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Home My WebLink AboutAward Bid - Uniform & Floor Mat Service & Rentals - Cintas1316 COUNW—( 7Ty BUILDING 227 W. JEFFERSON BOULEVARD .^ SOI ITH BEND. INDIANA 46601-1 830 t sr ■ 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 12, 2019 P.J. Margraf Cintas 4001 William Richardson Drive South Bend, IN 46628 RE: Award Bid — Uniform and Floor Mat Service and Rentals Dear Mr. Margraf: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced bid to you in the amount of unit prices. A representative from the Administration and Finance Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Lira ° M. Martin, Crk( . Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU S To: Linda Martin, Clerk Board of Public Works From: Michael Schmidt Director of Purchasing Date: 11/5/2019 Subject: Award for 2020 Uniform and Floor Mat Service and Rental Bid On October 22, 2019, the Board of Public Works opened bids pursuant to the City of South Bend's Request for Bids for Uniform and Floor Mat Service. The below bids are based upon expected per week volume estimates which were cited in the bid specifications. Price Per Total Per UniFirst Corporation Expected Volume Per Week Week Week �.................. 3X4 Floor Mat 75 $1.250 $93.75 Floor Mat q .........................._................. 35 $2.000 $70.00 3X10 Floor Mat 115 $2.500 �........- $287.50 Uniform Set �,. __... .. 1881 $0.310 $583.11 .. Coverall ....��................._._... 168 _.........�. $0.290 ... __ ��__........ $48.72 Lab Coat ............. 108 _.....�.....�._....�...�..8.00 $0.120 $12.96 Red Shop Rags „ . ....mm _.,.. $2.500 ._ $2,000.00 ...........................__..... White Shop Rags 100 $3.500 .. 0.00 $ 3W..50.00 $3,446.04 ._....................................... .......I .................._...... Price Per Total Per Cintas � Expected Volume Per Week Week Week 3X4 Floor Mat .�._.�.... .....�...�...... �Mat ..____....�.�.�.�.�.�.�....�.�.�.�.�.__�.�.�.�.�_�.........�.�_....w...................... 75 $1.000.... � $ 75...��_...._. 00 4X6�Floor ..........................��.5 �_...�.............w $61.25 3X10 Floor Mat._��...._._..�...��...._.._..._..........._ ....._......__... _ .._... ....... _. _. ............_............___ $2.500 ...... $287.50 ...� _... Uniform Set 1881 $0.295 $554.90 Coverall _.L.a....._.._.................................. ... ....__........................ .... ...... 168 $0.400 $67.20 ....................�..$4.......w b Coat�_.....�..�_.......�.�,�..�...�.�_�......�.�.�.�.�.�...�.�_�.....8�00 108 $0.400 ._� Red Shop Rags ................ _� $2.000 _3.20 $1,600.00 � �...�.�.�........�.�........�...� White �i t o Shop Rags Whit.... . 100 � .. � ..._� .........................._._. $ 2.0�.�.�.�_.�..� ...2.. $2,889.05 I recommend award of contract to Cintas as it was the lowest responsive/responsible bidder. No implementation plan is necessary for Cintas as it is the current holder of the City's uniform and floor mat contract, thus there will be no changes to the operation. Funding for this contract is Citywide through the individual departments based on individual department usage. .. RX61 a WJI If Laura O'Sullivan, Member Genevieve Miller, Member Therese Dorau, Member BID/PROPOSAL CITY OF SOUTH BEND ' BID NAME 2020 Uniform and Floor Mat Service and Rentals ......._.. .. FOR BIDS DUE October 22 2019; 9:30 a.m. Cost Per Week Cost Per Week Description Without With Cleaning Cleaning Service Service Group 1- One (1) 3' x 4' Floor Mat $ N lb 1.00 Group 1- One (1) 4' x 6' Floor Mat $ NIA 7s Group 1- One (1) 3' x 10' Floor Mat $ 141A a.�p Group 2- One (1) Uniform set $ qS a95- Group 3- One (1) Coverall $ ,�o , q0 Group 4- One (1) Lab Coat $ Group 5- One (1) Bag (50 ea) Red Shop Rags $ N 11�r �j, QD Group 5- One (1) Bag (50 ea) White Shop Rags a. b • All exceptions to the Bid are to be attached to this Bid/Proposal The Implementation Plan is to be attached to this Bid/Proposal form. The Depreciation Schedule is to be attached to this Bid/Proposal form. Company: CWZ) Y p iaM t Qr. Sol- +� ylp(�$ Address/Cit /State/Zi W' _ � r Fax S Telephone Number: 514 aye P340r Number: $') a3fO By ignature of Authorized Representative) (Printed name and title) SU✓t GL CITY OF SOUTH BEND, INDIANA Z" w� SELLERS BID FOR SALE OR LEASE OF MATERIALS U, BID NAME 2020 UNIFORM AND FLOOR MAT SERVICE AND RENTALS FOR BIDS DUE October 22 2019 9:30 a.m. w mm...,mx . .....,............... m....... ... . _-. . p, Bidder Date: ,�D'�' i 1 �(F•irm):__. Address: GIo i rw.. . City/State/Zip: �� Telephone Number: mmm( py) pq7 'i3Y0 Agent of Bidder (if Applicable): When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF '. 4diiummmmmmmmmmm ) ) SS: 5a;0- COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii, Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this Ir day of 6"4r , 20 hj CIA %.) Contractor/Bidder (Firm) JOSEPH M. STANDLEE Notary Public n,aluac of ContractorB d g er or Its Agent State 6f Indiana Commission No. 680145� My Commission Expires printed "Nanic and Title February 16, 2024 r Subscribed and sworn to before me this ? I } day of mmmmmm_,.O wmmmmmmmmµ ww 20� My Commission Expires Notai y`; Public County of Residence Implementation Plan Current plan is already implemented. Item # Item Description X912 COVERALL X925 LAB COAT X935 COMFORT SHIRT X945 COMFORT PANT Depreciation Schedule Lost/Replacement price 37.99 22.99 25.99 27.99 L/R price after 1 year 9.50 5.75 6.50 7.00 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 11 /5/2019 Michael Schmidt Department Citywide BPW Date November 12, 2019 Phone Extension 574-235-9977 u��aiHiHuuuuwuwiHiHiHiium��awnHuuau��wi � ;�✓�w z+,m.��rwnwum�rr.^�m�wuu�muwmw�imimw�mwi imimui�v�r�wx��c�:�z��rrr�riwum�wwu�m�w�rn�mAimimm�muumrmimuuuumr�mimmmvsrrrn,;��ar�r�w.a .....=�,,�-.� ......., e u . w _........__ _ ....._ m.,, ired Prior to Sub .... ittal to Board m Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ® and greater than one year in length per the City Purchasing Policy Purchasing Check the LJ Agreement ❑ Professional Services EJ Bid Opening ❑ Quote Opening ❑ Chg Order No. D Ease./Encroach. F-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Michael Schmidt ropriate Item Tvrae — Contract Amendment for All Submissions Proposal .............. Bid Award ❑ Req. to Advertise El Quote Award ❑ C/O & PCA No. ❑ PCA El Traffic Controls Resolution _ El Claim Re,cuired Information Addendum ❑ Title Sheet Cintas ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE ❑ No Uniform And Floor Mat Contract All Citv Departments Varies based on Weeklv Use 2 Year Agreement, with option to renew, Award City's Uniform, Floor Mat and Rag Bid ........... . Fob Ch 6-2, "� q -� wp—rr'y.�._...... —.... . � .- ...- _............._ ... Amount of El Increase $..... ....6 Decrease $ ..._....._........... ___ Previous Amount $ Current Percent of Change; ._..........% New Amount $ Total Percent of Change: % Time Extension: Dispersal After Approval Copy Original ® ❑ Michael Schmidt, Ben Doughe ® ❑ Dan Parke.r..........._..�.�.�...�.�.. _........ El _....,..._............................... ........................... .. 1316 COUNTY -CITY BUILDING Jw i PHONE 574/ 235-9251 227 W. JEFFER30N BOULEVARD 1"" FAX 574/ 235-9171 SOI JTH BEND_ INDIANA 46601-1930 ,, as CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDF PUBLIC WORKS November 12, 2019 Cory Stanley UniFirst Corporation 3920 Crescent Circle South Bend, IN 46628 RE: Award Bid — Uniform and Floor Mat Service and Rentals Dear Mr. Stanley: The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced bid to Cintas in the amount of unit prices. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU