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Home My WebLink AboutSM 01-07-72SOUTH BEND REDEVELOPMENT COMMISSION' SPECIAL MEETING HELD IN LIEU OF REGULAR MEETING OF JANUARY 7, 1972 January 3, 1972 10 :25 k.M. County -City Bldg., Room 1200 . Presiding Officer: Mr. Fred J. Helmen, 227 W. Jefferson Boulevard President South Bend, Indiana 46601 1. RO L CALL Pr sent lers Present: ial Counsel: k Staff: Mr. Fred J. Helmen, President Mr. John E. Chenney, Vice President Rev. Willie V. Williams, Secretary Mr. B. L. Wade, Asst. Secretary Mr. Donald A. Wiggins, Member Mr. F. Jay Nimtz, President, Board of Trustees Mr. Edgar Wertheimer, V. Pres., " " " Mrs. Josephine M. Curtis, Secy.," " Mr. James F. Peacock, Member, 11 Mr. William A. Welsheimer, " " " Mr. Paul Lamirand, South Bend Tribune Reporter Mr. James L. Marchelewicz, WNDU -TV Reporter & Photographer Mr. Dan Caesar, WSBT -TV Reporter Mr. Steve Neher, WSBT -TV Photographer Mr. Tony Wescott, WSJV -TV Reporter Mr. Al Darnell, WSJV -TV Photographer Mr. Irene Gammon, City Clerk Mr. Charles W. Roemer, Attorney Mr. Edgar Seybold, South Bend Civic Planning Assn. Mr. Bruce C. Hammerschmidt Mr. Charles W. Roemer Mr. Lloyd S. Taylor Mrs. Dorothy Howell Mr. L. Glenn Barbe Rev. Billy W. Kirk Mrs. Helen S. King Mr. Richard A. Madison Mr. Edwin Bauer Mr. William Parrish Mr. Paul E. Becher Mr. Bill E. Slabaugh 2. APPROVAL OF MINUTES On motion by Mr. Chenney, seconded by Rev. Williams, MINUTES APPROVED the Minutes of the Regular Meeting of December 17, 1971 and S cial Meeting of December 27, 1971 were approved and unanimously carried. BE 3. AIPPROVAL OF CLAIMS 01 motion by Rev. Williams, seconded by Mr. Chenney, the claims--totalling $279,973.93- -were approved for payme t and unanimously carried. PROJE T EXPENDITURE ACCOUNT R -57 Rehabilitation Loans Kaufman Construction Co. /Retha B. Carr Alonzo & Leolia Kerr /F.N.M.A. 011a Mae Coleman Cred4 Bureau of South Bend South Bend Exterminating Co. PROJE T EXPENDITURE ACCOUNT R -66 1 Estate Purchase CLAIMS APPROVED $ 3,590.00 317.28 3,929.25 16.50 30.00 Total - 7,883.03 F ederick K. Baer, Atty. for Anna Fae Brown, et al, #12 -5 Relocation Claims $ 26,120.00 A dreg Norris, #28 -6 Paid to Keith E. Proud B siness Systems, #9 -16:- Paid to U.S. Van Lines Paid to Indiana Bell Telephone Business Systems (Lettering) C ristian Science Reading Room, #3 -13:- Paid to Reaves & Sons Paid to Ind. Bell Telephone D rr & Associates, #13 -3 Direct Loss of Property Christian Science Reading Room, #3 -13 Albert Bond Ernie Borror Calho Fence Co., Inc. Howell Construction Co., Inc. India a & Michigan Electric Co. Michi an- Calvert Hardware Midwe t Demolition Corporation North rn Indiana Public Service Company Ritsc and Brothers, Inc. Sid P umbing & Heating Company Warne Wrecking Company Owens Heating & Air Conditioning South Bend Exterminating Co. South Bend Tribune South Bend Water Works -2- 100.00 14,263.00 304.00 340.00 567.50 12.00 10,000.00 565.82 400.00 302.00 640.00 177,850.95 136.74 18.98 6,236.00 998.2-6 16,975.00 199.84 2,000.00 66.00 30.00 147.90 158.53 3. AP ROVAL OF CLAIMS (C®nt'd) Tri -Co my News Hubert M. Weaver Edward J. White CODE E FORCEMENT E -3 Abar C nstruction Company Credit Bureau of South Bend Gates hevrolet Corporation Office Engineers, Inc. Anthony P. Sergio CODE E FORCEMENT E -5 Abar C nstruction & Supply Co. Credit Bureau of South Bend Gates hevrolet Corporation Odene iaynes Model ities Program Northe n Indiana Public Service Co. South end Water Works F. H. 3teinbrunner Millari Williams Office Engineers, Inc. REDEVELOPMENT REVOLVING FUND Total Total Total A. B. ick Company Advanc d Business Products Americ n Society of Planning Officials B. Ash nfelter - Travel Ault C mera Shop -mss- errill Company The Bo k Shop Busine s Systems City o South Bend - Postage Colip rothers, Inc. Contin ntal Casualty Company Employ es Overload Company Bruce . Hammerschmidt .Indiani Bell Telephone.Co. I.B.M. Corporation Earl King - Mileage Ketchei Brothers & Kenady, Inc. Lewis . Morrow James 1. Meehan & Associates Office Engineers, Inc. Pence- ickens - Heeter, Inc. Rink R verside Printing Co. Romy H mmes -3- $ 45.36 508.79 40.00 509 ,0,0 $ 143.00 11.00 2,659.20 24.08 175.00 $ 3,012. A $ 94.50 5.50 5,318.40 125.00 11.76 23.27 7.71 20.05 4.0.0 225.76 - 5,85. , $ 71.80 379.82 50.00 44.70 194.59 6.19 50.00 3.60 59.12 5.35 77.22 4.00 200.00 801.61 438.90 12.40 135.00 4.00 75.13 383.30 5.25 3.58 201.65. 