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HomeMy WebLinkAboutAward Quote - Code Enforcement Vestible - R. Yoder Construction Inc.V T1f 1316 COUNTY-CrrY BUILDING'; 227 W. JEFFERSON BOULEVARD �� IVPAOt SOUTH BEND. INDIANA 46601-1830 x 'x CITY OF SOUTH BEND PETE BUTTIGIEG, MAYJ' BOARD OF PUBLIC 1 November 26, 2019 Mr. Jason Yoder R. Yoder Construction, Inc. PO Box 69 Nappanee, IN 46550 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — Code Enforcement Vestibule — Project No. 119-1010 Dear Mr. Yoder: The Board of Public Works at its meeting held on November 26, 2019, awarded the above referenced quotation to you in the amount of $23,150. Please forward the following documents ' _one sullruggl 2 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU i PROJECT NAME: Code Enforcement Vestibule PROJECT NO. 119-101 QUOTES DUE 11/12/2019 (Must be completed for all quotes. Please type or print) Date: 11/12/2019 Firm: R. Yoder Construction Inc. _.................................... ....... � Address: PO Box 69 City/State/Zip: Nappanee, IN 46550 Telephone Number: (574) 773-3502 Agent of Bidder (if Applicable).. ..............._ _ ................... ........ —.______...�..._._�www Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Code Enforcement Vestibule the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated October 21, 2019] for the sum of (enter the Total Quote as shown on the Proposal) Twenty Three Thousand, One Hundred and Fifty Dollars _A$2.._.....3,150.00 ....... ........ (Enter Sum of Total Quote plus Alternates shown on Proposal) (Nume...rical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote ' to be awarde on a unit basis, the itemization of the units shall be shown on a separate attachment. By (gna le) Jason Yoder (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this (o day of , 20 l Subject to the following conditions: Genevieve E. Miller, Member h rase J. daDorau, Member � est. Lin _ M Kira, Cle "k Version 4/2/2019 Page - 1 Public Works Quote QUOTE/PROPOSALIPA dPCA41 CITY OF SOUTH BEND PROJECT NAME Code Enforcement Vestibule _ITIT11IT9-101............................ ............. PROJECT NO.� QUOTES DUE 11/12/2019 mm Item No. Description Quantity Unit Unit Price Total Amount 1 Installation of front vestibule in 1 Each Lump Sum $23,150.00 Code Enforcement office. Total Amount of Quote $23,150.00 Firm: R. Yoder Construction, Inc. Address: PO Box 69 City/State/Zip:. Nappanee, IN 46550 Telephone Number: (574) 773-3502 Fax Number:574 773-4941 BY........................... _...._ _.:....................... icgnature) Jason Yoder (Printed Name of Person Signing) Version 4/2/2019 Page - 2 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF —Indiana ) ) SS: Elkhart COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 4/2/2019 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 4/2/2019 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 12th day of Nov rnbet __,_,_,, 2019 R. Yoder Construction, Inc. Co��tractot;�...... �F�j.......... .......................... Signature of Contractofidcler or Its Agent Jason Yoder. president Printed Name and Title Subscribed and sworn to before me this 12th day of, November , 2019 My Commission Expires _IT 05-23-2027 _ - ..........._.^._m M......®...:............... ..U1�... ................ _......... _..................... ..-.... ..... ..- Notary Public County of Residence Elkhart =Eollkhart ofNotaoMa 23 mExpires Expires Version 4/2/2019 Page - 5 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 26th Day of November, 2019, by and between, R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-1010 DESCRIPTION: CODE ENFORCEMENT VESTIBULE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT:, $23,150 FUNDING: CODE ENFORCEMENT The unit prices for this improvement were those prices as received and accepted by the Board on the 12th Day of November, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS R. YODER CONSTRUCTION, 4�� -Gary A. clot, President Genevieve E. Miller, Member Therese J. Dorau, Member INC. A. Malik, Member Printed Name L. O'Sullivan, Signature E� IJ it t � � l; test: Linda M. Martian, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, .__.......... ., certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 11/15/2019 Name: Adam Parsons Central Services BPW Date: 11/26/2019 Phone Extension: 9302 rorric�'.��r' �;ma�wr rm r�v�v r!mwu�rrr�:�var�:wi,rrn2�rra�-.o<..�;acwa� ^ .. m�i�n�rsmiemmnararr� �:r-��:� ar.:mrin,^�+„rameu�,u uire .._...... _...m,,... _ ( d Prior to Submittal to Board BPW Attorney X Attorney Name Clara Daniels Dept. Attorney Attorney Name Purchasing Michael Schmidt mm..................._....._ .._.........._........._._ Check the A�protc Item T lcr Professional Services Agreement EJ Contract ❑ Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening Bid Award ❑ Quote Opening Quote Award ❑ Proposal Opening C/O & PCA No. ❑ Chg. Order, No. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information All Submissions J Proposal E] Special Purchase, QPA ❑ Req. to Advertise Reject Bids/Quotes [—] PCA ❑ Resolution ❑ Ease./Encroach R Yoder Construction, Inc. FJ YesE] If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached ❑ WBE Code Enforcement Vestibule ........... 119-101 Code Enforcement 600.1201.415.39-89 $23,150 Lumn Sum ❑ Title Sheei El Yes No To construct a vestibule at the entryway of the Department of Code Enforcement, for the purpose of increasing security and privacy. For Change Orders.Only El Amount of Increase $ ... .......... ❑j Decrease$ ) _ ........ Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease ( % Increase % Decrease ( % INTER -OFFICE MEMORANDUM DEPARTMENT OF ADMIN & FINANCE DIVISION OF CENTRAL SERVICES TO: Linda M. Martin, Clerk Board of Public Works FROM: Adam Parsons SUBJECT: Code Enforcement Vestibule, Project 119-101 DATE: November 15, 2019 ���'IfIWNbW6UWN�WNi4ti� II �NMi�WWV.4WIW�II1WMl'!p'.'�'in4�`,'I YHA uN a uu a luu uIIW ttUV YIYd I��tl. NIG'I'BVMIM.I�M�.W'�NMMWIgMANUIN'�IM� IF411Ihe�WfMAf fiR mm01�00@�bI�G4AIPWIWufllr�,fW3:dW1"�AThMIW�t1MiMiI i0Ni0W91W�N'�M1 fJGWM4N'�41!9b;+4'SWW'NNIMb On November 12, 2019, the Board of Public Works opened and read quotes for the above project. The opened quotes were as follows: Contractor Quote Amount ._ ............................................... R Yoder Construction, Inc. $ 23,150 .......................... Premier 1 Construction, Inc. $ 23,960 Central Services recommends award of a contract for Installation of Front Vestibule for a total of $23,150 to the lowest responsive / responsible quoting contractor, R Yoder Construction Inc. Central Services recommends rejecting all other quotes. The Department of Code Enforcement has appropriated sufficient funds from 600-1209-415.39- 89. Please call with your questions. BUILDING 227 W. JEFFERSON BOULEVARD A A µ 1,80 SOUTHCITY OF BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 26, 2019 Mr. Alan Lusk Premier 1 Construction, Inc. 105 E. Jefferson Blvd., Suite 216 South Bend, IN 46601 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Quotation Award — Code Enforcement Vestibule — Project No. 119-1010 Dear Mr. Lusk: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced quotation to R. Yoder Construction, Inc., in the amount of $23,150. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU