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HomeMy WebLinkAbout11122019 Board of Public Works MeetingAGENDA REVIEW SESSION NOVEMBER 7, 2019 326 Board President Gary A. Gilot opened the meeting at 10:31 a.m. on November 7, 2019 and announced today's meeting would be an informal meeting without a quorum of the Board and there would be no action taken by the Board. Board Member Elizabeth Maradik was present. Board Members Therese Dorau, Genevieve Miller, and Laura O'Sullivan were absent. Also present was Attorney Geovanny Martinez. Mr. Martinez stated the two (2) action items on the agenda for approval today would not be addressed today and that portion of today's session is canceled, and he confirmed no other action or final action would be taken by the Board at this meeting. Mr. Gilot closed the meeting at J 1:15 a.m. REGULAR MEETING NOVEMBER 12, 2019 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, November 12, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Laura O'Sullivan present. Board Members Therese Dorau and Genevieve Miller were absent. Also present was Attorney Geovanny Martinez. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on October 17, 22, 29, and November 5, 2019, were approved. OPENING OF BIDS — EWING AVENUE AND FELLOWS STREET TRAFFIC SIGNAL — PROJECT NO. 118-097 (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MICHIANA CONTRACTING INC. 7843 Lilac Rd. PO Box 929 Plymouth, IN 46563 Bid was signed by: Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $231,373.00 MARTELL ELECTRIC, LLC. 4601 Cleveland Rd. South Bend, IN 46628 Bid was signed by: Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $194,604.50 PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Ave. Mishawaka, In 46545 Bid was signed by: John A. Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $199,655.50 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering for review and recommendation. REGULAR MEETING NOVEMBER 12, 2019 327 OPENING OF BIDS — EAST BANK TRAIL STORM REPAIRS — PROJECT NO. 118-306 (LIABILITY INSURANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $230,000.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $192,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF BIDS — MAIN & COLFAX PARKING STRUCTURE PAINTING REMOVAL —PROJECT NO. 119-078R (PARKING GARAGES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: T. GEORGE PODELL & CO., INC. 23146 Ireland Rd. South Bend, IN 46614 Bid was signed by: Thomas George Podell Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Security Check was submitted BID: $143,700.00 POLAR CLEAN 1231 Prairie Ave. Suite 190 South Bend, IN 46613 Bid was signed by: Reid Chapman Non -Collusion, Non -Discrimination Affidavit Form was not completed Bid Bond was not submitted BID: $358,000.00 Mr. Michael Schmidt, Purchasing, asked if anyone was present from Polar Clean. Hearing no one, he noted their bid did not include a bid bond nor a Non -Collusion form. He stated they would read the amount into the record, but their bid would need to be reviewed by staff for compliance. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY - 722 LAPORTE AVE. REGULAR MEETING NOVEMBER 12, 2019 328 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: VICTOR LOPEZ 1110 Lincoln Way West South Bend, IN 46616 BID: $875.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY - 142 N. CHICAGO ST. This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: VICTOR LOPEZ 1110 Lincoln Way West South Bend, IN 46616 BID: $950.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF BIDS — WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM (WATER O&M) This was the date set for receiving and opening of sealed bids for the above referenced program. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Mr. Schmidt stated this is a request for qualified contractors and the City sets the price so only the names of contractors submitting bids would be read into the record. The following bids were opened, and the names of the contractors publicly read: NIEZGODSKI PLUMBING, INC. PO Box 3096 South Bend, IN 46619 BOB FRAME INC. 2442 Jaclyn Ct. South Bend, IN 46614 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Water Works for review and recommendation. OPENING OF QUOTATIONS —CODE ENFORCEMENT VESTIBULE — PROJECT NO 119- 101 (CODE ENFORCEMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIER I CONSTRUCTION, INC. 105 E. Jefferson Blvd., #216 South Bend, IN 46601 Quotation was submitted by Alan N. Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $23,960 R. YODER CONSTRUCTION, INC. PO Box 69 Nappanee, IN 46550 REGULAR MEETING NOVEMBER 12, 2019 329 Quotation was submitted by Jason Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $23,150 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — ERSKINE WELL NO 2 REHABILITATION— PROJECT NO. 119-096 (WATER WORKS AND OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: PEERLESS MIDWEST 55860 Russell Industrial Pkwy. Mishawaka, IN 46545 Quotation was submitted by Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $64,600 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — EDISON WELL NO 3A REHABILITATION— PROJECT NO. 119-097 (WATER WORKS AND OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: PEERLESS MIDWEST 55860 Russell Industrial Pkwy. Mishawaka, IN 46545 Quotation was submitted by Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $66,900 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT — FIRE STATION NOS. 3 AND 6 RENOVATIONS — PROJECT NO. 118-047 (FIRE CAPITAL) Ms. Alicia Czarnecki, Engineering, advised the Board that on October 8, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Gibson -Lewis, LLC, 1001 W. 11 u' St., Mishawaka, IN 46544 in the amount of $1,120,000 for the Base Bid only, subject to funding. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — UNIFORM AND FLOOR MAT SERVICE AND RENTALS (ALL CITY DEPARTMENTS) Mr. Michael Schmidt, Administration and Finance, advised the Board that on October 22, 2019, bids were received and opened for the above referenced services. After reviewing those bids, Mr. Schmidt recommended that the Board award the contract to the lowest responsive and responsible bidder Cintas, 4001 William Richardson Drive, South Bend, IN 46628 in unit prices per item. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. REGULAR MEETING NOVEMBER 12, 2019 330 AWARD BID — 2019 DEMOLITIONS, PHASE 2 - PROJECT NO. 119-079 (VACANT AND ABANDONED) Mr. Kyle Silveus, Engineering, advised the Board that on October 22, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the following lowest responsive and responsible bidders: a) Ritschard Bros, Inc., 1204 W. Sample St., South Bend, IN 46619 (1) Amount: $125,825; Division A b) Green Demolition Contractors, 523 Northbrook Dr., Michigan City, IN 46360 (1) Amount: $122,565; Division B Therefore, Ms. Maradik made a motion that. the recommendation be accepted, and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — KIZER MANSION WINDOW REPAIR — PROJECT NO. 119-024R (WWDA TIF) Mr. Zach Hurst, Engineering, advised the Board that on October 22, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder J.W. Werntz & Son, Inc., 1002 Kerr St., South Bend, IN 46601, in the amount of $218,800 for the Base Bid only, subject to Redevelopment Commission approval. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS — MUESSEL GROVE PUBLIC RESTROOM — PROJECT NO. 118-099R (VPA CAPITAL) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to reject all bids for the above referenced project due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. AWARD QUOTATION — LAFAYETTE _BUILDING CLEANOUT — PROJECT NO. 119-098 (RWDA TIF) Mr. Zach Hurst, Engineering, advised the Board that on October 22, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, HomeWorks Construction, Inc., 1511 Pulaski St., South Bend, IN 46613, in the amount of $13,550. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — OLIVE STREET STATION OFFICE HVAC EMERGENCY UPGRADES — PROJECT NO 119-077A (WATER WORKS OPERATING FUND) Mr. Zach Hurst, Engineering, advised the Board that on October 28, 2019, quotations were received and opened for the above referenced emergency project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Ideal Consolidated, Inc., 806 W. Sample St., South Bend, IN 46601, in the amount of $56,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — COUNTY -CITY BUILDING OFFICE UPDATES — PROJECT NO 118-079 (COIT) Mr. Adam Parsons, Central Services, advised the Board that on October 22, 2019, quotes were received and opened for the above referenced project. After reviewing those quotes, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible quoter Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573 in the amount of $117,428 for the Base Bid plus Alternate No. 1 and No. 2. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. REGULAR MEETING NOVEMBER 12, 2019 331 AWARD PROPOSAL — CITY-WIDE PLUMBING CONTRACT (VARIOUS DEPARTMENTS BUILDING MAINTENANCE ACCOUNTS) Mr. Adam Parsons, Central Services, advised the Board that on October 22, 2019, proposals were received and opened for the above referenced contract. After reviewing those proposals, Mr. Parsons recommended that the Board award the contract to the highest scoring vendor, D.A. Dodd, 2516 N. Home St., Mishawaka, IN 46545. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the proposal be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVE CHANGE ORDER NO.2 — 510 S. MAIN STREET BUILDING IMPROVEMENTS — PROJECT NO. 119-084 (EDIT/GRANTS & SUBSIDIES REDEVELOPMENT GENERAL) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 2 on behalf of HC3 LLC d/b/a St. Clair Development, PO Box 6114, South Bend, IN 46660, indicating the contract amount be increased by $6,458.50 for a new contract sum, including this Change Order, in the amount of $161,162,96. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — WESTERN AVE. STREETSCAPE PHASE III — PROJECT NO. 118-076 (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $133,724.31, plus an additional twenty-two (22) days, for a new contract sum, including this Change Order, in the amount of $2,809,540.66 and a new project completion date of November 30, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — PULASKI PARK IMPROVEMENTS —PROJECT NO. 118-056 (RWDA TIF BOND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $2,284 for a new contract sum, including this Change Order, in the amount of $880,970.25. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 11 — HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. IMPROVEMENTS — PROJECT NO 117-047B (PARK BOND/RETIF/REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 11 on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $157,546.91 for a new contract sum, including this Change Order, in the amount of $18,604,635.57. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — VPA RESTROOM REMODELING — PROJECT NO. 118-043R (PARKS BOND I) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 3 on behalf of Michiana Contracting, Inc., 7843 Lilac Rd., PO Box 929, Plymouth, IN 46563, indicating the contract amount be increased by $4,058, plus an additional twenty-three (23) days, for a new contract sum, including this Change Order, in the amount of $529,308.82 and a new project completion date of October 11, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — J.C. LAUBER SITE IMPROVEMENTS —PROJECT NO. 118-083B (REDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $416,367.38. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — EAST RACE BOAT LAUNCH SLOPE REPAIRS — PROJECT NO. 118-305B (STREETS AND ALLEYS) 1 1 1 REGULAR MEETING NOVEMBER 12, 2019 332 Mr. Gilot advised that Toy Villa, Engineering, has, submitted the Project Completion Affidavit on behalf of Selge Construction Company, Inc., 2833 S. 1 lth. St., Niles, MI 49120, for the above referenced project, indicating a final cost of $49,204. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — THE GARAGE SITE IMPROVEMENTS —PROJECT NO. 118-083C (REDA TIFF Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R&R Excavating, Inc., 2010 Went Ave., Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $59,440. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER SITE IMPROVEMENTS — PROJECT NO. 118-101 (HOTEL/MOTEL TAXI Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Acorn Landscaping LLC, 3680 W. Sample St., South Bend, IN 46619, for the above referenced project, indicating a final cost of $136,280.08. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — EAST LONGFELLOW AVE & NORTH RIVERSIDE DR. TRAFFIC CALMING — PROJECT NO. 118-113 (LRSA) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $76,323.94. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT RIVERBANK STABILIZATION PHASE 2 (UTILITIES WASTEWATER OTHER EQUIPMENT Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of EFM Excavating, Inc., 20932 West 1". C Road, Walkerton, IN 46574, for the above referenced project, indicating a final cost of $99,650. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SCHOOL ZONE FLASHING BEACON RELOCATIONS — PROJECT NO. 119-058 (LRSA CAPITAL) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Michiana Contracting, Inc., PO Box 929, Plymouth, IN 46563, for the above referenced project, indicating a final cost of $9,800. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET —RIVERWALK FROM BEYER STREET TO HOWARD PARK — PROJECT NO. 117- 083A (PARK BOND) In a memorandum to the Board, Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MIAMI BASIN VALVE REPLACEMENT — PROJECT NO 116-082D (SEWER BOND/SSDA TIF) In a memorandum to the Board, Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING NOVEMBER 12, 2019 333 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — GEMINI AT COLFAX EXTERIOR RENOVATIONS — PROJECT NO. 119-103 T� BD) In a memorandum to the Board, Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — ST. JOSEPH RIVER BACKWATER VALVES — PROJECT NO 119-018 (SEWERS) In a memorandum to the Board, Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF CITY PROPERTY - 901 E. MINER Ms. Martin, Clerk of the Board, stated Mr. Andrew Netter, Community Investment, requested to table this request. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was tabled. RATIFY TITLE SHEET— PRIVET LANE CULVERT REPLACEMENT — PROJECT NO 118- 013B (LRSA) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the approval of the above referenced Title Sheet was ratified and signed. ADOPT RESOLUTION NO. 38-2019— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF INSUFFICIENT FUND ACCOUNTS FOR 2013 THROUGH 2O16 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.38-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE OFF OF INSUFFICIENT FUND ACCOUNTS FOR 2013 THROUGH 2O16 WHEREAS, the City of South Bend, through Administration & Finance, charged the persons listed on the attached report for various City of South Bend services and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached report. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached report totaling $9,139.76 be written off to the accounts receivable of the City of South Bend as uncollectible for the years 2013 through 2016. ADOPTED this 12t' Day of November 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik REGULAR MEETING NOVEMBER 12, 2019 334 ,.s/ Laura L.,.O' Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 39-2019— A RESOLUTION OF THE BOARD OF WORKS FOR THE CITY OF SOUTH BEND INDIANA APPOINTING A MEMBER TO THE CITY OF SOUTH BEND ADVISORY PLAN COMMISSION Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-2019 A RESOLUTION OF THE BOARD OF WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPOINTING A MEMBER TO THE CITY OF SOUTH BEND ADVISORY PLAN COMMISSION WHEREAS The City of South Bend, Indiana, under the authority of Ind. Code 36-7-4 et seq., approved Ordinance No. 10669-19, confirming and approving the formation of the City of South Bend Advisory Plan Commission and Advisory Board of Zoning Appeal. WHEREAS Ordinance No. 10669-19 amended the South Bend Municipal Code at Chapter 2, Article 5, to add a new Section 2-60 establishing the South Bend Advisory Plan Commission effective December 1, 2019. WHEREAS pursuant to Ordinance No. 10669-19, Section 2-60 of the South Bend Municipal Code and Ind. Code 36-7-207, the South Bend Advisory Plan Commission is to be comprised of nine (9) representatives as follows: One (1) member appointed by the Common Council from its membership. One (1) member appointed by the park board. One (1) member or designated representative appointed by the city works board. The city civil engineer or a qualified assistant, appointed by the city civil engineer, and Five (5) citizen members, of whom no more than three (3) may be of the same political Party, appointed by the Mayor. WHEREAS this Resolution serves to appoint the one (1) member to serve as city public works board representative on the City of South Bend Advisory Plan Commission. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS 1AF:116 The Board of Public Works for the City of South Bend hereby appoints Scott Ford, Associate Vice President for Economic Development, University of Notre Dame, to serve as the Board of Public Works appointee to the City of South Bend Advisory Plan Commission for purposes identified in Common Council Ordinance No. 10669-19. This appointment is effective December 1, 2019. ADOPTED this 12th day of November 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 40-2019— A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE ACCEPTANCE OF TRANSFERS OF REAL PROPERTY REGULAR MEETING NOVEMBER 12, 2019 335 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 40-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE ACCEPTANCE OF TRANSFERS OF REAL PROPERTY WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is empowered to purchase, acquire, and lease property on behalf of the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-4 (the "Code"); and WHEREAS, the Board, on behalf of the City of South Bend, Indiana, Department of Community Investment ("DCI"), along with the Urban Enterprise Association of South Bend, Inc. (the "UEA"), entered into that certain agreement, dated , 2014, with the Indiana Housing and Community Development Authority Blight Elimination Program ("IHCDA"), wherein IHCDA granted an award to the City through DCI to work with UEA to acquire and demolish blighted residential structures and facilitate an end use for the newly vacant lots (the "Agreement"); and WHEREAS, the UEA agreed to work with the City under the terms of the Agreement, so long as the City took ownership of any properties acquired thereunder and still owned by the UEA upon the termination of the Agreement; and WHEREAS, in accordance with the Agreement, the UEA acquired and continues to own certain real property described on Exhibit A (the "Property"); and WHEREAS, due to the termination of the Agreement, the UEA desires to transfer the Property to the City and DCI desires the Board to accept the donation of the Property pursuant to the Code and in furtherance of the terms of the Agreement; and WHEREAS, the Board of Directors of the UEA has executed a resolution authorizing the transfer of the Property to the City; and WHEREAS, the Board desires to authorize DCI staff to perform certain actions on the Board's behalf to effectuate the acquisition of the Property. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend, Indiana, Board of Public Works as follows: 1. The Board hereby accepts the transfers of the Property from the UEA on behalf of DCI. 2. The Board authorizes Pamela C. Meyer, Director of Neighborhood Development of DCI, to act on behalf of the Board to execute any documents or take any action on the Board's behalf relevant to the acquisition of the Property, including but not limited to signing any closing documentation and presenting the deed for recordation. The Board authorizes Ms. Meyer to appoint a designee for the sole purpose of presenting the deed for recordation and executing any documents ancillary to such recording. 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on November 12, 2019, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan REGULAR MEETING NOVEMBER 12, 2019 336 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 41-2019— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT AUTHORITY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.41-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT AUTHORITY WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11- 8; and WHEREAS, the Board owns certain real property in the City commonly known as Cleveland Road from its intersection with Portage Avenue to its intersection with Ameritech Drive, as more particularly described on Exhibit A (the "Property"); and WHEREAS, the South Bend Redevelopment Authority (the "Authority") was created pursuant to I.C. 36-7-14.5 (the "Act") as a separate body corporate and politic serving as an instrumentality of the City of South Bend, Indiana (the "City"), to finance local public improvements for lease to the South Bend Redevelopment Commission (the "Commission") and which is permitted by the Act to acquire real property in order to accomplish the purposes of the Authority under the Act; and WHEREAS, pursuant to declaratory resolutions previously adopted and amended from time to time, the Commission has declared a certain area of the City known as the "River West Development Area" (the "Area") as a redevelopment area and an allocation area under the Act and approved an economic development plan for the Area; and WHEREAS, the City and the Commission have agreed to share the cost of certain improvements to the South Shore Line with St. Joseph County, pursuant to a Memorandum of Understanding dated September 26, 2019 entered into between the parties (the "MOU"), including the addition of a second track through congested areas along the South Shore Line (the "Double Tracking Project"), which improvements benefit the Area; and WHEREAS, on October 10, 2019, at a duly advertised and noticed public meeting, the Authority adopted Resolution No. 205, whereby the Authority (a) stated its intent to issue its South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 (Double Tracking Project) in in an aggregate principal amount not to exceed Eleven Million Dollars ($11,000,000) (the "Bonds"), to finance the City's obligation pursuant to the MOU which will be used to pay for a portion of the cost of the Double Tracking Project; (ii) fund a debt service reserve fund, if necessary in connection with the issuance of the Bonds; and (iii) pay costs incurred in connection with the issuance of the Bonds and (b) approved a proposed form of lease (the "Lease") between the Authority and the Commission for the lease of a portion of the Property; and WHEREAS, the Commission adopted Resolution No. 3508, wherein it approved the Lease, pursuant to Section 25.2 of the Act, at a duly advertised and noticed public meeting on October 10, 2019; and WHEREAS, the Common Council of the City adopted Resolution 4820-19 on October 28, 2019, approving of the execution of the Lease by the Commission and the Authority, as well as the issuance of the Bonds by the Authority; and REGULAR MEETING NOVEMBER 12, 2019 337 WHEREAS, the Authority seeks to acquire an interest in the Property in connection with the Lease to the Commission and will adopt a resolution substantially identical to this Resolution agreeing to accept the transfer of the Property; and WHEREAS, the City, as the owner of the Property, seeks and concurs in the transfer of the interests in the Property to the Authority for Ten Dollars ($10.00), and the Board desires to approve such transfer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Authority in accordance with Indiana Code Section 36-1-11-8 pursuant to a quit claim deed in a form substantially similar to the document attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Authority. 2. The Board authorizes David Relos or Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph - County, Indiana, the deed conveying the Property to the Authority, as well as to execute any other document necessary to affect the Board's conveyance to the Authority. 3. This Resolution will be in full force and effect upon its adoption by the Board. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 42— 2019 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on October 5, 2019, Fire Chief Stephen Cox retired from the South Bend, Indiana, Fire Department after twenty-six (26) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Todd Skwarcan has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and REGULAR MEETING NOVEMBER 12, 2019 338 WHEREAS, I.C. 5-22-22 permits, and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of November 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO.43-2019— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.43-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Tire Changer WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. REGULAR MEETING NOVEMBER 12, 2019 339 ADOPTED the 12TH day of November, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 44-2019— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.44-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend (the "City"); and WHEREAS, I.C. § 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City or which is unfit for the purpose for which it was intended; and WHEREAS, I.C. § 5-22-22-8 states that personal property may be deemed worthless if the sale or transportation of such personal property would cost more than its value and allows for the disposition of such personal property at the discretion of the City; and WHEREAS, seven (7) modular buildings were transferred to the Board of Public Works by Ivy Technical Community College pursuant to the Modular Building Transfer Agreement made on February 27, 2018 (the "Property"); and WHEREAS, the Property was intended to be used in connection with a gateway center to help homeless individuals transition into permanent housing; and WHEREAS, the Property was placed on a parcel of vacant real estate owned by the City's Redevelopment Commission until a suitable location for the gateway center was determined; and WHEREAS, during the time in which the Property has been stored, it has been vandalized and become deteriorated beyond usefulness for its intended purpose; and WHEREAS, the City's strategy for transitional housing no longer includes the utilization of the Property; and WHEREAS, City staff has contacted potential purchasers or donees for the Property and also determined that the cost of transporting or repairing the Property would substantially exceed its value; and WHEREAS, Unity of Michiana, Inc., an Indiana nonprofit corporation, has agreed to accept the transfer of one (1) of the modular buildings; and WHEREAS, the City wishes to dispose of the remaining six (6) modular buildings. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the Property is no longer needed by the City, is unfit for the purpose for which it was intended, and has an estimated fair market value of Zero Dollars ($0.00); and REGULAR MEETING NOVEMBER 12, 2019 340 it BE IT FURTHER RESOLVED that one (1) modular building be provided to Unity of Michiana, Inc. and the remaining six (6) be disposed of and removed from the City inventory, effective immediately upon the adoption of this resolution. ADOPTED this 121h day of November 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Agreement Purdue Manufacturing Training $64,500 Maradik/O'Sullivan University MEP for Individuals Housed (EDIT) Center at South Bend Community Re -Entry Center Contract Department of Provide Major Home $349,112 Maradik/O'Sullivan Community Repairs for Low- (CDBG) Investment Moderate Income Households through South Bend/UEA Pilot Home Repair Program Local Roads Indiana 2019 Community $367,634.16 Maradik/O'Sullivan and Bridges Department of Crossings Round 2 (LRSA) Matching Transportation Grant Professional Kill-N-Em, Inc. Request for Unit Prices Maradik/O'Sullivan Services d/b/a Carothers Qualifications (Various City Agreement Printing Agreement for Print Departments) Company Shop Services Awarded August 27, 2019 Software Azteca Software Renewal for $92,625 Maradik/O'Sullivan Renewal Systems, LLC CityWorks, Additional (IT Agreement Five (5) PLL Software Operating) Licenses, and AMS Software through Azteca Systems Master Sales Routeware, Inc Implement Routeware Year One (1) Maradik/O'Sullivan and License for Solid Waste to $126,326.98; Agreement replace Elemos Five (5) Year Term $386,269.85 (Solid Waste Capital) Professional Woolpert Implement PLL $153,928 Maradik/O'Sullivan Services CityWorks Module for (IT Agreement Business Licensing in Professional Department of Services) Community Investment REGULAR MEETING NOVEMBER 12, 2019 341 Amendment No. 2 to Professional Services Agreement Lawson -Fisher Associates P.C. Prepare Bid Documents for East Bank Trail Slope Stabilization Design Services NTE $2,800 (Liability Insurance Fund) Maradik/01Sullivan First Amendment to Agreement for Programs and Services United Way of St. Joseph County Extend Date to June 30, 2020 for Early Childhood Education Provider for Capacity Grant Program No Change in Amount (Redevelopme nt General, Grant and Maradik/O'Sullivan Subsidies) First Addendum to Agreement The Center for the Homeless, Inc. Rent and Utility Support for Permanent Supportive Housing Program $100,000; New Total $200 000 (EDIT) Maradik/O'Sullivan Memorandu in of Understandin The Center for the Homeless, Inc. Services Related to Weather Amnesty for Chronically Homeless $93,760 (Pokagon/ EDIT) Maradik/O'Sullivan Memorandu in of Understandin Rescue Incorporated d/b/a Hope Ministries Services Related to Weather Amnesty for Chronically Homeless $152,024 (Pokagon/ EDIT) - Maradik/O'Sullivan Agreement Urban Enterprise Association of South Bend, Community Investment Staff for Work Related to UEA/UEZ Programs $40,000 Paid to City Maradik/O'Sullivan Inc. Agreement Community Homebuyers Corporation Community Investment Staff Work Related to CHC Programs $20,000 Paid to City Mar adik/O'Sullivan Professional Services Agreement AccordWare LLC. ACA Reporting for IRS Forms 1094-C & 1095- C $1.40 per 1095-C Form and $1.00 per Maradik/O'Sullivan Employee Reports Fee; plus $1,000 Annual Base Fee (Health Insurance Fund Amendment to Software Agreement Kronos, Inc. New Vacation Accrual Policies $6,120 (Other Professional Maradik/O'Sullivan Professional Services Agreement I" Seniors, LLC. d/b/a Senior 1 Care Certified Nursing Assistant Training through Legacy CAN Training for Workforce Pathways Program Services NTE $30,000 (COIT, Grants and Subsidies) Maradik/O'Sullivan Professional Services Agreement Ivy Tech Community College Workforce Training to Participants in the Workforce Pathways Program NTE $50,000 (COIT, Grants and Subsidies) Maradik/O'Sullivan Third Amendment Jones Petrie Rafinski Corp. Additional EPA Requested NTE $71,1000 Maradik/O' Sullivan n 1.7011)WA:iTI-Nim ►i NOVEMBER 12, 2019 342 F11 1 for Environmental Testing (Professional Professional for Beck's Lake Site Services) Services Agreement Professional Alliance Architectural and $15,250 Maradik/O'Sullivan Services Architects, Inc. Engineering Services for (Redevelopme Agreement Weather Amnesty 2019- nt General) 2020 Amendment Cardno, Inc. Engineering Design NTE $59,600; Maradik/O'Sullivan to Services for St. Joseph New Total Professional Riverbank Stabilization $99,600 Services (Utility Agreement Expense/font ractual Service Fund Amendment American Poppy Road Lift Station $7,570; New Maradik/O'Sullivan No. 1 to Structurepoint, Repairs and Lift Station Total $48,770 Professional Inc. Life Cycle Analysis (Utilities, Services Wastewater, Agreement Repair Parts and Other Equipment Repair and Maintenance) Donation Clement Donation of Two (2) N/A Maradik/O'Sullivan Agreement Properties LLC. Vacant Lots to Board of Public Works; One (1) Parcel Abutting Organic Resources at Cleveland/Trade Dr., One (1) Parcel Across Street from Fire Training Center/VPA Maintenance Center, E. Sample Professional Pathfinders City Website $20,000 Maradik/O'Sullivan Services Advertising and Maintenance (IT Fund Agreement Marketing Professional Group Inc. Services) Guaranteed Performance Ratify the Award of Highest Maradik/O'Sullivan Energy Services, Inc. Request for Scoring Savings Qualifications for Contractor Contract Guaranteed Energy (Fire Capital/ Savings Contract for Building South Bend Fire Improvements Department per ) Common Council Resolution No. 4818-19 Subgrant University of Subaward from Lilly Project Costs Maradik/O'Sullivan Notre Dame du Foundation Grant to NTE Lac University of Notre $500,000 Dame and South Bend - Elkhart Region for Technology Resource Center Ratify Quote Milestone Recommendation of $14,250 Maradik/O'Sullivan Award Fence Award for Replacement (MVH/Sewag of Damaged Gate at I e O s and REGULAR MEETING NOVEMBER 12, 2019 343 Street Department by Maintenance) Authorized Agent of the Board Software and CCG Systems Fleet and Asset $225,989 Maradik/O'Sullivan License Inc. dba Management Software (Central Agreement FASTER Asset Services Solutions Capital Fund Professional Majora Carter Advisory Board Action NTE $30,000 Maradik/O'Sullivan Services Group Plan to define (Redevelopme Agreement Demonstration nt General Projections in Inclusive, (Pokagon) Incremental Revitalization Software Accela Provide Three (3) Days $7,900 Maradik/O'Sullivan Training of Onsite System (IT Training) Agreement Administration Training to City Employees Amendment Christopher B. Design Services for the $48,400 Maradik/O'Sullivan No. 1 to Burke East Race Sewer (REDA TIF) Professional Engineering, Analysis Services LLC. Agreement Personal Unity of Transfer One (1) N/A Maradik/O'Sullivan Property Michiana, Inc. Modular Building to Transfer Unity of Michiana Agreement Pursuant to I.C. 36-1- 11-1 b 7 Amendment Lawson -Fisher Revise and Supplement NTE $10,000; Maradik/O'Sullivan No. 1 to Associates P.C. City Standards and New Total Professional Specifications $41,700 Service (Engineering Agreement Professional Services Agreement Grand Truck Install Bells in West $29,371 Maradik/O'Sullivan Western Side Quiet Zone (LRSA) Railroad Amendment Epoch Architectural Design $17,500 Maradik/O'Sullivan No. 3 to Architecture + and Construction (RWDA TIF) Professional Planning Services for Tech Services Resource Center Agreement QPA Special Kimball Office Department of $37,861.33 Maradik/O'Sullivan Purchase Community Investment (DCI Repairs Cubicles & Maintenance APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and license nnnlientinnc tvPrP nrPePn+Prl fnr ar,r,rn�rol• Applicant Description Date/Time Location v µ Motion Carried St. Nick 6 Run Street December 7, 2019; St. Louis Street; Maradik/O'Sullivan Closure for 9:30 a.m. to 11:30 LaSalle to Colfax, Special a.m. North to Madison Event onto East Race and back UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE SECOND EAST/WEST ALLEY SOUTH OF WESTERN AVE. EAST OF BROOKFIELD ST. TO FIRST NORTH/SOUTH ALLEY 1 1 1 REGULAR MEETING NOVEMBER 12, 2019 344 Mr. Gilot indicated that Mr. Ziola Morocho, 436 N. Brookfield St., South Bend, IN, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department, and Engineering Department. He noted Community Investment stated the vacation would hinder the use of a public right-of-way by a neighborhood in which it is located or to which it is contiguous, thereby violating the criteria of I.C. 36-7-3-13 regulating vacations. Therefore, Ms. Maradik made a motion for an unfavorable recommendation of the request for vacation. Ms. O'Sullivan seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY FROM MAIN ST. TO MICHIGAN ST., SOUTH OF SAMPLE ST AND NORTH OF GARST ST. Mr. Gilot indicated that Mr. David Farhan, Shark Investments, LLC, 922 Main St., South Bend, IN has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire Department and Police Department. He noted Community Investment and Engineering stated the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient and would hinder the use of a public right of way by a neighborhood in which it is located or to which it is contiguous, thereby violating the criteria of I.C. 36-7-3-13 regulating vacations. Therefore, Ms. Maradik made a motion for an unfavorable recommendation of the request for vacation. Ms. O'Sullivan seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 2910 Prast Blvd. 1513 Johnson St. REMARKS: All Criteria has been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Westview Capital, LLC: 1. 20260 Kiefer Way— Water/Sewer (Key #002-1004-008001) 2. 51789 Hannigan Dr. — Water/Sewer (Key #002-1004-008054) B. FRL Construction, 52620 East Tr. — Water/Sewer (Key #021-1036-059309) Upon a motion by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION. AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: A. Contractor Bonds 1. Jhonny Pineda dba On the Spot Services, Approved Effective October 23, 2019 2. KWEST Group, LLC. Approved Effective October 17, 2019 3. John Ward Concrete, Inc. Approved Effective November 1, 2019 B. Excavation Bonds 1. Electric Conduit Construction Company. Approved Effective October 18, 2019 2. R Gordon Engineering, Inc. Approved Effective October 24, 2019 REGULAR MEETING NOVEMBER 12, 2019 345 3. Accudig Excavating LLC. Approved Effective October 25, 2019 4. Peerless -Midwest, Inc. Approved Effective October 30, 2019 5. John Ward Concrete, Inc. Approved Effective November 1, 2019 C. Occupancy Bonds 1. Jhonny Pineda dba On the Spot Services, Approved Effective October 23, 2019 2. Auto -Owners Insurance Company. Approved Effective October 23, 2019 3. McCarthy Insurance Group. Approved Effective October 29, 2019 4. Douglas Landscaping Inc. Approved Effective October 17, 2019 5. KWEST Group, LLC. Approved Effective October 17, 2019 6. Walsh & Kelly, Inc. Approved Effective October 8, 2019 7. R Gordon Engineering, Inc. Approve Effective October 24, 2019 8. Accudig Excavating LLC. Approved Effective October 25, 2019 9. Dsn Nra LLC. Approved Effective October 31, 2019 10. Ryan Freund dba Freund Roofing Professionals. Approved Effective November 1, 2019 11. John Ward Concrete, Inc. Approved Effective November 1, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $2,612,605.36 10/31/2019 City of South Bend $3,546,861.65 11/12/2019 U.S. Bank National Assoc.; Eddy St., Phase II; Requisition NO. 18 $454,298.79 11/04/2019 Key Government Finance, Inc.; Bank National Association; Requisition No. 7 $59,668 11/08/2019 U.S. Bancorp Government Leasing and Financing, Inc.; Exhibit 4 Remaining Funds 11/12/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at. 10:29 a.m. BOARD OF PUBLIC WORKS Gary A. Qilot, President ��Uq, � Elizabeth A. Maradik, Member Therese J. Dorau, Member Genev' ve E. Mille e ber i LL a L. O' Sul i ember 1 E REGULAR MEETING NOVEMBER 12, 2019 346 ATTEST: a Linda M. 1 L7 1