HomeMy WebLinkAboutAgreement - Software Amendment - New Vacation Accrual Policies - Kronos, Inc.1316 COUNTY -CITY BUILDING
PHONE 574/235-9251
227 W. JEFFERSON BOULEVARD'
w"°'
FAX 574/ 235-9171
SOUTH BEND. INDIANA 46601-1830
I 65
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDF PUBLIC WORKS
November 12, 2019
Jessica DeWitt
Kronos Inc.
900 Chelmsford St.
Lowell, MA 01851
RE: Amendment to Software Agreement
Dear Ms. DeWitt:
The Board of Public Works, at its meeting held on November 12, 2019, approved the above
referenced agreement for new vacation accrual policies in the amount of $6,120.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd
d6
TO:
Board of Public Works, Linda Martin
CC:
Dan O'Connor, Sandra Kennedy, Michael Schmidt, Benjamin Dougherty
FROM:
Daniel Collins
SUBJECT:
Kronos (Change Order for Vacation Accrual Policy changes)
DATE:
11/4/2019
Linda and Members of the Board
We are submitting for review and approval this change order with Kronos for professional
services related to the implementation of changes to the City's vacation accrual policies as
requested by Human Resources. This change order is related to the implementation of the
Kronos Payroll and HRIS modules. The original agreement for the implementation was
approved by the Board of Public Works on December 22"d, 2016.
The fee for the development of this interface is $6,120. This is based on 34 hours at a rate of
$180 per hour.
Thank you,
Daniel Collins
1 KRONOS`
III " ROJ E CT' CHANGE ORE,°)E III I `O III'
Customer Name
CITY OF SOUTH
Solution ID
6123570
�...................................................................................w_____
BEND
6123570
CITY OF SOUTH
BEND
6123570
227 WEST
CITY OF SOUTH BEND
Bill -to
JEFFERSON
Ship -to
227 WEST JEFFERSON BLVD
BLVD
SOUTH BEND IN
SOUTH BEND IN
46601
46601
us
US
US
Phone
574 245-6201
Customer Contact
Dan O'Connor
............. .... m ...
._._
Email
DOCONNOR SOUTHBENDIN.GOV
6 __......... _@, � .......�.. _.. _
Customer
......... __.
Payment Terms
Net 30 Days
Purchase
N/A
Order
Kronos Practice
Public Sector
Sales
Jessica DeWitt
20127
Person
Operating
Project #
43919
Unit /
KRONOS US OU / USD
Currency
New Task Required
No
New Order
No
Re wired
Project Budget Impact
Application Consultant 19990003-ONL I HR I Estimate I 130 1180.00 15,400.00
Project Manager 19990003-ONL I HR I Estimate I II 4 1180.00 1720.00
Totals 134.00 1 1 6,120,00
Amounts exclude tax
Authorization Signatures
(I authorize the change to the Kronos Pr, ec16�i Bad t t KI above, and I authorize Kronos to invoice for the amount applicable.)
Customer Project Manager
Llomments"
Engage Application Consultant to tnt
and configure new Vacation Accrual Policies. Engagement will include testing and go -live support.
Order Management Internal Use Only
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
11-5-2019
Dan O'Connor
Department Innovation
BPW Date 11-12-2019
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Phone Extension 6201
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R9 aired Prior to Submittal to Board
Legal ®
Attorney Name Sandra Kenned
Controller ®
Controller review is required for all Contracts $5,000.00 or more anc
greater than one year in length per the City Purchasing Policy
Purchasing
Check the r� date Item T e Required for All Submissions
_..t _m ,W _ Type r .... ions
E
Agreement
p Addendum
El Contract ❑] Proposal
Professional Services
[l Resolution
Bid Opening
[] Bid Award ❑ Req. to Advertise ❑ Title Sheet
[�
Quote Opening
[-I Quote Award
[❑
Change Order No.
0 C/O & PCA No. ❑ PCA
❑
Ease/Encroach.
❑ Traffic Control
Other:
___.._..
__vReq�uired Information
_. _.......... _ ...._....._..�
Company or Vendor Name
_._...m
Kronos Inc.
New Vendor
❑Yes ® No Olf Yes, Approved by Purchasing
MBE/WBE Contractor
❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name
Change order for new vacation accrual policies in Kronosw
Project Number
Funding Source
Other Professional r Tonal Services � .._.
Account Account No.
.................
101-0401-41w _A��.......�.�.�...�.�....._.,� . m�..................................................w�
5.31-06
Amount
............�.�.�.�..m............. �..........................._,...mm..._.—.
$6,120
Terms of Contract
..... ...._ ............ m�.,,.., ........
34 hours at a rate of $180 per hour
Purpose/Description
Change order to desi n and confi ure new vacation accrual policies
in Kronos for the Cit
[Required Contractor's Certification Form Attached (Non -Collusion,
Non -Discrimination, Non -Debarment., E-Verifv. Iran, etc.)
Amount of H Increase $
Decrease $
Previous Amount $
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
®
❑ Dan O'Connor
®
Shawn Delaha
El
El
Dispersal After Approval