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Home My WebLink About03/24/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: March 6, 2008 B. Regular Meeting: March 10, 2008 2. OPENING OF BIDS A. Eddy Street Commons Phase 1 -Site Work - Re-Bid -Project No. 108-003-R B. Bendix and Voorde Drive Intersection Improvements -Project No. 108-009 C. Good Neighbors/Good Neighborhoods Public Works Improvement Program 2008 - Project No. 108-025 D. Trucking of Belt Pressed Wastewater Sludge for Land Application - 2008 E. 2008 or Newer Two Wheel Drive SUV Police Patrol Vehicle F. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. 2008 Yard Lamp Post Program -Project No. 108-024 1. Funding: General Fund 4. AWARD BIDS A. Forty-Six (46) More or Less, 2008 or Newer Front-Wheel Drive Police Patrol Vehicles 1. Company: Gates Chevy World 2. Amount: Option A & B, $20,893.00 each (Forty (40) More or Less Vehicles); Option C, $21,298.00 each (Six (6) More or Less Vehicles) 3. Funding: Police Department -Lease Purchase B. Procurement of Water Meters -Project No. 108-020 1. Company: Midwest Meter 2. Amount: Unit Prices 3. Funding: Water Works Operations 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Dewatering Building Polymer Feed System -Project No. 106-057 1. Company: Bowen Engineering 2. Change Order No.: 2 Final 3. Increase Amount: $1,271.00 4. Percent of Increase: .43% 5. Total Percent of Increase: .43% 6. Previous Contract Amount: $293,000.00 7. New Contract Amount: $294,271.00 8. Funding: Sewer Bond BOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 6. PROJECT COMPLETION AFFIDAVIT A. Jade Crossing, Sections 1, 2, 3, and 4 1. Company: Cleland Builders, Inc. 2. Purpose: For ease of tracking, release of three current bonds to post one bond for Jade Crossing Improvements that would cover all four sections of the subdivision. 7. RESOLUTION A. Resolution No. 10-2008 - A Resolution Amending Contracts for Emergency Towing from the Public Right of Way. B. Resolution No. 11-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Cleveland and Lynnewood Annexation Area) C. Resolution 13-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, for the Total Take of Lot 32 for Right of Way Acquisition for Road and Intersection Improvements at Napoleon Street and SR 23 D. Resolution 14-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, for the Total Take of Lot 31 for Right of Way Acquisition for Road and Intersection Improvements at Napoleon Street and SR 23 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. LaSalle Park Walking Trail -Project No. 108-030 1. Title Sheet 2. Funding: Weed & Seed Neighborhoods B. Engman Natatorium Renovations and Additions -Phase 3B -Project No. 108-036 1. Title Sheet 2. Funding: West Washington TIF C. Eddy Street Commons Phase III -Utilities Job -Project No. 108-005 1. Title Sheet 2. Funding: Bond Issue 9. TITLE SHEET A. Century Center Boiler Replacement -Project No. 107-051 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Maintenance Agreement -Environmental Systems Research Institute, Inc. 1. Purpose: GIS System Software Support 2. Amount: $29,616.44 3. Funding: 101-0602-431.36-04 B. Professional Services Agreement Amendment - Abonmarche Consultants BOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Purpose: Edison Park Sewer Separation -Project No. 108-012 -Incorporates what had been intended as a third phase into Phase II 2. Amount: $15,240.00, Total Not to Exceed $61,140.00 3. Funding: 2007 Sewer Bond C. Maint enance Agreement - Oce Imagistics Inc. 1. Purpose: Maintenance Agreement for Community Development Copier 2. Amount: $26.25/month for 1,500 copies, $.0167/copy over 1,500 3. Funding: 212/Community Development Admin. D. Conflict of Interest Disclosure Statement 1. M Catherine Fanello E. Addendum 1 -Code Enforcement 1. Purpose: Slums & Blight Demolition Project -Six (6) Month Time Extension for 2007 Program -through June 30, 2008 2. Funding: Community Development Block Grant F. Addendum 1 -Downtown South Bend, Inc. 1. Purpose: Community Development Block Grant Parking Lot Income -Time Extension to December 31, 2008 