HomeMy WebLinkAboutOpening of Bids - Spec W 2019 or Newer 6 Wheeled Motor Grader - Brandeis Machinery & Suplly Co.BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader
FOR BIDS DUE November 26, 2019 9:30 a.m.
Description
Year/Make/Model
Unit Price
Motor Grader
2019 / Leeboy / 685D
$184,215.00
Year Make/Model — Trade In Unit Price
.......
Alternate# Description Cost Total
..... _..._..... ...- ..................
1 All -wheel drive $79810.00 $
__. ... _. ....... ........... ._. ..........WW_ww_
2 Dead engine steering $2,030.00 $
....... ........ _ ._........................
._....._._
3 Front mounted v-bar scarifier $3,464.00 $
........................... ....... _' ._._.. ........
4 8' front blade $5 273.00 $
_....WW ._ ...._--- .�.......
5 5-year traction drive and hydraulic system $7,271.00 $
warrant
6 Cold weather engine package 1 $526.00 $
Estimated number of days for delivery from award 60 days
date.
Bidder (Firm): Brandeis Machinery & Sqppy Co.
Address: 7310 Venture Lane
City/State/Zip: Fort Wayne, IN 46818
Telephone Number: 572-340-1792 Fax Number: 260-489-1620
By
(Signature)
_0 LN1' � [� ,
(Printed Name)
(Title) -..
11
CITY` OF SOUTH BEND INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
NON-DISCRIIMINATION COMMITMENT FOR ,SELLERS
BID NAME Sec Vld _ Osne 1 or More 2019 or N� Wheeled Motor Grader
FOR BIDS DUE November 26, 2019 9:30 a.m.
Bidder
Date: November 12, 2019 (Firm): Brandeis Machinery/ & Su I Co.
Address: 7310 Venture Lane
City/State/Zip: Fort Wayne, IN 46818 Telephone Number: (574) 340-1792
Agent of Bidder (if Applicable): Doug Fox
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIG:IBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATEOF
SS:
, . , COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor,
engaged in investment activities in Iran.
2
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
3
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments-.
4
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of9`01#'�20 1 R
Subscribed and sworn to before me this 12
My Commission Expires kC!;� t 19? 0A (
County of Residence
6
Contractor/Bidder (Firm)
-fir Zr Contractor/ idder or Its Agent
Print I t
a Name and Title
. day of Ala V e,m b e r , 20JI
Notary Public
UNDRAMWESTPHAL
NOMPUBLIC
SEAL
MINTY, STATE OF NDIM
OOMMIZON EXPIRES MARCH 29, 2MI
ocu me+ nt A31 OTM - 2 1
Conforms with The American Institute of Architects AIA Document 310
CONTRACTOR:
(Name, legal status and address)
Brandeis Machinery and Supply Company
P O Box 32230
Louisville, KY 40232
OWNER:
(Name, legal status and address)
City of South Bend, Indiana - Board of Public Works
227 W, Jefferson Blvd.
South Bend, IN 46601
Bond Number: bidl1252019
SURETY:
(Name, legal status and principal place of business)
North American Specialty Insurance Company
1450 American Lane
Schaumburg, IL 60173
State of Inc: New Hampshire
BOND AMOUNT: Ten Percent of Amount Bid (10%)
PROJECT:
(Name, location or address, and Project number, if any)
Spec W ? One (1) or More 2019 or Newer 6 Wheeled Motor Grader
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid,
and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the
jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for
the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference,
not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the
Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall
be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement
between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the
Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids
specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be
deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so .
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Signed and sealed this 26th day of November , 2019
Brandeis Machine anaaa erw . p-_IvCompanv
(rix�eiel) (Se
( itlae h"t' 1Cv,A, El,, N_ a" h
(Title)
� ...-
ttn� ss) Rice Bonnie .. (Surety) (Beall
(
NorthAmerican ecaa t Insurance Com (Title) Carolyn E. eeter, Attorney -in -Fact
SWISS RE CORPORATE SOLUTIONS
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
WESTPORT INSURANCE CORPORATION GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under
laws of the State of New Hampshire, and having its principal office in the City of Kansas City, Missouri and Washington International Insurance
Company a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Kansas
City, Missouri, and Westport IlrStnalnCe Corporation, or Yanized under the laws of the State of Missouri, and having its principal office in the City of
Kansas City, Missouri floes hereby make, constitute ana appoint:
CAROLYN E. WHEELER, VICKI NOBINGER, MARY Y. VOLMAR, LORETTA M. JONES, SANDRA KING, BONNIE L. RICE, RACHEL A. CHAVERIAT, JULIE KARNES,
REBECCA HOBBS, SANDY McELHANEY, MARIAH SMITH, ANDREA ALLMAN, JESSICA FREDERICK, MICHELLE LUTE-HEATHERLY and THELMA M. LETT JOINTLY OR SEVERALLY
Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: ONE HUNDRED TWENTY FIVE MILLION ($125,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on March 24, 2000 and Westport Insurance Corporation by written consent of its Executive Committee dated July 18, 2011.
"RESOLVED, that any two of the President, any Senior Vice President, any Vice President, any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached."
,M*aS•'gthLITyj 7rrr,,�r
Ord r,.
SEAL I w1973
r atWw "4
&oW ; ),Vx� v
Ic
By
revNXll nP N.l riAlnr�r9ilal' #ro rN Nd NNaI Nk YIN NIrA iQIXW. rlternalonul. Riuratux Companyciik
a
& Senior Vice President or North American Specialty Insurance Company
& Senior Vice President of Westport Insurance Corporation BYMike A. Ito, Senior Vice President ofWashington Intet�ualional kuNurun e 4 nnrpau
& Senior Vice President of Norlh Ampuicur :an Specialty latrance Company
& Seniar Vice President of Wostport Wurance Corporathm
IN WITNESS WHEREOF, North American Specialty Insurance Company, Washington International Insurance Company and Westport
Insurance Corporation have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this
this 14th day of February 20 19 1.
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois Westport Insurance Corporation
County of Cook ss:
On this 14th day of _ I^e�bJ,I ary 20 19 before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Senior Vice President of
Westport Insurance Corporation and Michacl A. Ito Senior Vice President of'Washington International Insurance Company and Senior Vice Presideriil
of North American Specialty Insurance Company and Senior Vice President of Westport Insurance Corporation, personally known to me, who
being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the
voluntary act and deed of their respective companies.
OFFICIAL MAL
M. KCNNY
�.
Notary Iaula9i�. • 5Y wbn ra@ [fllnois
"° ..• .---.—.-_..,.,„..,....i -� -
"4y f""" l"Amin fN''`r`,
^izt�arartat
�.rr.r.-�r•~rt.��
M. Kenny, Notary Public
I, JeffreyCioldber, the duly elected Vice President and Assistant Secretary of North American Specialty Insurance Company, Washington
International Insurance Company and Westport Insurance Corporation do hereby certify that the above and foregoing is a true and correct copy of a
Power of Attorney given by said North American Specialty Insurance Company, Washington International Insurance Company and Westport Insurance
Corporation which is still in full force and effect.
Y p` Y November 20 19
IN WITNESS WHEREOF, I have set hand and affixed the seals of the Companies this day of
Jeffrey 0%11dber9, Vice Pfewknt & ,Ausroant secretary of Washington totellallltlgnnd insurance CompanW &
North American Specialty Insmanpue Cornpanyy&Vice President &Asuuvlmnu,S c' .u'etnuy of Westport Insurxowe Corporation
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until the hour of 9:30 a.m. Local Time, on November 26, 2019 for the following:
Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader
Specifications are available for download by visiting the City of South Bend's web page at
,"Out6��m��� rld,l.i:..fl .:
X Click on "I'm Looking For'
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the speck bid you are interested in. Failure to do so
could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m. Local Time, on November 26, 2019 will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an altemate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive,
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
October 25, 2019
November 1, 2019
CITY OF SOUTH BEND, """ : ,
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. `Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
13
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate .sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS,
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
14
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11„ ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17, NEW MANUFACTURE,
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
M PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
15
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21, ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23, DEDUCTION OF DAMAGES,
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PA'YMEN
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
16
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
lid
SPECIFICATIONS
CITY OF SOUTH BEND
UTU
1465
BID NAME Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader
FOR BIDS DUE November 26, 2019 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
Spec W — One (1) or More 2019 or Newer 6 Wheeled Motor Grader
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. o..j)ar`tl or split bids will be ace ted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works_
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product_
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
VA
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Dimensions: Length: 22' 3" (6.8 m) Yes X No ❑
Width: 7'8" (2.33 m)
Height with cab and beacon: 10'2" (2.9 m); with beacon flipped
down: 9' 7 ' (2.9 m)
Wheelbase (front tire to mid -tandem): 16' 1" (4.9 m)
Base weight: 16,000 lbs (7,257 kg)
Engine: Cummins Tier 4 Final diesel engine, water-cooled turbocharged Yes X No ❑
130 hp (97 kW) @ 2,200 RPM
Fuel capacity: 45 gallons (1701)
Hydraulic reservoir: 30 gallons (1141)
Electric start
Two 12-volt batteries, 135 amp alternator
5-year warranty
Traction Hydrostatic drive using a variable pump that drives a variable Yes IN No ❑
Drive: motor connected to a 2-speed tandem axle.
