HomeMy WebLinkAboutAward Proposal - City-Wide Plumbing Contract - D. A. Dodd1316 COUNTY —CITY BUILDING
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD F PUBLIC WORKS
November 12, 2019
Mark Druzbicki
D.A. Dodd
2516 N. Home Street
Mishawaka, IN 46545
RE: Proposal Award — City -Wide Plumbing Contract
Dear Mr. Druzbicki:
The Board of Public Works, at its meeting held on November 12, 2019, awarded the above
referenced proposal to you, based on the recommendation of the review committee as the
highest scoring proposal, and authorized the review team to negotiate a contract with your
company. If contract terms are not reached, the award will go to the next highest scoring
vendor.
A representative from the Central Services Department will be in contact with you regarding
this award.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
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To: Linda Martin — Clerk, Board of Public Works
From: Adam Parsons — Director of Facilities Management
Date: 11/12/2019
Subject: RFP Award — City -Wide Plumbing Services Contract
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On October 22, 2019, the Board of Public Works opened and read proposals for the above project.
All proposals were found to be correct. The proposals were reviewed and scored based on the criteria
detailed in the request for proposal.
The proposals were scored as follows:
City of South Bend Central Services
D.A. Dodd
Dynamic
Niezgodski
Mechanical
Plumbing
Category
Points
Available
Score
Score
Score
Ability to address City of South
25
24
21
18
Bend plumbing needs
Cost
25
25
23
24
Experience and Expertise
15
15
15
15
Ability to respond to emergency
10
10
10
%
situations
Adherence to specifications
10
10
10
9
References
10
10
10
10
MBE/WBE status
5
5
0
0
Total
100
99
89
83
We recommend award of proposal for the City -Wide Plumbing Service Contract to the highest scoring
responsive proposal, D.A. Dodd.
Funding will be made available via individual departmental maintenance funds.
Plumbing Proposal Evaluation Committee:
• Sarah Hull — Financial Specialist III; Venues, Parks, and Arts
• Phil Marek —Superintendent III; Central Services
• Todd Skwarcan — Interim Chief; Fire Department
• Adam Parsons — Director of Facilities Management; Central Services
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/31/2019
Department Central Services
Name Adam Parsons
.... .. .............
Division/Bureau
BPW Date 11/12/2019
Phone Extension 9302
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. . .. .ir..... - - - - - . ... . ........ . ..........
Prior to Submittal to Board
Legal
Attorney Name: Clara McDaniels
Controller
Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing El
k e c- k - the— A p . ...... - -------- —at - -1-t —e � rn � T —yp e Re wired -.,—fo —rA H Submission —-... s . .......... . . ..... .
Agreement Amendment
El Contract F] Proposal [] Addendum
F-1 Professional Services
FJ Resolution
F-1 Bid Opening
❑ Bid Award Req. to Advertise F1 Title Sheet
F-1 Quote Opening
Quote Award
F-1 Change Order No.
F-1 C/O & PCA No. El PCA
El Ease/Encroach.
F-1 Traffic Control:
Other:
— - — -
—
............... . . ...... .
Reciuired Information
Company or Vendor Name
D.A. Dodd
❑ Yes H No E] If Yes, Approved by
New Vendor
MBE/WBE Contractor
MBE [I WBE
MBENVBE Contractor Requested
N ...... . ........ ............
No 0 Yes Name of Company
............ . ..... . ......
Project Name
City -Wide Plumbinci Contract
. . ................ .......... .
Project Number
. .. . ... . ........ .............
Funding Source
Department Building Maintenance Budgets
Account No.
Various
Amount
TBD .......................
Terms of Contract
3 year initial contract: 2 year renewal option,
Purpose/Description
cityjiribina reDairs under
fa��y.plumone contractor
Standardize .. _ ... .. .
Required Contractor's Certification Forms Attached (Non-
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
. . ...
... .. ........
_,"Reqgired For Cha,!19,q Orders OnI y
Amount of El increase ................
[:] Decrease
Previous Amount
............ . . . .............
Current Percent of Change- %
New Amount
Total Percent of Ch�n eL__ %
Dispersal After Approval
Copy Original
F-1 ❑
F]
71
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1316 COUNTY -CITY BUILDING
p� PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD
�'�`" '% FAX 574/ 235-9171
SOUTH BEND. INDIANA 46601-1 Ran'°�,�
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CITY OF SOUTH BEND
PETE BUTTIGIEG, MAYOR
November 12, 2019
David Niezgodski
Niezgodski Plumbing
232 N. Mayflower Road
South Bend, IN 46619
RE: Proposal Award — City -Wide Plumbing Contract
Dear Mr. Niezgodski:
The Board of Public Works at its meeting held on November 12, 2019, awarded the above
referenced proposal to D.A. Dodd, based on the recommendation of the review committee as
the highest scoring proposal, and authorized the review team to negotiate a contract with D.A.
Dodd. If contract terms are not reached, the award will go to the next highest scoring vendor.
Thank you for your proposal.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
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1316 COUNTY -CITY BUILDING f�PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD ��" FAx 574/ 235-9171
SOI ITH BEND. INDIANA 46601-1 R30`�
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 12, 2019
Jay Hertel
Dynamic Mechanical Services
1606 Chestnut
Mishawaka, IN 46545
RE: Proposal Award — City -Wide Plumbing Contract
Dear Mr. Hertel:
The Board of Public Works at its meeting held on November 12, 2019, awarded the above
referenced proposal to D.A. Dodd, based on the recommendation of the review committee as
the highest scoring proposal, and authorized the review team to negotiate a contract with D.A.
Dodd. If contract terms are not reached, the award will go to the next highest scoring vendor.
Thank you for your proposal.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely„
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU