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Home My WebLink AboutRM 09-07-73Septem er 7, 1973 10:30 - M. Presid ng Officer: 1. ROLL CALL Present: Absent: Le al Counsel: LPG 2. SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Mr. Fred J. Helmen President 1200 County -City Bldg. 227 West Jefferson Blvd. South Bend, Indiana 46601 Mr. Fred J. Helmen, President Mr. John E. Chenney, Vice President Mr. Donald A. Wiggins, Member Rev. Willie V. Williams, Secretary Mr. B..L. Wade, Assistant Secretary Mr. Kevin J. Butler is Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Dean Alexander, WSJV -TV Reporter Mr. Les Howard, WSJV -TV Reporter Mr. James L. Marchelewicz, WNDU -TV Reporter iers Present: Mr. F. Jay Nimtz, President, Board of Trustees Mr. Morrie Morrison, Member, Board of Trustees Mr. Michael G. Browning, The Hickey Company Ms. Sandy Greenhut, South Bend Art Association, Inc. Mr. Roland Kelly, V. Pres. & Director of Marketing, St. Joseph Bank & Trust Company Mr. Thomas A. Oesterling, Clyde E. Williams & Associates, Inc. k Staff: Mr. Charles F. Lennon, Jr. Mrs. Dorothy N. Howell Ms. Helen S. King Mr. John A. Kotzenmacher Mr. Frank J. Alford Mr. Harrison Miller Mr. C. Wayne Brownell Mr. William J. Parrish Mr. William C. Ellison Mr. Bill E. Slabaugh Mr. Lawrence E. Wartha AL OF MINUTES On motion by Mr. Chenney, seconded by Mr. Wiggins and unan1m usly carried, the Minutes of Regular Meeting of August 17, 1973 were approved. -1- MINUTES APPROVED 3. ROVAL OF CLAIMS On motion by Mr. Wiggins, seconded by Mr. Chenney and CLAIMS APPROVED unanimously carried, the claims -- totalling $296,303.40- -were approved for payment. P.E.A. CODE ENFORCEMENT E -3 Rehabilitation Grants Jim Perkins, Peter & Alline Goud, #9 -13 $ 3,500.00 Jim Perkins, Okal M. Hoadley, #39 -3 3,027.00 Jim Perkins, Elizabeth Susanna, #36 -24 2,774.00 Rehabilitation Loan Sa faye, Inc., Glenn & Marguerite Tatham, #23 -30 2,717.00 Margue ite Taylor, Director of Northeast Neighborhood Center 694.90 Total 12,712.90 P.E.A.ICODE ENFORCEMENT E -5 Credit Bureauf of South Bend, Inc. 5.50 Lewis . Morrow 9.00 Rieth- iley Construction Co., Inc. 67.50 Temple Tree Service 185.00 Total 26 PROJEcr EXPENDITURES ACCOUND FUND R -57 Peter I.. Gillis $ 200.00 Muszyn ki Insurance Agency, Inc. 211.00 Total 411.00 MERRY AVENUE PROJECT Moving Claim Raymond Williams, #1 -3 $ 230.00 Enterp ise- Record 76.13 Total 306.13 NEIGHBORHOOD DEVELOPMENT PROGRAM - A -10 PROJECT Real Estate Purchaes G. B. & Cora Ball, #66 -37 (S.E. #1) $ 3,175.00 Harry & Esther Fox, #5934 (S.E. #1) 700.00 Go dye Hawkinson, #76 -8 (S.E. #1) 5,750.00 Sylvia Jones, #2 -16 (MN. #1) 39400.00 Wa ne & Mamie Myers, #59 -27 (SE #1) 2,500.00 Wm. & Norma Robinson, #2 -2 (MN #1) 2,775.00 Ra J. & Evelyn Scholl, #76 -9 (SE #1) 4,200.00 'ra 3. APPROVAL OF CLAIMS (Cont'd Moving Claims Paul Dunlap, #1 -3 (MN #1) S la Gillespie, #2 -3 (MN #1) Wm. Landry & Mabel Landry, #2 -12 (MN #1) Wm. Robinson & Norma Robinson, #2 -2 (MN #1) Repla4ement Housin Claims Ulice C. Jones & Para Lee Jones, #66 -35 (SE #1) R y Scholl &-.Evelyn Scholl, #76 -9 (SE #1) Paul Dunlap, #1 -3 (MN #1) Wri. Robinson & Norma Robinson, #2 -2 (MN #1) S la Gillespie, #2 -3 (MN #1) Dislodation Allowa Paul Dunlap, #1 -3 (MN #1) S la Gillespie, #2 -3 (MN #1) W . Landry & Mabel Landry, #2 -12 (MN #1) G ssie Lee Neeley, #2 -5 (MN #1) W . Robinson & Norma Robinson, #2 -2 (MN #1) The Bond Buyer (MN #1 & SE #1) Jack R. Harris, SRA (SE #1) Howell Electric Company (MN #1 & SE #1) Al Smith's Record Bar (MN #1 & SE #1) South Bend Water Works (SE #1) PROJECT EXPENDITURES ACCOUNT FUND R -66 Real Estate Purchase R- & V. Realty, Inc., #4 -15 Relocation Payment Leother Limited, #9 -13 Air Ma s, Inc. Clark Sons Rubbish Removal Direct Mail Letter Service, Inc. Gates hevrolet Corp. Ronald E. Gettel Marguerite Hutchinson Indiana Glass Co. I &M Electric Company Jack's Trailer Sales & Rental Susan 5. Morrison - Travel mm Total 195.00 265.00 300.00 160.00 15,000.00 11,800.00 9,825.00 9,225.00 12,375.00 200.00 200.00 200.00 200.00 200.00 40.52 5,450.00 120.00 18.66 24.00 88,298.18 $ 93,818.00 248.50 1,495.00 50.00 399.80 6,098.00 875.00 65.80 70.19 50.71 45.00 26.45 3. A PROVAL OF CLAIMS (Cont'd) Morse Electric Company $ 4,162.86 Sears Roebuck & Company 391.67 Solid Waste Disposal Dept. 29.50 South Bend Tribune 23.33 South Bend Water Works 35.89 South Bend Water Works 650.00 Tractor Supply Co. 1,268.85 Tri -C unty News 48.83 Clyde E. Williams & Associates, Inc. 2,106.76 Clyde E. Williams & Associates, Inc. 1,381.15 Howell Construction Co., Inc. 35,842.54 Total TTO,183.83 REDEVE OPMENT REVOLVING FUND roll: August 15, 1973 through August 31, 1973 $ 17,119.09 Pa L. Gle n Barbe 9.30 Bobbs- errill Co. 295.00 Busine s Systems, Inc. 9.05 Community Development 1,457.03 Contin ntal Assurance Co. 1,626.00 Gates hevrolet Corp. 10.86 I.B.M. Corp. 144.00 I &M E1 ctric Company 49.35 Macri eweler's 6.00 Erica k. Martinek 7.50 Michigan Union 164.85 National Planning Associates 20.00 Office Engineers, Inc. 121.81 Keith . Proud 230.00 Rink R verside Printing, Inc. 9.55 Roemer Sweeney, Butler & Simeri 200.00 Royal Coach Hotel 109.70 St. Joseph Bank Travel Agency 393.10 Sanborr Map Co., Inc. 10.00 South Bend Parking Co., Inc. 125.00 South Bend Tribune 72.80 South Bend Water Works 29.48 Super luto Salvage 38.50 Model pities Extended Services Mary Bi Mary By Ozetta Ozetta Sanforc LaSal l e Victori Victori iggs, Replacement Housing iggs, Moving Expense Ewing, Dislocation Allowance Ewing, Moving Expense Swanson & Betty Swanson, Dislocation Allowance Park Homes, Rent for Sanford Swanson a Underwood, Replacement Housing for Tenants a Underwood, Moving Expense Total -4- 15,000.00 300.00 200.00 300.00 200.00 122.00 2,000.00 230.00 $ 40,6M. 3. APPROVAL OF CLAIMS (Cont'd URBAN �EDEVELOPMENT FUND Bernic Milligan, Replacement Housing $ 2,500.00 Bernic Milligan, Moving Claim 230.00 Charle R. Oberlin, Jr. - Quentin /Doris Shipley, Rent 300.00 Waddel Spann, Dislocation Allowance 200.00 Doris nn Wilson, Dislocation Allowance 200.00 NAHRO Erica Martinek 25.00 Northe n Indiana Heating 995.00 Indiani Bell Telephone Co., P.A.C. 9.61 I &M E1 ctric Co., P.A.C. 2.50 Northe n Indiana Public Service Company, P.A.C. 2.18 South end Water Works, P.E.A. 50.10 R -57: Total $ 4,514.39. GRAND TOTAL $ 296,303.40 4. COMMUNICATIONS a. HUD letter dated August 15, 1973: This letter, HUD -6501, FY -73 over tie signature of Mr. H. L. Bainaka, Acting Director, R -66 Operations Division, requests staff examine HUD -6501, FY -73, Ind. R-66 report for just compensation of each property ac- quired, in compliance with Section 301(3) of Title III of Public Law 91 -646, and submit discrepancy reason. Mr. Le non advised our staff is complying with the request. b. HUD letter dated August 21, 1973: This letter, CLOSE -OUT, PROJECT over t e.signature of Miss Fredi Beth Ro sky, Community IND. R -57 Development Representative, reviews some items discussed in meeting of August 7, 1973 for close -out of Project Ind. R -57: Acquisition: To be completed by Sept. 30 (44 lots yet to be acquired - -37 of these being in con- demnation. Two listed as land donations have been acquired and approved). Relocation: Remaining relocation approximately 3 %. No additional funds, beyond the currently approved budget, will be required to com- plete all relocation. nts: Remaining Item I, Site Improvements, totalling approximately $49,000 to be com- pleted by Sept. 30. Improvements: Area Office to receive resolu- tion from Common Council no later than Septem- ber 15 regarding commitment for construction of fire station. 3&'E 4. CCgMMUNICATIONS (Cont'd Local Grants -in -Aid: Per financing plan federally dated 12-T243, the minimum local share required for Ind. R -57 is $1,879,827. $32,100 cash share for real estate tax credits and $950,746 cash share to be ob- tained from bond issue (full cash share based on bond issue will not be forthcoming). Accurate cash share will be $620,657, resulting in a local cash share total of $652,757. Di All pry Mr. Le tional fit to except be cha Approved non -cash grants -in -aid total $921,615 for six items. Land donations approved to date $19,515. These figures result in total approved local share to date 1,593,887. Other non -cash grant -in -aid to be submitted is for the fire station $71,703- -this commitment to be forthcoming from Common Council; with this approved balance local share need is $214,237. LPD to submit to Area Office no later than January 1, 1974 from Project Ind. R -66, to utilize subject pooling credits prior to close -out of Ind. R -66 -- contingent on that Item I expenses and capital grant for R -66 not be exceeded. ition: As of August 7: 210 lots - -100 buildable; 110 unbuildable. Of the 100 buildable lots 44 lots are to be purchased by one contractor, leaving 51 buildable lots available. Of the total 161 remaining, 37 are in condemnation -- balance of disposable lots equals 124 (which are not disposable and no further activity to be made by LPA after 8 -24. ect activities are to be completed by January 1, 1974. non advised this will allow us not to come up with any addi- cash, but to pool credits exclusively and it is to our bene- do so. Close -out means not spending any more staff money, repairs, 37 condemnations to close. Technically, we will ging to that account another twelve (12) months. C. HUD letter dated August 22, 1973: This letter, over WAGE RATE DECISION, the signature of Mr. Daniel B. Bowman, Ass istant Director, Techni- DEMOLITION CONTRACT cal Services Branch, enclosed Wage Rate Decision currently in NO. 33, R -66 effect to be used for our Demolition and Site Clearance Contract No. 33 R -66. Mr. Lei of the Busine: anon advised this Wage Rate Decision covers the demolition Blue Note and Ault's, which is on our agenda, under "New S11, 6a, for the award of Contract No. 33. -6 4. CQMMUNICATIONS (Cont'd d HUD letter dated Au ust 24 1973: This letter, WAGE RATE DECISION, over the signature of Mr. Daniel owman, Assistant BECK'S LAKE SECONDARY Director, Technical Services Branch, enclosed current Wage STORM SEWER, R -57 Rate Decision in effect, for Beck's Lake Secondary Storm Outlet Sewer, R -57. Further discussion for this is under "New Business," 6h. e. HUD letter dated August 25, 1973: This letter, ACQUISITION PROCLAIMERS over the signature of Mr. H. L. Bainaka, Acting Director, NOS. 1 & 2, A -10 Operations Division, relates to Acquisition Proclaimer Nos. 1 and 2, A -10. Future certification of acquisition prices should be revised to conform to requirements of paragr ph 22a of HUD 1320.1 with submission according to Paragr ph 22c of Handbook. f. HUD letter dated August 27, 1973: This letter, IND. A- 10a(LG) over tie signature of Mr. Tomas P. McNa y, Area Counsel, MODIFYING AGREEMENT submitted an original of executed Contract Ind. A- lOa(LG) ^s NO. 1 first nodifying agreement. Amendment's date of execution: August 23, 1973. Mr. Le non advised we are proceeding in the acquisition and relocation of the families. On motion by Mr. Wiggins, seconded by Mr. Chenney and unanimously carried, the above letters are to be received and placed on file. 5. OLD BUSINESS e. 6. NEW BUSINESS a. Demolition Contract No. 33: This contract was ap- DEMOLITION CONTRACT proved foradvertising by Commission on May 18, 1973. Ad- NO. 33 AWARDED TO: vertis ment appeared in The South Bend Tribune on August 1 and 8, 1973; in the Tri- County News on August 3 and 19, JULIUS O'NEAL TRUCKING 1973. Notices of Proofs of Publication were presented by CO., R -66 Mr. Le non. Bid opening was on August 31, 1973, at 10:00 A.M., S.T., in the Department of Redevelopment. The bids receiv d and publicly opened were: NAME O� CONTRACTOR Howel 1 111 E. Elkhaw Construction Co., Inc. Windsor Street . IN 46514 - 7 - BID AMOUNT $ 14,000.00 6. NSW BUSINESS (Cont'd NAME OF CONTRACTOR BID AMOUNT Midwest Demolition Corp. $ 8,375.00 215 W st Marion Street South Bend, IN 46601 Ritsc and Bros., Inc. 9,356 00 1204 Sample Street South Bend, IN 46619 Julius O'Neal Trucking Company 6,817.00 1104 W. Donald Street South Bend, IN 46619 Jackson Wrecking Company 9,700.00 Rochester, IN Five bids were received out of six requesting bid documents, for th demolition of: Parcel Nos. 9 -14A Blue Note, 120 S, Main St. 9 -15 Ault's, 122 -124 S. Main St. Staff recommendation was that the award of the Demolition Contract No. 33 be made to the low bidder: Julius O'Neal Trucking Company, in bid amount of $6,817.00. Our engineer's estimate was $9,530.00. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, Demolition Contract No. 33 was awarded to the low bidder, Julius O'Neal Trucking Company, in bid amount of $6,817.00. b. Preliminary Loan Notes, A -10: Commission adopted PRELIMINARY LOAN NOTES Resolution No. 461, on August 17, 197T, for the acceptance AWARDED, A -10 of bids for the Project Loan Notes for Private Financing, Third Series, 1973, for the Neighborhood Development Project, Ind. A-10, in amount of $985,000. This is for the $1 Million Dollar Grant authorized by HUD for the A -10 Project. Advertise- ment a peared in The South Bend Tribune on August 24 and 31, 1973; nd in the Tri- County News, same dates; and also in the Daily and Buyer on August 21, 1973. Notices of Proofs of Public tion were presented by Mr. Lennon. Bid op ning was on September 5, 1973, at 1:00 P.M., E.D.S.T., in the Department of Redevelopment. The bids received and public y opened were: Bidderl,s Name and Address Int. Rate Premium Bid Amount Salomor One Nev New Yoi Brothers 5.63% $ 73.00 $ 985,000 York Plaza <, N.Y. 10004 -8- 6. N$W BUSINESS (Cont'd Bidder's Name and Address 'Int, Rate Premium Bid Amount Bankers Trust Company 5.76% $ 77.00 $ 985,000 New York, N.Y. First National City Bank * ** 5.54% 985,000 of Ne York * ** his bid was received in the Department of Redevelopment ffice, at 2:15 P.M., E.S.T., September 5, 1973. This telegram bid was checked by staff and it was received at he South Bend Western Union Office- -per their records- - t 1:39 P.M., E.S.T., from the New York Office. This id was received 2:15 P.M. (after bids were opened) and ould not be considered. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous) carried, Commission concurred with HUD's acceptance of low bidder, Salomon Brothers of New York, with interest rate of 5.63% premium of $73.00, in bid amount of $985,000 for the A -10 Freliminary Loan Notes. C. Commercial Lease: Commission approval was requested COMMERCIAL LEASE for the Executive Director to execute the cancellation of CANCELLED, GAMBLES Commercial Lease with Gambles House of Fabrics, effective HOUSE OF FABRICS, R -66 October 1, 1973, R -66. This is a 30 -day notice for cancellation. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous) carried, the Executive Director was authorized to exe- cute the cancellation of the Commercial Lease with the Gambles House of Fabrics. d. Proclaimer Certificate No. 2, R -57: Authorization PROCLAIMER CERTIFICATE was requested for the xecutive Director to execute Proclaimer NO. 2, R -57 Certificate No. 2, relative to the establishment of Fair Market Value for property to be acquired, Ind. R -57, per Schedule A, for Parcel Nos. 42 -4 and 22 -21, in amounts of $6,025 and $5,850 respectively. On mo mousl cute e. missic feet e Des gn formed and he comple new of would per ar on by Mr. Chenney,.seconded by Mr. Wiggins and unani- carried, the Executive Director was authorize&;to exer oclaimer Certificate No. 2, Ind. R -57, per Schedule A. Brown /St. Joseph Bank Buildinq Desiqn, R -66: Com- approval was requested for approximately three (3) croachment into Mall on Brown /St. Joseph Bank Building R -66. The St. Joseph -Brown Building Company, a newly - partnership of the St. Joseph Bank and Trust Company rs of the Samuel Brown estate, is in the process of ing architectural drawings for the construction of a ice building in downtown South Bend. The building e located at the corner of Michigan and Jefferson, ist's rendering presented to Commission. - 9 - THREE (3) FEET EN- CHROACHMENT APPROVED, BROWNE /ST. JOSEPH BANK BLDG. DESIGN, R -66 6. N4W BUSINESS (Cont'd The owners wish to construct a landscaped and flower box area ipproximately three (3) feet in height on west, north and east elevations of the structure. The appendages to the b ilding would enhance the esthetics of the structure and are in keeping with the design and spirit of the Down- town Pedestrian Way Project. To add this feature to the west side of the building would encroach on the mall approxi- mately three feet. This has been reviewed by our Architec- tural Design Committee and Sign Committee. This request has been submitted to the Board of Public Works and a proved September 4th, subject to Commission approval. Mr. Michael G. Browning, Director of Marketing and Sales, of The Hickey Company, presented the architectural render- ing--depicting it curved and treated. The Hickey Company has a contract to build a five -story building for the St. Joseph Bank & Trust Company and Marilyn Brown. In order not to int rfere with the fire exist of the State Theatre, per- mission is needed to allow the new building to extend over the si ewalk by approximately 2'6 ". The part that would extend would actually be decorative, including planters 3' high along he west side of the building. The three feet height is needed as a safety precaution - -to have it large enough not to have p ople trip over it. The Co mission felt there is value in having an irregular build- ing line in the Mall area and we are also doing it with shrubbery. Motion was made by Mr. Chenney, seconded by Mr. Wiggins and unani- mously carried, to authorize the three (3) feet encroachment, as requested above. 1) Marilyn Brown Condemnation Suit: Also relative to this building, Mr. Lloyd S. Taylor, Vice President of the St Joseph Bank & Trust Company, has requested an extension of construction time for the purpose of the development of the five -story commercial building with basement, at 210 South Michigan Street. The heirs of the Samuel Brown Estate and the St. Joseph Bank and Trust Company have formed the St. Joseph -Brown Building Company and have authorized the Hickey Company to prepare complete working drawings and specifications for the project, and, in addition, have author - iz d the purchase of the structural steel for the project. Be ause of the schedule of the steel mills, the materials fo this project will not be available until mid- December of this year. Based on the long lead time that was re- qu red in obtaining the materials and the inefficiency of st rting construction prior to obtaining these critical it ms, they are requesting the Redevelopment Commission gr nt an extehs;ion to November 1, 1973, as the latest start da a for construction. - 10 EXTENSION AUTHORIZED FOR CONSTRUCTION DATE, BROWN PROPERTY R -66. 6. NSW BUSINESS'(Cont'd M . Lennon requested Commission authorization for the e )tension of time for the record, as we did not withdraw t e condemnation suit pending major construction to be s arted by September 1 and actual construction started by S pt. 20. It would be very costly now to start the build - i g and wait until the steel comes in. They are proposing g oundbreaking October, or the 1st of November. Six weeks tc put in a foundation, basement walls, footings, all the anchor bolts and then be ready to receive the steel. The anchor bolts are not ordered, as yet; they are waiting for t e shop drawings to be returned. The critical point is t e structural steel; it will be six weeks before they r ceive the first steel and can start construction. Mr. Wiggins made the motion we comply with the request, seconded by Mr. Chenney and unanimously carried. f. Change Order No. 4 to Phase II -C, R -66: Commission approval was requested to authorize Howell Construction Company to demolish the vault on Washington Street and install the side- walk and curb, and backfill, together with construction of Ser- vice Drive No. 2 north from Washington Street, with an increase to contract amount not to exceed $4,000.00, as Change Order No. 4 to Phase II -C, R -66. We hav received a bid of $750.00 to demolish the vault. This is inc uded in the $4,000.00 maximum figure. Mr. Oesterling assure the Commission that $4,000.00 would be maximum for this work. Mr. Le non advised this is in the area behind Wyman's and finish- ing the work behind Business Systems and Office Engineers. The delay Was the J.M.S. Annex Building where the prefabricated steel Was in the way and Howell Construction Company could not comple a the work. They are in position to do the work the first f next week. Howell Construction Company has his equip- ment aid men in the area and the price is cheaper than going on a bid process and have further delays. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, Change Order No. 4 to Phase II -C, in amount not to exceed $4,000.00, was approved with Howell Construction Compan . 9 Change Order No. 12 to Phase I, R -66: Commission ap- proval was requested to comply with HUD regulations to place sidewalks and curbs with curb cuts and entrance drives to meet the City standards around and to all disposition parcels. City Engineer and Traffic Engineer have requested that we continue the curb a d sidewalk across the Monroe Street access at old Columbia Street and also request demolition and placement of curb and sidewalk at the west end of the Jefferson Street bridge. They 11 CHANGE ORDER NO. 4 TO PHASE II -C AP- PROVED, R -66 CHANGE ORDER NO. 12 TO PHASE I APPROVED, R -66 6. NOW BUSINESS (Cont'd further request a 40 -foot curb cut with 10 foot radii at station 15 +25 to station 15 +65 on new Columbia Street east side and extending to the property line of Block 6. The curb cut at East Monroe between L.W.E. and the St. Joseph River viould remain intact. Mr. Wiggins asked if we are putting in wheelchair access on curb cuts? Mr. Lennon asked Bill Slabaugh if it is specifically outlined; Mr. Slabaugh answered it is not specifically outlined. Mr. Lennon instructed Bill Slabaugh to add this on now and not have to back later. Mr. Wiggins moved for approval of Change Order No. 12 to Phase 1, R -66, with Rieth -Riley Construction Company, Inc., for an increase in contract amount of $5,185.00, with the stipulation the ramps be included for wheelchair access, second ?d by Mr. Chenney and unanimously carried. h. Shilts, Graves & Associates, Inc.: Commission approval was requested for t ree 3 a ditional soil borings, in LaSalle Park near Beck's Lake, R -57. Mr. Le non advised we had previously requested two soil bor- ings a d at 51 foot depth, they came up with muck land and it was still deeper. We want them to float on more solid ground and are requesting three (3) additional borings. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, the additional three (3) borings were author- ized. i. Change Order No, 3 to Contract No. 5, R -66: Mr. Lennon advised because of time factor, he authorized Change Order No. 3 to Contract No. 5, with The Hickey Company, Phase III, for an increase in contract amount of $7,391.72, R -66. Hickey's representative, Mr. Michael Browning, said we would also b receiving a letter for a decrease to the Contract in the ne t two weeks. Mr. Oesterling, our Engineering consultant, said these are accumulative increases from the beginning of July 16th, in- Volving: 1) Int r -City specifications allow either Lime - sto a or slag. Limestone aggregate is re- qui ed in all exposed concrete. Lim stone aggregate in lieu of slag $ 650.40 2) Eig t Type L Fixtures and eight lamps spe ified on detail plans for Pool D, omi ted on electrical details. Lamp fix - tur novas changed at last meeting. $258.22 dis llowed. - 12 - ADDITIONAL SOIL BORINGS AUTHORIZED, R -57 CHANGE ORDER NO. 3 TO CONTRACT NO. 5 APPROVED, R -66 6. N8W BUSINESS (Cont'd Mr. Chenney advised the details always take preference over what the plan shows; if the plan doesn't show the change, you a ways go by the detail. Whoever did the e ectrical is at fault. $ 407.78 3) R vising Watt meter housing relocation. T is is additional conduit and wiring, t relocate. 906.00 4) Service Valves for 34 Box Hydrants @ $60.31 each. Shut off valves were needed for replacements. 2,050.54 5) Revision of five (5) Haws Drinking Fountains. T o were set up in our specifications ori- g nally. Simonds left off "FP" in typing aid we needed five additional hydrants that were freezeproof. 1,029.00 6) Revising pool drainage system, increase to contract. Contractor felt it is better to have a valve in pool to shut off, instead of c imbing in. 2,348.00 7) Revising pit intake and exhaust vent loca- t on, requesting increase in contract for $1,044.00. CEW feels this revision should be credited to owner since we only require an exhaust fan in lieu of both supply and e haust fans. Therefore, balance due is z ro . - Total increase ........... $ 7,391.72 On motion by Mr. Chenney, seconded by Mr. Wiggins and unani- mous) carried, Change Order No. 3 to Contract No, 5, Phase III, -66, with The Hickey Company, Inc., was approved for an increase in contract amount of $7,391.72. j. Jefferson Street Alternate to Contract No. 5; R -66: Mr. L nnon advised the Jefferson Street Alternate was an alter- nate in the basic bid. We received three (3) bids: The Hickey Co., Inc. $31,000 Schumacher - Stafford Joint Venture 50,500 C. J. Reinke & Sons, Inc. 65,427 This includes nine (9) bus shelters needed and included on the drawings. $30,000 pool,normal lighting and traffic signals. Prior discussions were on whether Washington Street should be closed,a two -sway system for Jefferson Street on closing Washing- ton Street - -a master transportation