3. APPROVAL OF CLAIMS (Cont'd Sears Roebuck & Company Bill E.. Slabaugh - Travel S.B. Area Chamber of Commerce South Bend Parking Company Waggorier Fuel Company Weisb rger Brothers, Inc. Xerox Corporation Total URBANIREDEVELOPMENT FUND Larry .Cole Corby Homes - Frances Default Deposit India la Truck Rental Total GRAND TOTAL 4. LEGAL COUNSEL a Mr. Charles W. Roemer Appointed Commission Legal Counsel: The appointment was in the Annual Organization- a _Meeting few minutes prior. Mr.Roemer said he will maintain continuity and smooth transition, and will con - tinue the job Mr. Hammerschmidt has done. "In no way will spare any time to do the job properly. I will utili a Messrs. Hammerschmidt and Hammes and will see that ou are satisfied. I guarantee that." In reference to Pr sident Helmen's statement that the position is very time onsuming, Mr. Roemer replied. he realizes.that and i willing to devote the time necessary, and also that here will be no duplication of expense on legal fees. The Commission asked how this change affects Mr. Hammer schmi is contract? Mr. Hammerschmidt said his contract continues on until he finishes the work that Mr. Roemer feels can be most efficiently completed by his firm. Mr. Hammerschmidt felt there will be no problem and that the transition will be smooth, and will require the coordina- tion f both counselors. b. Commemoration of Service: Mr. Wiggins recommended a motion be made that the consensus of the Commission, is that Mr. Bruce C. Hammerschmidt be congratulated for the service he has rendered as our Counsel with thanks from this Commission. Motion was unanimously made and carried. Mr. H mmerschmidt extended his thanks to the Commission: "I ex ress my appreciation for the cocperation, interest and c nfidence during my tenure as Legal Counsel, and wish 3ou success of projects for the future." -4- $ 25.51 64.10 11.16 75.00 100.60 19.90 401.50 -3 4 91T $ 195.00 88.00 28.02 311.02 $ 279,973.93 CHARLES W. ROEMER, APPOINTED COMMISSION LEGAL COUNSEL BRUCE C. HAMMERSCHMIDT COMMEMORATED FOR PAST SERVICE 5. COMMUNICATI. a. Dept. of Army Letter Dated Dec. 21 1971: POSTAL FACILITY This is regarding landscaping on the East end of the LANDSCAPING, R -66 South Bend Postal Facility Site, R -66. When the Com- missi n reviewed the plans, this landscaping was an optio al bid item. The Commission had requested that it,be included as an integral part of the plans and the lette stated that this had been done. 6. OLD BUSINESS a. Revised Agreement with Credit Bureau of South REVISED AGREEMENTS Bend Inc., dated 11- 19 -71, for E -3 and E -5 Projects: WITH CREDIT BUREAU OF Mr. L oyd S. Taylor said these agreements -- although SOUTH BEND, INC., E -3 appro ed by the Commission on November 19th meeting for & E -5 PROJECTS, TABLED both he E -3 and E -5 Projects - -when taken over to the FOR NEXT MEETING Credi Bureau for their signatures and approval, were corrk.ted by the Credit Bureau to show the present fees: $60.0 per annum, $5.50 for each credit report. Evidently, an oll service fee was used in preparing the documents: $48.0 per annum fee, $4.50 for each credit report fur- nishe . Mr. B rbe explained this was due to a change in service fee tie Credit Bureau had instituted several months ago. Ours aff was not aware of this and copied the old con- tract rate in making up the -new agreements. It is an "acro s the board raise" and the change was made prior to price freeze. President Helmen requested this item be deferred until the next Commission meeting and Mr. Barbe was reque ted to check whether the increase was made prior to th lommission price freeze and report his findings at the next meeting. 7. NSW BUSINESS a Change Order No. 8 to Contract 1, Phase I: CHANGE ORDER NO. 8 This Change Order is with Rieth - Riley Construction Co., TO CONTRACT 1, PHASE Inc., R -66 Project. Mr. Slabaugh said he did not have I, R -66, TABLED FOR time to review this item. This is also tabled for the NEXT MEETING next Commission meeting. b . Three (3) Appraisals on Parcel No. 2 -3, R -66: Mr. Taylor advised this is a request to secure three (3) appra sals on this parcel, which is a corner parking lot next to 120 W. LaSalle Building. Every indication is that there is a willing seller on this parcel and there are two appraisals at the present time on this item - appraisal in 1967 and one in 1968. The question is whether we should acquire new appraisals. -5- APPRAISAL AUTHORIZA- TION'ON PARCEL 2 -3, R -66 TABLED 7. N9W BUSINESS (Cont'd Mr. H mmerschmidt said this matter should be deferred until there.is a need for additional appraisals.. c Rental Agreement with S.T.A.R.T.: This is for a por ion of Slicks Laundry Building, at 317 L.W.E., Parce Nos. 15 -5 and 15 -6, R -66, tentatively for sixty (60) lays, cancelable with ten (10) days' notice. President Helmen said his concern is on whether or not this may turn out to be another "junk yard. If S.T.A.R.T. can afford a rental fee of $10.00 per month and keep the area clean, the Commission is willing to authorize a rents agreement on a month -to -month basis. Mr. Clark, Direc or of S.T.A.R.T., is to check into obtaining insur- ance, holding the City harmless from public liability or prope ty damage to other tenants. This is a "non- profit organization." If th re is a need for these quarters by S.T.A.R.T., the Commi sion's consensus was to authorize the President to enter into a lease with S.T.A.R.T., on a month -to -month basis subject to review by Legal Counsel and the Execu- tive of insurance and interference with Slicks' opera �irector, ion. Said notion made by Mr. Chenney, seconded by Mr. Wade, and unanir ously carried. d Certificate of Completion of Redevelopment: Authorization was requested for the President and Secre- tary to sign this Certification conveyed to George Cimer- mancid Associates, Inc., for Disposition Parcel Nos. 8 -23 and 8 -24, located at 213 South Meade Street, R -57 Proje t. Mr. PIrrish advised this is a completed house and occu- pied. Mr. M dison said four out of the twelve houses built by this ontractor have been sold. Eight were unoccupied. The a ove figure changes it to seven. Mr. WJggins made the above motion, seconded by Rev. Wilii ms, and unanimously carried. e Rehabilitation Grant, E -5: Authorization was reque ted for one 1 rehabilitation grant for Parcel No.'3 -18, located at 1149 West Jefferson Boulevard, in the M del Cities East Code Enforcement Project, E -5, in th amount of $3,021.00. Motion made by Rev. Williams, secon ed by Mr. Chenney and unanimously carried. -6- S.T.A.R.T. LEASE AUTHORIZED, SUBJECT TO APPROVAL OF LEGAL COUNSEL AND DIRECTOR, R -66 CERTIFICATE OF COMPLETION OF RE- DEVELOPMENT AUTHOR- IZED, R -57 ONE (1) REHABILITA- TION GRANT APPROVED, PARCEL 30- 18,.E -5 7. NOW BUSIN I f N.A.H.R.O. State Chapter Meeting: Authoriza- tion was requested for two staff members to attend this neeting at French Lick, Indiana, on January 25 and 2E, 1972. On motion by Mr. Wiggins, seconded by Rev. Williams, two staff members were authorized to attend the above meeti g. Motion unanimously carried. g Commercial Leases: Commission approval was re- quest 1d for two 2 Commercial Leases, in the Central Downt wn Urban Renewal Project, R -66, for the following: Parcel No. Location Rent Per Mo. 21 -10 21 -12 21 -1 Above Mr. Ch unanin :. & 323 S. Michigan Street) 327 S. Michigan Street) $ 240.00 301 S. Michigan Street $ 450.00 Motion was made by Rev. Williams, seconded by enney, subject to Legal Counsel approval. Motion ously carried. :OGRESS REPORTS a Kalamazoo, Michigan Mall: Mr. Taylor reported on thE trip made to Kalamazoo, which he attended along with Messrs. Miller and Slabaugh. Several members of the Downtown Council were on the trip which was en- lightening and informative. Mr. S abaugh said on the landscaping of the Mall and the b autification, he learned something on a techni- cal vine regarding their treatment of under -walk vaults. I wou d like to request permission to investigate all vault and recommend the necessary treatment. Vault recon truction should be accomplished this year so as not t interfere with the Mall construction in 1973. Mr. Taylor said, in the past, he had written a letter, as City Engineer, to the Redevelopment Commission, making a recommendation as.to handling of vaults under side- walks The next step would be for us to develop a Re- solution on the treatment of vaults and have that adopted by thE Board of Works and Commission at a future meeting. Presi ent Helmen said the suggestion made by Mr. Slabaugh was ar excellent one. Mr. Taylor said that Kalamazoo required the people to put in a vault roughly 4" below finished grade so that vaults would not interfere with the construction of the Mall. Vaults were totally independent of the Mali con- struction. When you are constructing the Mall, you run -7 TWO STAFF MEMBERS AUTHORIZED TO ATTEND N.A.H.R.O. STATE CHAPTER MEETING, JANUARY 25 & 26, 1972 TWO COMMERCIAL LEASES APPROVED, PARCEL 21 -10 & 21 -12; & 21 -1 R -66 KALAMAZOO MALL 8. PROGRESS REPORTS CCont'd into omplication and cannot treat the vault cover the same aS the Mall construction. The other question is "Who s going to pay for the vault treatment ?" Mr. Taylor advised that some of the vault decks are in very oor condition. They ad several slides on how the access to the stores was handled during the construction of the Mall. President Helmen said he was very impressed with the Kala- mazoo Mall when he had visited it and believed of all the Malls visited, it was the most satisfactory. Mr. T ylor said Kalamazoo has a very successful Mall and it ha been increased one block this past year. He be- lieve we have things going for us that Kalamazoo does not h ve. b. St. Joseph County'Purchase of Property: Mr. Taylor advised that St. Joseph County will be getting toget er an Agreement for Purchase and Deed which will be ready for the next Commission Meeting. It also involves a pie a of land along the Tower which we are going to quit claim to them in order-to avoid any title problems. Tower will take over the responsibility of maintaining same. 1.48 feet in front; 1.42 feet in back. c Business Relocation, R -66: Mr. Paul E. Becher, Business Relocation Director's report, consisted of claim from three business concerns: two moving expense claim totalling $15,486.50, one direct loss of property claim for $565.82 and one claim for payment in lieu of movind expenses in amount of $10,000.00. All relocation claims are nnw being processed on the basis of the Uniform Relocation Act of 1970. Claims filed by business concerns which wr re displaced after January 2, 19 l must be reviewed to determine if the Uniform Re- location Act entitles them to benefits in addition to what has already been dispersed to them. d Downtown Rehabilitation Report, R -66: Mr. Edwin, R. Ba er, Rehabilitation Supervisors report shows the rehabilitation building survey now totals 93 structures withid the project area, as follows: Retail Stores.. .. ........ 57 Commercial Service Businesses....... 9 Office Buildings.. ................ 3 Banks /Savings Institutions.......... 3 Loan Establishments. .......... 4 Department - Mercantile Stores...... 4 Theatre /Auditoriums /Halls........... 3 Hotels.. .. . .. .... 1 Restaurant/Food Facilities .......... 9 -8- ST. JOSEPH COUNTY PURCHASE OF PROPERTY, P. -66 BUSINESS RELOCATION, R -66 DOWNTOWN REHABILITATION, R -66 8. PROGRESS REPORTS (Cont "d Inspe tion write -ups for exterior survey of the 24 parcel /structures on the priority list will be com- pletec com- plete this week. All are along the Mall route. Survey data as been compiled for this priority group of 24 buildings with a total capacity for 32 ground floor tenants. Rehabilitation activity continues with workmen on location at nine (9) buildings within project area, of which seven (7) are directly located on Mall route. Most vaults are not being maintained. Those that are used are unsafe. Also, the major problem is moisture. The openings for c utes makes some of these buildings hard to re- rent. Mr. Wiggins asked what the legal status is of the vaults under the sidewalks? Mr. Hammerschmidt ad- vised they belong to the City. Mr. Taylor advised there are no agreements we can go back to, as originally they were all coal chutes. There is no agreement, in writing, for them to occupy this public space. This needs to be worked out with` the City Attorney and the Board of Public Works. It is public way, and anyone requiring public way is only required by the Board to post bond holding the City harmless from any damage. Mr. Wiggins asked: "Our responsibility, as a Com- mission Board, in the event we construct Pedestrian Way, leave vaults in as they exist, it collapses and falls in, who then is responsible? This is City property. Are we responsible for being derelict in our duty in times of change? Mr. Hammerschmidt advised that there could be legal responsibility to the City and indirectly to the Commission. Mr. Taylor said these are in very bad shape and the beams are rusted. We need to get together with the Board of Works to have a Resolution for the Com- mission with a recommendation. He said his policy on the Board was that when the building was demolished to require demolition of the vault, along with the building, and, in most cases, these were demolished. e. Rehabilitation Report, Site Office: Mr. Richard A. Madison, Director of Rehabilitation, sub - mitted his monthly report of activities in R -57, E -3 and E-5, consisting of: m REHABILITATION REPORTS, R -57, E -3 & E -5 OFFICES 8. F R -57: SS REPORTS (Cont'd O e initial inspection, one re- incnection, two final inspections, five loans closed and one grant approved. E -3 Tliree initial inspections for owner rehabilita t on, eight initial inspections, four reinspec- t ons, one final inspection, and four grants approved. REHABILITATION REPORT 1) R -57 2) E -3 E -5: F nancial advisors currently processing 27 cases, 3) E -5 f ve owner rehabilitation,, one combination loan a d grant, five loans, four grants, 12 under - m ned. 32 homes have been inspected. One grant com p eted. An An ual Report was submitted for all three divisions. f Relocation Report: Thi "s report was submitted RELOCATION REPORT by Mrs. Dorothy Howel 1 ,, Rel ocati o�n 'Director- R-66: Workload 15; consisting of 8 families, 7 individuals. 1) R -66 Two families added since November's report. R -57: Ore family remains or workload, living in Down- t wn area. City- ide: W (rkload 5. All substandard. One family added to w (rkload; two families moved, two living downtown s te. Two in process of purchasing 235 homes, one w iting for unit in LaSalle Park Homes. Kaley School Site: Two families remain on workload. One family roved temporarily into Public Housing awaiting 235 home, ore family uncooperative. Open ace - Park Site: Workload three, consisting of two families, one i dividual. One purchasing a hone, one into L Salle Park Homes, one refused unit in Public H using. -10- 2) R -57 3) City -Wide 4) Kaley School Site 5) Open Space - Park Site J. 8. PROGRESS REPORTS Cont'd Randolph-Sampson Street Project: 6) Randolph-Sampson Two families remain in Project. One moving next month, one extension from City, as home they a e buying still occupied. Mrs. Howell advised the few families in hard -core area have been taken care of. They are working with the Housi g Authority to find suitable relocations. Mr. Wiggins asked how many families are temporarily housei in any of the structures we own in R -66? She said hree remain. 9. DE.PT. FUNCTIONS AND STAFF: President Helmen said our workload in this Com- mission has increased many fold since last year. We have nherited Model Cities and he was reliably informed we wo ld not have had to take on Model Cities if we had not wanted to. The reason we did was that there was no onE else. He asked the rule on Model Cities and respo sibility? Mr. Taylor advised the Model Cities Director is under the Mayor. He can assign the service function s to an one he wants to. I do not believe duplicate de- partm nts should be created to service any of these functions. The Building Department has a responsibility in th rehabilitaton area - -at least in the inspection area. We sh uld not duplicate any other departmental efforts. Reloc tion is necessarily in our department. The Randolph - Simps n area is a Board of Public Works Project. The other area lo check into is the engineering work, as to whether it is duplicating the efforts of the Engineering staff. In re abilitation, this Department still has to do the finan ial advising and paper work on the Federal Programs. The Building Department has the expertise and legal control over substandard housing and we should work in coordination with them. President Helmen advised we have a staff of 62 indi- viduals-- almost double from a year ago - -and he was amazed at the number of people on our payroll. The increase is our Northeast and Model Cities Office - -E -3 and E -5. This will be looked into. 10. DOCUMENTATION SUBMITTAL FOR COMMISSION MEETINGS: Mr. Taylor made the request to the Departmental Heads present and to be documented in the minutes, per se: -11- Street Project DEPARTMENTAL FUNCTIONS AND STAFF EVALUATION COMMISSION MEETING DOCUMENTATION SUBMITTAL 10. COCUMENTATION SUBMITTAL FOR COMMISSION MEETINGS (Cont'd) "In the future, I would request that anything to be put on the Friday Commission Meetings, mush be turned into my office--by Wednesday prior -- in writing, be signed by the person who has in- stituted the request, giving me an opportunity to review prior to the Commission meeting, and call the individual making the request. "I would appreciate that cooperation." 11 NEXT MEETING: The next regular meeting of the Redevelopment Com- NEXT MEETING, FRIDAY, missi n will be at 10:30 A.M., Friday, January 21, 1972, JANUARY 21, 1972 in the Office of the Department of Redevelopment. 12. DJOURNMENT On motion duly made and passed by Rev. Williams, ADJOURNMENT the meeting adjourned at 11:50 A.M. p ay or, x (SE) am y 10. COCUMENTATION SUBMITTAL FOR COMMISSION MEETINGS (Cont'd) "In the future, I would request that anything to be put on the Friday Commission Meetings, mush be turned into my office--by Wednesday prior -- in writing, be signed by the person who has in- stituted the request, giving me an opportunity to review prior to the Commission meeting, and call the individual making the request. "I would appreciate that cooperation." 11 NEXT MEETING: The next regular meeting of the Redevelopment Com- NEXT MEETING, FRIDAY, missi n will be at 10:30 A.M., Friday, January 21, 1972, JANUARY 21, 1972 in the Office of the Department of Redevelopment. 12. DJOURNMENT On motion duly made and passed by Rev. Williams, ADJOURNMENT the meeting adjourned at 11:50 A.M. p ay or, x (SE) am