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HomeMy WebLinkAbout02-11-08 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING F11,2008 EBRUARY The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 11th of February 2008 at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry, President Staff members present: Phil St. Clair, Superintendent; Betsy Harriman, Administrative Director; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Mark Bradley, Director of Marketing & Promotions; Dave Firestone, Golf Course Manager; TJ Mannen, Golf Course Manager; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board Vice President Robert Goodrich at 4:04 p.m. II.The first order of business was the interviewing of interested citizens. There were no interested citizens wishing to address the Board. III.The next order of business was unfinished business. 1.Recommendation of Staff on Elbel Irrigation Project Bids- Randy Nowacki Mr. Nowacki recommended that the Board award the Elbel pumphouse project to Peerless Midwest, Inc. for $124,740. There were no other bidders. Peerless Midwest met all specifications and requirements. Dr. Kelly made a motion to award the Elbel pumphouse project to Peerless Midwest, Inc. for $124,740. Mr. Mullins seconded the motion and it was passed. Mr. Nowacki recommended that the Board award the Elbel irrigation system improvements project to Wissco, Inc. for $370,000. There were no other bidders. Wissco, Inc met all specifications and requirements. Dr. Kelly made a motion to award the Elbel irrigation system improvements project to Wissco for the amount of $370,000. It was seconded by Mr. Mullins and approved. Mr. Goodrich stated that the Board was disappointed that there was only one bidder for each project. Mr. Nowacki replied that thirteen bid packages were picked up, but only two returned. IV.The next order of business was new business. - - 1 - - 1 Arborist License Applications The following license application was presented for approval by the Board: a. 4 Seasons Tree Services. LLC b. B and B Floral Adventures c. Custom & Moore Tree Experts, Inc. d. Leonard’s Landscape & Tree e. Michiana Arbor Supply f. TLC Tree Removal, Inc. g. West Landscape, LLC Mr. Mullins made a motion to accept the renewals of the Arborist Licenses and Dr. Kelly seconded the motion. It was passed 2. Requests for Use of Parks- Betsy Harriman Ms. Harriman requested the Board approve the following requests: a. Seitz Park- 6/21/08- Stayin’ Afloat, Suicide Prevention Event b. Howard Park- 4/27/08- Worker’s Memorial Ceremony She stated that both were returning events and are aware of the insurance requirements. She recommended approval of the requests. Dr. Kelly made the motion to approve the above requests and it was seconded by Mr. Mullins. The motion was approved. 3.Request to Approve 2008 Golf Course Rates- Randy Nowacki Mr. Nowacki and Mr. Mannen presented the 2008 golf fees to the Board. There are several new types of passes and greens fees options for 2008 (see attached). Several individuals spoke in favor of and opposed to the fees. Dr. Kelly made a motion to approve the 2008 golf fees as presented. Mr. Mullins seconded the motion and it was passed. 4.Request to Approve Easement in Pulaski Park by AEP- Director St. Clair Director St. Clair presented a request by AEP to grant an easement in Pulaski Park for an electrical line that runs through a small portion of the park. It will not interfere with any future plans or construction and is not a safety hazard within the park. Mr. Mullins made a motion to approve the easement in Pulaski Park. Dr. Kelly seconded the motion and it was passed. 5.Request to Consider Cell Tower Installation- Director St. Clair Director St. Clair explained that he and other staff met with representatives from Charles S. Hayes, Inc. regarding the installation of a cell phone tower on the southwest side of Rum Village Park. Ms. Carrie Wallace of Charles S. Hayes, Inc. explained that they felt the area would fulfill the need for a wireless company that is looking in the area for a location to get greater coverage on that side of town. It would be near the existing storage area. It would be approximately 85’ x85’, surrounded by a 6’ black coated chain link fence. The tower would be self supporting and 195’ tall. It could support five wireless carriers. Landscaping would be provided. Director St. Clair explained that this is in the preliminary stages and staff will be working with the City legal department and Charles S. Hayes, Inc. to put together a lease agreement that addresses the financial side as well as any other concerns. At that time they will come back to the Board for their approval. - - 2 - - V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on January 21, 2008 and February 4, 2008 special meeting as mailed. Mr. Goodrich asked that the January 21, 2008 minutes be revised to reflect that he did not make a motion to approve the arborist licenses since he was absent. Mr. Carleton said he would note the change in the minutes. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for totaling $791,066.78. It was seconded by Dr. Kelly. There being no further discussion, the motion was passed. VII.Business of the Director of Parks and Recreation 1.Director St. Clair reported that the Howard Park Ice Rink is running, but there is a six foot wide section that won’t freeze due to leaks in the piping under the slab. If the ambient temperature is cold enough, ice can be laid in the area, but the refrigeration isn’t sufficient to freeze it otherwise. It will have to be repaired after the season. 2.The Mayor’s State of the City address has been postponed until March 3. It will be at the Century Center at 6 pm. 3.Director St. Clair thanked Mr. John Murphy, acting Controller, for his work in the interim. He was very good to work with and he thanked him for his leadership. 4.He introduced Mr. Richard Payton, the new Development Director for the department. Mr. Payton is the former executive director of the Boy’s and Girl’s Club for 10 years. VIII.Comments by the Recreation Director 1.Ms. O’Connor reported that attendance is down at the ice rink due to the maintenance problems. 2.The Daddy-Daughter Dance is tomorrow night at the Century Center. 811 have signed up to date. 3.The Howard Park Senior Center is sponsoring a trip to Gatlinburg, Tennessee on April 28. 4.The Mayor’s Afterschool program has had 13,936 youth participate in January. 5.Softball registration began January 14. 6.Recreation staff has been attending meetings regarding the Kroc Center. Ms. O’Connor, Cynthia Taylor and Maurice Scott have been serving on the program committee. IX.Comments by the Golf Operations Director Mr. Goodrich complimented Mr. Mannen on his presentation. He thought it was excellent. 1.Mr. Nowacki requested that the Board approve the advertising for chemical and fertilizer bids. Dr. Kelly made a motion to approve the request. Mr. Mullins seconded the motion and it was passed. 2.Tree removal at the golf courses has been completed by the tree crew. Mr. Thompson and - - 3 - - his crew did a great job and all that is left is stump removal. 3.New carpeting has been ordered for the Erskine Clubhouse. The counter has been rebuilt by the trades crew. 4.The restrooms at Studebaker are being remodeled. 5.Point of sale computers are being replaced at all pro shops. The old computers are being transferred to the maintenance shops. 6.Lighting upgrades at the maintenance garages and around the proshops is underway. 7.The Open House is scheduled for March 1 at Erskine. 8.The Nick Pollizotto outing will be held May 30 at Elbel. X.Comments by the Zoo Director 1.Mr. Derosa reported that the Zoo participated in the Healthy Communities Initiative on February 6 that was hosted by the Rotary Club. Six students participated. 2.Exhibit work continues, but is slow due to the amount of snow. The Zoo opens in seven weeks. The South America and Butterfly exhibits will be ready to open. 3.A first meeting with Chet Gamble and Associates was held to go through the list of improvements. An on site visit is planned and blue prints are being prepared. 4.Winter Days is this Saturday. About 50 visitors participated last month. 5.A new maintenance foreman has been hired. . XI.Comments by the Director of Marketing & Promotions 1.Mr. Bradley reported that the annual O’Brien Summer Camp Fair will be held March 29. Thirty vendors are scheduled to participate. 300 to 500 attendees are anticipated depending on the weather. 2.A new sponsorship and donations procedure was implemented per the accreditation recommendations. XII.There being no more business to come before the Board the meeting adjourned at 5:23 p.m. The next regular meeting will be held March 17, 2008 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - - Green Fees Erskine and Elbel 2006 2007 2008 Weekday Resident $14.00 $ 15.00 $16.00 Non-Resident $ 18.00 $ 19.00 $ 20.00 9 holes $11.00 $ 11.00 $11.00 Twilight $11.00 $11.00 $12.00 Junior $8.00 $9.00 $9.00 Senior $8.00 $9.00 $10.00 Senior Non-Res $12.00 $12.00 $13.00 Sunset $6.00 $7.00 N/A Weekend Resident $18.00 $19.00 $20.00 Non-Resident $22.00 $23.00 $24.00 9 holes $13.00 $13.00 $13.00 Twilight $13.00 $13.00 $14.00 Sunset $6.00 $7.00 N/A Studebaker Weekday 9 holes $7.00 $8.00 $8.00 add. 9 holes $3.00 $ 4.00 $4.00 Senior $4.00 $5.00 $5.00 add. 9 holes $1.50 $2.00 $2.00 Junior $4.00 $4.00 $4.00 add. 9 holes $1.00 $1.00 $1.00 Weekend 9 holes $8.00 $8.00 $8.00 add. 9 holes $3.00 $4.00 $4.00 Junior $5.00 $5.00 $5.00 add. 9 holes $1.00 $1.00 $1.00 Cart Fees Erskine and Elbel 18 holes $15.00 $15.00 $16.00 9 holes $7.50 $7.50 $8.00 Season Passes Corporate Pass (cart required) $1,400.00 $1,600.00 $2,000.00 Individual Resident $565.00 $615.00 $800.00 Individual Non-Resident $675.00 $725.00 $925.00 Couples Resident $775.00 $825.00 $1,050.00 Couples Non-Resident $885.00 $935.00 $1,200.00 Senior Resident $350.00 $375.00 $415.00 Senior Non-Resident $450.00 $475.00 $525.00 Junior $200.00 $225.00 $250.00 Platinum (cart required) new $500.00 Per Play Pass Individual Resident 25 plays new $ 325.00 Individual Non-Resident 25 plays new $ 375.00 Couples Resident 50 plays new $ 575.00 Couples Non-Resident 50 plays new $ 675.00 Senior Resident 25 plays new $ 175.00 Senior Non-Resident 25 plays new $ 225.00 Junior 25 plays new $ 175.00 - 5 -