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Home My WebLink About11262019 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of November 7, November 12, and November 19, 2019 2. OPENING OF BIDS A. 2019 Community Crossings Round 2 – Project No. 119-065 1. Funding: LRSA (251.0608.431.36.10) B. Pinhook Park Site Improvements – Project No. 118-077A 1. Funding: Park Bond H & J, DNR Grant (471.1136.452.42.01/471.1138.452.42.01) C. Pinhook Park Pavilion Improvements – Project No. 118-077B 1. Funding: Park Bond H & J, DNR Grant (471.1136.452.42.01/471.1138.452.42.01) D. Two-Way Conversion of Colfax Avenue, Phase 2 – Project No. 115-053B 1. Funding: WWDA TIF (422.1050.460.42.03) E. One (1) or More, 2019 or Newer, 6 Wheeled Motor Grader – Spec W 1. Funding: Street Department Capital Lease & Interest (202.0607.431.38.01/.02) F. Morris Theater Plaster Work – Project No. 118-094R 1. Funding: VPA Morris (226.0419.672.36.01) 3. OPENING OF QUOTATIONS A. Fire Station Nos. 10 & 2 Parking Lot Repairs – Project No. 119-099 1. Funding: Fire Capital Improvements (287.0902.422.42.02) B. Bendix Theater Flooring – Project No. 119-106 1. Funding: Hotel Motel Tax (7304.42010.000.00.99) C. At-Large Council Office Renovations – Project No. 119-105 1. Funding: Council Repairs and Maintenance (101.0301.411.36.01) 4. OPENING OF PROPOSALS A. Overhead Door Services Contract 1. Funding: Various Department Building Maintenance Budgets 5. AWARD BIDS AND APPROVE CONTRACTS A. Historic Leeper Park Improvements, Bid Package 2 – Project No. 118-010B 1. Company: Northern Indiana Construction Co., Inc. 2. Amount: $813,360.05; Base Bid Only 3. Funding: RWDA TIF (452.1101.452.31.02) B. Ewing Avenue and Fellows Street Traffic Signal Replacement – Project No. 118- 097 1. Company: Martell Electric, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 2. Amount: $194,604.50 3. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) C. East Bank Trail Storm Repairs – Project No. 118-306 1. Company: Walsh & Kelly, Inc. 2. Description: Scrivener’s Error Correction to Discrepancy in Bid Amount ($192,000) and Amount on Bid/Proposal Sheet ($211,800) 3. Amount: $211,800 4. Funding: Liability Insurance (226.0419.672.42.03) D. Sale of City-Owned Property 1. Bidder: Victor Lopez 2. Amounts: a) $950 - 142 N. Chicago b) $875 – 722 Laporte Ave. 3. Description: City to Purchase 517 Allen St. in the Amount of $925; Mr. Lopez to pay $900 in Exchange for Two (2) Properties E. Main and Colfax Parking Structure Paint Removal – Project No. 119-078R 1. Company: T. George Podell & Co., Inc. 2. Amount: $143,700 3. Funding: Parking Garages (601.0462.645.36.01) 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Code Enforcement Vestibule – Project No. 119-101 1. Company: R. Yoder Construction, Inc. 2. Amount: $23,150 3. Funding: Code Enforcement (600.1201.415.39.89) B. Erskine Well No. 2 Rehabilitation – Project No. 119-096 1. Company: Peerless Midwest, Inc. 2. Amount: $64,600 3. Funding: Water Works Operations/Other Professional Services (620.0640.602.31.06) C. Edison Well No. 3A Rehabilitation – Project No. 119-097 1. Company: Peerless Midwest 2. Amount: $66,900 3. Funding: Water Works Operations/Other Professional Services (620.0640.602.31.06) 7. REJECT QUOTATIONS A. North Pumping Station Flood Damage Repairs – Project No. 118-302 1. Description: Quotes exceed Project Budget 2. Funding: Liability Insurance; Building Repair & Maintenance (226.0419.672.36.01; 226.0419.380.10.83) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 8. CHANGE ORDERS A. Liberty Tower Exterior Renovations – Project No. 118-086R 1. Company: Environmental Glass, Inc. 2. Change Order No.: 5 3. Increase Amount: $3,036 4. Percent of Increase: 0.98% 5. Total Percent of Change: 2.57% 6. Revised Contract Amount: $311,817.08 7. Funding: RWDA TIF (324.1050.460.42.02) B. Fire Station Nos. 3 & 6 Renovations – Project No. 118-047 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 1 3. Decrease Amount: ($193,500); Additional Twenty-Two (22) Days 4. Percent of Decrease: (17.28%) 5. Revised Contract Amount: $926,500 6. Revised Completion Date: March 24, 2019 7. Funding: Fire Capital Improvements (287.0902.422.42.02) C. Palais Royale Interior Painting – Project No. 119-055R 1. Company: M & V Pro Services, Inc. 2. Change Order No.: 1 3. Increase Amount: Additional Seven (7) Calendar Days 4. Revised Completion Date: December 2, 2019 5. Funding: Historic Preservation (450.0405.453.36.01) D. North Station Well No. 1 Replacement – Project No. 117-031R 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 3 3. Increase Amount: $3,988 4. Percent of Increase: 0.73% 5. Total Percent of Change: 2.78% 6. Revised Contract Amount: $547,558.72 7. Funding: Water Works (622.0640.661.46.02) E. Century Center Parking Lot Entry Gateway Improvements – Project No. 118- 035A 1. Company: Larson Danielson Construction Company, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,775.99 4. Percent of Increase: 1.8% 5. Revised Contract Amount: $158,724.43 6. Funding: Hotel Motel Tax & Traffic Signal Maintenance (7304.42010.000.00.99 & 251.0608.431.36.67) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2018 Downspout Disconnection Program – Project No. 118-014 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($17,015.10) 4. Percent of Decrease: (35.59%) 5. Final Contract Amount: $30,798.65 6. Funding: Wastewater O&M (641.0630.793.63.35) B. 2019 Curb and Sidewalk, Division 2 – Project No. 119-004 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,015) 4. Percent of Decrease: (7.16%) 5. Final Contract Amount: $39,108.90 6. Funding: MVH (202.0619.431.31.06) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sale of City-Owned Property - 901 E. Miner St. 11. TITLE SHEETS A. Ironwood Dr./Corby Blvd./Rockne Dr. Intersection Improvements - Project No. 116-034 1. Funding: INDOT B. Olive Street Pavement Reconstruction – Project No. 114-064 1. Funding: INDOT 12. RESOLUTIONS A. No. 45-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for Establishing the 2020 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Calculating Installment Payment for Water/Sewer Installation B. No. 46-2019 – A Resolution of the Board City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of SBPD Officer Jim McIntire’s Firearm C. No. 47-2019 1. Description: Authorizing the Execution of an Agreement with Grand Trunk Western Railroad Company for the West Side Quiet Zone; Approved on November 12, 2019 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 A. Software Services Renewal Agreement – Aquatic Informatics 1. Description: WaterTrax Software Subscription Renewal 2. Amount: $12,288/year; Three (3) Years 3. Funding: IT (279.0672.415.36.04) B. Training Purchase Agreement – Calibre Press 1. Description: Training SBPD Officers in the Read, Recognize & Respond Coursework 2. Amount: $6,000 3. Funding: Police Non-Reverting (220.0801.421.39.70) C. Special Purchase – Kimball Office 1. Description: State QPA Purchase of Cubicles for Department of Community Investment 2. Amount: $6,737.62 3. Funding: DCI Repair & Maintenance (211.1001.460.36.01) D. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Dylan Drive Lighting Improvements 2. Amount: $17,085 3. Funding: COIT (404.0602.431.31.06) E. Second Addendum to Agreement – 466 Works Community Development Corporation 1. Description: Pilot Housing Subsidy Program for Construction of Two (2) Homes in Southeast Neighborhood 2. Amount: $200,000 3. Funding: EDIT (408.1001.460.39.30) F. First Addendum to Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Additional Funding for the Next Phase of the South Bend Pilot Home Repair Program 2. Amount: $600,000 3. Funding: COIT (404.1001.460.39.30) G. Amendment No. 1 to Professional Services Agreement – HWC Engineering, Inc. 1. Description: Western Ave. Streetscape, Phase III Construction Inspection 2. Amount: NTE $9,053; New Total $109,878 3. Funding: RWDA TIF (324.1050.460.31.02) H. Professional Services Agreement – Greeley and Hansen, LLC. 1. Description: Technical Assistance to update Combined Sewer Overflow Monthly Report of Operations Spreadsheet 2. Amount: $9,900 3. Funding: Wastewater O&M (641.0630.793.63.35) I. Professional Services Agreement – Greeley and Hansen, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 26, 2019 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 1. Description: Engineering and Design Services for Development of Plans and Specification for a CNG Compressor Upgrade at Wastewater Plant 2. Amount: NTE $161,874 3. Funding: Sewage Works Capital (642.0630.415.43.10) J. Professional Services Agreement – The Lakota Group 1. Description: Schematic Design Services for Improvements at Jon Hunt Plaza 2. Amount: NTE $31,120 3. Funding: RWDA TIF (324.1050.460.31.02) 14. TRAFFIC CONTROL DEVICES A. New Installation – No Parking (with Arrow), No Parking Here to Corner 1. Location: Lafayette Between Bartlett and Navarre 2. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20260 Ambleside Dr. – Water/Sewer 16. RATIFY BONDS A. Excavation Bonds 1. Baseline NXC, LLC, Approved effective November 15, 2019 2. Milenium, Inc., Approved effective November 19, 2019 B. Occupancy Bonds 1. Baseline NXC, LLC, Approved effective November 15, 2019 2. Benjamin Miller, 229 LLC., Approved effective November 11, 2019 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.