Variable volume hydrostatic drive system provides infinite speed
selection in each of the two speed ranges.
Working range: @ 2,200 RPM 0-10 mph (0-16 kph)
Travel range: @ 2,200 0-20 mph (0-32 kph)
Tandems oscillate a minimum of ±15'
Tandem drive, Dana style and gear driven, not chain driven
Tires: Equipped with six 15 x 19.5, TL, G-2, 8-ply pneumatic tires Yes N No ❑
:
Brakes: Foot operated primary and service brake
Hydrostatic traction drive system secondary brakes
Control panel switch actuated parking brakes
Spring apply, hydraulic release parking brakes automatically apply
when ignition is in "off' position or system pressure is lost
Pump is de -stroked for secondary braking
Moldboard:
10' x 21" x 5/8" (3.35 m x .533 m x 15.87 mm) moldboard
Replaceable end bits and cutting edge
Float controls, cuts 1'2" (355 m) below grade with 13" (.33 m) of
ground clearance
Tilts 30°, shifts 3' (.91 m) left or right
30" (.76 m) in diameter heavy-duty circle
Circle is centered with six adjustable bolts
Circle rotates 64' by two hydraulic cylinders
Circle turn cushion valve protects components from damage
Moldboard height controlled by two hydraulic cylinders mounted
to ball joints at turntable
Fully enclosed turntable
Each trunnion mounted to frame by six Excelite bushings
Drawbar:
Drawbar: 4" x 6" tube (101 mm x 152mm)
Rear Hitch:
15 ton, heavy-duty, forged rear pintle hitch
Lighting:
Two rear working lights
Two front moldboard lights
Two front headlights, signals, flashers
Two rear tail lights, signals
Amber strobe beacon
Operator Fully cushioned, fully adjustable suspension seat
Station: Vandal protection kit
ROPS/FOPS cab
Cab includes heat, front wiper & rear windshield wipers &
washers, front defroster, air conditioning and color screen back up
camera
AM/FM radio with Bluetooth connectivity
Clear, unobstructed view of work area
Two external convex 7.5" (190 mm) diameter side mirrors and
single rearview mirror
Color LCD display: coolant temperature, hydraulic oil
temperature, fuel level, volt meter, tachometer, hour meter, DEF
level, percent engine load, and engine diagnostics
0
Yes XNo❑
Yes ® No ❑
Yes IN No ❑
Yes X No ❑
Yes ® No ❑
Articulated Steel channel and rectangle tubing, articulated 24' in each direction Yes ® No ❑
Frame: Pivot shaft 2.5" (63.5 mm) diameter, supported by two tapered
roller bearings
Front Axle: Fully welded steel plate design Yes N No ❑
40' oscillating axle supported by tapered roller bearings and
bushings with wheel lean of 15' left or right (30' total)
Ground clearance: 14" (.355 m) at the center.
Turning 22' (6.71 m) to center of outside front tire with frame articulated Yes N No ❑
Radius:
Controls: Industry standard control levers mounted to an adjustable Yes No ❑
operator's pedestal controls left and right-hand moldboard lift,
front attachment lift, moldboard side shift, circle side shift,
moldboard tilt, circle turn, articulation, front wheel lean and rear -
mount scarifier
Alternates: All -wheel drive Yes No ❑
Dead engine steering
Front mounted v-bar scarifier
8' front blade
5-year traction drive and hydraulic system warranty
Cold weather engine package
Training, Training, support & repair manuals Yes M No El
Support & Operational on -site operator & maintenance training, up to 8 hours
Company: each, by Dealer
One-year, unlimited hours warranty against any manufacturer
defects
Extended warranty available
Manufactured in the USA
10
Performance Features:
Designed with the functionality of a large motor
grader, the more compact 685D can be used
in many versatile and specialized applications
including spreading base materials, ditch/shoulder
projects, fine grading, medium cutting or even
snow removal. The noticeable power provided by
a Cummins engine merged with smooth transition
and hydrastatic-controlled drive, makes this motor
grader an all-around must have on any job site.
Whether you decide a cab or canopy suits your
needs, you can rest assured your visibility will remain
unobstructed.
Lam
Dimensions
- Length: 22' 3" (.8 m)
Operator's Station
- Fully cushioned, adjustable suspension seat
- Width: 7' 8" (2.33 m)
- Choice ROPS/FOPS cab or ROPS/FOPS canopy
- Height (w/ cab and beacon): 10' 2" (2.9 m)
- Cab includes heat, front wiper, front washer and
-Wheel base: 16' 1' (4.9 m)
defroster
-Base weight 16,000 lbs. (7,257 kg)
- Two external convex 7.5" 090 mm) diameter side
mirrors, single rear view mirror
Engine
Cummins turbocharged diesel,
- Display. coolant and hydraulic oil temperature,
Tier 4 Final —130 hp (97 kw)
fuel level, volt meter, tachometer, hour meter,
DEF level, percent engine load, engine
Capacities
- Fuel: 45 gallons 070
diagnostics
- Hydraulic reservoir: 30 gallons (114
Operator's Controls
- Industry -standard control levers mounted to an
Moldboard
-11' x 21" x 5/8" (3.35 m x _533 m x 15.87 mm)
adjustable operator's pedestal
- Side shift 3' (.92 m) left or right
- Left and right-hand moldboard lift, front
- Tilt: 300
attachment In moldboard side shift, circle side
- Ground clearance:13" (.33 m)
shift, moldboard tilt, circle hum, articulation, front
- Penetration: T 2" (.36 m)
wheel lean and rear -mount scarifier control
- Rotation: 640
Rear Hitch
- 1-5-ton, heavy-duty, forged rear pintle hitch
Drawbar
- 4' x 6" tube (101 mm x 152 mm)
Lighting
- Two rear working lights
Articulated Frame
- Steel channel, rectangular tubing, articulated 240
- Two front moldboard lights
in each direction
- Two front headlights, signals, flashers
- Two rear tail lights, signals
Turning Radius
- 22' (6.71 m) from center to outside front tire
- Amber strobe beacon
with frame articulated
Optional Equipment
- All -wheel drive
Traction Drive
- Hydrostatic drive, 2-speed tandem axle
- Air conditioning (cab only)
- Working range: 0 to 10 mph (0 to 16 kph)
- Front -mounted V-bar scarifier, includes blade
- Travel range: 0 to 20 mph (0 to 32 kph)
float control
- Tandems oscillate a minimum of +/-150
- Rear -mounted scarifier
- 8' (2.43 m) front blade, includes blade float
Tires
- Six 15 x 19.5, TL, G-2
control
- 8-ply pneumatic tires
- Front blade mounted Np-down 4 shank scarifier
- Dead engine steering
Brakes
- Foot operated primary and service brakes
- Cold weather engine package
- Hydrostatic traction drive system includes
- Rear wiper and washer (cab only)
secondary brakes
-12' (3.65 m) moldboard
- Spring apply, hydraulic release parking brakes
- Circe side shift
automatically apply when ignition is in "off'
- Radio/CD/speaker (cab only)
position or if system pressure is lost
- Back-up/reverse camera with color display
ST Engineering LeeBoy, Inc. ref 500 Lincoln County Parkway Extension Nit Lincointon, NC 28092 ifk 704.966.3300
For additional products or information, visit our website: www. LeeBoy.com
All trademarks identified by a or a are registered trademarks of ST Engineering LeeBoy, Inc The technical data contained herein is subject to change
due to continuous engineering and product development_ 0 2019 ST Engineering LeeBoy, Inc. All rights reserved_ BR-2001 4-EN
S,��..` e.... ..... ` l i)s
LeeBoy 685D Motor Grader
(Self-propelled)
The following specifications are based on the 6850 Motor Grader manufactured by LeeBoy. Because
of continuous equipment research and development, we reserve the right to change these
specifications. For more information, questions or assistance preparing specifications, please contact
- your local LeeBoy sales representative.
1. Dimensions
a. Length: 22' 3" (6.8 m)
b. Width: 7' 8" (2.33 m)
c. Height with cab and beacon: 10' 2" (2.9 m); with beacon flipped down: 9' 7" (2.9 m)
d. Wheelbase (front tire to mid -tandem): 16' 1" (4.9 m)
e. Base weight: 16,000 Ibs (7,257 kg)
2. Engine:
a. Cummins Tier 4 Final diesel engine, water-cooled turbocharged
b. 130 hp (97 kW) @ 2,200 RPM
c. Fuel capacity: 45 gallon (1701)
d. Hydraulic reservoir: 30 gallons (1141)
e. Electric start
f. Two 12 volt batteries, 135 amp alternator
3. Traction Drive:
a. Hydrostatic drive using a variable pump that drives a variable motor connected to a 2-
speed tandem axle
b. Variable volume hydrostatic drive system provides infinite speed selection in each of the
two speed ranges
c. Working range: @ 2,200 RPM 0-10 mph (0-16 kph)
d. Travel range: @ 2,200 RPM 0-20 mph (0-32 kph)
e. Tandems oscillate a minimum of ±150
f. Tandem drive, Dana style and gear driven, not chain driven
g. Optional: All wheel drive
4. Tires:
a, Equipped with six 15 x 19.5, TL, G-2, 8-ply pneumatic tires
S. Brakes:
a. Foot operated primary and service brakes
b. Hydrostatic traction drive system secondary brakes
c. Control panel switch actuated parking brakes
d. Spring apply, hydraulic release parking brakes automatically apply when ignition is in "off'
position or if system pressure is lost
e. Pump is de -stroked for secondary braking
6. Moldboard:
a. 11' x 21" x 5/8" (3.35 m x .533 m x 15.87 mm) moldboard
SS-2001.2-E N
"UNPI/
b. Replaceable end bits and cutting edge
c. Float controls, cuts 1' 2" (.355 m) below grade with 13" (.33 m) of ground clearance
d. Tilts 300, shifts 3' (.91 m) left or right
e. 30" (.76 m) in diameter heavy-duty circle
f. Circle is centered with six adjustable bolts
g. Circle rotates 640 by two hydraulic cylinders
h. Circle turn cushion valve protects components from damage
i. Moldboard height controlled by two hydraulic cylinders mounted to ball joints at turntable
j. Fully enclosed turntable
k. Each trunnion mounted to frame by six Excelite bushings
7. Drawbar:
a. Drawbar: 4" x 6" tube (101 mm x 152 mm)
8. Rear Hitch:
a. 15 ton, heavy-duty, forged rear pintle hitch
9. Lighting:
a. Two rear working lights
b. Two front moldboard lights
c. Two front headlights, signals, flashers
d. Two rear tail lights, signals
e. Amber strobe beacon
10. Operator Station:
a. Fully cushioned, fully adjustable suspension seat
b. Vandal protection kit
c. Choice of ROPS/FOPS cab or ROPS/FOPS canopy
d. Cab includes heat, front wiper, front washer and defroster
e. Clear, unobstructed view of work area
f. Two external convex 7.5" (190 mm) diameter side mirrors and single rearview mirror
g. Color LCD display: coolant temperature, hydraulic oil temperature, fuel level, volt meter,
tachometer, hour meter, DEF level, percent engine load, and engine diagnostics.
11. Articulated Frame:
a. Steel channel and rectangle tubing, articulated 240 in each direction
b. Pivot shaft 2.5" (63.5 mm) diameter, supported by two tapered roller bearings
12. Front Axle:
a. Fully welded steel plate design
b. 400 oscillating axle supported by tapered roller bearings and bushings with wheel lean of
150 left or right (301 total)
c. Ground clearance: 14" (.355 m) at the center
13. Turning Radius:
a. 22' (6.71 m) to center of outside front tire with frame articulated
SS-2001.2-EN
1888011
14. Controls:
a. Industry standard control levers mounted to an adjustable operator's pedestal controls
left and right-hand moldboard lift, front attachment lift, moldboard side shift, circle side
shift, moldboard tilt, circle turn, articulation, front wheel lean and rear -mount scarifier
control
15. Optional Equipment:
a. All -wheel drive
b. Air conditioning (cab only)
c. Front -mounted V-bar scarifier
d. Rear -mounted scarifier
e. 8' (2.43 m) front blade
f. Front blade mounted flip -down 4 shank scarifier
g. Dead engine steering
h. Cold weather engine package
i. Rear wiper and washer (cab only)
j. 12' (3.65 m) moldboard
k. Circe side shift
I. Radio/CD/speaker (cab only)
m. Back-up/reverse camera with color display
16. Training, Support and Company
a. Training and support manuals
b. Optional on -site operator training by Dealer
c. Two-year, unlimited hours warranty against any manufacturer defects
d. Extended warranty available
e. 50+ years manufacturing experience
f. ISO 9001 Certified
g. Manufactured in the USA
SS-2001.2-E N
80Y