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HomeMy WebLinkAboutSM 05-22-73 (3)May ?2, 1973 10:3 A. M. 1200 County -City Bldg. Presiding Officer: Mr. Fred J. Helmen_, 227 West Jefferson Blvd. President South Bend, Indiana 46601 1. The South' Bend Redevelopment Commission, Governing Body of the City of South Bend, Department of Redevelopment, met in a Special Meeting, in Room 1200 County -City Building, 227 West Jefferson Boulevard, in the City of South Bend, at 10:30 A.M., E.S.T., on the 22nd ';day of May, 1973 - -the place, hour, and date, duly estab- lished for the holding of such meeting: The President called the meeting to order and the, Commissioners were all present for the roll call, as follows: - Mr. Fred J. Helmen, President Mr. John E. Chenney, Vine President Rev. Willie V. Williams, Secretary Mr. B. L. Wade, Assistant Secretary Mr. Donald A. Wiggins, Member Legal Counsel: Mr. Kevin J. Butler News Media: Mr. Bill Stoner The South Bend Tribune Mr._ Charles Linster, WNDU -TV Reporter Mr. Richard A. Maginot, WSBT -TV Reporter Mr. Ray Roth, WSBT -TV Photographer Mr. Dean Alexander, WSJV -TV Reporter Mr. Les Howard, WSJV -TV Photographer Others Present: Mr. C. D. Colip, Colip Bros Electric, Inc. Mr. Gerald A. Hickey Hickey Construction Co. Mrs. Chri'styne M. Woolridge, Hickey. Construction Co. Mr. John Schumacher,,Schumacher & Sons, Inc. Mr. Peter Schumacher, Schumacher & -Sons, Inc. Mr. Charles E. Stafford, C. E Stafford Construction Co. Mr. Thomas A. Oesterling, Clyde E. Williams.& Associates Mrs. Janet S. Allen, Interested Citizen Mr. Edward Berger, Boston.University Mr. Karl King; Gen. Chairman, Downtown S.B.Council Mr. John A. Walsh, First Bank & Trust Company LPA Staff., Mr. Charles F Lennon, Jr. Mr. Bruce Milne Mrs. Helen S. King Mr. Bill J. Parrish Mr. L. Glenn Barbe Mr. Eldon Schlemmer Mr. C. Wayne Brownell Mr. William E. Siabaugh Mr. William C. Ellison Mr. L. Kent Wilcox . mm nnrnthv N Hnwall Mr- rvrii waltar 2. This Special Meeting was convened pursuant to a duly dated and signed Notice of Special Meeting which was mailed and telephoned to each Commissioner in due time, form, and manner as required by law. The Special,'Meeting was also announced in the prior Commission Meeting of May 18, 1973. Said Notice read as follows: NOTICE OF SPECIAL MEETING TO THE COMMISSIONERS OF THE SOUTH BEND REDEVELOPMENT COMMISSION, GOVERNING BODY .OF THE``CITY` OF SOUTH ,BEND, DEPARTMENT OF REDEVELOPMENT Notice is hereby given that a. Special Meeting of the South Bend Redevelopment Commission, Governing Body of the City of South Bend, Department of Redevelopment, will be held in Room 1200, County -City Building, 227 West Jefferson, in the City of South Bend, in the regular meeting place thereof, at 10:30 A.M., on the 22nd day of May, 1973 for the purpose of acting upon items as listed in the agenda and such other items as may pro- perly come before the meeting in accordance with provisions of the By -Laws Dated this 18th day of May 1973. /s/ Fred J. Helmen Fred J. Helmen, President Redevelopment Commission (SEAL) CERTIFICATE OF.SERVICE It B. L. Wade, Assistant Secretary of the City of South Bend Redevelopment Commission, Governing Body of the City of South Bend, Department of Redevelopment, hereby certify that on'the 18th day of May, 1973, I served a true copy of the foregoing Notice of Special Meeting on each and every Commissioner of the South Bend Redevelopment Commission., Governing Body of the City of South Bend, Department of Redevelopment, in the following manner: In Regular Commis- sion Meeting of May 18, 1973, mail and by telephone. Witness my hand this 1.8th day of May, 1973. _ /s /` B. L. Wade B. L. Wade', Assistant Secretary Redevelopment Commission (SEAL) 2 3. APPROVAL OF MINUTES \ On motion by Rev. Williams, seconded by Mr. Chenney MINUTES APPROVED and unanimously carried, the Minutes of Regular Meeting of May 8, 1973 were approved. 4. NEW BUSINESS a. Contracts for Phase III, Pedestrian May, R -66.: Commission authorization was received in prior Commission meet ngs, covering extensive alternate biddings. Advertise- ment have appeared in The South Bend Tribune and Tri- County News on April '6, 13, 20 and 27, 1973. The bid opening was May 5, 1973, 'at 10:00 A.M., E.S.T., in the Office of the Depa tment of Redevelopment, with eight (8) firms submitting bids out of twenty -five (25) receiving bid documents. The following firms submitted bids: 1) Carl J. Reinke & Sons 721.N. College Street South Bend, Indiana 46619 2) The Hickey Co., Inc. 403 East Madison Street South Bend, Indiana 46622' 3) Schumacher & Sons, Inc. 321 South Spring Street Mishawaka, Indiana 46544 In Joint Venture with: C. E. Stafford Construction, Inc. 111 Cherry Street South Bend, Indiana 46625 4). Max Bauman & Associates 60413 Sumpton Trail South Bend, Indiana 46614 5) Exterior Designing, Inc. Spring Lake Farm Hoagland, Indiana 46745 6) Foegley Landscaping & Bradberry, Joint Venture 60648 South Lilac Road - South Bend, Indiana 46614 7) Lawrence & Ahlman, Inc. R.F.D. #2, Box 361 -G Dundee, Illinois 60118 8) 'Batteast Construction Co., Inc. 321 South Notre Dame Avenue South Bend, Indiana 46617 3- - 4. NEW BUSINESS (Cont'd) As t e bids cover the base bids, Alternates No. 1, 2, 3, 4_ and , and the'Jefferson Street Alternate, and combinations, they are not being listed in the minutes, due to the complex - ity f the bids. The tabulation totals six pages, copy at -- tach d to the origfinal, copy of the minutes for the record. President Helmen, in addressing the audience, advised the matter of new business for which the meeting was called, and n fact the only business this morning, has to do with the award of the contract for the Pedestrian Way. The Com- miss on spent a lot of time last Friday, and again today, studying the bids and asked the Commissioners whether some- one i11 make the award? Mr. liggins made the motion that the contract for the Pedes- PEDESTRIAN MALL triai Mall, Contract No. 5, be awarded to the lowest bidder, CONTRACT NO. 5, R -669 Hick (y Construction Co., Inc., subject to the Department of AWARDED TO: Hous ng and Urban Development approval, our Legal Counsel ap- proval, and an; approved, by the Department of Redevelopment, HICKEY CONSTRUCTION work schedule between the General Contractor and all Subcon- CO., INC., AS tractors, and 'Contract No. 2, and an acceptable negotiation STIPULATED with the Hastings Company complex as it relates to all the brick work, and acceptance of the Jefferson Street Alternate negotiation and the final approval of our consulting engineer. Said motion was seconded by Rev. Williams. The hair requested an individual poll of each member: Each of tie five Commissioners cast their vote as "Aye "; none ab- stai ing or "Nay" votes. Motion unanimously carried: Mr. iggins further made the motion that the contract for the PEDESTRIAN MALL Pede trian Mall, Indiana R -66, Contract No. 2, be awarded to CONTRACT NO. 2, R -66; the ow bidder, Exterior Designing, Inc., at :, $206,474.00, AWARDED TO :; subj ct to approval by the Department of Housing and Urban Deve opment, to our Legal Counsel approval, an approved work EXTERIOR DESIGNING, sche ule between the contractor and all subcontractors and INC., AS STIPULATED Cont-act-No. 5, acceptance of the Jefferson Street Alternate, and inal approval by our consulting engineer. Said motion was econded by Rev. Williams. Agaii the Chair made a poll of the individual members. With each of the five Commissioners again casting their vote as "Aye'; none abstaining or "Nay" votes, the motion was unani- mous ly carried. The flair said a representative of Hickey Construction Co., Inc., Mr. Gerald A. Hickey, is present and will meet with the Comm'ssion at',a later date. President Helmen asked Mr. Hickey if h would say a few words.; 4 4. NEW BUSINESS (Cont'd} Mr. Gerald A.',Hicke , The _Hickey Construction Company "At thislltime, I don't feel.I_ have anything to say. I wili wait until we meet with the engineers and the Redevelopment Department in developing the work sche- . dule and ,I am withholding comments at this time. "I want to thank the Board at this time and want to carry out as expeditiously as possible and with as little inconvenience to the Downtown merchants as we possibly can." Mrs. 'Janet S. Allen directed several questions to the Commission and he Executive Director, Mr. Charles F. Lennon, Jr. In brief sum tion: 1) What is the amount of the Contracts? Mr. Lennon stated the first award to The Hickey Construc- tion Company, for the General Contract, is in the amount of $2',815,348.00; the next, the award to Exterior Design ing, Inc., for the Landscape Contract, is in the amount of $206,474.00; or a total of $3,021,822.00, with the Alternates subject to negotiations. 