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Home My WebLink AboutRM 04-06-73SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING April 6, 1973 10:30 A. M. 1200 County -City Bldg. Presiding Officer: Mr. Fred J. Helmen 227 W. Jefferson Blvd. President South Bend, Ind. 46601 I. ROLL CALL Present: Mr. Fred J. Helmen, President Mr. John E. Chenney, Vice President Mr. B. L. Wade, Assistant Secretary Mr. Donald A. Wiggins, Member Absent: Rev. Willie V. Williams, Secretary News Media: Mr. Richard A. Maginot, WSBT -TV Reporter Mr. Bill Stoner, South Bend Tribune Reporter Others Present: Mr. H. Edward Glaser, A.G.A. Realty Company Mr. Herman F. Glaser, A.G.A. Realty Company Mr. Allen E. Schrager, A.G.A. Realty Company Mr. Terry S. Miller, Common Council Member Mr. Edgar Seybold, South Bend Civic Planning Assn. Mr. Dick Van Mele, Associates Corporation of N. America Mr. J. A. Walsh, First Bank & Trust Co. egal Counsel: Mr. Kevin J. Butler PA Staff: Mr. Charles F. Lennon, Jr. Mrs. Dorothy N. Howell Mrs. Helen S. King Mr. John A. Kotzenmacher Mr. Frank J. Alford Mr. Harrison Miller Mr. L. Glenn Barbe Mr. William J. Parrish Mr. Edwin R. Bauer Mr. Bill E. Slabaugh Mr. C. Wayne Brownell Mr. Lawrence E. Wartha Mrs. Dorothy Z. Deane Mr. Kent Wilcox Mr. William C. Ellison 2. APPROVAL OF MINUTES On motion by Mr. Wiggins, seconded by Mr. Chenney and MINUTES APPROVED unanimously carried, the Minutes of the Regular Meeting of March 16, 1973 were approved. -1- 3. unan appri APPROVAL OF CLAIMS On motion by Mr. Wiggins, seconded by Mr. Chenney and CLAIMS APPROVED 4ously carried, the claims -- totalling $410,621.08 - -were )ved for payment. P.E.A. CODE ENFORCEMENT E -3 Rehabilitation Grant Payments Arthur & Mildred Tabb, #42 -6 - Sanfaye, Inc. $ 2,812.00 Ethel Weaver, #62 -31 - Ardmore Home Improvements 1,354.00 Total 4,166.00 P.E.A. CODE ENFORCEMENT E -5 Reha §ilitation Grant Pa ments B. J. & Minnie Lee Clark- #32 -9 - Stanley Walczak George & Mattie Flynn, #32 -48 - Stanley Walczak Ted Cummins, #32 -50 - Stanley Walczak Lest r Menzie, Appraiser Positive Action Development Committee PROJECT EXPENDITURES ACCOUNT FUND R -57 Rehabilitation Grant Pa nts orothy Harris, #20 -22 - Sanfaye, Inc. essie & Virgie Harmon, #44 -23 - Sanfaye, Inc. Frank Frigyesi - Good Faith Deposit South Bend Exterminating Company William & Gloria Tuberville, #19 -16 Federal National Mortgage Association PROJECT EXPENDITURES ACCOUNT FUND R -66 Arco Engineering Construction Corp. W. Joseph Doran, Parcel #13 -4 W. Joseph Doran, Parcel #9 -6 W. Joseph Doran, Parcel #9 -6 - Appraisers Alberl Bond H. F. Glaser - Contract No. 2 Bruce C. Hammerschmidt Ralph D. Lauver, Parcel No. 12 -5 Midwest Demolition Corp. Lewis F. Morrow Redevelopment Revolving Fund - Loan Shilts, Graves & Associates - 2 - Total $ 1,144.00 2,213.00 725.00 35.00 2,880.00 6,997.00 $ 3,495.00 2,852.00 300.00 30.00 5.50 4,825.00 Total 11,507.50 $ 37,498.68 189,647.00 52,400.00 900.00 80.00 6,590.00 225.00 450.00 470.00 21.00 30,000.00 150.00 3. Sout Sout Sout Tri- Clyd APPROVAL OF CLAIMS (Cont'd) Bend Exterminating Co. Bend Tribune Bend Water Works ounty News E. Williams, Inc. MERRY AVENUE PROJECT Total Proj ct Expenditure Account R -66 St. Vincent de Paul Raym nd Williams REDEMELOPMENT REVOLVING FUND Total Payroll: March 16 to March 31, 1973 Fran J. Alford Business Systems, Inc. Continental Assurance Company Continental Casualty Company Dorothy Z. Deane - Petty Cash Sue Hardman - Travel James Hill and Harrison Miller - Travel Dorothy N. Howell - Travel I.B.N. Indiana Auto Truck Rental Indiana Bell Telephone Co. John A. Kotzenmacher - Travel The Mayflower Muszyiski Insurance Agency, Inc. Natio al Real Estate Investor North rn Indiana Public Service Co. Offic Engineers, Inc. Quali y Inn North Roemer, Sweeney, Butler & Simeri Singer General Tire Co. South Bend Drug Co., Inc. South Bend - Mishawaka Area Chamber of Commerce South Bend Water Works South Bend Parking Co., Inc. The S dwell Company Waggoner Fuel Company Billie J. Wesley - Travel Wolfi 's Tape Town Rosita G. Wynns - Travel Xerox Corporation LaSalle Park Homes - Louis De Lapaz Total - 3 - $ 30.00 25.06 25,154.34 11.03 5,523.43 349, 75.54 $ 12,184.65 79.50 200.00 12,464.15 $ 16,476.88 5.73 261.63 1,690.00 250.00 35.12 39.80 113.70 46.80 43.88 29.80 942.24 47.90 96.60 309.47 40.00 49.49 145.75 15.66 200.00 58.96 31.59 53.83 17.59 100.00 10.55 111.55 39.30 6.50 40.30 577.15 179.00 22,066.77 a U NAHR Kenn Kenn Kenn Chri Chri Chri: Chri Indii India Shari Helm rate Amer - Mr. ) APPROVAL OF CLAIMS (Cont'd) REDEVELOPMENT FUND ) Membership Fees ?th A. Bird - Moving Allowance !th A. Bird - Replacement Housing !th A. Bird - Dislocation Allowance ;tine Lukavich- Dislocation Allowance ;tine Lukavich - Rent Deposit ;tine Lukavich - Moving Claim ,tine Lukavich - First Year Rental Assistance ,na Bell Telephone Co. - Southeast P.A.C. Ana Auto Truck Rental m Lodholtz Total GRAND TOTAL OLD BUSINESS $ 50.00 195.00 2,500.00 200.00 200.00 131.00 160.00 612.00 10.88 25.24 160.00 4,244.12 $ 410,621.08 a. Renderings of Associates Complex, R -66: President ASSOCIATES COMPLEX n inT_r_0cFu_ced Mr. Dick Van Mele, Vice President, Corpo- RENDERINGS, R -66 Community Affairs, Associates Corporation of North ca, and asked for a statement: an Mele: "The document submitted to':the Redevelopment Commission this morning is an addendum to the Bid Proposal made on February 2, 1973, describing more specifically the property to be developed by the Associates Bancorp., Inc., in the South Bend Downtown Development Program. The docu- ment describes each of the parcels, the proposed land use, and the contemplated stages of development. The initial stage of development is proposed to be Parcels 4 -31 and 4 -32, after marketable title has been formally transferred to Associates Bancorp., Inc., and as soon as all properties on these two parcels have been completely cleared. 'The document submitted today also includes subsequent stages of development describing more specifically the anticipated square footage of the buildings proposed for Parcels 4 -30A, 4 -30B, 4 -42, and 4 -66. A rendering showing the proposed project is also included so that the Commission may have a visual concept of our proposal." Presi ent Helmen asked: "Assuming we can get the title cleared, what �arcel will you start first ?" Mr. Van Mele: "We will commence construction on Parcels 4 -31, 4 -32 and North 140 feet of Parcel 4 -1, by December 31, 1973 of this year, assuming marketability title is transferred and 4 -31 and 432 are completely cleared." - 4 - 4. OLD BUSINESS (Cont'd) Mr. chrager: "First stage, as soon as title is cleared- - you �an't sell something you don't own." Mr. Ilan Mele: "That is why I stated: 'Clear and marketable titl e, ." Mr. Wiggins held up one of the brochures depicting the renderings--view is from Colfax looking South. The brochure was Oassed around in the audience. b. Phase III Contract (Mall): Mr. Lennon said we had PHADE III CONTRACT tentative Commission approval for the Invitation of Bids to (MALL), R -66 be published in The South Bend Tribune, on this Friday and next Friday, April 13th, for the construction of the Urban Renewal Project, Indiana R -66, Phase III, Pedestrian Way. Item No. 1: General Work: Involves demolition, clearing, grading, a variety of pavings, drainage, walls, water lines, electrical installation, pools, fountains, canopies, sculpture, street furni- ture, and other work incidental thereto, as one contract; and Contract Item No. 2: Lawns and Planting Work: Includes finish grad- ing, tops oi ing, sodding, planting, maintenance (including maintenance equipment), and other work incidental thereto. Based on this invitation of bids, the Commission and the De- partment of Redevelopment agreed there would be approximately $352,400.00 set aside, which is approximately 1 /10 of the total estimated cost of the Mall. This total includes: Demo 11 ti on Sidewalk $ 18,000 urb 7,000 avement 82,500 Concrete Construction idewalk $ 161,000 urb 22,000 avement (Terrazzo) 19,000 einforced Concrete Walls 36,900 teps 6,000 In di: this does i bid si ginal' This % Total $ 352,400 cussing this, it appears it may be better to pull out mount of money, which would allow any contractor that of have the bonding power of 3.5 Million Dollars to parately on this 10% set aside approved by HUD. Ori- y, the concept was that it go to Minority Contractors. ould be in addition to the minority employees the - 5 - 4. DLD BUSINESS (Cont'd General Contractor would have to have. Our recommendation is that we pull out this approximately 10% and allow General Contractors--both minority and others - -to bid on separately and now amend the Invitation for Bids to allow subcontractors to be able to bid directly to the Redevelopment Commission and be opened and awarded to the lowest and best bidder. On motion by Mr. Chenney, seconded by Mr. Wade and unani- mousl carried, staff was authorized to have Clyde E. Williams & Associates, Inc. prepare the necessary documents for publication and legal notice by addendum. 5. COMMUNICATIONS HUD letter dated March 23,,1973: This letter, over the signature of Mr. Joseph D. Panaro, Rehabilitation Loan and Grant Representative, advised as a result of recent Chang s in the subassignment of fund for Section 312 Rehabi- litation Loans in Indiana, our current allocation is an addi- tiona $20,000 for E -3 loans and an additional $20,000 for E -5, r a total of $40,000. In re ponse to our letter of March 8, 1973 requesting funds for 1 )ans in Ind. R -57, for the present we are authorized to us loan monies from our Code Enforcement allocations for R-57, as we see fit. Mr. L nnon said this is loan money that needs to be received and a cepted. HUD letter dated March 23, 1973: This letter, over he signature of Mr. Mark L. Griffin, Chief, Architec- tural & Engineering, advised the Wage Determination, AM -362, as issued by the U.S. Department of Labor August 13, 1971 and seven (7) modifications as issued in Federal Registers Volume 37 #53, dated March 17, 1972, Volume 37 #29 dated February 11, 1972, Volume 36 #229 issued November 27, 1971, Volume 36 #136 issued September 24, 1971, Volume 36 #205 issued October 22, 1971 and Volume 37 #73 issued April 14, 1972, are the minimum wages to be paid on the Demolition and S to Clearance Contract No. 31, Ind. Project R -66. ALLOCATION Or SECTION 312 REHABI- LATION LOAN FUNDS APPROVED, E -3 & E -5 WAGE DETERMINATION, DEMOLITION CONTRACT NO. 31, R -66 Compliance with the above constitutes compliance with Federal Laws concerning the Davis -Bacon Act and are the only wages enforceable by the Federal Government. c. HUD letter dated April 2, 1973: This letter, HUD CONCURRENCE, over the signature of Mr. Mark L. Griffin, Chief, Architec- DEMOLITION CONTRACT tural & Engineering, concurred in awarding Demolition and NO. 32, R -66 Site Clearance Contract No. 32, to Miller Construction Company, Marion, Indiana, in the amount of $12,880.00, Ind. R -66. Minut s of the preconstruction conference and E.E.0 reports are r quested to be submitted to Mr. Herman Walker. - 6 - 5. MMUNICATIONS (Cont`d Mr. Frank Alford, our Equal Employment Opportunity Officer, as a key minority person, who has participated in the De- partment of Housing and Urban Development assisted programs, is being invited to participate and assist in the planning for the future Indiana Minority Conferences. Mo ference is scheduled at 9:30 A.M., Saturday,.April 14, 3 at the Albert Pick Motor Inn, South Bend. Moti n was made by Mr. Wiggins, seconded by Mr. Chenney and nanimously carried, that the above letters be received and laced on file. 20 appri hear - Couni date NEW BUSINESS a. Public