Loading...
HomeMy WebLinkAboutAward Bid - Olive St. Station Office HVAC Upgrades Proj No 119-077A - Ideal Colsolidated, Inc.1316 COUNTY —Cry BUILDING " v PHONE 574/ 235-925I 227 W. JEFFERSON BOULEVARD dk A �" FAX 574/ 235-9171 SOT ITH BEND_ INDIANA 46601-1 830 / CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS November 12, 2019 Mick Rauch Ideal Consolidated, Inc. 806 W. Sample Street South Bend, IN 46601 RE: Quotation Award — Olive Street Station Office HVAC Upgrades (Emergency) — Project No. 119-077A Dear Mr. Rauch: The Board of Public Works at its meeting held on November 12, 2019, awarded the above referenced quotation to you in the amount of $56,500. Please forward the following documents i 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely;, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th Day of November, 2019, by and between, Ideal Consolidated, Inc., 806 W. Sample St., South Bend, IN 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO, 119-077A DESCRIPTION: OLIVE STREET STATION OFFICE HVAC UPGRADES (EMERGENCY) COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $56,500 FUNDING: WATER WORKS OPERATIONS The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of October, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLLC 1:KS -4�w Gary A. Gilot, President Genevieve E. Miller, Member Therese J. Dorau, Member Member Attest: Linda M. Martin, Clerk IDEAL CONSOLIDATED, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, — , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Quote- Project No. 119-077A Olive Street Station Office HVAC Upgrades DATE: November 5, 2019 i�u-duom�ui �mor�uoioimomuumir�amuu000wwiin mwww mu�mmm�mm�rc�oi iom uuamw�mwuwwiw�w�wwwurmw�u�omaum�w�wmwnaaa On October 26, 2019, the Engineering Division Olive Street Water Works office building. I ha complete. The quotes are attached for reference. A summary of the quotes is below: solicited quotes for emergency repairs at the ve reviewed them and found them correct and Contractor Quote Amount Ideal Consolidated, Inc. $56,500.00 Edward J. White, Inc. $61,520.00 I recommend award of a contract for the Olive Street Station Office HVAC Upgrades to the lowest responsive / responsible quote, Ideal Consolidated Inc. in the amount of $56,500.00. Funds have been appropriated from Water Works Operating Fund (6200-640-606-3601). Please call with your questions (3057). die . QUOTE/PROPOSALr FWx CITY OF SOUTH BEND PROJECT NAME Olive Street Station Office HVAC Upgrades PROJECT NO. 119-077A October 28Nh 4 00...._m.(L QUOTES DUE Monday, ,m. Local Time No. Description HVAC Upgrades per Specifications and Plans Firm: Ideal Consolidated, Inc. Address: 806 West Sample St City/State/Zip: South Bend, IN 46601 intit�N Unit Unit Price Total Amount 1 t-SUM 56,500.00 $ 56,500.00 Total Amount of Quote $ 56,500.00 Telephone Number: 574 ) 282-1228 Fax Number: 574) 282-11, 28 B (Signature) Mick Rauch, Vice President (Printed Name or Person Signing) Version 4/212019 Page -11 Public Works Quote CITY OF SOUTH BEND, INDIANA �''�ra likAaY4 tBYa� r� PROJECT NAME: Olive Street Station Office HiVAC Up rades PROJECT NO. 119-077A QUOTES DUE Monda ,October 8f"'r 4:00 rrt, (i ocai Tlm........_ . ..... � (Must be completed for all quotes. Please type or print) Date: October 28,2019 Firm: Ideal Consolidated, Inc. Address: 806 West Sample StIT _ Outh , _�Telephone(574) 82-1228 City/State/Zip:South Bend IN 46601 Number: Agent of Bidder If Applicable): � Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Olive Street Station Office HVAC bl rades the City of South Bend, Indiana, In accordance with plans and specifications prepared by: The Clt Iy of South Bend Department of Public Works and dated 10121/2019 for the sum of (enter the Total Quote as shown on the Proposal) Fifty -Six ix thousand five Enter Sum of Total ... s hundred & 0C�/0C� ($ 56,500,00 �L ( Otttote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the Itemization of the units shall be shown on a separate attachment. By (Signature) Mick auch, "Vice President (PrBrtilearl r arne of Person 9g�nIng) ACCEPTANCE The above quote is accepted this mmmm J oZ day of Subject to the following conditions: r._- 20 _..-� _ .. Genevieve E. Miller, Member _... T tires t rau a ber At�test; t lnda M. Madln, Cier'; Version 4/2/2019 Page - 7 Public Works Quote When the prospective Contractor is unable to certify to aty of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF _ mmmmmmindiana _..m SS: St. Joffe COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded frorn participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from tine -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) clays or snore, if that person will (i) usr; the credit to provides goods and services in tlae energy sector in Iran; and (ii) at the tirrre the financial institution extends credit, is ra person identified on list published by Clio Indiana Department ofAdministration. 4. Contractor sloes not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 4/2/2019 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be ground's for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity„ sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. -1- 8-1). 1 hereby certify that 1 and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 4/2/2019 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable, Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable, I understand that violations hereunder may result in forfeiture of contractual paymonts. i hereby affirm under the penalties of perjury that the facts and Information contained in the foregoing bid for public works are true and correct. Dated this 28th day of October, 2019 Ideal Consolidated, Inc. Coriof iddcr(hir1 � ofCoSiature r ctorltliddel° or its Agent Mick latacil Vice President Printed Name and Title Subscribed and sworn to before me this 28th day of October 20-J9 My Commission Expires 02/12/26 Notary Public County of Residence St. Joseph '�4%11101'ir� C�A R I N a C R Z �°e ; Not ry pubNwcp Si ao et uodran o58At , sM St.Joseph Couniyi rommission07$0398 %ps My Commission Expires FebruarY 12, 2026 Version 4/212019 Page - 10 Public Works Quote