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HomeMy WebLinkAboutAward Bid - Ewing Ave. & Fellows St. Traffic Signal Replacement - Martell Electric LLC.1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD k AF FAX 574/ 235-9171 SOI ITH BEND. INDIANA 46601-1 830 rays CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF WORKS November 26, 2019 Ms. Jennifer Martell Martell Electric, LLC. 4601 Cleveland Rd. South Bend, IN 46628 RE: Award Bid — Ewing Avenue and Fellows Street Traffic Signal Replacement Project No. 118-097 Dear Ms. Martell: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced project to you in the amount of $194,604.50. Enclosed please find a signed Bid/Proposal form. Please forward the following documents In one submittal by December 10 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Ewing Avenue and Fellows Street Intersection Traffic Signal Date: Address: Project No. 118-097 For Bids Due November 12, 2019 PART (Must be completed for all bids. Please type or print) 11/12/2019 Bidder (Firm): Martell Electric, LLC 4601 Cleveland Rd City/State/Zip: South Bend,mmITlN 46628 Telephone Number: (574 271-50 00 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Ewing Avenue and Fellows Street Intersection Traffic Signal Project No 118-097 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Abonmarche and dated June 2019- - for the sum of (enter the Total Bid as shown on the Proposal) One hundred ninty-four thousand six hundred four dollars 50/100 ($ 194,604.50 �........... _...._. _ ... (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a sepa e atta me By_ _. _...... .. ....... :�ag,n Nre) Jer nife Marte 1- Presiden _ (Printed NameWof Person Signing) ACCEPTANCE The above bid is accepted this dayof i L __ ., 20 Subject to the following conditions Suzanna M. Fritzberg, Member JTerese J. Dorau, Member est. Linda M. Martin, Clerk Version 1/17/2019 Contractor's Bid for Public Works - 2 BID/PROPOSAL CITY OF SOUTH BEND 41 Project Name: Ewing Avenue and Fellows Street Traffic Signal �rK Project Number: 118-097'`` For Bids Due: September 10, 2019 Contractor Name: Martell Electric, LLC BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1. Construction Engineering 1 LS 2,625 2,625 2. Mobilization/Demobilization 1 LS 6,423 6,423 3, Clearing Right of Way 1 LS 3,798 3,798 4. Concrete Curb, Remove 245 LFT 16.80 4,116 5, Concrete Sidewalk, Remove 150 SYD 26.25 3,937.50 6, Signal Pole and Foundation, Remove 4 EACH 792 3,168 7. Handhole, Remove 1 EACH 532 532 8. Traffic Signal Equipment, Remove and Salvage 1 LS 849 849 9. Common Excavation 1 LS 3,150 3,150 10. Temporary Erosion and Sediment Control 1 LS 1,050 1,050 11. Compacted Aggregate for Base, No. 53 35 TON 73.50 2,572.50 12. HMA Surface, 9.5 mm, Type B 7 TON 420 2,940 13, HMA Base, 25.0 mm, Type B 35 TON 262.50 9,187.50 14, Concrete Curb 220 LFT 39.90 8,778 15. Concrete Sidewalk, 4" 65 SYD 63 4,095 16. Concrete Curb Ramp 55 SYD 199.50 10,972.50 17. Detectable Warning Surface 14 SYD 183.75 2,572.50 18. Sodding 190 SYD 27.41 5,207.90 19. Service Point, TESCO Cabinet di EACH 7,528 7,528 20. TS-2 Controller Cabinet and P1 Foundation 1 EACH 2O,710 20,710 21, Thermal Detection System 1 EACH 3,271 3,271 22. Thermal Detection Camera 2 EACH 8,860 17,720 23. Signal Cantilever, Foundation 4 EACH 1,688 6,752 24. Pedestrian Push Button Pole