Hearing Date, Project A -10: Commission PUBLIC HEARING oval and authorization was requested to set the public APRIL 30, 1973, 7:30 P. ing date for April 30, 1973, at 7:30 P.M,, in the City COUNCIL CHAMBERS, A -10 :il Chambers and permission to advertise the recommended for Project Indiana A -10, which is the Neighborhood - 7 - d. HUD letter dated April 2, 1973: This letter, HUD CONCURRENCE, over the signature of Mr. Mark L. Griffin, Chief, Architec- DEMOLITION CONTRACT tural & Engineering, concurred in awaring Demolition and NO. 3, E -3 Site Clearance Contract No. 3, to Julius O'Neal Trucking Company, South Bend, in the amount of $2,300.00, Indiana Project E -3. Minutes of the preconstruction conference and E.E.O. re- ports are requested to be submitted to Mr. Herman Walker, e. HUD letter dated April 2, 1973: This letter, R -66 AMENDATORY over the signature of Miss Fredi Beth Rolsky, Community Development Representative, acknowledged receipt of our corr spondence of March 13 and 20, 1973 regarding pending R -66 amendatory for South Bend. All necessary material has been submitted to the Area Office and we will be contacted if any questions should arise. Mr. Lennon advised this is on our $2 Million Dollar Amenda- tory. f. HUD letter dated April 4, 1973: This letter, PROMOTION OF MINORITY over the signature of Mr. Herman K. Walker, Director, PARTICIPATION Equa Opportunity Division, advised interested Indiana Mino ity Entrepreneurs in conjunction with the Equal Oppor- tuni y Director of the Indiana Area Office, Department of Hous ng and Urban Development are contemplating launching a se ies of programs and strategy to promote more minority invo vement in all Department of Indiana Housing Urban Deve opment assisted programs. Mr. Frank Alford, our Equal Employment Opportunity Officer, as a key minority person, who has participated in the De- partment of Housing and Urban Development assisted programs, is being invited to participate and assist in the planning for the future Indiana Minority Conferences. Mo ference is scheduled at 9:30 A.M., Saturday,.April 14, 3 at the Albert Pick Motor Inn, South Bend. Moti n was made by Mr. Wiggins, seconded by Mr. Chenney and nanimously carried, that the above letters be received and laced on file. 20 appri hear - Couni date NEW BUSINESS a. Public Hearing Date, Project A -10: Commission PUBLIC HEARING oval and authorization was requested to set the public APRIL 30, 1973, 7:30 P. ing date for April 30, 1973, at 7:30 P.M,, in the City COUNCIL CHAMBERS, A -10 :il Chambers and permission to advertise the recommended for Project Indiana A -10, which is the Neighborhood - 7 - Deve' the ' The I NEW BUSINESS (Cont'd) opment Program for the Model Neighborhood Area #1 and southeast Neighborhood Area #1, Project Indiana A -10. IUD timetable to submit the renewal plan is April 30. On m tion by Mr. Wiggins, seconded by Mr. Wade and unani- mous y carried, the Public Hearing date was authorized for April 30, 1973, at 7:30 P.M. and permission to adver- tise as noted above, A -10 Project. b. Land Acquisition Policy, A -10: Commission approval LAND ACQUISITION was requested for the Declaration of Land Acquisition Policy POLICY ADOPTED, A -10 for Project Indiana A -10. Mr. Lennon said this Policy is re- quired for each project in governing real estate acquisition. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mous y carried, the Policy of Management of Acquired Property for the Neighborhood Development Program, Project Indiana A -10 was approved and adopted. c. Reuse Appraisal Contracts, MN #1, A -10: Authoriza- REUSE APPRAISAL tion was requested to enter into Reuse Appraisal Contracts CONTRACTS APPROVED, with Forrest Eckert and John G. Pence Associates, Inc., cover- MN #1, A -10, FOR: ing Model Neighborhood Area #1, NDP, Project A -10, in amount not to exceed $350.00, subject to Legal Counsel approval. 1) Forrest Eckert 2) John G. Pence On m tion by Mr. Chenney, seconded by Mr. Wade and unani- Associates, Inc. mous y carried, the above - noted Reuse Appraisal Contracts were approved. requ Meet b. A Fora auth in ai for to Li e. Acquisition Appraisal Contracts, A -10: Motion was sted to rescind Commission action taken in Commission ng of February 16, 1973, for Item 7, under New Business, quisition Appraisal Contracts with Ralph Lauver and st Eckert, Project Ind. A -10, and request Commission rization to enter into Acquisition Appraisal Contracts, ounts not to exceed $50.00 for vacate land and $100.00 mproved property, per parcel, in Project A -10, subject gal Counsel approval, with the following Appraisers: 1) Jack Harris SE #1 2) Hubert M. Weaver (Southeast Neighborhood) ACQUISITION APPRAISAL CONTRACTS APPROVED 2 -16 -73 RESCINDED, A -10 APPROVAL FOR: SE #1 1) Jack Harris 2) Hubert M. Weaver MN #1 1) Ruth Hoover 2) Peter Gillis d. Reuse Appraisal Contracts, SE #1, A -10: Authoriza- REUSE APPRAISAL tion was requested to enter into Reuse Appraisa Contracts CONTRACTS APPROVED, with Forrest Eckert and John G. Pence Associates, Inc., cover- SE #1, A -10, FOR: ing outheast Neighborhood Area #1, NDP, Project A -10, in amou t not to exceed $650.00, subject to Legal Counsel ap- 1) Forrest Eckert prov 1. 2) John G. Pence Associates, Inc. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, the above -noted Reuse Appraisal Contracts were approved. requ Meet b. A Fora auth in ai for to Li e. Acquisition Appraisal Contracts, A -10: Motion was sted to rescind Commission action taken in Commission ng of February 16, 1973, for Item 7, under New Business, quisition Appraisal Contracts with Ralph Lauver and st Eckert, Project Ind. A -10, and request Commission rization to enter into Acquisition Appraisal Contracts, ounts not to exceed $50.00 for vacate land and $100.00 mproved property, per parcel, in Project A -10, subject gal Counsel approval, with the following Appraisers: 1) Jack Harris SE #1 2) Hubert M. Weaver (Southeast Neighborhood) ACQUISITION APPRAISAL CONTRACTS APPROVED 2 -16 -73 RESCINDED, A -10 APPROVAL FOR: SE #1 1) Jack Harris 2) Hubert M. Weaver MN #1 1) Ruth Hoover 2) Peter Gillis R1 and NEW BUSINESS (Cont'd) 1) Ruth Hoover MN #1 2) Peter Gillis (Model Cities Neighborhood) Mr. ennon said these Contracts are being prepared and are subj ct to Legal Counsel approval. On m tion by Mr. Chenney, seconded by Mr. Wiggins and unani- mously carried, the above Acquisition Appraisal Contracts were approved and previous motion rescinded, as noted above. f. Review Appraisal Service Contract, A -10: Authori- zation was requested to enter into a Review Appraisal Service Cont act with Forrest Eckert to review the appraisal work of the fee appraisers, in amount not to exceed $30.00 for vacant land and $40.00 for improved property, in the entire Project Indi na A -10, subject to Legal Counsel approval. Mr. Lennon advised that we have negotiated an agreement with Forrest Eckert and are preparing that contract. By HUD re- quirement we have to do this. We have to have a MAI /RM Ap- praiser or have one on our staff. On m tion by Mr. Wiggins, seconded by Mr. Chenney and unani- mousl carried, the above Review Appraisal Service Contract was pproved. g. Abstract Com any of St. Joseph County, Inc. and Abstract and Title Cor oration Contracts, A -10: Authoriza- tion das requested to enter into contracts for both prelimi- nary titles and final titles to those properties for acquisi- tion in NDP Project A -10, Southeast first action year and Model Cities Neighborhood first action year with Abstract Compa y of St. Joseph County, Inc. and Abstract and Title Corpo ation, subject to Legal Counsel approval. On mo ion by Mr. Wiggins, seconded by Mr. Chenney and unani- mousl carried, the above -noted Contracts were approved. i. Property Management Policy, A -10: Commission ap- proval was requested to adopt Property Management Policy, for P oject Indiana A -10. This Policy conforms to all pro - visio s and requirements under the Uniform Relocation Assis- tance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646). This Policy follows the requirement that the Depar ment of Redevelopment collect rent from properties ac- quirel and rented in connection with Project Ind. A -10. On mo ion by Mr. Wiggins, seconded by Mr. Chenney and unani- mousl carried, the above Property Management Policy was adopt d. 1. Rodent Control Contract, A -10: Authorization was reque ted to enter into Rodent Control Contract, with the South Bend Exterminating Company, Inc., for Project Indiana A -10, in amount of $40.00 per month in which services are requi ed, subject to Legal Counsel approval. -9 -. REVIEW APPRAISAL SERVICE CONTRACT APPROVED WITH: FORREST ECKERT, A -10 ABSTRACT CO. OF ST. JOSEPH COUNTY, INC. AND ABSTRACT AND TITLE CORPORATION CONTRACTS APPROVED, A -10 PROPERTY MANAGEMENT POLICY ADOPTED, A -10 RODENT CONTROL CONTRACT APPROVED, SOUTH BEND EXTERMINATING CO., INC. A -10 Q On m mous Bend abov NEW BUSINESS (Cont'd) ,tion by Mr. Wiggins, seconded by Mr. Wade and unani- y carried, the Rodent Control Contract with the South Exterminating Company, Inc., was approved, as noted j. Resolution No. 445: This Resolution declares the RESOLUTION NO. 445 Neig borhood Development Project Areas - -Model Neighborhood ADOPTED, A -10 Area #1 and Southeast Neighborhood Area #1 - -to be blighted and ipproves an urban renewal plan and conditions under which relo ation payments will be made for Project Indiana A -10. On m tion by Mr. Wiggins, seconded by Mr. Wade and unani- mously carried, Resolution No. 445 was adopted. k. Resolution No. 446: This Resolution accepts and appr vies the First Bank and Trust Company of South Bend, Indiana, Trustee, and A.G.A. Realty Company of South Bend, an I diana partnership, as the Redevelopers, authorizing the preparation and execution of the contract for disposi- tion and redevelopment and the execution of Quit Claim Deed for transfer of title, and approving the construction plans and he equity capital and mortgage financing, all pertaining to a part of Disposition Parcel 4 -72, in the Central Downtown Proj ct, Indiana R -66. RESOLUTION NO. 446 ADOPTED, R -66 Noti a of Public Disclosure of Redevelopers' Statement appeared in T e South Bend Tribune on March 9, 1973 and also posted in the Fublic lobby of the County -City Bldg., as certified by our Mr. C. W yne Brownell. Mr. Kevin Butler, Commission Legal Counsel, advised this is a Resolution approving the Redevelopers, which is for a small portion of Parcel 4 -72, by the J.M.S. Building. Initially the Commission sold Parcels 4 -70 and South 31 feet of 4-72-- author- ized to sell to A.G.A. Realty Company. This now is the remaining North 10 feet of Parcel 4 -72, which was subsequently acquired by the Department and we are conveying this property to A.G.A. Realt Company. The Resolution further authorizes the prepara- tion and execution of the contract and we are anticipating closing of the property on July 2 of this year. This completes the land package for the Developer. On motion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried, Resolution No. 446 was adopted. Autho South South South befor . South Bend Community School Corporation Contract: SOUTH BEND COMMUNITY ization was requested to enter into a contract with the SCHOOL CORPORATION Bend Community School Corporation for the benefit of the CONTRACT, R -66 Bend Public Library, for Disposition Parcel No. 8 -17, (Lot of Library), in amount of $79,888.79 and take deed on or April 1, 1974, subject to Legal Counsel approval, R -66. - 10 - W Mr. Libr Boar Scho adop of p town furt with ing and vi di on s (7) IEW BUSINESS (Cont'd ger B. Francis, Director of the South Bend Public y, in his letter dated April 3, 1973, advised