2. Funding: Community Development Block Grant G. Addendum II -Community Homebuyers Corporation 1. Purpose: Time Extension for 2007 80/20 Program -Six (6) Months - Through June 30, 2008 2. Funding: Community Development Block Grant H. Addendum I -Community Development 1. Purpose: South Bend Home Improvement Program -Time Extension for 2007 Program -Six (6) Months -Through September 30, 2008 2. Funding: Community Development Block Grant I. Addendum I -South Bend Heritage Foundation, Inc. 1. Purpose: Northeast Neighborhood Revitalization Organization Program - Time Extension for 2007 Program -Six (6) Months -Through June 30, 2008 2. Funding: Community Development Block Grant J. Addendum I -South Bend Heritage Foundation, Inc. 1. Purpose: Osborne Building Acquisition/Rehabilitation -Time Extension for 2007 Program -Six (6) Months -Through June 30, 2008 2. Funding: Community Development Block Grant K. Easement Nature's Gate II, LLC 1. Location: Augustine Lakes Subdivision 2. Purpose: Sanitary Sewer Lift Station Utility and Access L. Contract -Trans Tech Electric, LP 1. Purpose: Water/Wastewater Radio Telemetry Upgrade -Project No. 107-096 2. Amount: $368,000.00 3. Funding: Capital BOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 M. Professional Services Proposal - Bonestroo 1. Purpose: Water System Model Upgrade - To tie the south pressure zone model to the existing entire system model 2. Amount: $10,000.00 3. Funding: Water Works Operations N. Agreement -Orin Remediation Technologies 1. Purpose: Former Oliver Plow Works Groundwater Remediation -Project No. 107-099 2. Amount: NTE $200,000.00 3. Funding: EPA Grant O. Agreement -Fraternal Order of Police 1. Purpose: License Agreement for Use of FOP Property 2. Amount: $24,185.00 3. Funding: Police General Fund P. Agreement Renewal - MetroSite Management, LLC 1. Purpose -Wireless Communications Consulting and Marketing Agreement - Notice of Ninety Day Renewal 11. RECOMMENDATIONS A. Street Name -New 1. Champion Drive -New North/South Street in Studebaker Industrial Park 2. Favorable Recommendations B. Street Name -Change 1. Rename Portion of Cotter Street to Broadway Street (between Kendall Street to Prairie Avenue) 2. Favorable Recommendations C. Street Name -Relocation of Angela Boulevard 1. Edison Road to Angela Boulevard (from Notre Dame Avenue to the new Twyckenham Drive) 2. Reason: Notre Dame Dedicated New Right of Way 3. Favorable Recommendations D. Encroachment -Sign 1. Location: 532 South Michigan Street (Hope Rescue Mission) 2. Favorable Comments E. Street Closure -Ice Cream Social 1. Sponsor: Madison Primary Center 2. Location: Park Lane, between Lafayette and Main Street 3. Date and Time: May 16, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Comments F. Procession -March for Babies (Formerly WalkAmerica) 1. Sponsor: March of Dimes BOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Date and Time: Apri126, 2008 from 8:30 a.m. to 12:00 p.m. 3. Favorable Comments G. Procession - Michiana MS Walk 1. Sponsor: National Multiple Sclerosis Society 2. Date and Time: May 3, 2008 from 7:30 a.m. to 1:00 p.m. 3. Favorable Comments 12. MONTHLY AND PERFORMANCE GOALS REPORTS -FEBRUARY 2008 A. Environmental Services B. Central Services C. Water Works 13. SAFETY REPORTS -FEBRUARY 2008 A. Water Works B. Central Services 14. TRAFFIC CONTROL DEVICES A. Removal - No Turn on Red 1. 26th Street and Jefferson Boulevard 2. All criteria has been met B. New Installation - No U Turn 1. 1530 Jackson Road -Hamilton School 2. All criteria has been met C. New Installation -One (1) Hour Parking - 6:00 a.m. to 6:00 p.m. 1. 1600 Miami -Miami Convenient Store 2. All criteria has been met D. Removal - 15 Minute Parking 1. 108 North Main (JMS Building) 2. All criteria has been met 15. CERTIFICATES OF INSURANCE A. American Electric Power Company, Inc. and its subsidiaries B. United Health Services Inc. et. Al. C. Ortman Drilling, Inc. 16. CLAIMS A. City of South Bend 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT BOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 24, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601