2) Mrs. Allen's concern was to eliminate some of the wells, as the Paraplegics would not be able to go down in these, climb the bridges saw no necessity for these things and the fountains, and certainly not when we were considering curbs for Paraplegics. President Helmen advised.Mrs. Allen the Commission has been concerned with the Paraplegics, and the curb situa- tion is taken care of and in the Mall plans, and as to Mrs. Allen's request for the elimination items, the Com- mission will study and consider. 3). Engineer's estimate, her surprise that the four blocks were not included, and why we started out with the entire Mall at 2 -1/2 Million, made it 3 -1 /2 Million, and now eliminate four blocks. She said she didn't care how much money !we had allocated for interest. -Mr. Lennon advised her this has all been public informa tion,,just'as the information was in the two blocks on Michigan Street and two blocks on Washington Street- - these plans being tentative to correlate with Associates' plans.; The engineering estimate was approximately $230,000 for ba',sic things; adding the alternate items, the total was $3.5 Million Dollars over a year ago. The low bid i.s under our and the Engineer's estimate. It would be difficult to 5 4. NEW BUSINESS (Cont'd) come in with $3 -1/2 Million Dollars and include the four blocks. Mr. Lennon advised interest is accruing with $3.8 Million Dollar Bond gaining approximately $180,000 - -that is pertinent -- adding interest to the cost of the: bond. The accruing interest can be used to pay for the additional cost on the four blocks. 4) Mrs. Allen strongly opposed, as she stated: "We are duplicating what Michigan City has ", and firmly opposed the types of places for the people to sit, fountains and boulders, and above all the upkeep of the Mall, stating.the;Park Department has'$180000 *budgeted to take care of it and we should certainly consider this cost. Two of the Commissioners responded to her arguments against the Mall plans: a. Mr. Wiggins said to Mrs. Allen We have taken action to move forward and have dealt in as realistic a fashion as we could. I take it you are I opposed to the Mall, and you have every right to your opinion. b. Mr. Wade informed Mrs. Allen the Commission is here to protect the taxpayers' interests and will not let the taxpayers' money be dissipated, and have no in- tention of letting anything like that happen. The Commissioners have spent a lot of time on this. We have the best firms that money can buy to help. Officially, we are saying that this is.going to be worked properly, efficiently, and economically. The Commissioners- -also as taxpayers - -are interested in the welfare of the people and are very interested in Mall. 5. 1EXT MEETING he next Regular Meeting of the Redevelopment Commission will NEXT MEETING, be at 10:30 A.M., Friday, June 1, 1973, in the Office of the Depart- JUNE 1, 1973 ment of Redevelopment. 6. ADJOURNMENT n motion 'duly made and passed by Mr. Wiggins, the meeting ADJOURNMENT adjpurned, at 10:48 A.M. r e on, r" Executive erector re men, rest` en * I Commiss'on Meeting of June 1, 1973, amendedto read: $80,000.00. (SEAL) 6 - $ 10,002.33 12,544.50 27,171.00 * 16,932.00 ** 113,775.00 $ 180,424.83 * This could be invested again before the end of 1973 unless needed for expense ** This amount could be invested twice more before the end of 1973 unless needed for expense. Accrued Interest to December 21, 1972 $ 925,000 Interest on $925,000 Certificate of Deposit December 21, 1972 to March 21,.1973 - 5.50% 925,000 Interest on $925,000 Certificate of Deposit December 21, 1972 to,June 19, 1973 - 5.875% Reinvestment Interest on $925,000 Certificate of Deposit of 12/21/73 to March 21, 1973 to June 16, 1973 - 7.10% 3/21/73 1,8500,000 Interest on 1,850,000 Certificate of Deposit December 21, 1972 to December 21, 1973 $ 3,700,000 100,000 Not nvested $ 3,800,000 $ 10,002.33 12,544.50 27,171.00 * 16,932.00 ** 113,775.00 $ 180,424.83 * This could be invested again before the end of 1973 unless needed for expense ** This amount could be invested twice more before the end of 1973 unless needed for expense.