plan was considered for an altern to bid. - 13 - TRAFFIC SIGNALS, COMMON WORK & LIGHT STANDARDS AUTHORIZED, PHASE II JEFFERSON STREET ALTERNATE, R -66 6. NeW BUSINESS (Cont'd Commission authorization is requested to order the traffic signa s, common work and light standards -- whether we go one-way or two -way. The Jefferson Boulevard situation on whether it will become two -way or one -way is pending. Mr. R land Kelly advised a change in the traffic pattern on Je ferson Boulevard would affect their organization and t ey would want to take a look at situation and make a presentation on it if we contemplate a change in traffic structure. On motion by Mr. Chenney, seconded by Mr. Wiggins and unani- mously carried, Mr. Oesterling was authorized to proceed on the traffic signals, common work and light standards needed as discussed. k. Change Order No. 4 to Contract No. 5, R -66: Com- CHANGE ORDER NO. 4 mission approval was requested for Change Order No. 4 to TO CONTRACT NO. 5 Contract No. 5 with The Hickey Company, Inc., Phase III, R -66, APPROVED, R -66 for Office Engineer's sidewalk, for an increase in contract amount of $927.00. Bids w�re received from the following: Th Hickey Company, Inc. $ 937.00 H. G. Christman Construction Co., Inc. 1,400.00 The th'rd contractor was not interested in bidding. The work entail the replacement of the sidewalk on Michigan Street, in front f Karl King's Store, an area 141 x 18' both sides: 2 # 14' x 18' = 56 S.Y. To To To To Mr. Let both s- tional remove existing walk 56 x $1.75 = $ 98.00 remove existing curb 28 x $ 1.10 = 31.00 replace walk 56 x $ 9.00 = 504.00 replace curb 28 x $10.50 = 294.00 Total .................. 9 7.0 non advised this is on Karl King's property in alley on des of Michigan Street. The plan did not call for addi- sidewalks to be placed in front of that building. On mot on by Mr. Chenney, seconded by Mr. Wiggins mously carried, Change Order No. 4 to Contract No. The Hi key Company, Phase III, R -66 was authorized increa a in contract price of $927.00. - 14 - and unani- 5 , with for an 6. NSW BUSINESS (Cont'd 1. National Power Rodding Corporation: Authorization NATIONAL POWER was r quested for a special contract with the National Power RODDING CORPORATION Roddi g Corporation, in amount of $725.00, to furnish the neces- APPROVED, R -57 sary labor, supervision and equipment to inspect by use of closed circuit television equipment, approximately 554 linear feet of 18 in (h sanitary sewer, in the 100 block of South Dundee Street, known as the Dundee Street Northwest Trunk Sewer. Because of the conditions, this was requested by our City Engineer. We are adding some connector sewers and because of the conditions, we wo ld like a television camera through that area to see where the s Tabs are. Another firm contacted was not interested in submi ting a bid for this work. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous13 carried, the National Power Rodding Corporation was autho ized to do the above work, in amount not to exceed $725. 0, R -57. m. Option Agreement: Approval was requested of one OPTION AGREEMENT Optio Agreement, for Parcel No. 19 -5, in amount of $5,350.00, APPROVED, PARCEL in th LaSalle Park Urban Renewal Project, R -57. NO. 19 -5, R -57 On mo ion by Mr. Chenney, seconded by Mr. Wiggins and unani- mous) carried, the above - listed Option Agreement was author- ized. n. National Model City/Community City/Community Development Directors Association: Mr. Lennon informed the Commission in memo dated August 31, 1973, that he has been appointed the Chairman of the National Citizens Participation Committee for the National Model City/ Community Development Directors Association and will con- tinue to serve on the Executive Committee of this national organization. Mr. Lennon said he has been a member of the National Board for the past four (4) years- -since its inception and feels this is a great help to our City, as it usually gives us 60 to 90 days lead time information on pending legislation as it relates to Redevelopment, Model Cities and Community Development Acts. If the Commission concurs with this appointment, it would mean that he would be going to Washington once every other month or so, usually one -day trips. These are called sometimes without advance notice and it would be difficult to obtain prior permission from the Commission at times. President Helmen asked if this is our responsibility, or if it can be prorated between this Department and the City? Mr. Lennon said it can be prorated between this Department and Community Development and he would be happy to do it that way. On motion by Mr. Chenney, seconded by Mr. Wiggins and unani- mously carried, Mr. Lennon was authorized to attend the above meetings, with expenses to be prorated between the Department Redevelopment and Community Development. - 15 - NATIONAL MODEL CITY /COMMUNITY DEVELOPMENT DIRECTORS ASSN. ATTENDANCE BY DIRECTOR AUTHORIZED 6. NEW BUSINESS (Cont'd o. Hammerschmidt, Bonewitz &'Roberts: This is a pro- posed amendment to contract for professional services entered into between the Commission and Bruce C. Hammerschmidt