the of Library Trustees of the South Bend Community Corporation, in their Meeting of April 2, 1973, d a resolution agreeing to enter into a contract chase of Disposition Parcel No. 8 -17, of the Down - rban Renewal Project, Indiana R -66. The Resolution r resolved that said purchase will be in accordance he Downtown Urban Renewal Plan, Indiana R -66, provid- r development by the Public Library by landscaping intaining of this parcel for five (5) years and pro - that construction of an additional library facility d parcel shall be started and completed within seven ars from the date of conveyance. On motion by Mr. Chenney, seconded by Mr. Wade and unani- mously carried, authorization to enter into a contract with South Bend Community School Corporation was approved, subject to Legal Counsel approval. m. Extension of Time, Contracts A and B Phase II -B: Auth rization was requested for extension of time for Arco Engineering Construction Corporation, On Phase II -B, Cont acts A and B, to May 25, 1973, as recommended by ClydE E. Williams & Associates, Inc., Engineering Consultants, R -66 Request is per letter from Arco dated January 3, 1973. Target date for the opening of St. Joseph Street is April 16--weather permitting. On motion by Mr. Chenney, seconded by Mr. Wade and unani- mous y carried, extension of time for Contracts A and B, Phas II -B, with Arco Engineering Construction Corporation, was Ipproved to: May 25, 1973, R -66. n. Change Order No. 1 to Phase II -C Contract: Ap- proval of Change Order No. 1 to Phase II -C Contract was requested, with Howell Construction Co., Inc., to add a sect on of 24" storm sewers on Wayne Street from Alley to Main Street, for an increase in contract price in amount of $ ,018.08, and increase in time of ten (10) days, R -66. City Engineer, Mr. William Richardson, requested we place the 4" storm sewers in and not tear up the streets twice and disrupt traffic. This is for 24" street inlets and manholes. The price is in line. On motion by Mr. Wiggins, seconded by Mr. Wade and unani- mous y carried, Change Order No. 1 to Phase II -C Contract was approved, for an increase in contract price of $9,018.08, and change in time for completion of contract by ten (10) calendar days. - 11 - EXTENSION OF TIME APPROVED, PHASE II -B, Contracts A & B, R -66 CHANGE ORDER NO. 1 TO PHASE II -C CONTRACT APPROVED, R -66 Q Auth cont conc III, Lega NEW BUSINESS (Cont'd) o. Shilts, Graves & Associates, Inc. Contract: rization was requested to enter into an engineering act with Shilts, Graves & Associates, Inc., to perform ete and soil testing on Pedestrian Way Contract, Phase in amount not to exceed $14,500.00, R -66, subject to Counsel approval. CONTRACT APPROVED WITH SHILTS, GRAVES & ASSOCIATES, INC., R -66 Mr. William Richardson, Director of Department of Public Works, suggests we not leave it up to the contractor to supply the testing. On motion by Mr. Chenney, seconded by Mr. Wiggins and unani- mous y carried, authorization to enter into an engineering contract with Shilts, Graves & Associates, Inc. was approved, in amount not to exceed $14,500.00, per above. p. Change Order No. 1 to Vault Retaining Wall Contract CHANGE ORDER NO. 1 No. Approval of Change Order No. 1 to Vault Retaining Contract No. 1 was requested, with H. G. Christman Co., TO VAULT RETAINING WALL CONTRACT NO. 1 Wall Inc. for moving electrical and plumbing from beneath sidewalk APPROVED, R -66 at S erland Building, for an increase in contract price of $1,600.00, R -66, as follows: Electrical removal under sidewalk $ 600.00 Plumbing removal under sidewalk 6,000.00 Total T-1,600.00 This will be added to H. G. Christman Construction Company's cont act to build a block retaining wall under the Sherland Buil ing prior to vault demolition for the Pedestrian Way Cont act Phase III. On m tion by Mr. Wiggins, seconded by Mr. Wade and unani- mously carried, Change Order No. 1 to Vault Retaining Wall Contract No. 1 was approved, for an increase in contract pric of $1,600.00. q. Survey Service Contract: Authorization was re- SURVEY SERVICE quested to enter into Survey Service Contract with Murphy CONTRACT WITH MURPHY Cons ltants, Inc., not to exceed $1,100.00, in the Merry CONSULTANTS, INC. Aven a Project, subject to Legal Counsel approval. APPROVED, MERRY AVE. PROJECT Mr. ennon advised this will be paid for by Model Cities- - does not come under Redevelopment financing. On m t mous ly Murp y Merry appr v ion by Mr. Wiggins, seconded by Mr. Chenney and unani- carried, authorization to enter into a contract with Consultants, Inc., not to exceed $1,100.00, in the Avenue Project, was approved, subject to Legal Counsel al. - 12 - 10 was Cont $18, subjE Coun� IEW BUSINESS (Cont'd Summer Youth Employment Contract: Authorization SUMMER YOUTH EMPLOY :quested to enter into a Summer Youth Employment MENT CONTRACT APPROVED, act, for Projects E -3, E -5, R -57 and A -10, with E -3, E -5, R -57 & A -10 isation not to exceed maximum compensation of )0.00, with amounts allocated for Projects: E -3 $ 1,000.00 E -5 2,800.00 R -57 5,000.00 A -10 10,000.00 Total 18,800.00 :t to approval of the Executive Director and Legal f1. Mr. Wade said the criticism last year was the supervision on the summer youth program. Mr. Lennon said the Positive Actin Development Committee, which is a group of 20 to 25 year old's, will take that responsibility and super- vise. The stipulation for the supervision will be shown in t4 contract. On motion by Mr. Wiggins, seconded by Mr. Wade and unani- mous y carried, the Summer Youth Employment Contract was authorized, subject to approval of Executive Director and Lega Counsel, per above. s. Preliminary Loan Notes: Bid opening was held at 1:00 P.M., E.S.T., on April 3, 1973, for the LaSalle Park Urban Renewal Project, Ind. R -57, Second Series 1973, for the amount of $1,320,000.00. The bidders were: Bidd is Name and Address Int. Rate Premium First National City Bank Money Market Division 95 Wall Street 1 - 22nd Floor New ork, N.Y. 10015 Salo on Brothers Morgan Guaranty Trust Co. of N.Y. One qew York Plaza New fork, N.Y. 10004 First Bank and Trust Company South Bend, Indiana 46601 Continental Illinois National Bank and Trust Company of Chicago 231 South LaSalle Street Chicago, Illinois 60693 3.89% $ 39.00 3.92% $ 38.00 4% Bank of America NT & SA /Bankers Trust Co. 4.11% San Francisco, California - 13 - None $ 38.00 PRELIMINARY LOAN NOTES AWARDED TO: FIRST NATIONAL CITY BANK, N.Y., N.Y., R -57 6. NEW BUSINESS (Cont'd The s ccessful bidder for the Project Notes, in the aggregate principal amount of One Million Three Hundred Twenty Thousand and No /100 ($1,320,000.00) Dollars, for the LaSalle Park Urban Renewal Project, R -57, was the First National City Bank of New York, New York, with an in erest rate of 3.89% and Premium of $39.00. Notic of Sale was published in The Daily Bond Buyer on Ma ch 20, 1973; The South Bend Tribune and Tri- County News n March 16 and 23, 1973. A mas er resolution (Resolution No. 318), for the LaSalle Park rban Renewal Project, R -57, covers the authorization of these Project Notes. Demolition in Scattered Sites: Authorization was DEMOLITION ADVERTISING requested to advertise, by publication, demolition in scatter- AUTHORIZED FOR SCATTERE ed si es, in E -3, E -5 and R -57 Projects, as follows: SITES, E -3, E -5 and R -E Proj Proj Proj :t E -3• Address :t E -5: 708 E. Sorin Street 526 Crescent Street 709 N. Hill Street - Topsoil & Seed only. 710 N. Hill Street - Remove trash only 715 N. Hill Street 911 N. St. Peter Street Address 125 St. Paul's Place 920 W. Washington Blvd. 1130 W. Thomas Street 1022 W. Thomas Street 906 W. Thomas Street :t R -57• Address 326 Dundee Street On mo ion by Mr. Wiggins, seconded by Mr. Wade and unani- mousl carried, advertising for the above demolition was authorized. was r Proje Renew i. Downtown Urban Renewal Plan, R -66: Authorization !quested to change the Downtown Urban Renewal Plan, :t Indiana R -66. Pages submitted for changes to the it Plan are: 5, 9, 15, 16, 17 and 23. - 14 - DOWNTOWN URBAN RENEWAL PLAN CHANGES APPROVED, R -66 rn NEW BUSINESS (Cont'd Mr. Lennon said based on Block 6, twenty (20) acres imme iately south of the Civic Center, was originally sche uled for housing 1,000 units or more. There was a chance in economic benefits and we had an updated LUMS Stud 3. It was determined this was not a feasible plan and will not work out. It was suggested the land use be chanced to Service /Commercial /Residential. The number of resi ential units should be revised up to 200 units. Mr. lerry Miller asked if that requires more housing in anot er area? Mr. Lennon said: "No. This is the mini- mum ousing requirements or replacement housing require- ments in the Downtown Renewal Program. The Proxmire Amend- ment is not involved." On m tion by Mr. Wade, seconded by Mr. Wiggins and unani- mously carried, the changes, as noted, to the Downtown Urba Renewal Plan, R -66, were authorized. v. Bids for Outdoor Advertising Sign: Sealed bids were received for the building, including fabrication, in- stallation, lighting and electrical service, for a standard 14' 48' painted bulletin for Burkhart Advertising, to be located at 429 South Main Street. This outdoor advertising sign replaces in- project sign located on Parcel No. 17 -1, R -66. The sign on Parcel No. 17 -1 was east of Columbia and cur relocation function is that we accept bids for that work. The HUD ruling is that we do not relocate for more than the cost of the sign. We relocated his business. The Lids received are: Adway Signs, Inc. $ 8,863.00 Naegele Outdoor Advertising Company, Inc. 10,480.00 Mr. Miller said this is simply a compliance of HUD regula- tions that we go through bid process. We pay no more than lowest bid. Burkhart Advertising can get anyone he wants to do the work. The old sign was moved and destroyed. This bid is to build a new one to replace it. We are pay- ing Jor the relocation, not for an actual new sign. On motion by Mr. Wiggins, seconded by Mr. Wade and unani- mously carried, the low bid by Adway Signs, Inc., in bid amount of $8,863.00, be accepted, subject to Legal Counsel approval. prove devel for F Proje OUTDOOR ADVERTISING SIGN BID FROM ADWAY SIGNS, INC. ACCEPTED, R -66 Certificate of Completion of Redevelopment: Ap- CERTIFICATE OF was requested of Certificate of Completion of Re- COMPLETION OF pment conveyed to Ben Miles, Jr. and Margaret Miles, REDEVELOPMENT, rcel No. 28 -9, in the LaSalle Park Urban Renewal PARCEL NO. 28 -9, t, R -57. R -57 - 15 - a NEW BUSINESS (Cont'd) On m tion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, the Certificate of Completion of Redevelop- ment was approved and the President and Secretary authorized to a ecute. x. Option Agreement, R -57: Approval of one (1) Option ONE (1) OPTION Agreement was requested, in the LaSalle Park Urban Renewal AGREEMENT APPROVED, Project, R -57, for Parcel No. 3 -2, located at 305 South PARCEL NO. 3 -2, R -57 Chicago Street, in amount of $4,825.00. On m Lion by Mr. Chenney, seconded by Mr. Wade and unani- DIRECTORS mously carried the above - listed Option Agreement was approved. SEMI - thro y. Rehabilitation Grants, R -57: Commission approval FOUR (4) REHABILITA- was reque sted for the following four (4) Rehabilitation Grants,TION GRANTS APPROVED: for the LaSalle Park Urban Renewal Project, R -57: do in the next year.. PARCEL NOS. 19 -16, D.C. 20 -6, 36 -6 & 43 -10, Parcel No. Address Amount R -57 19-15 202 N. Kenmore Street $3,500.00 ** 20 -6 250 N. Wellington Street 3,260.00 36 -6 218 S. Kenmore Street 3,500.00* 43 -1 314 S. Liberty Street 3,487.00 * rant plus own funds - -total Rehabilitation: $3,642.00. ** ombination