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Home My WebLink AboutOpening of Bids - Ewing Ave & Fellows St Intersection Traffic Signal Proj No 118-097 - Pemberton DavisCITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Ewing Avenue and Fellows Street Intersection Traffic Signal Project No. 118-097 For Bids Due November 12, 2019 PART I (Must be completed for all bids. Please type or print) Date: 11 12 2019 Bidder (Firm): Pemberton Davis Electric Inc. Address: 916 E. McKinley Ay . City/State/Zip: Mishawaka, IN 46545 Telephone Number: ( 574 277-7001 Agent of Bidder (if Applicable): Tanner Leibovitz Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Ewing and Fellows Traffic Signal the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Abonmarche ' and dated October 201:9..__ f r.:th_e_ sum of (.enter t_he_Total_Bid as shown on the Proposal) _One hundred-rif Frvi"ne~To-uus nd l l 6tidred si fy-five'and 56/100 109,655.50 (; ) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance -with the notice: Any add"effdums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) John A. Ferro (Printed Name or Person Signing) The above bid is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member ACCEPTANCE day of 20 Suzanna M. Fritzberg, Member Therese J. Dorau, Member Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk Version 1/17/2019 Contractor's Bid for Public Works - 2 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Project No. For Bids Due Ewing Avenue and Fellows Street Intersection Traffic Signal 118-097 November 12, 2019 PART I (Must be completed for all bids. Please type or print) Date: Bidder (Firm): Eemberton Davis Electric. Inc. Address: 916 E. McKinley Ave. City/State/Zip: Mishawaka IN 46545 Telephone Number: (574 ) 277-7001 Agent of Bidder (if Applicable):. Tanner Lelboyitz Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: -,Ewing and Fellows Traffic Signal the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Abonmarche and dated October 2049..... forth2_9Um of (enterthe_Total_Bid as shown on -the Proposal) One huIindrddj nIinety-r7(ne tHousanId sixhundrei si t'y-flve.and 50 100......_..� 199,655.50 (: ) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance -with the notice Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above bid is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Laura L. O'Sullivan, Member By (Signature) John A. Ferro (Printed Name of Person Signing) ACCEPTANCE day of 20 Suzanna M. Fritzberg, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk Version 1/17/2019 Contractor's Bid for Public Works -2 BID/PROPOSAL CITY OF SOUTH BEND so ST � Project Name: Ewing Avenue and Fellows Street Traffic Signal '' a Project Number: 118-097 For Bids Due: September 10, 2019 yes Contractor Name: Pemberton Davis Electric Inc. BASE BID Item No. Description Quanti Unit Unit Price Total Amount- 1 . Construction Engineering 1 LS 1,000.00 1,000.00 2. Mobilization/Demobilization 1 LS 8,500.00 8,500.00 3„ Clearing Right of Way 1 LS 150.00 150.00 4. 'Concrete Curb, Remove 245 LFT 16.50 4,042.50 5. Concrete Sidewalk, Remove 150 SYD 25.00 3,750.00 6. Signal Pole and Foundation, Remove 4 EACH 720.00 2,880.00 7, Handhole, Remove 1 EACH 250.00 250.00 8..- Traffic Signal- EGui ment;-Remove-anc-Salvage . -- 'LS- �,500.0� ........ 1,500.00-- 'l 9. Common Excavation 1 LS 12,000.00 12,000.00 10. Temporary Erosion and Sediment Control 1 LS 500.00 500.00 11 � Compacted Aggregate for Base, No. 53 35 TON 110.00 3,850.00 12. HMA Surface, 9.5 mm, Type B 7 TON 720.00 5,040.00 13. HMA Base, 25.0 mm, Type B 35 TON 160.00 5,600.00 14. Concrete Curb 220 LFT 60.00 13,200.00 15. Concrete Sidewalk, 4" 65 SYD 140.00 9,100.00 16, Concrete Curb Ramp 55 SYD 140.00 7,700.00 17. Detectable Warning Surface 14 SYD 125.00 1,750.00 18. Sodding 190 SYD 15.00 2,850.00 19. Service Point, TESCO Cabinet di EACH 8,000.00 8,000.00 20.- TS-2 Controller Cabinet and P1 Foundation 1 EACH 21,000.00 21,000.00 21. Thermal Detection System 1 EACH 3,200.00 3,200.00 22. Thermal Detection Camera 2 EACH 9,200.00 18,400.00 23, Signal Cantilever, Foundation 4 EACH 1,850.00 7,400.00 24. Pedestrian Push Button Pole and Foundation 5 EACH 550.00 2,750.00 25, Traffic Signal Head, 3 Section, 12" Red, Amber, 8 EACH 820.00 6,560.00 Green Version 1/17/2019 Contractors Bid For Public Works-7 BID/PROPOSAL CITY OF SOUTH BEND 26. Signal Cantilever Structure, Single Arm, Install 4 EACH 750.00 3,000.00 27. Painting Traffic Signals 4 EACH 1,850.00 7,400.00 28, Pedestrian Signal Pole 5 EACH 1,000.00 5,000.00 29. Handhole, Traffic 4 EACH 950.00 3,800.00 30, Pedestrian Push Button Assembly, APS 8 EACH 1,100.00 8,800.00 31. Pedestrian Signal Head 8 EACH 750.00 6,000.00 32. Conduit, PVC Schedule 80, 3" 315 LFT 15.00 4,725.00 33. Conduit, PVC Schedule 80, 2" 65 LFT 12.00. 780.00 34. Signal Cable, 3c/8 GA 55 LFT 3.20 176.00 35, Signal Cable, 5c/14 GA 1'1740 LFT 2.20 3,828.00 36. Signal Cable, 3c/14 GA 1,180 LFT 2.10 2,478.00 37. Signal Cable, Coax 310 LFT 2.00 620.00 38. Install Existing Street Identification Sign 2 EACH 125.00 250.00 39. Line, Solid, White, Thermoplastic, 6" 370 LFT 2.00 740.00 40. Line, Solid, Yellow, Thermoplastic, 4" 45 LFT 1.00 45.00 41 ._ Transvfs.e N Ine T'hrrpp _tlt?p,."it.. MSt�i .,8 - - P a ..8:0 LFT ..� . �::: 9.20:.' .. _ m��. 736.00 4Z Line, Remove 450 LFT 70 315.00 BASE BID TOTAL 199,665.50 Bidder (Firm): Pemberton Davis Electric, Inc. Address: 916 E. McKinley Ave. City/State/Zip: Mishawaka„ IN 46545 Telephone Number: (574) 277-7001 By John A. Ferro (Printed Name of Person Submitting) Version 1/17/2019 Contractor's Bid For Public Works-8 PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 1/17/2019 Contractor's Bid for Public Works - 3 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ��tA ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. Version 1/17/2019 Contractor's Bid for Public Works - 4 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 1/17/2019 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 2!!�..................... _, day of 4)W`, 20A 6," Coa�actorlLdder(Firm) of rntracto"r'/B idder or Its Agent Subscribed and sworn to before me this f 2"6l My Commission Expires _ 21212r� County of Residence Printed Name and Title day of A«It ._, 20Iq Notary Public KL�LLY M HAIN1D,AR5,,H ryea,r�". Ne�Prom� �"tr6rPer SiCatc, arf P��Gborana ST )d as �;'B I'I G"CY t➢I"'YTy^ '. k M ." Q, Y fry '�'��'4ll PM�Mtlw �9y 471YY1 7P 1F:el C.1 r9 �..hFBlftl. y; rl)bruary 02q 2020 Version 1/17/2019 Contractor's Bid for Public Works - 6 S.-AIADocument A31011 - 201 CONTRACTOR: (Name, legal status and address) Pemberton -Davis Electric, Inc. 916 E. McKinley Ave Mishawaka, IN 46546 SURETY: (Name, legal status and principal place of business) Great American Insurance Company 301 E. 4th Street Cincinnati, CH 45202 OWNER: (Name, legal status and address) City of south Bend BOND AMOUNT: Five Percent of the Amount Bid ($ 5% of Bid PROJECT: (Name, location or address, and Project number, if any) Ewing Avenue and Fellows St. Traffic Signal Project No. 118-097 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed thil- 12th day of venaber 2019 PR*raa at.cara D"t 5 F tr Inc rte Seal �,•"' ( 1'arldd.'a'uGb7sa*, Cai3y rMh'�Tl w, Great (Seal) . (Mere Amer rasu .,.. 1r*S"�t' (� (� le) aaauCtteLong ��:,� ltorraay,.ta..F,ac1 Init. AIA Document A310 "4 ., 2010, Copyright 103, 1970 emd 2010 by The Arnoricaru inasinuto of Archilects. All rights reserved. 4V'ANNINGa This AlAa Document Is protected by t ,e. Copyrighl. Law and InteroslNoraal Treaties, unauthorized raprodurction or distribution of this AtAa Docuraaent, or any pariton of IL may result In severe civil and criminal penalties, and until be prosecuted to lho maximum extent possible trader the tow, 1 PuTchasons are Pe nrdtted to reproduce teen (10) copies of this documamt whew comPtsled l"o report copyright violations of AIA Cohbact DocaunwrJits, e.a Vi The Ameno"sn loslalul..o of Architacts" Ingal caaatnsotycopy6ghlatm.org. 'wa a'l GREAT AMERICAN INSURANCE COMPANY® Administrative Office: 301 E 4TH STREET a CINCINNATI, OHIO 45202 0 513-369-5000 • FAX 513-723-2740 The number of persons authorized by this power of attorney is not more than ELEVEN POWER OF ATTORNEY No.0 21074 KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY, a corporation organized and existing under and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below, each individually if more than one is named, its true and lawful attomey-in-fact, for it and in its name, place and stead to execute on behalf of the said Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below. DEBORAH NEICHTER JILL KEMP BARBARA DUNCAN MARK A. GUIDRY SANDRA L. FUSINETTI LYNNETTE LONG Name SHERYON QUINN THERESA PICKERRELL AMY MEREDITH MARGIE M. LOWRY LEIGH MCCARTHY Address ALL OF LOUISVILLE, KENTUCKY Limit of Power ALL $100,000,000 This Power of Attorney revokes all previous powers issued on behalf of the attomey(s)-in-fact named above. IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate officers and its corporate seal hereunto affixed this 21 ST day of JANUARY 1 2019 Attest (mRENI„AMERICAN INSU ANCE COMPANY �F P ,r Assistant Secretary Divisional Senior Vice President STATE OF OHIO, COUNTY OF HAMILTON - ss: MARK VICARIO (877-977-2405) On this 21 ST day of JANUARY 2019 , before me personally appeared MARK V ICARIO, tome known, being duly sworn, deposes and says that he resides in Cincinnati, Ohio, that he is a Divisional Senior Vice President of the Bond Division of Great American Insurance Company, the Company described in and which executed the above instrument; that lie knows the seal of the said Company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by authority of his office under the By -Laws of said Company, and that lie signed his name thereto by like authority. gl= A. 4�i W*= This Power of Attorney is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company by unanimous written consent dated June 9, 2008. RESOLVED: That the Divisional President, the several Divisional Senior rice Presidents, Divisional Vice Presidents and Divisonal Assistant Vice Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys -in -Fact to execute on behalf of the Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof- to prescribe their respective duties and the respective limits of their authority; and to revoke any such appointment at any time. RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of suretyship, or other written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed. CERTIFICATION I s l I!!" P IEN C. BFRAHA, Assi start Secretary (if Great Aaaaerican I nsurance Company, do hereby cer(ily that the foregoing Power ofAttorney and the Reso4utions of tlic Board of Directors of June 9, 2008liaave not bom revoked and are now on foil force; and effect. Signed and scaled this � � day of 1110 k jo % �u ww wiW Assistant Secretary S1029AG (07/1 B) Page 1 of 2 QUOTE No.: 01/1119 RE: 11uS City of South Bend - Ewing and Fellows Traffic Signal Project No. 118-097 TO: 916 East Mckinley Avenue Mishawaka, Indiana 46544 Phone: (574) 277-7001 Fax: (574) 204-2565 DATE: November 12th 2019 ITEM QTY UNIT DESCRIPTION UNIT TOTAL COST NO. COST 1 1 LS Construction Engineering 1,000.00 1,000.00 2 1 LS Mobilization/Demobilization 8,500.00 8,500.00 3 1 LS Clearing of Right of way 150.00 150.00 4 245 LFT Concrete Curb, Remove 16.50 4,042.50 5 150 SYD Concrete Sidewalk, Remove 25.00 3,750.00 6 4 Each Signal Pole and Foundation, Remove 720.00 2,880,00 7 1 Each Handhole Remove 250.00 250.00 8 1 LS Traffic Signal Equipment, Remove and Salvage 1,500.00 1,500.00 9 1 LS Common Excavation 12,000.00 12,000.00 10 1 LS Temporary Erosion and Sediment Control 500.00 500.00 11 35 Ton Compacted Aggregate for Base, No. 53 110.00 3,850.00 12 7 Ton HMA Surface, 9.5mm, Type B 720.00 5,040.00 13 35 Ton HMA Surface, 25.00 mm, Type B 160.00 5,600,00 14 220 LFT Concrete Curb 60.00 13,200.00 15 65 SYD Concrete Sidewalk, 4" 140.00 9,100.00 16 55 SYD Concrete Curb Ramp 140.00 7,700.00 17 14 SYD Detectable Warning Surface 125.00 1,750.00 18 190 SYD Sodding 15.00 2,850.00 19 1 Each Service Point, Tesco Cabinet 8,000.00 8,000.00 20 1 Each TS-2 Controller Cabinet and P1 Foundation 21,000.00 21,000.00 21 1 Each Thermal Detection System 3,200.00 3,200.00 22 2 Each Thermal Detection Camera 9,200.00 18,400.00 23 4 Each Signal Cantilever, Foundation 1,850.00 7,400.00 Page 2 of 2 QUOTE No.: 01/1119 RE: ,� r_-mB+" S City of South Bend - Ewing and Fellows Traffic Signal Project No. 118-097 TO: 916 East Mckinley Avenue Mishawaka, Indiana 46544 Phone: (574) 277-7001 Fax: (574) 204-2565 DATE: November 12th 2019 ITEM NO. QTY UNIT DESCRIPTION UNIT TOTAL COST COST 24 5 Each Pedestrian Push Button Pole and Foundation 550.00 2,750.00 25 8 Each (Traffic Signal Head, 3 Section, 12" Red, Amber, Green 820.00 6,560.00 26 4 Each Signal Cantilever Structure, Single Arm, Install 750.00 3,000.00 27 4 Each Painting Traffic Signals 1,850.00 7,400.00 28 5 Each Pedestrian Signal Pole 1,000.00 5,000.00 29 4 Each Handhole, Traffic 950.00 3,800.00 30 8 Each Pedestrian Push Button Assembly, APS 1,100.00 8,800.00 31 8 Each Pedestrian Signal Head 750.00 6,000.00 32 315 LFt Conduit, PVC Schedule 80, 3" 15.00 4,725.00 33 65 LFT Conduit, PVC Schedule 80, 2" 12.00 780.00 34 55 LFT Signal Cable, 3C/8Ga 3.20 176.00 35 1740 LFt Signal Cable, 5C/14Ga 2.20 3,828.00 36 1180 LFT Signal Cable, 3C/14Ga 2.10 2,478.00 37 310 LFT Signal Cable, Coax 2.00 620.00 38 2 Each Install Existing Street Identification Sign 125.00 250.00 39 370 LFT Line, Solid, White, Thermoplastic, 6" 2.00 740.00 40 45 LFT Line, Solid, Yellow, Thermoplastic, 4" 1.00 45.00 41 80 LFT Transverse Line, Thermoplastic, White, 24" Stop Bar 9.20 736.00 42 450 LFT Line, Remove 0.70 315.00 TOTAL 199,665.50 TERMS . NOTE: THE ABOVE ITEMS ARE QUOTED AS A COMPLETE PACKAGE. NO ITEM MAY BE DELETED WITHOUT PRIOR APPROVAL. CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name Ewing Avenue and Fellows Street Intersection Traffic Signal Project No. 118-097 For Bids Due November 12, 2019 Contractor Name: �,qd e The City,seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID. INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 31s' for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. Version 3/19/2019 General Conditions - 6 MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT PROGRAM The City of South Bend, Indiana has shown its commitment to addressing Minority Business ("MBE") and Women's Business Enterprise ("WBE") participation in public contracting through the adoption of the City of South Bend Ordinance No. 10081-11. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not affect that person's ability to perform work. Minority and Women's Businesses are described on the Indiana Department of Administration website: http://www,in.gov/idoa/. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a' Minority or Women's owned business. Documentation shall be provided with the bid that states the MBE/WBE that will be contracted, the dollar amount of the work that will be performed on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MWBE-1.0, MBE/WBE Participation Form. The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE"). Failure to provide ALL the required evidence of good faith efforts with the bid will be grounds for rejecting a bid as non -responsive. The requirements that bidders shall supply as good faith efforts to have active participation from MBEs and/or WBEs on this Project is written documentation evidencing the efforts by using Form MWBE-2.0, Evidence of Good Faith Efforts and Form MWBE-2.1, MBE/WBE Contacted. Such documentation shall include but is not limited to the following items: a. A listing of all MBE/WBEs contacted including: (1) the name and address of the MBE/WBE; (2) the date of contact; (3) the type of contact (i.e. phone call, written solicitation, etc.); (4) the nature or type services or goods requested; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving quotes or other responses from MBE/WBE businesses or other documentations of efforts to encourage and secure competitive quotes from MBE/WBE and local businesses to be included in the benefits of building this Project. c:- Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building including but not limited to mentoring, extensions of assistance on payroll, insurance, bonding, line of credit, technical skills or business skills. All bidders are actively encouraged to reach out to the MBE/WBE businesses in St. Joseph County, Indiana and other local Indiana counties to utilize a good faith effort to forge constructive and lasting business partnerships. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. Version 3/19/2019 General Conditions - 5 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name Ewing Avenue and Fellows Street Intersection Traffic Signal Project No. 118-097 For Bids Due November 12, 2019 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. \, Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely X executed, Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted Form [MWBE-2.1]. Acknowledge Receipt of _ Addendum(s) included with the bid. All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.. p Bidder: �� ` 1 ad V�ft� L Date: By Authorized Representative Signature: Print Name & tle: H.✓ a ��2eo Version 1/17/2019 Contractor's Bid for Public Works - 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Ewing Avenue and Fellows Street Intersection Traffic Signal ___--------------- _. ............... ...� Project No. 118-097 For Bids Due November 12, 2019 Date: Address: City/State/Zip: PART I (Must be completed for all bids. Please type or print) Bidder (Firm): Telephone Number: Agent of Bidder (if Applicable): Pursuant to notices undersigned , g� iventhe rsi ned offers to furnish lab ��mmmmmmmmmmmmmmmm � g or and/or material necessary to complete the the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated for the sum of (enter the Total Bid as shown on the Proposal) ( pt 900�� O ( a ,,. , f, { (f , , ,,, ; , t ,() (Numerical) ( ...... The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By..._...... WWW_ (Signature) (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this day of _ 20 Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Dorau, Member Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk Version 1/17/2019 Contractor's Bid for Public Works - 2 PRE -QUALIFIED BIDDER CHECKLIST (a) Acknow!iBy meats. (i) checking this box, I hereby acknowledge that I am a pre -qualified bidder with (b) Attachment (i) the City of South Bend and that I have met the pre -qualification requirements within the last twelve (12) months. A copy of my Pre -Qualification verification letter is attached. By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided by me, and may also conduct random inquiries of my current and prior customers. Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). Statement on staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work. It outlines how I intend to meet the staffing needs of the work. Evidence that I am utilizing a surety company which is on the United States Department of Treasury's Listing of Approved Sureties as required in the bid specifications or contract. List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within the last three (3) years. For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. Version 3/19/2019 General Conditions - 8 POST BID SUBMISSIONS: Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder and all subcontractors on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis, submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to utilize all information provided in the contractor's submission and any information obtained by the City through its own independent verification of the information provided by the contractor. Version 3/19/2019 General Conditions - 7 (ix) Written statement of any federal, state or local tax liens or tax delinquencies owed to any federal, state or local taxing body in the preceding three years. (i) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within three (3) years prior to the date on which the bid is due. Date: H�✓ /lam Zv/9 &(SiHere) (Print Name Here) (Name of Company) (Address of Company) gam' (City) (State) 6-7�! Z 77 7�/ (Telephone Number) Version 3/19/2019 General Conditions - 10 PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowledgements: (i) _ By checking this box, I hereby acknowledge that I am not a pre -qualified bidder with the City of South Bend. (ii) _ By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided, and may also conduct random inquiries of my current and prior customers. The City reserved the right to utilize all information provided in this submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally, I acknowledge that all information provided to the City shall be regarded as public records. By checking this box, I hereby acknowledge that copies of all Applicable apprenticeship certificates or standards for training programs applicable to the work performed on the project maybe requested at anytime and shall be furnished upon request. (iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub- contractors, from whom I have accepted a bid and/or intend to hire to perform work on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- contractor loses their license at any point, it is the responsibility of that sub- contractor to notify the City. (b) Attachments: (i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) List identifying all former business names. (iii) Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and Health Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5) years. (iv) Statement about staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work I am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) Statement that individuals who will perform work on the public work project on my behalf will be properly classified as an employee or as an independent contractor under all applicable state and federal laws and local ordinances. (vi) For every project, submit evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. (vii) Copy of a written plan for employee drug testing that covers all of my employees who will perform work on the public work project and meets or exceeds the requirements set forth in IC 4-13-18-5 or IC 4-13-18-6. (viii) Evidence that I am utilizing a surety company which is on the Bureau of Fiscal Service "Department of Treasury's Listing of Approved Sureties" as required in the bid specifications or contract. Version 3/19/2019 General Conditions - 9