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HomeMy WebLinkAboutContract - Guaranteed Energy Savings - Performace Services, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIITH BEND_ 1NDIANA 46601-1 830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDF PUBLIC WORKS November 12, 2019 Jim Christie Performance Services, Inc. 4670 Haven Point Blvd. Indianapolis, IN 46280 RE: Guaranteed Energy Savings Contract Dear Mr. Christie: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 12, 2019, ratified the above referenced award of request for qualifications for a guaranteed energy savings contract for the South Bend Fire Department per Common Council Resolution No. 4818-19 Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely,. Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU BILL NO. 19-66 pp RESOLUTION NO.f A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND INDIANA TO APPOINT THE BOARD OF PUBLIC WORKS AND THE DEPARTMENT OF PUBLIC WORKS AS ITS AGENTS FOR OVERSEEING THE GUARANTEED ENERGY SAVINGS CONTRACT FOR SOUTH BEND FIRE DEPARTMENT Whereas, the City of South Bend, consistent with its Climate Change Initiative and its Commitment to Develop a Climate Action Plan as stated in Resolution 4787-19, desires to implement renewable energy at the Central Station of the South Bend Fire Department; and Whereas, the addition of a solar energy system will decrease energy consumption and greenhouse gas emissions, reduce utility costs and insulate against electricity rate increases, and demonstrate continued leadership and innovation by the South Bend Fire Department; and Whereas, pursuant to Indiana Code §36-1-12.5-5 the Common Council is authorized to enter into an agreement to participate in a utility efficiency program or a guaranteed savings contract in order to implement conservation measures, which includes renewable energy installation; and Whereas, the Guaranteed Energy Savings Contract procurement process allows for the optimization of the project scope in collaboration with City of South Bend and ensures long-term performance of the project, factors which are beneficial when implementing a rapidly -changing technology such as solar energy. Now, Therefore, Be It Resolved by the Common Council of the City of South Bend, Indiana, as follows: Section I. The South Bend Common Council hereby believes that the following guidelines and policies are in the best interests of the City of South Bend Indiana in order to advance renewable energy at the Central Fire Station: 1. The Board of Public Works and the Department of Public Works of the City of South Bend Indiana shall be the authorized agents for the South Bend Common Council for purposes of meeting the provisions required of Indiana Code §36-1-12.5-5 and other Indiana laws leading up to the final review of and the execution by the South Bend Common Council of a Guaranteed Energy Savings Contract for installation of a solar energy system at the South Bend Fire Department's Central Station. Such authorization includes, without limitation and retroactively, the preparation of specifications and evaluation criteria, advertisement for proposals, opening of proposals, evaluating proposals, rejecting non -responsive proposals, and developing the project scope. 2. The Board of Public Works and the Department of Public Works shall give the South Bend Common Council a recommendation of the contractor and the project scope for a Guaranteed Energy Savings Contract, with the South Bend Common Council retaining the sole and exclusive authority to enter into such a contract or contracts. 3. The Board of Public Works and the Department of Public Works are authorized to supervise the project scoping and all work done on this Guaranteed Energy Savings Contract including the power to authorize change orders and amendments. 4. The Board of Public Works and the Department of Public Works shall report to the South Bend Common Council via appropriate Committee meeting(s) and at a regular Common Council meeting under Special Business, as requested by the Council. Section 11. This Resolution shall be in full force and effect from and after its adoption by the Common Council and approval by the Mayor. " `4 Tim Scott, Council 11resld Al c� South Bend Common Council r, INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda Martin, Clerk and Members of the Board of Public Works FROM: Therese Dorau SUBJECT: Recommendation for Selection of Guaranteed Energy Savings Contract Provider for South Bend Fire Department Solar PV Agreement DATE: 11 /05/2019 On behalf of the review committee I would like to recommend the provider for the South Bend Fire Department Solar PV Guaranteed Energy Savings Contract be Performance Services, Inc. After careful review of evaluations from the review committee based upon all submissions to the Request for Qualifications, Performance Services, Inc., was chosen by collaborative scoring by the review committee as per the RFQ. Performance Services, Inc., offers a strong portfolio of successful local government performance contracts in Indiana. Representatives of these projects give highly positive reviews for working with Performance Services, Inc., under a performance contracting model. I ask that the Board of Public Works approve Resolution No. 4818-19, which will ratify the recommendation of the review committee and authorize myself to negotiate an agreement to develop the energy savings project, which will come to the board for approval at a later date. Enc. Score Sheets 11 V Board of PARe WorliA Guaranteed P,nergv Savines Contract: South Bend lire Ueoartment Solar PV Contractor Name:............ Category ------ Possible Awarded Points Points ..— .,_......ww. ..w. Technical approach to renewable energy generation and 30 } related energy management. Includes consideration of relevant project experience, proposed personnel, and references. Project management approach, including design, 30 ) 1�7 implementation, and ongoing service. Includes consideration of relevant project experience, proposed personnel, and references, Solar_ .....__............._. �..._...�.__�.....��..............�........................___�.�...�...._...� Technology and Pricing �W_................................_._..._.. 15 ...........�........_.. 3 Business qualifications. � �10 �......_............. �.mm�.....mm ....�.. Includes financial stability and approach to savings guarantees. Measurement and Verification Approach .......�........................................�............. 10 m ......... Ability to use minority -owned, woman -owned, or locally- 5 owned contractors, suppliers, or manufacturers. ......_ ....... _ .......................... w. _ _.... , u_..._ w �,�.... a TOTAL .... 100 _ ...._ .� _.............� Guaranteed Energy Savings Contract: South, Bend Fire Department Solar PV Contractor Name: Johnson m d0 11 . .. . .......... . . . . .... ........ . ...... ... - . . . . .......... Category . . . .......... Possible Awarded Points Points Technical approach to renewable energy generation and 30 30 related energy management. Includes consideration of relevant project experience, proposed personnel, and references. management.... w�_... �,..�.� _.. ....._..�.. Project j... approach,including design, W . . 30 � ._..� _.._._ a implementation, and ongoing service. • Includes consideration of relevant project experience, proposed personnel, and references. Solar Technology and Pricing 15 I a Business qualifications. ........ 10 10 • Includes financial stability and approach to savings guarantees. Measurement and Verification Approach 10 ._..........�...w Im 0 ... Ability to use minority -owned, woman -owned, or locally- 5 a owned contractors, suppliers, or manufacturers. m...� ,_ _ _....... ...._. _... TOTAL .............__.w_ ..........W_j.w 100 J Guaranteed Enc= Savings Contract: South Bend Fire Department Solar LTV Contractor Name: A .............. - Category . ......... Possible . ..... Awarded Points Points Technical approach to renewable energy generation and 30 a v 3 related energy management. • Includes consideration of relevant project experience, proposed personnel, and references. J Potmanagepproach, including design, 30 mplementation, and ongoing service. • Includes consideration of relevant project experience, proposed personnel, and references. Solar Technology and Pricing 15 ----------- Business qualifications. . ................ 10 • Includes financial stability and approach to savings guarantees. Measurement and Verification Approach 10 ---- -7 Ability to use minority -owned, woman -owned, or locally- . . 5 . . . . . .......... . owned contractors, suppliers, or manufacturers. ' TOTAL100 ....... .......... . .... .......... Guaranteed Eric ay Savings Contract: Squtb Bend Fire Department Solar PV Contractor Name: Per.5Cr v.ces . . . . ......... . Category Possible Awarded Points Points Technical approach to renewable energy generation and 30 related energy management. Includes consideration of relevant project experience, proposed personnel, and references. Project management approach, including design, 30 implementation, and ongoing service. Includes consideration of relevant project experience, proposed personnel, and references. . . . ...... Solar Technology and Pricing . . ........ 15 . ........... ­­......­ . ..... Business qualifications. 10 ri Includes financial stability and approach to savings guarantees. Measurement and Verification Approach 10 . . . ............. . . ......... Ability to use minority -owned, woman -owned, or locally- 5 owned contractors, suppliers, or manufacturers. TOTA L .......... . . ... . . . ...... . ..... 100 . . . ........ RESOLUTION No. 4818-19 Passed by the Common Council of the City of South Bend, Indiana Attest: Z�) City Clerk �µ President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana October 28, 19 20 _, Approved and signed by me 20ji , city clerk MW BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM ._ Date 11/05/19 ........... Name Therese Dorau/ w.licia Czarnecki Department Ian incering BPW Date 11/12/19 Phone Extension 5903 dared Prior to Submittal to Board BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing __ Professional Services Agreement Li Contract n Proposal El Open Market Contract ❑ Amendment/Addendum E Special Purchase, QPA ❑] Bid Opening Bid Award n Req. to Advertise ❑ Title Sheet ❑' Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes �] Proposal Opening ❑ C/O & PCA No. ❑ PCA EJ Chg. Order, No. ❑ Traffic Control Resolution Z Other: Ratify Selection F� Ease./Encroach Company or Vendor Name Performance Services, Inc. New Vendor Yes❑ If Yes, Approved by Purchasing ❑ No MBE/WBE Contractor ❑ WBE Completed E-Verify Form Attached ❑ Yes ❑ No Project Name South Bend Fire Department Solar PV - RFQ Project Number 119-067 Funding Source Fire Capital/Building Improvements Account No. 750-0901-422.42-02 �_..._.. _ .m_..�........ ........ Amount TBD ._._.... Terms of Contract TBD Purpose/Description Ratify recommendation of energy company ..._ selected ener services com an to provide a Guaranteed Energy Savings Contract for South Bend Fire Department Solar PV. Amount of LJ Increase $ Decrease ($) _ Previous Amount $ Increase /o Current Percent of Change: Decrease (..........M. 0 New Amount $ Increase % Total Percent of Change: Decrease ( /o)._...�...... _.... 0 ........... Time Extension Amount: ------ ._. ...,... New Completion Date.