and Foundation 5 EACH 509 2,545 25 Traffic Signal Head, 3 Section, 12" Red, Amber, 8 EACH 1874_ Green 6,992 Version 1/17/2019 Contractor's Bid For Public Works-7 BID/PROPOSAL CITY OF SOUTH BEND 26. Signal Cantilever Structure, Single Arm, Install 4 EACH 1,307 5,228 27. Painting Traffic Signals 4 EACH 1,874 7,496 28. Pedestrian Signal Pole 5 EACH 941 4,705 29. Handhole, Traffic 4 EACH 918 3,672 30. Pedestrian Push Button Assembly, APS 8 EACH 1,028 8,224 31. Pedestrian Signal Head 8 EACH 789 6,312 32. Conduit, PVC Schedule 80, 3" 315 LFT 14.97 4,7155.55 33. Conduit, PVC Schedule 80, 2" 65 1 LFT 9.41 611.65 34. Signal Cable, 3c/8 GA 55 LFT 8.56 470.80 35. Signal Cable, 5c/14 GA 1,740 LFT 1.50 2,610 36, Signal Cable, 304 GA 1,180 LFT 1.40 1,652 37, Signal Cable, Coax 310 LFT 2.90 899 38. Install Existing Street Identification Sign 2 EACH 221 442 39. Line, Solid, White, Thermoplastic, 6" 370 LFT 3.10 1,147 40. Line, Solid, Yellow, Thermoplastic, 4" 45 LFT 1.46 65.70 41. Transverse Line, Thermoplastic, White, 24", Stop Bar 80 LFT 13.63 1,090.40 42. Line, Remove 450 LFT 8.38 3,771 Bidder (Firm): Martell Electric, LLC Address: 4601 Cleveland Rd City/State/Zip: South Bend, IN 46628 BASE BID TOTAL 194,604.50 Telephone Number: ( 574 ) 271-5000 Jennifer Marteflr- President (Printed Name of Person Submitting) Version 1/17/2019 Contractor's Bid For Public Works-8 LL . 0) C . z . In . - 1� . . .. . . . . . . . 0 ..... ............... ... .......... 0 0 . ........ . . . ....... " 0 1 1 ID 0 0 0 1 D I n' 6 Cr 0 In 0 0 0 CI 0 1� Io 0 0 In In "o 6 In q c5 9. I'D 'D n E In 't Co I'.- m 0 In 0 cf� In,C*P'rJ InTt' rq. u .oCi .°CY ^ :E 0 0 0 ®~® L) 9 In 0 o a 0 o C' 0 0 Q R C> 0 ID 0 n 0 In c� CL.1 In U5 r.(F to m C, 'a In vi eq, In 1.0 In c cli I/Y 11 ma 0 0 oC� 0 o 0 0 6 In o 0 a 0 u 0 ci .0 0 iN0068, In In In 15 In 0 0 6 0 0 In C M tY N U 0 'D In eN 0) N (1 m q r- Ci 'D, 0, 0 C9 Q In C, 9 I Iz, a 6 n In .,1 W., 0 'o U) In In w II) a, 1p 10 a 0 0 0 0 'D 0 0. 9 In 9 1. 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ILL L'L L-L L-L PGY Lu In CN fm rM a) fry e.E„cu > E 0 �5 z 4. 0 0 10 Uaih ttc —0 a) 0 ID 0 110 C3 5 w E CD Z ID IV V, 03 IV In M ID 'Dj UD b ) 'il > M M 05 s In CO a In jgpPv ItItl E CO Ln G.)X "'1 0 D 0 m IV ID 0 0 Y.A.CL V) co t`- p UY C7 N M �,P' ri to r- cu5 m G-. rV �, 6D """"-... -0 C: IN In IN BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 26th day of November, 2019, by and between, Martell Electric, LLC., 4601 Cleveland Rd., South Bend, IN 46628, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-097 DESCRIPTION: EWING AVENUE AND FELLOWS STREET TRAFFIC SIGNAL REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $194,604.50 FUNDING: LRSA TRAFFIC SIGNAL MAINTENANCE The total bid for this improvement were those prices as received and accepted by the Board on the November 12, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC W I KS MARTELL ELECTRIC, LLC. President EIF., Gary A. �alol:, P __ g eth A. Vak�...Member....... � .. Printed Name Genevieve E. Miller, VtAes fiO'S llivan, Member Signature Member l Therese J. Dorau Member inda Ma Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that .-wawa ........ _. who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary -- Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 18, 2019 Name Roger T. N w ot a rot Department Division/Bureau Public Works Engineering BPW Date November 26, 2019 Phone Extension 5932 ........_ _______________ Required Prior to Submittal to; Board Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ m Check the H Agreement EJ Professional Services F1 Bid Opening El Quote Opening ❑ Change Order No. F-1 Ease/Encroach. �] Other: Company or Vendor Name ipropriate Item Type - [� Contract ❑ Resolution ® Bid Award El Quote Award n C/O & PCA No. E] Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description for All Submissions Proposal ❑ Req. to Advertise uired Information Martell Electric, LLC ❑ PCA Addendum ❑ Title Sheet El Yes N No El If Yes, Approved by Purchasing ....._.. ......... ❑ No ❑ Yes Name of Company Ewin�venue andFellowsStreet Traffic Signal Replacementm ___..... 118-097 LRSA Traffic Signal Maintenance_ 251.0608.431.36-67_ m._._ ._ $194,604.50 Unit Prices H Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) WW.._. • ...................... .... _.. . __.._.__.____..............---- ____�._��______..__ Required For ChanmgewWOrders Only Amount of El Increase $ w Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Dispersal After Awroval Copy Original F-1 El El INTER -OFFICE MEMORANDUM' DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO:: Linda M. Martin, Clerk Board of Public Works FROM: Roger Nawrot, Assistant City Engineer Ad SUBJECT: Award Project No. 118-097 Project Name: Ewing Avenue and Fellows Street Traffic Signal DATE: November 18, 2019 On November 12 2.019 the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows. Bidder Quote Amount 1. Martell Electric, LLC $194,604.50** 2. Pemberton Davis Electric, Inc.. $199,665.50 3. Michiana Contracting, Inc. $231,373.00 I have reviewed them and found minor discrepancies. **The following were corrected by the Engineer and did not affect the bid total or bidder ranking:. Martell Electric, LLC - Line Item 32 total corrected from $4,715.555 to $4,715.55 recommend award of a contract for Ewing Avenue & Fellows Street Traffic Signal to the lowest responsive / responsible bidder, Martell Electric LLC in the amount of $194,604.50. Sufficient funds have been has appropriated from LSRA-Traffic Signal Maintenance 251-0608- 431.36-67. Please call with your questions. Enclosure: Bid Tabulation Tit 1316 BOUNTY -CITY BUILDING'rw PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD 1a" FAX 574/ 235-9171 SOI)TH BEND_ INDIANA46601-1830 + / ITY OF r SOUTH , „ IBOARDPUBLIC November 26, 2019 Mr. Scott Kirkpatrick Michiana Contracting Inc. 7843 Lilac Rd. PO Box 929 Plymouth, IN 46563 RE: Award Bid — Ewing Avenue and Fellows Street Traffic Signal Replacement — Project No. 118-097 Dear Mr. Kirkpatrick: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced bid to Martell Electric, LLC. in the amount of $194,604.50. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SO[ ITH BEND. 1NDIANA 46601-1 830 CITY OF • !, ' BOARD 1PUBLIC WORKS November 26, 2019 Mr. John Ferro Pemberton Davis electric, Inc. 916 E. McKinley Ave. Mishawaka, IN 46545 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Ewing Avenue and Fellows Street Traffic Signal Replacement — Project No. 118-097 Dear Mr. Ferro: The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced bid to Martell Electric, LLC. in the amount of $194,604.50. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure