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Home My WebLink AboutAward Bid - County City Building Office Updates Proj No 118-079 - Gibson-Lewis LLC1316 COUNTY -CITY BUILDING 4.�i PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �'; I Fk'h *° FAX 574/ 235-9I7I SOUTH BEND. INDIANA 46601-1 930 165 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS November 12, 2019 Eric Brown Brown & Brown General Contractors, Inc. 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 RE: Quotation Award — County City Building Office Updates — Project No. 118-079 Dear Mr. Brown: The Board of Public Works at its meeting held on November 12, 2019, awarded the above referenced quotation to you in the amount of $117,428 for the Base Bid plus Alternate Nos. 1 and 2. Please forward the following documents in Dales brni � m to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH FEND I NDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th Day of November, 2019, by and between, Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO, 118-079 DESCRIPTION: COUNTY -CITY BUILDING OFFICE UPDATES COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $117,428; BASE BID PLUS ALTERNATE NOS. 1 AND 2 FUNDING: COIT The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of October, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gar Eli A. resident .. ..m r Y � Genevieve E. Miller, "`'LaUra. L. O'Sullivan, Member Therese J. Dorau MemberAttest: Linde a Clerk BROWN & BROWN GENERAL CONTRACTORS, INC. Member Printed Name Signature w,,b- :.,._._ CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 1316 COUNTY —CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD PEACE hG `f FAX 574/ 235-9171 SOI ITH BEND. INDIANA 46601-1 830 x as CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS November 12, 2019 Robert Lingenfelter Gibson -Lewis LLC 1001 W. 11t' Street Mishawaka, IN 46544 RE: Quotation Award — County City Building Office Updates — Project No. 118-079 Dear Mr. Lingenfelter: The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced quotation to Brown & Brown General Contractors, Inc., in the amount of $117,428 for the Base Bid plus Alternate Nos. 1 and 2. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, A � a Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Tff ." 1316 CouNTY-CITY BUILDING aJ 4 PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD �" �Gli FAX 574/ 235-9171 SO[ ITH BEND. INDIANA 46601-1 830 1 '� CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 12, 2019 Timothy Larson Larson Danielson Construction Company, Inc. 302 Tyler Street LaPorte, IN 46350 RE: Quotation Award — County City Building Office Updates — Project No. 118-079 Dear Mr. Larson: The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced quotation to Brown & Brown General Contractors, Inc., in the amount of $117,428 for the Base Bid plus Alternate Nos. 1 and 2. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU o 1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARDa��r�, ' FAx 574/ 235-9171 SOUTH BEND. INDIANA 46601-1930 x I65 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS November 12, 2019 Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Drive South Bend, IN 46628 RE: Quotation Award — County City Building Office Updates — Project No. 118-079 Dear Mr. Favors: The Board of Public Works, at its meeting held on November 12, 2019, awarded the above referenced quotation to Brown & Brown General Contractors, Inc., in the amount of $117,428 for the Base Bid plus Alternate Nos. 1 and 2. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF ADMIN & FINANCE DIVISION OF CENTRAL SERVICES TO: Linda M. Martin, Clerk Board of Public Works FROM: Adam Parsons SUBJECT: CCB Office Updates, 118-079 Award DATE: October 31, 2019 On October 22, 2019, the Board of Public Works opened and read quotes for the above project. The opened quotes were as follows: �.................... _................ Quote . AlternateBase #1 tern #2 ate Contractor ntial) (Sequential) �� 5 ( Cl Gibson-Lewis(Simultaneous) µ $ 171,500.00 $ (1,500.00) ........ $ 5,000.00 Brown & Brown 114,622.00 Ziolkowski ..... ............ ....._......._.................._.._._........._._....._. $ 118,500.00 No Quote $ 9,200.00 Larsen -Danielson $ 175,202.00 $ (9,122.00) $ 9,559.00 Central Services recommends award of a contract for Alternate #1 and Alternate #2 for a total of 1 17428 to the lowest responsive / responsible quoting contrator, Brown & Brown General Central Services recommends rejecting all other Alternates and quotes. The Department of Administration & Finance has appropriated sufficient funds from COIT 404- 0617-431.36- 1), The Department of Community Investment has appropriated sufficient funds from repair Maintenance 211-1001-460.36-01 . Please call with your questions. CITY OF SOUTH BEND, INDIANA PROJECT NAME: Count►-CiBuildnc Office Renovations 12t' and 14t' Floors PROJECT NO. 118-079 QUOTES DUE . 10/22/2019 at 9 30 AM Local Time EST Date: Address: City/State/Zip: (Must be completed for all quotes. Please type or print) October 22, 2019 Firm: Brown & Brown General Contractors, Inc. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Telephone Number: ( 574 ) 862-2171 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: County -City Building Office Renovations (12th and 14th Floors), project #118-079 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: _The Ci of South Benda Department of Public Works and dated Sept. 25, 2019 ) for the sum of (enter` Base Bid' pl s Alternate#2)��IT_.._... (Enter S6mlf _.wW_ (._.y )BaseB plus Alter (Nmerical If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. B _.. nat�wr.._ g el Eric Brew President (Printed Name of Person ign,irrg) ACCEPTANCE The above quote is accepted this day of Subject to the following conditions:_ , Genevieve E. Miller, Member �, ° ease J Donau e��tber ttest: Linda M. M in,Cler 20 Version 4/2/2019 Page - 13 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME County -City Building Office Updates PROJECT NO 118-079 QUOTES DUE October 8, 2019, 9:30am Local Time EST No.item ....—ITmm Descri tion _ __ Quanti Unit Unit Price TotalAmountP 1 Base Bid Sequential Work 1 E Each ..... Alternate #1 Simultaneous Work 1 Each $ ..... ..... ...... 3 ....... .......... ._......... ..wwwW_ Alternate #2 — Relocation of 14'h 1 Each $ Floor Vault Door Total Amount Alternate (Base Bid plus Lump Sum ��_... _... � Firm: Brown & Brown General Contractors, Inc. Address: 124 S. Elkhart St., PO Box 487 City/State/Zip: Wakarusa, IN 46573 Telephone Number: ( 574 ) 862-2171 Fax Number: 574 ) 862-3930 Ile BY_.m......... " TST9 ature) Eric Brown, President ..........................................m.m.m...... (Printed Name of�Person Signing..., �.....� Verslon 4/2/2019 Page -17 Public Works Quote When the prrrrlr ctivt Contractor it unoble to vert (y its any, of Ilse stawat meat beloso, itshall a ffach an awwvidatttrdon tip this Afi/avit CONTRACTOR'S OR ' NON -COLLUSION AND NON -DEBARMENT EI A.I l ENT AFFIDAVIT, CEI "1"IFICATIOiwl REGARDING INVESTMEIt T W ITI111RAl' , EMPLOY lwvlENT E,LI aaIIIILITY "tv ER.IFICATION1 NON-DISCRIMINATION I.ON CIIMMITMEN'r AND +CERTIFICAV1, N OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids, Please type or print) STATE OF Indiana ) Elkhart COUNTY ) SS: The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 4/2/2019 Page - 14 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's docurncntation ofenrllrnent and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5w Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors, do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that: the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the 1. -Verify grogram, 'l"he Contractor agrees to maintain this certificration. throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand 1 Version 4/2/2019 Page - 15 Public Works Quote have an affirmative duty to notify the City in any bid that my proposal does not include the use of steel, products or foundry products made in the (Mited States. I understand it is my sole obligation and responsibility to provide ajustification to the City, subject to review and approval, why the cost of United States, made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, Shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. M MEIUM 11 1 o rejo I ng Wf 6f 76M works are true and correct. i Dated this 21 st _day of Oct. 20 19 Brown & Brown General Contractors, Inc. ................. . . . .... ...... .. Contractor/B', er (Firm�) JB Sig tu r na re of ;Contractor Bidder or Its Agent Eric Brown, President Printed Name and Title Subscribed and sworn to before me this 21 st day of Oct. , 20 19 My Commission Expires 2/12/2027 County of Residence 10+.uramu M Marshall Co., IN 5HADLEY ALLEN ROMINE NOTARY PUBLIC SEAL MARSHALL COUNTY, STATE OF INDIANA MY COMMISSION EXPIRES FEBRUARY 12,2027 COMMISSION NUMBER Nt2718569� Version 4/2)2019 Page - 16 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/31/2019 Department Admin & Finance Name Adam Parsons ................�.m�_�.�_.....�.�.�.......��-�� Division/Bureau Central Services ....�........ ��..�....._.............. BPW Date ................_... —..... �� ....._._......_....... /2019 Phone Extension 9302 .nnuWuN�riovi��rr�r��r R cured Prior to Submittal to Board —..,,....... _,�,_.,m,,,,,...,,,,...m....._ . —A w�� .— . ._....... ... Legal ® Attorney Name: Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing _A.m,.. toA priate m TPeReu�red fSubmissions F] Agreement Amendment ContractProposal EAddendum Ej Professional Services ❑ Resolution -1 Bid Opening W�,A rd ❑ Req. to Advertise E] Title Sheet n Quote Openingward E] Change Order No. C/O & PCA No. ❑ PCA Ease/Encroach. F Traffic Control: Other: Company or Vendor Name Brown &_Brown General Contractors, Inc. ❑ Yes ® No w v ❑ If Yes, Approved_ ...................— . �... _. by New Vendor Purchasing MBE/WBE Contractor ❑ MBE 0 WBE .. ..............................._ww— _._._._._......_....._ MBE/WBE Contractor Requested No ❑ Yes Name of Comp�aa __......... ..m........... Project Name CCB Office Updates Project Number 118 079 Funding Source COIT • DCI Re ...................P Maintenance air & Maintena ...._ ......... ITITm Account No. 404-0617-431.36-01 s 211-1001-430.36-01 _—_�_......._....�_...__.�_�......�.�.�...._........�._ .......... Amount $� 117,428 Terms of Contract Lump Summmm ... Purpose/Description U ate office layouts tommAF/HR/ITmmand mmmDCl U Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Reaurr d for q ngq Orders, Amount of ❑ Increase $ ElDecrease $ ._........�—.....��.......�. �.��. .�m�—��......_.........._ Previous Amount Current Percent of Change: % New Amount $ Total Percent of Chan e .... % ... _�...._................ �w. W........... ..._. Dispersal After Approval Copy Original ® E] Ben Dougherty — Deputy Controller, Admin & Finance .. ® �...__.._..___� .._..�� ..�.._...�.��__..-. �.— ..� �....._.............................. .._�........—......_� J' t�in Kain — Interim Directo r, DCI