HomeMy WebLinkAboutAward Quote - Edison Well #3A Rehabilitation - Peerless MidwestBOULEVARD
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CITY OF • BEND P
BOARD 1 :WORKS
November 26, 2019
Mr. Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Pkwy,
Mishawaka, IN 46545
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — Edison Well #3A Rehabilitation — Project No. 119-097
Dear Mr. Williams:
The Board of Public Works at its meeting held on November 26, 2019, awarded the above
referenced quotation to you in the amount of $66,900.
Please forward the following documents in__Qna �1 to my
attention for Board of Public Works approval:
3) One (1) original of the Contract (enclosed); and
4) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. G1LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th Day of November, 2016, by and between,
Peerless Midwest, 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-097
DESCRIPTION: EDISON WELL NO. 3A REHABILITATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $66,900
FUNDING: WATER WORKS OPERATIONS/OTHER PROFESSIONAL
SERVICES
The unit prices for this improvement were those prices as received and accepted by the Board on
the 12th Day of November, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIG OR, S PEERLESS MIDWEST
.....
Gary A. Gi ot, President El � li A. ara ember Printed
Name
Genevieve E. Millen ra L. O'Sulliva1; " Signature
Member ember `""1 ~*% �,/1 _ r.
Therese J. Dorau, Member '""Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, - , certify that I am Secretary of the Corporation named as
Contractor herein; that -_ who signed this Agreement on behalf of the Contractor
was then........... of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Edison Well #3A Reha.......
PROJECT NO. 119-097
QUOTES DUE November 12, 2019
BASE Q
OTE
_
Item
NoIT_.........._
scription
De...
Quantity
Unit
Unit Price
Total Amount
1
Step Drawdown Test
1
LS
$700.00
$ 700.00
_...
2
11 Cleaning and Re-
development
1
..._..
_....._._
LS
-nuu
$22,150.00
_
$22,150.00
3
Pre & Post Cleaning Video
Inspection of Casing and Screen
1
LS
_.........
$1,000.00
_...._
$1,000.00
......__. ........
Disassembling and reassembling
_
�...._...
_........
._......_..
4
related to inspection of pump and
1
LS
$800.00
$800.00
driver
......
5
Inverter Duty - Motor
1
LS
Replacement - US Motor Brand
$12,150.00
$12,150.00
Convert remaining flanged column
6
pipe to coupled column pipe
1
LS
$6,850.00
$6,850.00
55FT)_
1 Stage DKH Floway Pump
7
Replacement or equal must
1
LS
conform to the Hydraulic Institute
$8,250.00
$8,250.00
HI 14.6 Grade 1 U
_
8
Miscellaneous Well Components:
reconditioning/replacement
1
LS
ALLOWANCE
$15,000.00
Total Amount
of Quote
$ 66,900.00
Firm; E.,[ls_Iltlidwest Inc
Address: 5.58.a'0 SsellJtldustdal RaC t y
City/State/Zip: Mishawaka, IN 46545 Telephone Number: 574 254,-9050
Fax Number: 574 ._5._LN. 0
BY
(Signature) ._
Frank William. -
(Printed Name of Person Signing)
Version 4/2/2019 Page - 15 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
SS:
St ,In_-,gnh COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 12 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 13 Public Works Quote
have an affirinative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall snake a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
+w
Dated this day ofrs+r, 20 /'i
r�e3s �:c♦so.reSi ,�nC.
Contractor/Bidder (Firm)
Signature of C
a�— on tractor/Bidder or Its Agent
Printed Name and Title _........_._ CI
Subscribed and sworn to before me this day of � � , 20/ IJ
M Commission Expires
Y P
Notary l4biic
County of Residence �I- �........ .....................�w
F
OBIN L KEALY
y Public - Michigan
Cass County
sion Expires u��"902"
County Of
Version 4/2/2019 Page - 14 Public Works Quote
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S UOTE F' RPiBLIC WDM
PROJECT NAME: Edison Well #3A Rehabilitation
PROJECT NO. 119-097
QUOTES DUE NovemWber 12,uW2019
(Must be completed for all quotes. Please type or print)
Date: November 8 2019 Firm: Pemmerless_Motwest, Inc.
Address: .6 .3usseftndustd ar w.a,y
City/State/Zip; .MishawakatN-466.45— Telephone Number: ( 574 ) 254-9050__
Agent of Bidder (if Applicable): _
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City ofwSouth Bend, Department of Public Works
and dated .QctobeC 26t . 241.9..—......___ L for the sum of (enter the Total Quote as shown on the Proposal)
sixty-six thousand nine hundred dollars and zero cents( 66,900.00
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
BY
........_........� ..�s raw ._._.._._.__._ ..................
(Signature)
Frank Williams
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this �26 day of 20
Subject to the following conditions:
Genevieve E. Miller, Member
�., h use J. Dorau, Member m
_.
(-
•ttest: Linda M. Ma�rtin, CI .k
Version 4/2/2019 Page - 11 Public Works Quote
227 W.JEFFERSON BOULEVARD
SUITE 1316
SOUTH BEND, IN 46601-1830
PHONE: 574/235-9251
FAX: 574/235-9171
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
DEPARTMENT OF PUBLIC WORKS
ERIC HORVATH, DIRECTOR
October 281h, 2019
Peerless Midwest
55860 Russell Industrial Parkway
Mishawaka, IN 46545
RE: Request for Quotations
Edison Well #3A Rehabilitation
Project Number: 119-097
Dear Sir or Madam:
The City of South Bend solicits your quotation for the Edison Well #3A Rehabilitation
project, which includes the furnishing of all equipment, material, insurance, and labor to facilitate the
cleaning, inspection, rehabilitation, and motor replacement for Well Pump No. 3A at the Edison Well Field
located at 2708 Rockne Drive, within the City of South Bend, IN.
Attached are the quote specifications. Please review them carefully prior to the submission of
your quote.
Your sealed quote is due to the City of South Bend Department of Public Works, 227 W.
Jefferson Blvd., Room 1316, South Bend, IN 46601 by 9:30 A.M., Local Time, Tuesday,
November 12, 2019. Any quotes received after this time will not be opened. All quotes received
by this time will be opened and an award will likely be made at the Board of Public Works Meeting at
9:30 A.M., Local Time, Tuesday, November 26, 2019.
Upon reward, all required documentation must be provided to the Clerk of the Board of
Public Works within seven days.
There will be a walkthrough for the above project on Wednesday, October 30, 2019. If you
have any questions or concerns, please contact me at (574) 235-5998 or by email at
014 ntr il, sSO IIllbetidiii. .
Best Regards,
Rebecca Plantz
Engineer I
Enc.: Edison Well #3A Rehabilitation Quote Specifications
c: File
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/19/2019
Department Public
Name Becca Plantz Works
BPW Date 11/26/19 Phone Extension 5998
�; ��x�•��� Prior to Submittal to Board
BPW Attorney ® Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the AppropriatIternly --.... !Lu
Professional Services Agreement ❑ Contract
❑ Open Market Contract 0 Amendment/Addendum
E] Bid Opening F� Bid Award
Quote Opening ® Quote Award
[� Proposal Opening ❑ C/O & PCA No.
Chg. Order, No. ❑ Traffic Control
[� Other.
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
vdfir All Submissions
Required , Information
" Proposal
Special Purchase, QPA
Req. to Advertise
EJ Reject Bids/Quotes
PCA
❑ Resolution
Ease./Encroach
❑ Title Sheet
Yes L If Yes, Approved by Purchasing
[� No
❑ MBE Completed E-Verify Form Attached ElYes
❑ WBE ❑ No
Edison Well #3A Rehabilitation
119-097 ...... .___....__.._ ...........�
.. .................. ............
Water Works Source of Supply and Other Professional Services
.._. .___..
620-0640-602-3106
_....._ ...............
$66,900.00
Lum Sum
Cle4ningJpMection. and motor replacement of well #3A at the Edison Well
Field.
...
For Chagg�_Orders Only
Amount of Increase $
Decrease ($)
Previous Amount $
Increase
Current Percent of Change: Decrease %)
New Amount $
Increase %
Total Percent of Change: Decrease .....IT..OZO)
Time Extension Amount:
...................................... .. ........................����
New Completion Date: ......._......__
" INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
� DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Award Project No. 119-097
Edison Well #3A Rehabilitation
DATE: November 19, 2019
On November 12, 2019 the Board of Public Works opened and read quotes for the above project.
I have reviewed them and found them correct.
The quoters ranked as follows:
—
Quoter ........uuuu Total Quote
Amount
1. Peerless Midwest $66,900.00
I recommend award of a contract for Edison Well #3A Rehabilitation to the lowest responsive /
responsible quoter, Peerless Midwest in the amount of $66,900.00.
Sufficient funds have been appropriated from Water Works — Source of Supply and Other
Professional Services, 620-0640-602-3106.
Please call with your questions (5998).
Enc. Quote Tabulation
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