in October, 1965. This amendment provides for an additional limitation of fees from $21,574.00 to $27,000.00 in requiring additi )nal acquisitions, condemnation proceedings and insti- tution of rehabilitation loan program and other services not contem lated in the original agreement. They have completed all th cases with us. This is for work requested by our staff nd HUD. The la�t 37 condemnation cases will be handled by our law firm of Roe er, Sweeney, Butler & Simeri. On motion by Mr. Chenney, seconded by Mr. Wiggins and unani- mously carried, the amendment to contract for professional services with Hammerschmidt, Bonewitz & Roberts was author- ized, per above. HAMMERSCHMIDT, BONEWITZ & ROBERTS PROFESSIONAL SERVICES AMENDMENT APPROVED, R -57 Resolution No. 463: This Resolution authorizes the RESOLUTION NO. 463 filing of an amendatory app ication for an early close -out ADOPTED, R -57 & R -66 grant and increased capital grant for Project Ind. R -57 and to incorporate pooling arrangement with Project Ind. R -66. Mr. Lennon advised this is in reference to our above Item 4b, Close-out R -57. This Resolution is required by HUD to close out and amendment for additional money to do so. This will close out that area, On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, Resolution No. 463 was adopted. q. Resolution No. 464: This Resolution relatesNto ac- RESOLUTION NO. 464 quisition of property y condemnation, in Ind. R -57 LaSalle ADOPTED, R -57 Park P oject, for Parcel No. 29 -16, with Administrator of Vetera s Affairs, for concurred -in acquisition price of $5,250.00. On motion by Mr. Wiggins, seconded by fir. Chenney and unani- mously carried, Resolution No. 464 was adopted. r. Robert Kyle: Commission approval was requested ONE -DAY PARKING for Robert Kyle to park one of his TV trailer vans for the APPROVED FOR ROBERT upcoming television fight, Monday evening, closed circuit KYLE, R -66 in the orris Civic Auditorium, for parking on the back site for the one day with Stanley Hull's approval. On moti mously day was )n by Mr. Chenney, seconded by Mr. Wiggins and unani- :arried, the parking of the TV trailer van for the one permitted. - 16 - 7. PROGRESS a Preliminar Renderings on Avon Theatre: Mr. Lennon PRELIMINARY RENDER- presented the preliminary renderings on the Avon Theatre and INGS ON AVON THEATRE, how il will look if the firm agrees to do so. Mr. Anderson R -66 will te submitting the cost estimates later this afternoon. They ave agreed to rehabilitate it. Our Urban Design Review Committee will be meeting on the re- quire ents. b. Sculpture Play Reports: The architects have reviewed the r quests from the Art Center. We have Phil Simonds' com- ments and the Commission has accepted the proposals, with the exception of the radius of 50 miles for artists. We feel basi- cally that the contest should be available to anyone in the coun- try, as it will help South Bend. The Sculptural Committee wants one sculptural play area. The Committee suggested by the Art Center--three people - -was agreeable to the Commission, and we would add one of our staff and one of Environmental Planning and Design. We will come back to the Art Center group. Mrs. Sandy Greenhut, representing the South Bend Art Associa- tion, vanted to know the reasons for not limiting the competi- tion f r the 50 -mile radius, as they want local artists to compet for this. SCULPTURE PLAY REPORTS, R -66 Mr. Wi gins said we are in favor of that; however, this whole projec is both a Federal and a Local Project, with 2/3's being suppli d by the Federal Government. This money is derived from the Fe eral Government from taxes all over the country. We could be in position of making it a local event, without the authority. We cou d jeopardize the whole deal. The chances are applications will nit be forthcoming from other areas for that scope. C. Business Relocation: Mr. John A. Kotzenmacher, BUSINESS RELOCATION, Business Relocation Director, submitted his written report for R -66 the month of August, 1973,-with the following business reloca- tions claims paid: Moyinq Expenses: Vogue School of Beauty Culture $ 15,500.61 One Hour Martinizing 1,680.00 Di ct Loss of Property: Vogue School of Beauty Culture 3,304.92 Searching Expense: Vogue School of Beauty Culture 488.00 Alternate Payments: Main Coney Island Lunch 10,000.00 Ault Camera Sloop 102000.00 Total ...... $ 40,973.53 - 17 - 7. PROGRESS REPORTS (Cont'd d. 1. DowntoWh'Rehabilitatioh','R-66: Mr. Edwin R, Bauer, DOWNTOWN REHABILITA- Rehabilitation Architect, submitted his written report for the TION, R -66 month f August: 1) Work at the new Postal Facility is virtually complete. List of building deficiencies will be corrected. 2) Royal Inns has been completed and the food and beverage facilities opened. The electrical contractor has been working with concerned parties to rectify the emergency li hting system which is to be battery operated to meet Fi a Department Standards. 3) OfFice Engineers has refinished the store front at 116 So th Michigan Street. Masonry contractor has completed service entrance at rear of the East Hibberd Court Annex. Th steel has been erected for the second floor and roof. Fi ished brickwork has begun on the store front and freight el vator shaft complete to upper level. 4) J. .S. Annex, 123 West Washington Street, second floor fr ming and roofing completed; masonry window frames and gl zing complete at upper level; air handling units in- stilled at North end facing service drive; marble bulkheads ani marble column enclosures to be completed this week for Ra mussen's first floor store front. Interior partitioning 60o complete and the shop should be ready for occupancy early November. 5) Th mson & McKinnon, brokerage firm, formerly located at 113 W. Jefferson Boulevard, has completed its new enlarged space on the third floor, J.M.S. Building, 108 N. Main Street. The expansion move took place at the end of August. 6) Av n Theatre exterior design has hiet with general approval. Co t estimates range from $10,900.00 to $16,500.00. 7) Ci ar So an ti ga ad th Cl en si th Ac Center preliminary site plans were reviewed by the :hitects, Johnson and Burgee, on their recent visit to ith Bend. Their plan calls for a 400 -seat auditorium I Antique Automobile Museum to house the Studebaker collec- in, the Art Center, and the Convention Hall. The center lery is terraced down to the water's edge; taking full ,antage of view, i„e. dam, locks, island, raceway with hing white water and the proposed pedestrian path along water front. On the lower level, they have incorporated �ssrooms, Arts and Crafts and Administrative Offices. The Are center is oriented to take maximum advantage of the ;e, with future expansion (when needed) to be built on southern extreme of the property, 7. PROGRESS REPORTS (Cont'd) e. merry' Avenue Pro ress'R0p6rt: Mr. Lawrence E. Wartha, MERRY AVENUE PROGRESS Assistant Director, Administration and Finance, submitted his REPORT writt n status of this Project for the month of August „ updated: ning: First reading August 10, 1973. f. Property Mana ement'Re ort: Mr, John A. Kotzenmacher, PROPERTY MANAGEMENT Direc or o Property Management, submitted his written report REPORT for th month of August: The total rent receipts collected for the month of August was: $5,849.51. One tenant, Blue Note Lounge, received Notice to Vacate premises no later than September 14, 1973; R -66 Project. R -57 Plroject: Total rent receipts collected for month of Augus was $74.50. I . Real Estate Acquisition, A -10: This report was submitted by Mr. William J. Parrish, Real Estate Officer, for th month of August: MN #1: Parcel to be acquired 35 Deed signed to Department 4 Options signed 9 13 Balance to be acquired 22 SE #1: Parcels to be acquired 70 Dead signed to Department 3 Option signed 7 City of South Bend 12 22 Balance to be acquired 48 RECAP: To al A -10 properties to be acquired 105 De id signed to Department 7 Op ion signed 16 Ci y of South Bend 12 35 Balance to be acquired 70 h. Elliso wri tte REAL ESTATE ACQUISITION, A -10 Rehabilitation Report, Site Offices: Mr, William C. REHABILITATION REPORTS, i, Assistant Director of Rehabilitation, submitted his E -5, E -6 & R -57 i report for August: - 19 - 7. RROGRESS REPORTS'(Contld) On Au ust 8, 1973, the E -6 Site Office moved to 1002 West Thomai Street, Model Cities Building, with Mr. Keith Crighton in charge. Staff consists of: John Davis, Chief Inspector; John ouroubetes, James Johnson, Margaret Rush Financial Advis rs; and Jackie Ford, Secretary. On August 8, 1973, the Relocation Office relocated to the Downtown Office and merged into a Site Office at the Southeast PAC Office, 313 East Broadway Street. Our M del Neighborhood Office is also located in the Model Cities Building. Our inspectors have transferred to the Substandard Building Department. i. Relocation Progress Report: Mrs. Dorothy Howell, RELOCATION PROGRESS Director of Residential Relocation, submitted a written report REPORT for her staff: Ind. -96: Project is closed. Additional payments are being made. Kaley School & Project E-3: Closed. Southeast Side A -10: Nine offer to purchase letters were received. Al cases have been assigned to Relocation Officers. Claims for relocation benefits are being submitted. Model Cities A -10: Seventeen offer to purchase letters were received. All cases have been assigned to Relo- cation Officers. Relocation benefits are being paid. Working with the families. Ind. R-57: Workload five families - -one family is purchasing a home, expects to move by this weekend 9 -8 -73. Working with remaining families. Merry venue Project: Two families remaining on workload. On family is expected to move by 9- 13 -73. Model ',ities Substandard: Workload fourteen families. Officers ar working closely with them. City Wide: Workload thirty - seven. -- 36 families and one individual. 8. NE T MEETING Th next meeting of the Redevelopment Commission will be at NEXT MEETING, 10 :30 .M., Friday, September 21, 1973, in the Office of the SEPTEMBER 21, 1973 Depart ent of Redevelopment. 9. AWOURNMENT On motion duly made and passed by Mr. Wiggins, the meeting ADJOURNMENT r I d at: 11:30 A - 20 - (SEAL) ar es Lennon, Jr. VExecutive Director Fred , )'_ Het eh _' Pret, �ipnt