loan and grant. On m tion by Mr. Wiggins, seconded by Mr. Wade and unanimously carried, the above - listed Rehabilitation Grants were approved. z. Rehabilitation Grant, E -3: Commission approval ONE (1) REHABILITA- was requested for one 1 Rehabilitation Grant, for the North- TION GRANT APPROVED: east Code Enforcement Project, E -3, for Parcel No. 26 -5, lo- PARCEL NO. 26 -5, E -3 cateJ at 714 East Corby Street, in amount of $3,497.00. On m tion by Mr. Chenney, seconded by Mr. Wiggins and unani- mous y carried, the above - listed Rehabilitation Grant was appr ved. aa. National Community Development Directors Association NATIONAL COMMUNITY On motion by Mr. Chenney, seconded by Mr. Wade and unani- mously carried, the Executive Director was authorized to attend the above meeting. Semi Annual Meeting: Commission authorization was requested DEVELOPMENT DIRECTORS or he Executive Director to attend this Meeting, on May 9 ASSOCIATION SEMI - thro gh 11, 1973, in Washington, D. C. Hope to have a better ANNUAL MEETING, MAY unde standing of the Community Development Bill as it stands 5 THRU 11, 1973, and hat we have to do in the next year.. WASHINGTON, D.C. bb. National Association of Housing and Redevelopment NATIONAL ASSOCIATION Meeting: Commission authorization was requested for our OF HOUSING AND REDEVEL• EEO fficer to attend the National Association of Housing OPMENT MEETING, APRIL and Redevelopment Meeting in St. Paul- Minneapolis, on April 27 & 28, 1973, ST. 27 aid 28, 1973, to serve as a member on the Regional Com- PAUL - MINNEAPOLIS mitt e. M". E 6. NEW BUSINESS (Cont'd On mo ion by Mr. Wade, seconded by Mr. Wiggins and unani- mous) carried, our EEO Officer was authorized to attend the above meeting. c. Rehabilitation Workshop: Commission authorization REHABILITATION was requested for two staff members to attend the Rehabili- WORKSHOP, MAY 3 & 4, tation Workshop, on May 3 and 4, in Rochester, New York. 1973, ROCHESTER, N.Y. Mr. Lennon said this is a whole new concept of rehabilita- tion and how to finance. Staff to go will be established. On motion by Mr. Wade, seconded by Mr. Wiggins and unani- mously carried, two staff members to be selected by the Executive Director are authorized to attend the above Reha ilitation Workshop. 7. PROGRESS REPORTS a. HUD Relocation Workshop, March 28 and 29, 1973: This Works op was sponsored by HUD and was attended by our Relocation staff. A written report was submitted by all staff attending: Messrs. Miller, Kotzenmacher, Jame A. Hill, Sr.; Mrs. Dorothy N. Howell, Sue Hardman, Billie J. Wesley and Rosita Wynns. b. Business Relocation, R -66: Mr. John A. Kotzen- mach r, Business Relocation Director, submitted his wait en report for March, 1973: Relocation Expense: Rubin Cleaners, Inc. $ 20,991.00 Searching Expense: Rubin Cleaners, Inc. 500.00 Total Relocation Payments $ 21,491.00 Code Enforcement E -5: Alternate Payment Christ Child Society $ 2,500.00 c. Downtown Rehabilitation, R -66: Mr. Edwin R. Baue , Rehabilitation Architect, submitted his written repo t for March, 1973: Reha mont foll 1) ►ilitation and new construction activity during the i of March was hampered by inclement weather; however, )wing projects are underway: Under sidewalk vault work was completed at 111 W. Washington Building, per Redevelopment Department standards and Mall construction. - 17 - HUD RELOCATION WORKSHOP REPORTS BUSINESS RELOCATION, R -66 DOWNTOWN REHABILITA- TION, R -66 7. 2) 3) 4) 5) 6) 7) 8) 9) 10) PROGRESS REPORTS (Cont'd Foundation footings and steel reinforced concrete retaining walls being poured at J.M.S. Annex Building under construction at 123 W. Washington Street. In -store remodeling completed at new location for Al Smith's Record Bar, now housed in former Wyman's De- partment Store Building. Demolition and complete refacing of exterior facade underway at Lido Supper Club. This property facing the Urban Renewal Area will add to progress now under- way in Downtown Business District. Second floor interior demolition started at Office Engineers, 120 S. Michigan Street, adjacent to alley. Ground breaking to begin soon in alleys to be vacated in this block. Under sidewalk vault work and sidewalk repair completed at Odd Fellows Building, Main at Washington Street, prior to Mall resurfacing in this block. Interior remodeling completed on main floor of Robertson's Department Store with addition of an enlarged cosmetic and toiletries department. One of center show window back- grounds has been eliminated, giving sidewalk traffic a full view of in -store activity. Store fixture work started at "La Cravatte ", tie haberdashery. A new business venture to be located at 104 West Wayne Street. A long term lease has also been signed to occupy approximate- ly 1850 square feet of retail space at 305 South Michigan Street address (adjacent to Avon Theatre). Landscape grading work begun at United States Postal faci- lity and the Royal Inns Motel nearby. Most of Downtown business community is anxiously awaiting the mid -April announcement by private investor group who will develop the Colfax- Michigan - Washington Building complex. We hope that this will serve as the catalyst to spur the project and surrounding areas to the highest potential. d. Merry Avenue Project: Ac u sition Status: Mrs. Gertrude Barth, Real Estate Specialist, gave an updated report on the acquisition status: Of t have Jose al. e 42 parcels to be acquired in the Merry Avenue Project, nine been placed in condemnation. Six of these are owned by St. h County and three are in the ownership of Henry Rogers, et We have been in consultation with our attorney on all nine rties and he is in process of contacting the attorney for MERRY AVENUE PROJECT 7. PROGRESS REPORTS (Cont'd the owners of the Rogers` properties. He is working on the County-owned properties. With early settlement- - possibly