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HomeMy WebLinkAboutOpening of Bids - Main & Colfax Parking Structure Proj No 119-078R - Polar CleanNovember 12, 2019 Office of the Board of Public Works County -City Building Room 1316 227 West Jefferson Blvd. South Bend, IN 46601 Colfax and Main Parking Garage Proposal To the Board of Public Works, Thank you for the opportunity to provide you with a proposal for wet abrasive media blasting the parking garage on the Southeast corner of Colfax Ave. and North Main Street in downtown South Bend. The success of this project and meeting your expectations is vitally important to us; clear communications and understanding by both parties is essential to success. Therefore, it is important that you read, understand, and agree with or modify this proposal, including the processes and anticipated outcomes. If any details are not clear, it is crucial that they are discussed prior to the onset of the project. Below, you will find a list of some of the qualifications that sets us apart in the industry, as well as the summary of our services, and pricing for this project. Safety, Health Enviroinimentlid Overview • Polar Clean upholds the highest Safety, Health, and Environmental Standards. • Polar Clean is committed to the belief that all injuries can be prevented. • Polar Cleans success is measured in terms of our Safety, Health, and Environmental Program, and is initiated by the leadership of top management. • OSHA 10-Hour Construction Safety Awareness • OSHA 30-Hour Construction Safety Awareness • HAZWOPER Handling Hazardous Materials • Permit -Required Confined Space Entry Training • Rappelling Training • Supplied Air • Respirator Fitness Certification • OSHA Aerial Lifts Training • OSHA Scaffolding Training • OSHA Lock-Out/Tag-Out Training • OSHA Personal Protection Equipment Training • Asbestos Awareness Certification • EPA Lead Renovator • Mold Remediation Certification • High Security Clearance • Drug & Alcohol Test Clearance • IECS Certified Dry Ice Blasting Technicians • First Aid, CPR and AED Certification 11,111ro J e .� � � �:� �ruir�i �m�i ��c uir" �t uia�.� )� iur uu �, � tau Polar Clean will provide wet abrasive media blast cleaning of the parking garage's ceiling peeling paint surfaces. The purpose of this cleaning is to remove white, peeling paint from the concrete surfaces of the ceiling. Based on the information received to date, it is our understanding that the following information is descriptive of this project: • Client has stated that there is no lead paint present on the ceiling in the garage. • The total surface area requiring blasting is approximately 131,000 square feet. Including: o The ceiling on levels 0,1,2,3, and 4, including the main entrance/exit. • Polar Clean to work closely with the City of South Bend to ensure there is environmentally responsible disposal and containment throughout the process. • All storm drains that can be affected by the paint removal blasting process will need to be sealed off. • Client to supply Polar Clean with a staging area along the Woodward Ct. on the East side of the garage for equipment staging as needed (dumpster, vehicles, etc.). • Detailed project logistics and garage operations are to be determined once both parties align on schedule and develop a clear project plan. o The garage must remain operational during the day from 6:30 a.m. —10:00 p.m. o The garage can be shutdown completely during the night hours of 10:00 p.m. — 6:30 a.m. Job Site: Main & Colfax Garage, South Bend Job Date: To be determined as mutually discussed and agreed upon by both parties but to be completed by April 30ll', 2020. Shift Start and End Times: To be determined as mutually discussed and agreed upon by both parties. Industrial Cleaning Method: µ Wet Abrasive Blast Cleaning — This system propels various abrasive media with high pressure compressed air and water to clean the surface. Apy icatiou Surface: Please note the following: • Concrete: Due to the many uncontrollable variables contributing to the quality of the concrete, including the age, type, general maintenance, and environmental conditions, the restoration process can be more complicated. There are risks associated with cleaning porous concrete, including pitting and discoloring, and etching. It is strongly recommended that an Application Validation cleaning is conducted on a less - consequential area to establish the protocol for the cleaning project. Any surface repair work is an additional cost to the Client and is not the responsibility of Polar Clean. • Porous Surfaces - Staining, shadowing: Any surface that is porous may retain a staining even after the surface is cleaned thoroughly. This staining or shadowing should be taken into account by the Client prior to the project onset to determine if the level of clean is satisfactory. Adherents To Be Removed: Polar Clean cannot attest to the chemical nature of the adherents. Because there are an infinite number of chemical products and environmental conditions that change the nature of the adherent to be removed, Polar Clean cannot guarantee the results of the blast cleaning unless an Application Validation is performed and explicit expectations are established. Client is required to provide relevant SDS sheets to Polar Clean prior to the onset of the project. ROBE R WZ 0�1DISS Containment Ike uirements: It is our understanding that the following containment measures will be taken to minimize the spread of the dust and debris being removed from the application: • Basic Containment — This containment includes setting up one or more temporary barriers to help minimize the spread of the dust and debris being removed from the application. • Engineered Containment (as necessary) — This containment includes the custom construction of a physical barrier around the work area to separate it from the surrounding areas. Cleanup Requirements: It has been agreed that the following cleanup process will be conducted upon the completion of this job: • Broom Sweeping/Shoveling — To collect abrasive media and paint chips on the floor and place them into a designated disposal container/dumpster. Additional dust and material in less -accessible areas may remain. • Industrial Vacuuming (as necessary) - To vacuum the floor to remove loose materials, and to place them into a designated disposal container. +Client shall rovide: • That all nearby personnel follow safety protocol including, but not limited to, wearing safety glasses, using proper hearing protection (sound can reach approximately 110 dbs.), and maintaining a safe distance from the blasting area. • A 120 volt power electrical outlet and adequate lighting. • A designated area on -site to stage trucks, materials, and equipment. • SDS sheets prior to the job onset for all relevant chemicals and products. • An Authorized Person: It is essential to the success of this project that our client has one Authorized Person available to meet with Polar Clean at the onset of this project, and throughout the project, to provide feedback and to mutually confirm a satisfactory level of clean, which Polar Clean will use as a standard throughout the project. This will allow Polar Clean to adjust or even stop the process if the results do not meet or exceed expectations. The Authorized Person must have decision -making authority regarding the results of the project that is supported by upper management. • Once the project is completed, all work will be verified by the Authorized Person upon signing the work completion form provided, prior to demobilization. If there is a need to change the Authorized Person, a clear hand-off authority must be followed. At this time our understanding is that this authorized person is to be determined prior to project commencement. Sensitive Item Identification and Protection: Prior to blasting, it is the Client's responsibility to identify and protect any and all sensitive items in the blast cleaning area and scope of work to prevent potential damage. Examples of this include ceramic items, sprinkler heads, photoelectric eyes, pneumatic and hydraulic lines, electric wires, sensitive wall insulation, and other types of sensors. Resources Anticipated: • Mobilization and Demobilization of Equipment and Personnel • Air Compressor — 400/200 High Pressure, Aftercooler and Air Dryer • Compressor Delivery and Return • Wet Abrasive Blast Cleaning Equipment Packages o High Pressure Blasting Unit o Customized Nozzle Set o High Pressure Blast Hose o Delivery & Pickup • Abrasive Media Type: Coal Slag (Black Beauty) • Abrasive Product Delivery & Pickup • Lead IECS Certified Technician • IECS Certified Technicians • Personal Protective Equipment Packages • Operating Fuel (For on -site equipment) • On -site 20-yard Dumpster (Delivery, Pickup, Disposal) • Forklift • Rolling Scaffoldings • 6 Mil Poly Sheeting Rolls (Containment) Budgetary Proposal Total: $358,000.00 Terms: • Additional equipment and labor hours beyond the scope of this agreement will be charged at hourly rates multiplied by the number of hours worked and will be charged for a minimum of eight (8) hours per day, for each day on -site. • Additional Labor beyond the scope of this agreement will be charged at Regular Time for the first eight (8) hours per day; at Overtime, or time and a half, for all hours over eight (8) per day; at Double Time for hours incurred on Sundays and Holidays. • Once Polar Clean personnel are mobilized, Client will be responsible for all mobilization and demobilization costs listed above plus 15% of the anticipated invoice, should the project get canceled by the Client. • Additional costs may be incurred if additional ice must be procured due to significant delays due to factors external to Polar Clean. • Additional costs may be incurred due to standby Time. Standby Time is generally defined as time that Polar Clean employees are on the job but unable to perform their contracted duties due to factors beyond their control occurring at the job site. • This Proposal is valid for 90 days from date of proposal. • Minimum 72 hour notice to schedule project to ensure staff, equipment and media are available Premium rates may apply if Polar Clean is given less than 72-hour notice to mobilize. Rate will be time -and -a -half and costs will be marked up 25%. • Payment terms are Net-30 days from the date of project completion. If payment is not received by the due date, a fee of 1.5 % of the invoice shall apply monthly. Please contact me if you have any questions or need further explanation regarding any details of this proposal. Otherwise, send us a Purchase Order number or an initial email to notify Polar Clean of your desire to hold a place on the Service Schedule. We look forward to serving you and our great city. Sincerely, 'Rea Reid Chapman, Application Engineer rcidcC(4 olarcIean.e0I.I I M: (574) 250-9139 To the Board of Public Works, Thank you for the opportunity to bid on your project. We are thrilled to have the chance to work on a job in our hometown. We are a growing businees and have experience with GSA contracts, have a high level of staffing, won projects requiring up to thirty personnel and most importantly pride ourselves on our highly skilled and trained emloyees that go through vigourous training to not only meet but exceed all of our clients standards. All of these traits make us a highy safe, effective, eficient and responsive company to work with. In this sealed envelope you will see our Proposal for the ceiling paint removal at the Main and Colfax parking structure along with the Responsible Bidder Checklist. We are not a pre -qualified bidder and can deliver the necessary attached documents to you upon award of the bid or sooner if necessary. We are looking forward to working with you! CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name Main & Colfax Parking Structure Paint Removal Project No. 119-078R For Bids Due November 12, 2019 Contractor Name: ?o l aC G The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID. INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ('Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 31 sc for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. Version 3/19/2019 General Conditions - 6 POST BID SUBMISSIONS: Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractor(sy) to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder and all subcontractors on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis, submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to utilize all information provided in the contractor's submission and any information obtained by the City through its own independent verification of the information provided by the contractor. Version 3/19/2019 General Conditions - 7 I. PRE -QUALIFIED BIDDER CHECKLIST (a) Acknowledgements: (i) _ By checking this box, I hereby acknowledge that I am a pre -qualified bidder with the City of South Bend and that I have met the pre -qualification requirements within the last twelve (12) months. A copy of my Pre -Qualification verification letter is attached. By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided by me, and may also conduct random inquiries of my current and prior customers. (b) Attachments: (i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) Statement on staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work. It outlines how I intend to meet the staffing needs of the work. (iii) Evidence that I am utilizing a surety company which is on the United States Department of Treasury's Listing of Approved Sureties as required in the bid specifications or contract. (iv) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within the last three (3) years. (v) For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. Version 3/19/2019 General Conditions - 8 II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowledgements: (i) By checking this box, I hereby acknowledge that I am not a pre -qualified bidder with the City of South Bend. (ii) By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided, and may also conduct random inquiries of my current and prior customers. The City reserved the right to utilize all information provided in this submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally, I acknowledge that all information provided to the City shall be regarded as public records. (iii) �% By checking this box, I hereby acknowledge that copies of all Applicable apprenticeship certificates or standards for training programs applicable to the work performed on the project may be requested at any time and shall be furnished upon request. (iv) ✓ By checking this box, I hereby acknowledge and ensure that I and all sub- contractors, from whom I have accepted a bid and/or intend to hire to perform work on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- contractor loses their license at any point, it is the responsibility of that sub- contractor to notify the City. (b) Attachments: (i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (it) List identifying all former business names. (iii) Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and Health Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5) years. (iv) Statement about staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work I am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) Statement that individuals who will perform work on the public work project on my behalf will be properly classified as an employee or as an independent contractor under all applicable state and federal laws and local ordinances. (vi) For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. (vii) Copy of a written plan for employee drug testing that covers all of my employees who will perform work on the public work project and meets or exceeds the requirements set forth in IC 4-13-18-5 or IC 4-13-18-6. (viii) Evidence that I am utilizing a surety company which is on the Bureau of Fiscal Service "Department of Treasury's Listing of Approved Sureties" as required in the bid specifications or contract. Version 3/19/2019 General Conditions - 9 (ix) Written statement of any federal, state or local tax liens or tax delinquencies owed to any federal, state or local taxing body in the preceding three years. (i) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within three (3) years prior to the date on which the bid is due. Date: 1 —1 Z — Zo (Sign Here) ci 0. (Print Name Here) PO 1 0, f C, CeLk A (Name of Company) I Z_3 � Pcai r o0 (Address of Company) S©Vt-h (City) Z (State) 9 55 - 5 37- 5423 (Telephone Number) Version 3/19/2019 General Conditions -10