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Home My WebLink AboutAward Bid - Main & Colfax Parking Structure Poaint Removal - T. George Podell & Co., Inc.A r 1316 COUNTY -CITY BUILDING r: PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �� 1 FnG � �� i FAx 574/ 235-9171 SOUTH HF.Nr}_ TNnTANA 4660)-I R30 r. BOARDCITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR i November 26, 2019 Mr. Thomas George Podell T. George Podell & Co., Inc. 23146 Ireland Rd. South Bend, IN 46614 RE: Award Bid — Main & Colfax Parking Structure Paint Removal — Project No. 119-078R Dear Mr. Podell: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced project to you in the amount of $143,700. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal b Becetnbcr• 10 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, w Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK '18' Project Name Main & Colfax Parking Structure Paint Removal Project No. 119-078R...�.. �� m.�� ...— ......� ....... For Bids Due November 12, 2019...__.n� �� ......�.�-_ en_. .. ___� _..m........ ___... _.... __....... � PART Must be completed for all bids. Please type or prt) f P Date: .c.� Bidder (Firm): Address: —l►r Y P ��`��.1?� �1c�c�►�Telephone Cit /State/Zi Number '�� Agent of Bidder (if Applicable): Public nt to notices ofven, the undersigned offers to...................i......_.....,....... and/or material necessa y to complete .._ furnish labor an ry p e the P project the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated for the sum of (enter the Total Bid as shown on the Proposal) (Enter sum of Total Base Bid) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separa By attach i�ent, �f t .. gn�aij� e) c Printed �S 7e of Person Signing) ACCEPTANCE The above bid is accepted this day of Subject to the following conditions: OF PU zabp#iA. Maradik,'tjtplem' ber O'SullivaiT, Member Genevieve E. Miller, Member ttt"est: 8rese J. Dorau, Member 1. Lind a M, Martin, Cl k Version 4/2/2019 Contractor's Bid for Public Works - 2 20 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Main & Colfax Parking Structure Paint Removal ............................................... ------- Project Number: 119-07811 For Bids Due: November 12, 2019�_ ...... _. Contractor Name: `�', e-0 c-C. �, � �, L -- -- BASE BID Item Description No. 1 Remove Ceiling Coating Bidder (Firm): -.........�..Q-, v...... ..:.,. _ Address: q_U . 11 City/State/Zip;'S,, � ,,A,TiJ `\ u 4 rou s FTAUT: r�Au� Quantity Unit Unit Price Total Amount 1 LS. ........................................---- _. BASE BID TOTAL ade-V`'*C-a. w • :. Telephone Number: By (Signature) .Is...........G....0 o............................... �....t.............. (Printed Name oerson Signing) Version 4/2/2019 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Alrulavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF �+c+.............`..®`^' Q ) SS: b S� COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. Version 4/2/2019 Contractor's Bid for Public Works - 4 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 4/2/2019 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this _.... day of CCV , 20 d CL Subscribed and sworn to before me this My Commission Expires County of Residence Contra � ctor Q Signature of Contractor/'Ilidder or Its Agent SL- Printed Name and � it , clay of _. ... No.. o Public CHRISTINE L JOHNSON NotaryPublic SEAL State of Indiana My Commission Expires August 26, 2023 Version 4/2/2019 Contractor's Bid for Public Works - 6 THIS DOGUMENr HASA TRUE WATERMARK THE FRONT OF ME DOCUMENrms AWcRO PRINT SIGNATIMELINE, ABSENCE: OF THESE FEATURESWILL INDICATE A COPY fr frobake City Bank 4469013 WARSAW, I'N 46581-1387 0740 REMITTER T C-EORGE PODELL ',I! CO INC DATE November 08, 2019 PAY TO THE ORDER OF *C I TY OF SOU TIA BEND* SEVEN THOUSAND ONE HUNDRED EIGHTY FIVE DOLLARS AND ZERO CENTS Member CASHIERS CHECK FDIC U HORIZED SIG WAY 71'"R R- 6U 0 H SOKF, NA rUFAULA,OK 1: 10 3 LOOS S 11:004L.6 9 0 13 L, B L, 2 110 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY. DEVELOPMENT PROGRAM a' FORM MWBE-1.0 MBEIWBE PARTICIPATION' This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE/MBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business. Version 4I2/2019 Contractor's Bid for Public Works - 8 BOARD OF PUBLIC WORKS CITE'" OF SOUTH BEND 1NDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 261h day of November, 2019, by and between, T. George Podell & Co., Inc., 23146 Ireland Rd., South Bend, IN 46614, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 119-078R DESCRIPTION: MAIN & COLFAX PARKING STRUCTURE PAINT REMOVAL COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $143,700 FUNDING: PARKING GARAGES The total bid for this improvement were those prices as received and accepted by the Board on the November 12, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OFF PUBLIC RKS T. GEORGE PODELL & CO., INC, Gary A. Gilot, President VEabeth A. ``�1�, Member Printed Name Genevieve E. Miller, Member Therese J. Dorau, Member =a L. O'Sullivan, Member ,21 k"d ttttest: Linda M. artin, Clerk Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that ,_„ who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/19/2019 _mm Department Public Name Becca Plantz Works BPW Date 11/26/19 Phone Extension 5998 Re ui��l Prior to Submittal to Board BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing _._._......... .............. .__....�� El Check the A� �-iat Item" . e - � pia° ,� All Submissions [❑ Professional Services Agreement ❑Contract ❑Proposal Open Market Contract ❑Amendment/Addendum �] Special Purchase, QPA Bid Opening ®Bid Award ❑ Req. to Advertise ❑Title Sheet Quote Opening Quote Award ❑ Reject Bids/Quotes Proposal Opening C/O & PCA No. F� PCA Chg. Order, No. Traffic Control Resolution Other: ❑ Ease./Encroach Re ui ed Information Company or Vendor Name T. Ceor�odell & Co., Inc. New Vendor ❑ Yes❑ If Yes, Approved by Purchasing EJ No MBE/WBE Contractor � WBE MBE Completed E-Verify Form Attached El es Project Name Main & Colfax Parkin Suture Paint Removal ....................... _ ............ Project Number 119-078R Funding Source �.................... _ ...................... ......._......... Parking Garages ................. --. _.... .............. ... Account No. 601-0462-645.36-01 Amount $143,700.00 .......... Terms of Contract .......... LumpS_ Purpose/Description Rebid Rernove failing ceiling coating in the Main & Colfax Parkin Structure. .�....... ......._.... For Change.Orders Only ................................. Amount of _ _._ ........ . Increase $ Decrease $ Previous Amount $ uWW ......._% Increase Current Percent of Changer ................. Decrease ( ITITIT%............. ._.................. New Amount $ Increase % Total Percent of Change: Decrease Time Extension Amount: New Completion Date: S0µ4, INTER -OFFICE IEIIGRANDUI'I o �. DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Rebecca Plantz, Project EngineerVR SUBJECT: Award Project No. 119-078R Main & Colfax Parking Structure Paint Removal DATE: November 19, 2019 m MWOM mi mimrvm wmmm�m mm On November 19, 2019, the Board of Public Works opened and read bids for the above project. I have reviewed them and found that T. George Podell & Co., Inc. is responsive and correct. Polar Clean did not submit their bid on the Contractor's Bid for Public Work forms and are missing a bid bond, Non -Collusion and Non -Debarment Affidavit, MBE/WBE forms, and Responsible Bidder Checklist items. Polar Clean is not considered responsive. Approved by and registered training programs with the United States Department of Labor's Office of Apprenticeship, or successor organization, are not available for this type of work and therefore evidence of in-house training is accepted as work training for the Responsible Bidder Ordinance. The bidders ranked as follows: Bidder Quote Amount 1. T. George Podell & Co., Inc. $143,700.00 2. Polar Clean $358,000.00 I recommend award of a contract for Main & Colfax Parking Structure Paint Removal to the lowest responsive / responsible bidder, T. George Podell & Co., Inc. in the amount of $143, 700.00. Sufficient funds have been appropriated from Parking Garages, 601-0462-645.36-01, Please call with your questions (5998). Enc. Bid Tabulation o o O O C c) Vy 0 E :4 T a T W O � a o rn u C o '', aoi a o C M � H � � EA O O O O ate+ p O O H C E co M w M {0 �„ 01 — V 03 N Z Z Z A O o O a d o ._ C 7 C M {p 69 O CD T ' J O C N a z co O o d c E m c- 2 m_ H o Z Z Q H C V 4f m cc o as v x 'm 0 0 () U- S cm C S to 16 U V to Q rn O O in O L V ]Eo :° p m o H m Z 0 z E 2 1316 COUNTY -CITY BUILDING 4 1�?`! PHONE 574/ 235-925I 227 W. JEFFERSON BOULEVARD 1 ��nx�•r a Fax 574/ 235-9171 S01ITH BEND_ INDIANA 46601-1930 r„ 186 SOUTHCITY OF BEND PETE i BOARD OF PUBLICMOVIKS November 26, 2019 Mr. Reid Chapman Polar Clean 1231 Prairie Ave., Suite 100 South Bend, IN 46613 RE: Award Bid — Main & Colfax Parking Structure Paint Removal — Project No. 119-078R Dear Mr. Chapman: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced Bid to T. George Podell & Co., Inc. in the amount of $143,700. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU