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Home My WebLink AboutAward Bid - Kizer Mansion Window Repair Proj No 119-024R - J.W. Patrick Werntz_, 1316 CoUNTY-CITY BUILDING , - PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD '�� " +� FAX 574/ 235-9171 SO[ JTH BEND_ 1NDIANA 46601-1 930 -f CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 12, 2019 Mr. Patrick Werntz J.W. Werntz & Son, Inc. 1002 Kerr St. South Bend, IN 46601 RE: Award Bid — Kizer Mansion Window Repair — Project No. 119-024R Dear Mr. Werntz: The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced project to you in the amount of $218,000. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one: submittal by November 26, 201.9 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, W Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Bid Award - Project No. 119-024R Kizer Mansion Window Repair DATE: November 8, 2019 uu umxo�nrcmw�rwin ::uwrwwwnrm�.;¢,^�m weo:...�x owiiwawimimmrnurvsmm�omm�usuunmm�uomou�rs�mwaummu�rm;�muwwe� uu�oew�wumn�u oimmio�r;�w�rarymm,�mmrouusauu uiu�srawmw�umo a es�wauui:rrc:::ww�rrc��nwRr�enrvrwr�row. uw �w�wwiw000w�wro;�rrr�rni�wsu�maaamm�wwwww�wwx�� At the 10/22 Board meeting, bids were opened for the above -referenced project. Two bids were received, with bids as follows: Contractor: Base Bid: Alternate 1: J. W. Werntz and Son, Inc.: $218,800.00 $16,400.00 Mihm Enterprises, Inc.: $433,700.00 $22,900.00 Upon review of the submitted bid packages, both bids are valid and complete. I recommend award of a contract for the base bid for the Kizer Mansion Window Repair to the lowest responsive / responsible bidder, J, W. Werntz and Son Inc, in the amount of $218,800.00, pending approval at the 11/14 Redevelopment Commission meeting. At the 11/14 RDC meeting, the Development Agreement between Indiana Landmarks and the City will be amended to reflect Indiana Landmarks contributing the necessary $18,800 overage beyond their approved allotment of $200,000 in TIF funding. Funds have been appropriated from West Washington DA TIF (422-1050-460-42.02) Please call with any questions (3057) BOARD OF P'LJBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th Day of November, 2019, by and between, J.W. Werntz & Son, Inc. 1002 Kerr St., South Bend, IN 46602, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 11q-Q-�*IR- DESCRIPTION: KIZER MANSION WINDOW REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: BASE BID ONLY $218,000 FUNDING: WWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on November 12, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOA RD OF PUBLIC WMRS' J.W. WERNTZ & SONS, INC, Gary A. Gl ot, President Eliza�oh. A. Mar4ly Member Printed Name Genevieve E. Miller, �,A,a L. O'Sullivan, Member Therese J. Dorau, Member Attest: Linda M. Clerk CERTIFICATION (To be completed if Contractor is a Corporation) certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then _ _ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary . Corporate Seal BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Kizer Mansion Window Repair Project No. 119-024R For Bids Due October 22, 2019 I2_\:i9l (Mast be completed for all bids. Please type or print) Date: 2021 /' , Bidder (Firm). L Address: & �.. i kr rr 7 0 City/State/Zip: AZ Telephone Number:° Agent of Bidder (if Applicable): Pursuant to notices given, the undersign public works project oj: " . j' offers to furnish labor and/or material necessary to complete the the City of South Bend, Ind)pna, in accordance with plans and specifications prepared by: and dated a�. 4. f r the sum 7ofe er the Total Bid as shown on the Proposal) A(s 2 6 (Enter sum of Total Base Bid plus, ternates shown on Proposal) (N merical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown n separate attachment. By M, ....... (Signature) ri t d Name of Person Signing) ACCEPTANCE The above bid is accepted this 7� day of 20 Subject to the following conditions: B7A,IRD OF PU LIC W ZK M G!� ary A. fiiit, F°resi ent y Elizabeth A. Marad'Ik, Member Therese J. Dorau, Member Version 7/20/2018 Contractor's Bid for Public Works - 2 BID/PROPOSAL CITY OF SOUTH BEND Bid Form -Rev.1 Project Name: Kizer Mansion Window Repair Project Number: 119-024R ....... ...... ........�. For Bids Due: nrrnhPr ?9 gnia Contractor Name: BASE BID Item No. Description Quantity Unit Unit Price Total Amount Provide rehabilitation construction of 1 exterior historic window sash, frame, trim repair and replacement, re -glazing, Project Lump each 203000 Sum sealant, weather-stripping, and _hardware r air/replacement per specs Hardware Material Allowance for Each 2 weather stripping, new sash chain, pulls 63 Window $100.00 e and ulley ® 3 Construction Contingency Allowance Project Sump $8.000.00 4 .............................................................................................. Sash Lock Hardware Allowance Project ........................................................................................... ump Sum ........................... $1,500.00 _............................................................................................................................................ _............ r/ BASE BID TOTAL C,.. ALTERNATE #1 Item Description Quantity Unit Unit Price Total Amount No. As Storm Window Alternate for the Carriage Scheduled, Lump 1 House per Drawings and Specifications Carriage Sum each b House Bidder (Firm): f" A)q �r—) Address: 0 ., City/State/Zip: 12 Telephone Number: By TERNATE #1 TOTAL ... .. . .... ..... r S t, afure) � ^ -,ems (Printed Name of Per'an Signing) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/08/2019� Department Public Name Lucb Hurst Works / Eu }ia�a�ccralu BPW Date 11/12/2019 Phone Extension 3057 M1 mmmmmI BPW Attorney ❑ Attorney Name Dept. Attorney Purchasing ❑] Attorney Name El Check the Item LJ Professional Services Agreement lJ Contract ❑ Open Market Contract Amendment/Addendum ❑,, Bid Opening Bid Award ❑ Quote Opening El Quote Award ❑ Proposal Opening 0 C/O & PCA No. Chg. Order, No. ❑ Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information All Submissions L J', Proposal Special Purchase, QPA Req. to Advertise Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach ❑ Title Sheet J.W. Wemtz & Son, Inc. Yes If Yes, Approved by Purchasing No MBE Completed E-Verify Form Attached ❑ Yes WBE ❑ No Kizer Mansion Window Renair 119-024R West Washington TIF. .............. 422-1050-460-42.02 $218,800 _........_............-_._n.............. -Subject to RDDC approval Award BASE BID for window re air at the Kizer Mansion Kizer House ._......... ........... For Chi Orders 0 l - � .� ......._ ......... _.._.. _. .� Amount of Increase $ . ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change:.. Decrease ( /o) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: ........... ............... ww_....... mm._ New Completion Date: f 1316COUNTY-CITY BUILDING PHONE 574/235-9251 227 W. JEFFERSON BOULEVARD W. FAx 574/ 235-9171 SouTH BF.ND_ INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 12, 2019 Mr. Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Dr. South Bend, IN 46628 RE: Bid Award — Kizer Mansion Window Repair — Project No. 119-024R Dear Mr. Favors: The Board of Public Works, at its meeting held on November 12, 2109, awarded the above referenced project to J.W. Werntz & Son, Inc., in the amount of $218,000. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Lil d M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD e SOI iTH BEND. INDIANA 46601-1930 " y CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 12, 2019 Mr. Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Dr. South Bend, IN 46628 RE: Bid Award — Kizer Mansion Window Repair — Project No. 119-024R Dear Mr. Favors: PHONE 574/ 235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 12, 2109, awarded the above referenced project to J.W. Werntz & Son, Inc., in the amount of $218,000. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, l:..ie a M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU