HomeMy WebLinkAboutAward Bid - East Bank Trail Storm Repairs - Walsh & Kelly Inc.7�,-ul
I316 COUNTY BUILDING
,�� PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD _
PEACE. �'.
'�1 FAX 574/ 235-9171
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SOI fTH BEND. INDIANA 46601-1 830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
November 26, 2019
Mr. Dustin Hilary
Walsh & Kelly, Inc.
24358 State Road 23
South Bend, IN 46614
RE: Award Bid — East Bank Trail Storm Repairs — Project No. 118-306
Dear Mr. Hilary:
The Board of Public Works, at its meeting held on November 26, 2019, awarded the above referenced
project to you in the amount of $211,800. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal by December I0 2019 to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name EAST BANK TRAIL STORM REPAIRS
...................._ ................. _....... ........
Project No. 118-306
..................................................
...................... ....__ .............................
For Bids Due November 12, 2019
__________________....... PART I ............
(Must be completed for all bids. Please type or print)
Date: 11/12/19 Bidder (Firm): Walsh & Kelly, _tnq .
Address: 24358 SR 23
City/state/zip: South Bend, IN 46614 Telephone Number: ( 574 ) 288-4811
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
East.Bank Trail wStorm Recairs�ProjectwNo. 118-306
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Lawson -Fisher Associates, P.C.
and dated October 14, 2019 for the sum of (enter the Total Bid as shown on the Proposal)
OnehundredninetyITtwo thousand dollars and zero cents s 192 000.00
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are
shown in the original contract if accepted by the City 9)
basis, the itemization of the units shall be shown on Alsi
By
��.....
ACCEPTANCE
e cos f u its must be the same as that
id , , id is to be awarded on a unit
(d nt.
�SlgnaIure) ..........
_. "°F.. t 8� th end A _...... _........_.
I Name of Person Signing)
The above bid is accepted this day of �� 20
Sub)ect to the Howing conditions. 17P CA I 6 (_3 - Cdeli,d -
�.� I n,
Genevieve E. Miller, Member
lt'e_st
rese J. Dor*Mer Li da M���aa.w.
Clerk
Version 4/2/2019 Contractor's Bid for Public Works - 2
BID/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME: East Bank Trail Storm Repairs
PROJECT NO. 118-306
FOR BIDS DUE: November 12, 2019
°
o
Item No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Mobilization and Demobilization
1
LS
8,800.00
$8,800.00
2
Construction Engineering
1
LS
3,400.00
$3,400.00
3
Material Approval and Testing
1
LS
1,800.00
$1,800.00
4
Temporary Erosion Control
1
LS
1,500.00
$1,500.00
5
Maintenance of Traffic
1
LS
4,553.85
$4,553.85
6
Clearing of Right of Way
1
LS
19,640.00
$19,640.00
7
Excavation, Common
252
CY
149.00
$37,548.00
8
B Borrow
150
CY
99.00
$14,850.00
9
Subgrade Treatment, Type III
1200
SY
22.00
$26,400.00
10
Compacted Aggregate, No. 53 Base
126
CY
157.00
$19,782.00
11
Compacted Aggregate, No. 53
110
Ton
88.00
$9,680.00
12
HMA Intermediate, Type B
135
Ton
101.00
$13,635.00
13
HMA Surface, Type B
85
Ton
203.00
$17,255.00
14
PCCP, 4 in, Header
20
SY
385.00
$7,700.00
15
Timber Railing
175
LFT
101.00
$17,675.00
17
Mulched Seeding, U
81
SY
3.04
$246.24
18
Sodding, Nursery
203
SY
14.22
$2,886.66
19
Water for Sodding
12
kGal
5.00
$60.00
20
Permanent Turf Reinforcement Mat
81
SY
14.25
$1,154.25
21
Road Closure Sign Assembly
3
EA
225.00
$675.00
22
Detour Route Marker Assembly
7
EA
89.00
$623.00
23 Construction Sign, A 4 EA
94.00 $376.00
24 Barricade, Type III -A 120 LFT
13.00 $1,560.00
Bid Total
$211,800.00
m
Bidder(Firm):
Address:
City/State/Zip
Telephone Number:
Fax Number:
BID/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME: East Bank Trail Storm Repairs
PROJECT NO. 118-306
FOR BIDS DUE: November 12. 2019
Walsh & Kelly, Inc.
24358 SR 23
South Bend,IN 46614
574-288-4811
574-289-7174
By: ".
(Signature)
Dustin P. Hilary, VP of South Bend Area
(Printed Name of Person Signing)
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 261h day of November, 2019, by and between,
Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, HEREINAFTER called the
"Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 118-306
DESCRIPTION: EAST BANK TRAIL STORM REPAIRS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: 21100
FUNDING: LIABILITY INSURANCE
The total bid for this improvement were those prices as received and accepted by the Board on the
November 12, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF I),U'BLIC RKS WALSH & KELLY, INC.—A" )AA
Gary A. Gilot, President Fliza� eth A. r dlk, Member Printed Name
.............:..............
._ , �ra L..��O Suva �_.._....
Genevieve E. Miller, 1. Member Signature ' °va�� �..
Member
Therese J. Dorau, Member ttest: Linda M. M rtmn
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, certify that I am Secretary of the Corporation named as
Contractor herein; that ...........__.___�. who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary __ Corporate Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/19/19
Name Scott Kree2cr Department: Engineering
BPW Date 11/26/19 Phone Extension 5932
WW
BPW Attorney
Attorney Name Clara McDaniels
Dept. Attorney
❑
Attorney Name
Purchasing
Michael Schmidt
ILJ Professional Services Agreement H Contract
EJ
Open Market Contract ❑ Amendment/Addendum
E]
Bid Opening ® Bid Award
Quote Opening El Quote Award
Proposal Opening C/O & PCA No.
Chg. Order, No. ❑ Traffic Control
F� Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
LJ Proposal
❑ Special Purchase, QPA
❑ Req. to Advertise ❑ Title Sheet
Reject Bids/Quotes
❑ PCA
E] Resolution
Ease./Encroach
Walsh & Kelly_Inc.
❑ Yes❑ If Yes, Approved by Purchasing
No
F� MBE
WBE Completed E-Verify Form Attached El Nos
East Bank Trail Storm Repairs
118-306
Liability Insurance Fund
226-0419-672.42-03
$211,800
Lump Sum
Storm Damage Re air of the .Fast. Bank Trail pavement,
Amount of Increase $
F1 Decrease $
Previous Amount $
Increase 0.0%
.... _.... ... _._._...
Current Percent of Change: Decrease ( /o
o
New Amount $
..................... ..................
Increase %
Total Percent of Change: Decrease (0.0%)
Time Extension Amount: 0 Days
New Completion Date:
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO Linda M. Martin, Clerk
Board of Public Works
FROM: Scott Kreeger, Project Engineer
SUBJECT: Award Project No. 118-306
East Bank Trail Storm Repairs
DATE: November 18, 2019
On November 12, 2019, the Board of Public Works opened and read bids for the above project.
The Division of Engineering has reviewed the submitted documents and noted a discrepancy in
Walsh & Kelly's bid proposal. On the Contractor's Bid for Public Works page #2, Walsh & Kelly
recorded a final bid amount of $192,000; however, the line item breakdown final amount totaled
to $211,800. Engineering has noted the error thus changing the bid contract amount to $211,800.
The bidders are listed as follows:
Bidder Bid Amount
1. Walsh & Kelly, Inc. $211,800
2. Rieth-Riley Construction Co., Inc. $230,000
The Division of Engineering recommend award of a contract for East Bank Trail Storm Repairs
to the lowest responsive / responsible bidder, Walsh & Kelly, Inc. in the amount of $211,800.
Funds are pending due to final appropriation by Council from Liability Insurance Fund (226-0419-
672.42-03).
Please call with your questions (9245).
Enc. Bid Tabulation
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1316 COUNTY -CITY BUILDING U:
227 W. JEFFERSON BOULEVARD
SOI
ITN BEND. INDIANA 46601-1930
Sn
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC WORKS I
November 26, 2019
Mr. Ruben Alvarado
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
RE: Award Bid — East Bank Trail Storm Repairs — Project No. 118-306
Dear Mr. Alvarado:
PHONE 574/ 235-9251
FAx 574/ 235-9171
The Board of Public Works, at its meeting held on November 26, 2019, awarded the above
referenced bid to Walsh & Kelly, Inc. in the amount of $211,800.
Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in
the future.
If you have any questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure