462 680,101 2,102,276 47% Net (605,291) (92,282) 1,716,151 (164,271) (1,641,342) Cash Balance 3,846,534 1,984,537 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,000 2,319 28,560 21,016 - 8,440 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 37,000 2,319 28,560 21,016 - 8,440 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 2,319 28,144 18,674 - (6,144) 128% Total Services & Charges 22,000 2,319 28,144 18,674 - (6,144) 128% Capital - - - - - - 0% Total Expenditures 22,000 2,319 28,144 18,674 - (6,144) 128% Net 15,000 - 416 2,342 14,584 Cash Balance 1,287,331 1,504,254 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 26,000 1,926 19,296 9,727 - 6,704 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 1,680,000 1,655,950 - 335,041 83% Total Revenue 2,041,041 169,926 1,699,296 1,665,677 - 341,745 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 548,669 284,967 263,598 (519) 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 1,926 18,818 9,684 - (8,818) 188% Total Services & Charges 3,740,710 1,926 1,999,104 294,650 1,750,943 (9,337) 100% Capital - - - - - - 0% Total Expenditures 3,740,710 1,926 1,999,104 294,650 1,750,943 (9,337) 100% Net (1,699,669) 168,000 (299,808) 1,371,027 351,082 Cash Balance 1,429,992 1,399,089 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,000 2,220 27,212 19,751 - 9,788 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 37,000 2,220 27,212 19,751 - 9,788 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - 9,582 - - 12,418 44% Total Services & Charges 22,000 - 9,582 - - 12,418 44% Capital - - - - - - 0% Total Expenditures 22,000 - 9,582 - - 12,418 44% Net 15,000 2,220 17,630 19,751 (2,630) Cash Balance 1,443,558 1,444,259 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 71,000 4,460 54,346 36,788 - 16,654 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 296,552 4,460 279,898 89,037 - 16,654 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 4,460 53,608 32,751 - (12,608) 131% Total Services & Charges 41,000 4,460 53,608 32,751 - (12,608) 131% Capital - - - - - - 0% Total Expenditures 41,000 4,460 53,608 32,751 - (12,608) 131% Net 255,552 - 226,290 56,286 29,262 Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 55,112 544,354 533,959 - 93,509 85% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 3,244 39,653 26,425 - 2,347 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 679,863 58,355 584,008 560,385 - 95,856 86% Expenditures Personnel Salaries & Wages 113,545 8,347 92,256 121,609 - 21,289 81% Fringe Benefits 44,636 3,696 36,853 58,138 - 7,783 83% Total Personnel 158,181 12,043 129,109 179,747 - 29,072 82% Supplies 71,355 9,915 25,654 29,303 32,211 13,490 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 35,623 273,226 228,254 42,040 36,389 90% Other Interfund Allocations 75,495 6,292 62,911 14,890 - 12,584 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 515 3,466 5,670 - 3,034 53% Transfers Out - - - - - - 0% Total Services & Charges 433,650 42,429 339,603 248,814 42,040 52,007 88% Capital - - - - - - 0% Total Expenditures 663,186 64,388 494,366 457,863 74,251 94,569 86% Net 16,677 (6,032) 89,642 102,521 1,287 Cash Balance 2,111,063 1,977,011 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,362,995 3,069,726 32,926,524 32,088,606 - 4,436,471 88% Interest Earnings 290,000 19,248 264,383 180,553 - 25,617 91% Other Income 76,481 6,632 77,153 88,633 - (672) 101% Interfund Allocation Reimb 421,463 35,123 351,217 - - 70,246 83% Transfers In 284,000 8,549 253,695 383,888 - 30,305 89% Total Revenue 38,434,939 3,139,278 33,872,972 32,741,680 - 4,561,967 88% Expenditures by Division Sewers 9,390,013 482,843 4,757,084 5,288,457 2,639,679 1,993,251 79% Concrete Crew 516,390 25,647 350,471 313,063 20,456 145,464 72% Wastewater 34,417,924 1,955,605 28,736,268 25,626,218 2,321,175 3,360,481 90% Organic Resources 1,808,610 64,414 1,367,648 1,358,598 110,451 330,511 82% Clay Sewage 10,000 - 7,212 5,486 - 2,789 72% Total Expenditures by Division 46,142,937 2,528,510 35,218,682 32,591,822 5,091,761 5,832,495 87% Expenditures Personnel Salaries & Wages 5,074,749 358,817 3,727,612 4,077,811 - 1,347,137 73% Fringe Benefits 1,917,683 141,212 1,400,181 1,868,129 - 517,502 73% Total Personnel 6,992,432 500,029 5,127,793 5,945,940 - 1,864,639 73% Supplies 2,534,365 210,109 1,484,692 1,431,201 337,836 711,837 72% Services & Charges Professional Services 2,351,055 103,060 1,072,649 1,083,612 995,712 282,694 88% Printing & Advertising 3,950 - 297 535 583 3,070 22% Utilities 1,201,160 88,777 999,916 880,235 3,843 197,401 84% Education & Training 35,200 - 15,885 12,758 (0) 19,315 45% Travel 44,500 195 9,800 14,094 370 34,330 23% Repairs & Maintenance 2,616,465 556,504 2,003,269 1,100,995 317,100 296,096 89% Other Interfund Allocations 5,730,856 477,574 4,775,708 3,183,590 - 955,148 83% Debt Service - Principal 566,921 771 540,265 575,347 23,761 2,895 99% Debt Service - Interest & Fees 25,997 72 25,227 39,950 557 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,277,436 201,555 2,189,247 2,554,329 3,411,998 676,191 89% Transfers Out 17,762,600 389,864 16,973,933 15,769,238 - 788,667 96% Total Services & Charges 36,616,140 1,818,372 28,606,197 25,214,681 4,753,924 3,256,020 91% Capital - - - - - - 0% Total Expenditures 46,142,937 2,528,510 35,218,682 32,591,822 5,091,761 5,832,496 87% Net (7,707,998) 610,768 (1,345,709) 149,857 (1,270,529) Cash Balance 14,275,128 13,824,175 Staffing Budget Actual Full Time 89 86 Part-Time /Seasonal/Temporary N/A 8 Total 89 94 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 254,534 386,438 673,665 - (136,438) 155% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 234,460 17,430 199,117 113,496 - 35,343 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100% Total Revenue 5,484,460 271,964 5,585,554 4,007,091 - (101,095) 102% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 1,063,565 4,305,917 1,849,079 6,698,938 4,018,437 73% Total Expenditures 15,023,292 1,063,565 4,305,917 1,849,079 6,698,938 4,018,437 73% Net (9,538,832) (791,601) 1,279,637 2,158,012 (4,119,532) Cash Balance 10,795,298 9,510,509 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 8,549 105,187 73,651 - 13,813 88% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 8,549 256,904 311,877 - 13,813 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 119,000 8,549 103,695 65,693 - 15,305 87% Total Services & Charges 119,000 8,549 103,695 65,693 - 15,305 87% Capital - - - - - - 0% Total Expenditures 119,000 8,549 103,695 65,693 - 15,305 87% Net 151,717 - 153,209 246,184 (1,492) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 63,165 12,137 81,890 54,384 - (18,725) 130% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 - 7,780,676 8,410,629 - - 100% Total Revenue 7,843,841 12,137 7,862,566 8,465,014 - (18,725) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 - 923,098 1,003,151 921,128 5,268 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 - 923,098 1,003,151 6,852,860 5,268 100% Capital - - - - - - 0% Total Expenditures 7,781,226 - 923,098 1,003,151 6,852,860 5,268 100% Net 62,615 12,137 6,939,467 7,461,862 (23,993) Cash Balance 7,905,230 8,318,424 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 84,395 7,126 69,407 45,374 - 14,988 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 84,395 7,126 69,407 45,374 - 14,988 82% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 84,395 7,126 69,407 45,374 14,988 Cash Balance 4,273,653 4,183,723 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 654 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 156 311 - - 289 52% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600 156 311 - - 289 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 600 156 311 - 289 Cash Balance 369,454 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue in the form of security deposits collected from utility customers. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewage Works Deposit Fund Enterprise Funds City Funds 98 Fund Name Fund Number 659 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 146 - - 0% Total Services & Charges - - - 146 - - 0% Capital - - - - - - 0% Total Expenditures - - - 146 - - 0% Net - - - (145) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds 99 Fund Name Fund Number 661 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,229 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,229 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 17,136 - - 0% Total Services & Charges - - - 17,136 - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 645,350 - - 0% Net - - - (642,121) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report October 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds 100 Fund Name Fund Number 667 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 88,375 342,349 - - 257,651 57% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200 133 179 - - 21 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,200 88,508 342,528 - - 257,672 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 14,550 49,650 - 10,350 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 14,550 49,650 - 10,350 40,000 60% Capital 500,000 - 37,714 - 279,403 182,883 63% Total Expenditures 600,000 14,550 87,364 - 289,753 222,883 63% Net 200 73,958 255,164 - 34,789 Cash Balance 194,090 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Storm Sewer Fund Enterprise Funds City Funds 101 Fund Name Fund Number 670 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 1,275,000 1,062,500 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 186,441 2,573,606 2,700,267 - 634,124 80% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 - 6 - - 1 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 617 5,778 4,263 - (178) 103% Interfund Allocation Reimb 66,045 5,504 55,037 - - 11,008 83% Transfers In - - - - - - 0% Total Revenue 4,554,382 192,562 3,909,427 3,767,029 - 644,955 86% Expenditures Personnel Salaries & Wages 1,475,246 104,327 1,137,293 1,127,749 - 337,953 77% Fringe Benefits 534,662 35,747 368,015 342,284 - 166,647 69% Total Personnel 2,009,908 140,074 1,505,308 1,470,033 - 504,600 75% Supplies 1,171,224 73,388 895,804 984,245 12,622 262,798 78% Services & Charges Professional Services 86,248 3,885 59,442 82,533 246 26,560 69% Printing & Advertising - - 1,302 99 1,500 (2,802) 0% Utilities 309,744 29,661 312,896 278,856 - (3,152) 101% Education & Training - - - 299 - - 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 99,981 21,798 82,889 53,003 12,934 4,158 96% Other Interfund Allocations 162,380 13,531 135,317 - - 27,063 83% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,602 48,746 75,382 - 5,865 89% Other Services & Charges 523,034 37,597 424,765 456,795 2,148 96,121 82% Transfers Out 268,227 - 268,227 85,909 - - 100% Total Services & Charges 1,506,225 111,075 1,333,584 1,032,875 16,828 155,813 90% Capital - - - - - - 0% Total Expenditures 4,687,357 324,537 3,734,696 3,487,152 29,451 923,211 80% Net (132,975) (131,975) 174,730 279,877 (278,256) Cash Balance 1,431,378 1,717,701 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 8 Total 8 15 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Century Center Enterprise Funds City Funds 102 Fund Name Fund Number 671 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,110 11,303 825 - 697 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 - 177,475 - - - 100% Total Revenue 189,475 1,110 188,778 825 - 697 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 66,124 - - 4,800 - 66,124 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 66,124 - - 4,800 - 66,124 0% Capital 16,876 - - 5,216 - 16,876 0% Total Expenditures 83,000 - - 10,016 - 83,000 0% Net 106,475 1,110 188,778 (9,191) (82,303) Cash Balance 1,046,142 856,161 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Century Center Capital Enterprise Funds City Funds 103 Fund Name Fund Number 672 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,600 328 2,782 48 - (182) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - 53,109 55,068 - 50,126 51% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - 90,752 85,909 - - 100% Total Revenue 431,587 328 381,643 362,462 - 49,944 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 141,409 280,090 162,702 141,409 (141,409) 150% Debt Service - Interest & Fees 136,334 66,453 135,333 143,034 66,454 (65,453) 148% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 207,862 415,423 305,736 207,863 (206,862) 150% Capital - - - - - - 0% Total Expenditures 416,424 207,862 415,423 305,736 207,863 (206,862) 150% Net 15,163 (207,534) (33,780) 56,726 256,806 Cash Balance 136,796 115,608 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 104 Fund Name Fund Number 222 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 246 3,035 4,052 - 3,980 43% Charges for Services 8,248,563 609,826 6,275,373 585,744 - 1,973,190 76% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,700 1,414 12,483 8,429 - 2,217 85% Other Income 5,025,166 466,283 4,507,595 6,022,627 - 517,571 90% Interfund Allocation Reimb 610,726 50,895 508,936 326,980 - 101,790 83% Transfers In - - - - - - 0% Total Revenue 13,906,170 1,128,664 11,307,421 6,947,831 - 2,598,748 81% Expenditures by Division Equipment Services 8,225,501 576,338 5,850,378 2,198,650 12,697 2,362,426 71% Building Maintenance 233,139 18,974 142,214 170,586 - 90,925 61% Central Purchasing/Stores 308,040 22,805 231,192 199,082 94 76,753 75% Print Shop 189,881 11,649 131,522 116,497 6,847 51,512 73% Radio Shop 301,290 23,568 200,889 224,979 1,785 98,617 67% Energy/Sustainability 17,237 - 6,002 249,751 6,425 4,810 72% Electric & Gas Utilities 4,774,755 409,611 4,155,636 3,787,417 375,446 243,673 95% Facilities Management 316,655 9,197 98,706 - 81 217,869 31% Total Expenditures by Division 14,366,498 1,072,143 10,816,538 6,946,963 403,374 3,146,586 78% Expenditures Personnel Salaries & Wages 2,290,415 148,388 1,555,880 1,679,076 - 734,535 68% Fringe Benefits 913,035 61,493 595,440 773,373 - 317,595 65% Total Personnel 3,203,450 209,881 2,151,320 2,452,448 - 1,052,130 67% Supplies 4,855,824 385,876 3,833,145 123,135 15,095 1,007,584 79% Services & Charges Professional Services 203,000 1,000 7,522 27,536 2,835 192,643 5% Printing & Advertising 3,341 - 653 4,767 364 2,324 30% Utilities 4,844,475 413,732 4,208,146 3,835,611 376,052 260,277 95% Education & Training 20,000 789 4,438 5,253 - 15,562 22% Travel 2,800 - 225 711 - 2,575 8% Repairs & Maintenance 99,047 5,881 52,691 57,890 3,116 43,240 56% Other Interfund Allocations 648,014 54,001 540,012 342,690 - 108,002 83% Debt Service - Principal 14,249 771 11,197 10,860 3,052 - 100% Debt Service - Interest & Fees 1,030 63 880 1,320 149 1 100% Grants & Subsidies 2,500 - 2,434 5,320 - 66 97% Other Services & Charges 93,768 149 3,876 2,421 2,712 87,180 7% Transfers Out 375,000 - - 77,000 - 375,000 0% Total Services & Charges 6,307,224 476,386 4,832,073 4,371,379 388,279 1,086,870 83% Capital - - - - - - 0% Total Expenditures 14,366,498 1,072,143 10,816,538 6,946,963 403,374 3,146,584 78% Net (460,328) 56,522 490,883 869 (547,836) Cash Balance 1,381,252 1,027,368 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 2 Total 42 39 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report October 31, 2019 Central Services Internal Service Funds 105 Fund Name Fund Number 224 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,900 162 2,697 2,026 - 203 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - 77,000 - 375,000 0% Total Revenue 377,900 162 2,697 79,026 - 375,203 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - 4,718 8,905 - 282 94% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 - 63,060 7,923 - 25,611 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 3,881 3,881 - - 3,932 50% Debt Service - Interest & Fees 1,187 365 365 - - 822 31% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 4,245 67,305 7,923 - 30,365 69% Capital 300,000 - - 77,871 - 300,000 0% Total Expenditures 402,671 4,245 72,023 94,700 - 330,647 18% Net (24,771) (4,084) (69,326) (15,674) 44,556 Cash Balance 99,234 178,626 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 106 Fund Name Fund Number 226 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 90,000 6,943 77,190 56,173 - 12,810 86% Other Income 995,384 1,745 995,383 703,577 - 1 100% Interfund Allocation Reimb 3,944,597 327,601 3,289,395 1,715,435 - 655,202 83% Transfers In - - - - - - 0% Total Revenue 5,029,981 336,290 4,361,969 2,475,185 - 668,013 87% Expenditures by Division Safety & Risk Management 251,682 17,585 193,882 179,915 5,055 52,745 79% Liability Insurance 2,032,932 43,995 557,016 1,252,365 - 1,475,916 27% Business Insurance 689,500 - 677,290 709,966 - 12,210 98% Workers' Compensation 1,028,000 146,902 1,181,205 1,212,034 17,791 (170,996) 117% Catastrophic Events 355,541 82,102 624,403 93,875 47,253 (316,115) 189% Total Expenditures by Division 4,357,655 290,584 3,233,796 3,448,155 70,099 1,053,761 76% Expenditures Personnel Salaries & Wages 153,926 11,643 122,820 151,692 - 31,106 80% Fringe Benefits 61,581 5,090 49,753 69,900 - 11,828 81% Total Personnel 215,507 16,733 172,573 221,592 - 42,934 80% Supplies 17,125 1,737 50,728 4,020 1,489 (35,092) 305% Services & Charges Professional Services 184,929 3,116 129,111 172,982 - 55,818 70% Printing & Advertising - - - - - - 0% Education & Training 29,750 - 28,827 11,706 3,082 (2,159) 107% Travel 6,082 - 2,594 2,114 32 3,456 43% Repairs & Maintenance 26,965 475 14,520 42,316 18,096 (5,651) 121% Other Interfund Allocations 144,621 12,052 120,517 93,270 - 24,104 83% Insurance 1,533,750 142,824 1,715,446 1,594,322 - (181,696) 112% Other Services & Charges 1,867,350 31,545 435,992 1,227,376 18,244 1,413,114 24% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,793,447 190,012 2,447,008 3,169,512 39,453 1,306,986 66% Capital 331,576 82,102 563,487 53,032 29,157 (261,068) 179% Total Expenditures 4,357,655 290,584 3,233,796 3,448,155 70,099 1,053,760 76% Net 672,326 45,705 1,128,173 (972,970) (385,748) Cash Balance 4,855,888 3,694,562 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 107 Fund Name Fund Number 278 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 16,500 1,173 14,418 10,490 - 2,082 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,500 360 4,433 2,707 - 1,067 81% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 1,533 18,851 13,197 - 3,149 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 1,905 7,182 18,198 - 42,818 14% Transfers Out - - - - - - 0% Total Services & Charges 50,000 1,905 7,182 18,198 - 42,818 14% Capital - - - - - - 0% Total Expenditures 50,000 1,905 7,182 18,198 - 42,818 14% Net (28,000) (372) 11,669 (5,001) (39,669) Cash Balance 762,165 746,763 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds 108 Fund Name Fund Number 279 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 50,000 3,653 43,754 21,084 - 6,246 88% Charges for Services 92,585 - 62,585 - - 30,000 68% Donations - - - 100,000 - - 0% Other Income 65,082 4,358 65,082 46,107 - 0 100% Interfund Allocation Reimb 7,991,331 665,947 6,659,437 5,657,460 - 1,331,894 83% Transfers In - - - - - - 0% Total Revenue 8,198,998 673,959 6,830,858 5,824,651 - 1,368,140 83% Expenditures by Division 311 Call Center 557,310 36,070 433,364 430,492 1,475 122,471 78% Information Technology 8,744,146 612,165 6,389,755 4,310,810 1,357,956 996,435 89% Total Expenditures by Division 9,301,456 648,235 6,823,119 4,741,302 1,359,431 1,118,906 88% Expenditures Personnel Salaries & Wages 2,060,647 132,203 1,361,353 1,235,182 - 699,294 66% Fringe Benefits 574,659 48,274 457,516 504,094 - 117,143 80% Total Personnel 2,635,306 180,476 1,818,869 1,739,275 - 816,437 69% Supplies 127,341 17,458 119,408 87,506 49,421 (41,488) 133% Services & Charges Professional Services 1,642,102 101,338 963,320 654,698 355,501 323,281 80% Printing & Advertising 5,150 124 4,344 298 - 806 84% Education & Training 31,950 3,424 17,013 13,883 1,360 13,577 58% Travel 55,578 1,841 26,620 18,219 11,468 17,490 69% Repairs & Maintenance 3,367,713 237,950 2,686,101 1,868,284 860,591 (178,979) 105% Other Interfund Allocations 6,785 565 5,655 4,340 - 1,130 83% Debt Service - Principal 384,403 73,393 318,104 126,214 71,817 (5,518) 101% Debt Service - Interest & Fees 62,523 5,008 28,516 11,549 8,674 25,333 59% Grants & Subsidies - - - 25,000 - - 0% Other Services & Charges 342,505 26,658 235,169 192,037 599 106,737 69% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,498,709 450,301 4,884,842 2,914,521 1,310,010 303,857 95% Capital 40,100 - - - - 40,100 0% Total Expenditures 9,301,456 648,235 6,823,119 4,741,302 1,359,431 1,118,906 88% Net - - - - 249,234 Cash Balance 2,829,477 2,672,566 Staffing Budget Actual Full Time 30 28 Part-Time /Seasonal/Temporary N/A 1 Total 30 29 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report October 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 109 Fund Name Fund Number 711 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250,000 15,356 210,119 160,318 - 39,881 84% Donations - - - - - - 0% Other Income 13,229,855 1,284,178 11,349,616 15,342,879 - 1,880,239 86% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,479,855 1,299,534 11,559,735 15,503,197 - 1,920,120 86% Expenditures by Division Employee Benefits 15,442,986 1,347,748 13,449,995 13,119,279 84,213 1,908,778 88% Employee Wellness Clinic 1,180,000 68,958 1,070,341 843,644 168,485 (58,825) 105% Total Expenditures by Division 16,622,986 1,416,706 14,520,335 13,962,923 252,698 1,849,953 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 60,065 174,871 65,676 4,562 (32,747) 122% Services & Charges Professional Services 1,375,217 29,929 1,133,210 1,022,328 197,021 44,986 97% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,088,200 1,326,709 13,199,445 12,450,874 51,115 1,837,640 88% Other Services & Charges 12,883 3 12,810 10,331 - 73 99% Transfers Out - - - 413,714 - - 0% Total Services & Charges 16,476,300 1,356,641 14,345,464 13,897,247 248,136 1,882,699 89% Capital - - - - - - 0% Total Expenditures 16,622,986 1,416,706 14,520,335 13,962,923 252,698 1,849,952 89% Net (3,143,131) (117,172) (2,960,600) 1,540,275 70,168 Cash Balance 9,044,284 11,461,126 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 110 Fund Name Fund Number 713 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,300 280 3,713 3,005 - 587 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,300 280 3,713 3,005 - 587 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 250 30,424 20,480 - 29,576 51% Total Personnel 60,000 250 30,424 20,480 - 29,576 51% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 250 32,824 20,480 - 37,176 47% Net (65,700) 31 (29,112) (17,475) (36,589) Cash Balance 179,854 208,154 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Unemployment Compensation Internal Service Funds City Funds 111 Fund Name Fund Number 714 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,150 17 714 295 - 436 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 15,998 131,368 133,390 - 41,978 76% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,496 16,015 132,082 133,685 - 42,414 76% Expenditures Personnel Salaries & Wages 155,694 4,314 162,499 88,762 - (6,805) 104% Fringe Benefits - - - - - - 0% Total Personnel 155,694 4,314 162,499 88,762 - (6,805) 104% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 4,314 162,499 88,762 - (6,805) 104% Net 18,802 11,700 (30,417) 44,923 49,219 Cash Balance 20,819 44,923 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Parental Leave Fund Internal Service Funds City Funds 112 Fund Name Fund Number 701 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - 4,466,993 4,475,669 - 745,645 86% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 - 2,179 2,539 - 4,321 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 7,345 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,138 - 4,469,172 4,485,553 - 749,966 86% Expenditures Personnel Salaries & Wages 5,105,307 393,417 3,715,651 3,904,690 - 1,389,656 73% Fringe Benefits - 1,296 1,296 - - (1,296) 0% Total Personnel 5,105,307 394,713 3,716,946 3,904,690 - 1,388,360 73% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 82 915 854 - 585 61% Transfers Out - - - - - - 0% Total Services & Charges 6,850 82 4,915 4,056 - 1,935 72% Capital - - - - - - 0% Total Expenditures 5,112,457 394,796 3,721,862 3,908,813 - 1,390,595 73% Net 106,681 (394,796) 747,311 576,740 (640,629) Cash Balance 1,063,077 1,040,769 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Fire Pension Trust Funds City Funds 113 Fund Name Fund Number 702 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - 6,111,782 6,223,858 - 235,918 96% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 - 6,142 5,960 - 8,358 42% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 260 2,732 3,903 - 5,268 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,370,200 260 6,120,656 6,233,721 - 249,544 96% Expenditures Personnel Salaries & Wages 6,343,985 499,029 5,366,008 5,155,455 - 977,977 85% Fringe Benefits 3,717 6,479 6,479 261 - (2,762) 174% Total Personnel 6,347,702 505,508 5,372,487 5,155,717 - 975,215 85% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 98 1,033 892 - 367 74% Transfers Out - - - - - - 0% Total Services & Charges 7,400 98 5,033 4,092 - 2,367 68% Capital - - - - - - 0% Total Expenditures 6,355,902 505,605 5,377,521 5,159,809 - 978,382 85% Net 14,298 (505,346) 743,135 1,073,912 (728,838) Cash Balance 1,690,719 1,958,912 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Police Pension Trust Funds City Funds 114 Fund Name Fund Number 730 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 620 45 556 397 - 64 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620 45 556 397 - 64 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 620 45 556 397 64 Cash Balance 29,535 28,866 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 City Cemetery Trust Trust Funds City Funds 115 Fund Name Fund Number 731 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,500 713 8,746 - - 1,754 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 455,518 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,500 713 8,746 455,518 - 1,754 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 10,500 713 8,746 455,518 1,754 Cash Balance 464,618 455,518 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Bowman Cemetery Trust Funds City Funds 116 Fund Name Fund Number 324 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - 10,643,592 10,603,198 - 6,291,857 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 197,500 395,000 395,000 - 1,500 100% Intergov./ Grants 41,207 - 41,206 22,988 - 1 100% Charges for Services 1,080 - 2,160 3,220 - (1,080) 200% Interest Earnings 600,000 42,476 515,849 397,990 - 84,151 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 33,825 42,573 63,313 4,669,917 - (29,488) 187% Transfers In 47,934 4,281 52,186 34,283 - (4,252) 109% Total Revenue 18,055,995 286,831 11,713,307 16,126,597 - 6,342,689 65% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,100,798 134,347 994,597 1,039,676 1,020,586 1,085,615 65% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 - 3,598,315 2,806,409 440,000 - 100% Debt Service - Interest & Fees 1,198,775 - 1,177,900 1,025,682 20,475 400 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,438,908 6,042 1,232,680 2,163,396 948,083 258,145 89% Transfers Out 4,261,018 198,000 4,266,098 4,267,975 - (5,080) 100% Total Services & Charges 15,037,814 338,389 11,269,590 11,303,139 2,429,144 1,339,080 91% Capital 28,447,137 1,817,098 7,121,644 12,972,072 7,327,640 13,997,853 51% Total Expenditures 43,484,951 2,155,487 18,391,234 24,275,211 9,756,784 15,336,933 65% Net (25,428,956) (1,868,656) (6,677,927) (8,148,614) (8,994,244) Cash Balance 25,658,097 25,391,697 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 422 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - 144,025 173,583 - 170,400 46% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 2,363 32,324 30,803 - 7,676 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 2,363 176,349 204,386 - 178,076 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - 148 - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - 148 - 479 0% Capital 1,694,651 497,695 939,928 589,136 272,574 482,149 72% Total Expenditures 1,695,130 497,695 939,928 589,284 272,574 482,628 72% Net (1,340,705) (495,331) (763,579) (384,898) (304,552) Cash Balance 1,037,390 1,891,526 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 118 Fund Name Fund Number 429 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - 1,642,174 1,442,090 - 1,166,631 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 11,454 185,276 121,950 - 41,724 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,725 - 7,725 72,104 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,043,530 11,454 1,835,175 1,636,144 - 1,208,355 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 147,427 5,176 29,225 321,106 47,434 70,768 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,000 - 25,256 - - 744 97% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 174,217 5,176 55,271 328,523 47,434 71,512 59% Capital 12,027,765 129,431 5,569,622 475,429 4,698,241 1,759,902 85% Total Expenditures 12,201,982 134,607 5,624,893 803,952 4,745,675 1,831,414 85% Net (9,158,452) (123,153) (3,789,718) 832,193 (623,059) Cash Balance 7,207,098 9,509,335 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 430 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - 1,403,892 1,258,579 - 825,391 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 14,234 171,344 113,121 - 20,656 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 14,234 1,575,235 1,371,700 - 846,047 65% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 964,932 5,860 186,063 220,147 144,348 634,521 34% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 964,932 5,860 186,063 220,147 144,348 634,521 34% Capital 9,387,796 27,103 1,641,238 104,784 50,603 7,695,955 18% Total Expenditures 10,352,728 32,963 1,827,301 324,931 194,951 8,330,476 20% Net (7,931,445) (18,729) (252,066) 1,046,769 (7,484,429) Cash Balance 9,203,799 8,883,352 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 435 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 301 3,837 2,683 - (113) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 301 3,837 2,683 - (113) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 3,425 15,600 - 93,200 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 3,425 15,600 - 93,200 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 3,425 15,600 - 93,200 99,200 52% Net (204,276) (3,124) (11,763) 2,683 (99,313) Cash Balance 195,937 203,482 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 436 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,563,923 - 2,798,589 2,616,136 - 1,765,334 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 2,392 32,657 5,385 - 7,343 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,603,923 2,392 2,831,246 2,621,588 - 1,772,677 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - 2,026 - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 392,522 376,417 - - 100% Debt Service - Interest & Fees 102,306 - 102,306 116,911 - - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 3,769,003 3,748,972 - 2,122 100% Total Services & Charges 4,275,000 - 4,263,831 4,244,326 - 11,169 100% Capital - - - - - - 0% Total Expenditures 4,275,000 - 4,263,831 4,244,326 - 11,169 100% Net 328,923 2,392 (1,432,585) (1,622,738) 1,761,508 Cash Balance 1,556,609 1,864,505 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report October 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 425 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 22,398 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 2,147 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - - 50,691 - 87 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 - 206 75,236 - 87 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies (321) - (321) 2,423 - - 100% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 16,897 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,093 - 1,093 51,681 - - 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 39,402 - - 0% Transfers Out 7,820 - 7,820 - - - 100% Total Services & Charges 8,913 - 8,912 107,981 - - 100% Capital - - - - - - 0% Total Expenditures 8,592 - 8,592 110,404 - - 100% Net (8,299) - (8,386) (35,168) 87 Cash Balance - 141,566 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 433 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 84,095 5,863 72,369 - - 11,726 86% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 846 11,959 293 - 3,041 80% Donations 1,177,112 - 1,177,112 607,302 - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 28,126 - - 0% Total Revenue 1,276,207 6,709 1,261,440 635,721 - 14,767 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,184 527 5,211 1,894 - 3,973 57% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,064,816 169,718 347,790 - 130,540 586,486 45% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 170,244 353,001 1,894 130,540 590,459 45% Capital - - - - - - 0% Total Expenditures 1,074,000 170,244 353,001 1,894 130,540 590,459 45% Net 202,207 (163,535) 908,439 633,827 (575,692) Cash Balance 1,671,033 641,219 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 439 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 407 10,828 8,542 - 1,172 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,000 407 10,828 8,542 - 1,172 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 77,791 624,194 - 806 - 100% Total Expenditures 625,000 77,791 624,194 - 806 - 100% Net (613,000) (77,384) (613,366) 8,542 1,172 Cash Balance 93,105 621,608 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 454 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,500 616 7,554 5,387 - 946 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,500 616 7,554 5,387 - 946 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (41,500) 616 7,554 5,387 (49,054) Cash Balance 401,096 392,014 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 754 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 232,680 19,289 223,846 162,508 - 8,834 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 232,680 19,289 223,846 162,508 - 8,834 96% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 6,526 63,205 64,022 - 71,795 47% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 880 20,837 7,675 - 1,163 95% Transfers Out - - - - - - 0% Total Services & Charges 157,000 7,406 84,042 71,697 - 72,958 54% Capital - - - - - - 0% Total Expenditures 157,000 7,406 84,042 71,697 - 72,958 54% Net 75,680 11,883 139,804 90,811 (64,124) Cash Balance 1,825,005 2,570,761 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 127 Fund Name Fund Number 315 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 21,000 1,602 19,819 14,413 - 1,181 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,000 1,602 19,819 14,413 - 1,181 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 19,000 1,602 19,532 12,809 - (532) 103% Total Services & Charges 19,000 1,602 19,532 12,809 - (532) 103% Capital - - - - - - 0% Total Expenditures 19,000 1,602 19,532 12,809 - (532) 103% Net 2,000 - 288 1,604 1,713 Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 128 Fund Name Fund Number 317 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 7,206 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 7,206 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 7,206 2,009 Cash Balance - 524,397 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 328 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 2,679 33,135 24,097 - 6,865 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 2,679 33,135 24,097 - 6,865 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 40,000 2,679 32,654 21,414 - 7,346 82% Total Services & Charges 40,000 2,679 32,654 21,414 - 7,346 82% Capital - - - - - - 0% Total Expenditures 40,000 2,679 32,654 21,414 - 7,346 82% Net - - 481 2,682 (481) Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report October 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 130 Fund Name Fund Number 351 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 1,554 19,065 - - 935 95% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 1,554 19,065 993,495 - 935 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 20,000 1,554 19,065 993,495 935 Cash Balance 1,012,285 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report October 31, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 131 Fund Name Fund Number 752 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 1,069 5,697 3,991 - (697) 114% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 2,669,378 2,916,500 - 200,122 93% Total Revenue 2,874,500 1,069 2,675,075 2,920,491 - 199,425 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 1,725,000 1,915,000 - - 100% Debt Service - Interest & Fees 1,136,269 1,200 1,101,863 1,154,213 - 34,406 97% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 1,200 2,826,863 3,393,433 - 34,406 99% Capital - - - - - - 0% Total Expenditures 2,861,269 1,200 2,826,863 3,393,433 - 34,406 99% Net 13,231 (131) (151,787) (472,942) 165,019 Cash Balance 58,705 49,290 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report October 31, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 132 Fund Name Fund Number 756 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,400 295 3,938 3,298 - 462 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 1,715,500 1,714,000 - - 100% Total Revenue 1,719,900 295 1,719,438 1,717,298 - 462 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 970,000 940,000 - - 100% Debt Service - Interest & Fees 741,369 - 742,019 770,444 - (650) 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 - 1,712,019 1,710,444 - (650) 100% Capital - - - - - - 0% Total Expenditures 1,711,369 - 1,712,019 1,710,444 - (650) 100% Net 8,531 295 7,419 6,854 1,112 Cash Balance 1,734,209 1,725,499 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report October 31, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 133