within two to three weeks - -is a possibility. One arcel for which closing checks have been issued, in n me of Elizabeth Kleva, Parcel 1 -18, is awaiting de- faul filing by Mr. Nimtz, attorney for property owners; i.e. default of land contract. Owne of Parcel 1 -12, Madison Scott, has agreed to a sett ement, per his attorney, with claims to be signed and sent to this office within a few days. Parc 1 1 -19, involving Andrew Pustay, Trustee for said property, quit claim deeds have been prepared for signatures of each of involved heirs. Heirs living in various places arou d the country and it will be at least two to three weeks befo a signed deeds can be returned to this office and final proc ssing of closing begun. Parc 1 1 -35, John Nemeth Estate: closing checks have been issu d. Waiting for appointment with Peter Nemeth to turn over closing checks and receiving in turn proper deeds (one Warr my and one Quit -Claim are necessary). Should be con - clud d within the next two weeks. The alance of the parcels have been closed and all final titl policies ordered from the abstract companies. Prog! Assi this •ess Report: Mr. Lawrence E. Wartha, Administrative ;taut to t e Director, submitted the written status of Project: The update is: Relocation: 85% of occupants physically relocated. Acquisition: 85% of occupied properties acquired. Demolition: First contract awarded 11- 17 -72. Actual work began 12 -1 -72. 60% of land cleared. Condemnation: 6 suits filed. 3 notices sent. Vacation of streets and alleys: Public Hearing by Board of Public Works and Safety 12- 11 -72. Vacation Brief and Record Same: Recorded 12- 29 -72. Rezoning: Scheduled for mid April. - 19 - 7. PROGRESS REPORTS (Cont'd) e* Property Management Report: Mr. John A. Kotzen- mach r, Director of Property Management, submitted a written repo it for the month of March: The irotal rent receipts collected for the month of March, 1973 was: $5,199.51. One enant, Al Smith's Record Bar, moved from 111 South Mich gan Street to 111 North Michigan Street, formerly Wyma 's Department Store. Nance Stokes, owner of the Book Nook Store, formerly loca ed at 115 South Michigan moved to 216 North Williams Stre t. All former tenants located in the 100 West Washington and 100 South Michigan Street area have been relocated. f. Rehabilitation Report, Site Offices: Mr. William C. E lison, Assistant Director of Rehabilitation Division, submitted a written report for the site office operations: A to al of two initial inspections; 12 re- inspections; 71 NDP initial inspections; 4 follow -up inspections; 4 grants approved; I combination,-.approved; 3 final inspections. Flye s were passed out in March for R -57 Garden use of Vacant lots. Rehabilitation inspections for NDP program are On schedule. Update of vacant lots completed for South side and West side. Caseloads are increasing due to additional funding re- ceiv d for E -3 and E -5 Projects. Cases recommended for demolition was also increased for month of March. All NDP inspections for Southeast and Model Cities have been scheduled, with April 5th as the last inspection date. PROPERTY MANAGEMENT REPORT REHABILITATION REPORTS, R -57, E -3, E -5 & NDP g. Relocation Progress Report: Mrs. Dorothy Howell, RELOCATION PROGRESS Dire for of Residential Relocation, submitted a written report REPORT for her staff: Kaley School Site: Project closed. Additional payment to be made. OSA -3 : Project closed. Code Enforcement E -3: Workload three, two individuals and ne family. One individual has temporarily moved. orking with remaining Workload. Code enforcement E -5: Workload one family. R -66: Project closed. Expecting five additional families. dditional payments being made. - 20 - 7. R -57; City. Merr) PROGRESS REPORTS (Cont`d) Workload two families -- working with both. Wide: Workload seven; six families and one individual. Individual not interested in Public Housing and Housing Authority refuses to house three of the six families. Working with remaining workload. Avenue: Workload five families. Two families have moved temporarily. Working with remaining workload. Mode Cities Substandard: Workload four families. Two fami- lies have been temporarily relocated. Working with re- maining workload. NEXT MEETING Recommendation was made to have the next Commission Meeting on April 19, 1973, at 10:30 A.M., in lieu of the regularly sche- duled meeting for April 20, which would fall on Good Friday and is a City holiday. On m tion by Mr. Chenney, seconded by Mr. Wiggins and unanimously carr ed, the next Commission meeting is to be: April 19, 1973. 9. (ADJOURNMENT 4journed n motion duly made and passed by Mr. Wiggins, the meet- ing at 11:30 A.M. es v. (SEAS.) NEXT MEETING, APRIL 19, 1973 ADJOURNMENT 7v nnon, ., Executi a )Director Fre J. lntn, Presi ent - 21 - April 6, 1973 STATEMENT The document submitted to the Redevelopment Commission is morning is an addendum to the Bid Proposal made on February 2, 73, describing more specifically the property to be developed by e Associates Bancorp, Inc. in the South Bend Downtown Development ogram. The document describes each of the parcels, the proposed nd use, and the contemplated stages of development. The initial age of development is proposed to be Parcels 4 -31 and 4 -32, after rketable title has been formally transferred to Associates ncorp, Inc., and as soon as all properties on these two parcels ve been completely cleared. The document submitted today also includes subsequent ages of development describing more specifically the anticipated uare footage of the buildings proposed for Parcels 4 -30A, 4 -30B, 42, and 4 -66. A rendering showing the proposed project is also cluded so that the Commission may have a visual concept of our '�*'J�V,4 R�.chard J. Mele Vice President Corporate Community Affairs Associates Corporation of North America