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Home My WebLink AboutRM 11-21-69NOVE 1M Pres SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING mber 21, 1969 0 A. M. iding Officer:_ 1. IROLL CALL Present: 120 W. LaSalle Ave. Mr. Donald A. Wiggins, President South Bend, Indiana Mr. Donald A. Wiggins, President Mr. Dean J. Wilhelm, Vice President Mr. John E. Chenney, Secretary : Mr. Fred J. Helmen, Assistant Secretary Rev. Willie V. Williams, Member Others Present: Mrs. Guy P. Curtis, Secretary, Board: of Trustees Mrs. Janet S. Allen, Common Council Member Mr. Marchmont Kovas, South Bend Tribune Reporter Mrs. Jane Maager, WNDU -TV Reporter. Mr. James Marchelewicz, WNDU- TV.Photographer Mr. Dale Murphy, South Bend Tribune Photographer Miss Carolyn Woolridge, Urban League Representative Legal Counsel: Mr. Bruce C. Hammerschmidt PA Staff: Mr. Howard Bellinger, Executive Director Mr. L. Glenn Barbe, Assistant Director Mrs. Helen S. King, Secretary ther Staff embers Present: Rev. Billy W. Kirk Mrs. Dorothy Z. Deane 2. APPROVAL OF MINUTES n motion by Mr. Chenney, seconded by Mr. MINUTES APPROVED Wilh lm, the minutes of the Regular Meeting of Nove ber 7, 1969 and of the Special Meeting of Nove ber 14, 1969, were approved and unanimously pass d. 3. APPROVAL OF CLAIMS On motion by Mr. Helmen, seconded by Rev. Williams, the claims, as submitted, were approved and nanimously passed for payment -- totalling $27, 16.72. CLAIMS APPROVED 3. APPROVAL OF CLAIMS Cont'd� L. Glenn Barbe 437.50. PROJECT EXPENDITURES ACCOUNT FUND Housing Payment Yolan Bozsany, #4 -10 R -56 $ 5,000.00 Re lacement 273.00_ Dorothy N. Howell 207.50 Patricia L. Joers Total 5,000.00 PROJECT EXPENDITURES ACCOUNT FUND Claims Carrie Williams, #25 -12 R -57 $ 117.00 Relocation 354.16 Rehabilitation Claims J. L. Powell & Son; Inc. Joanna Wantuch $ 3,765.00 G. B. Watkin 291.66 3 -Way Construction Company 333.33 3,000.00 236.25 3 -Way Construction Company 333.33 3,000.00 Paul E Becher - Mileage 13.80 Credit Bureau of South Bend 46.00 Department of Housing & Urban Development 140.00 Richard A. Madison - Mileage 12.70 Northern Indiana Heating Co. 285.22 Daniel A. Snyder 611.20 Total X10,9 0. PROJECT EXPENDITURES ACCOUNT FUND Bruce C. Hammerschmidt R -66 $ 4,500.00 REDEVELOPMENT REVOLVING FUND Payroll: November 1 to November 15, 1969 Howard Bellinger $ 604.16 L. Glenn Barbe 437.50. Vivian N. Bond 194.37 Dorothy Z. Deane 278.33 Gordon L. Harrell 273.00_ Dorothy N. Howell 207.50 Patricia L. Joers 194.37 C. E. Maxwell 333.33 W. H. Miller 343.75 W. J. Parrish 354.16 Billy W. Kirk 354.16 Joanna Wantuch 183.75 G. B. Watkin 291.66 Earl King 333.33 Helen S. King 236.25 John K. O'Brien 333.33 -2- 3. 6PPROVAL OF CLAIMS (Cont'd URBAN REDEVELOPMENT FUND ousing Authority of South Bend ndiana & Michigan Electric Co. orthern Indiana Public Service Co. orthern Indiana Public Service Co. eith E. Proud outh Bend Water Department 4. COMMUNICATIONS Total GRAND TOTAL i. HUD letter dated November 18, 1969: Mr. Thom is S. Kilbride, Assistant Regional Administrator for Renewal Assistance of the Department of Housing and Jrban Development, in Chicago, advised they have completed their review of the documentation pert ining to properties owned by the Grand Trunk Rail oad, and it now satisfies the special contract coed "tion, on Parcel Nos. 18 -8, 19 -6 and 20 -10, for whic exception had been taken in HUD approval letter date November 5, 1969. Mr. 3ruce C. Hammerschmidt, Commission Legal Counsel, advised we should be receiving a corrected letter from HUD, with the two outstanding conditions re- moved: ) No litigation certificate. Mr. Hammerschmidt advi ed he submitted this certificate to HUD July 24, 1969, which stipulates there is no litigation pending. -3- $ 175.50 20.00 35.00 10.00 40.00 48.00 - 328.50 $ 27,416.72 SPECIAL CONTRACT CONDITIONS APPROVED BY HUD, CENTRAL DOWN- TOWN URBAN RENEWAL PROJECT, R -66 William P. McRae $ 291.66 Billie Jean Wesley 183.75 Rita M. Kurth 86.00 Richard A. Madison 315.41 Viella Wheeler 60.00 Paul E. Becher 291.66 $ 6,181.43 ult Camera Shop 11.72 arany- Caverly- Scheid Insurance Agency 63.00 eneen Corporation 30.00 ndiana & Michigan Electric Company 23.09 ndiana Bell Telephone Company 113.53 ordan Motors, Inc. 119.86 outh Bend - Mishawaka Chamber of Commerce 25.00 outh Bend Water Works - Postage 29.67 Total X6,597.30 URBAN REDEVELOPMENT FUND ousing Authority of South Bend ndiana & Michigan Electric Co. orthern Indiana Public Service Co. orthern Indiana Public Service Co. eith E. Proud outh Bend Water Department 4. COMMUNICATIONS Total GRAND TOTAL i. HUD letter dated November 18, 1969: Mr. Thom is S. Kilbride, Assistant Regional Administrator for Renewal Assistance of the Department of Housing and Jrban Development, in Chicago, advised they have completed their review of the documentation pert ining to properties owned by the Grand Trunk Rail oad, and it now satisfies the special contract coed "tion, on Parcel Nos. 18 -8, 19 -6 and 20 -10, for whic exception had been taken in HUD approval letter date November 5, 1969. Mr. 3ruce C. Hammerschmidt, Commission Legal Counsel, advised we should be receiving a corrected letter from HUD, with the two outstanding conditions re- moved: ) No litigation certificate. Mr. Hammerschmidt advi ed he submitted this certificate to HUD July 24, 1969, which stipulates there is no litigation pending. -3- $ 175.50 20.00 35.00 10.00 40.00 48.00 - 328.50 $ 27,416.72 SPECIAL CONTRACT CONDITIONS APPROVED BY HUD, CENTRAL DOWN- TOWN URBAN RENEWAL PROJECT, R -66 4. 1 I COMMUNICATIONS (Cont!d ) Grand Trunk Western Railroad Company rty. This is now satisfied, per above. 5. OLD BUSINESS None 6. NEW BUSINESS on Exp the sysi i nt( MOT s i d( tent the the dev( prod Mr. avai fore ing a) Consulting services for preparation of datory Application: Consideration was requested wo proposals received for consulting work to are an amendatory application in the Industrial nsion Project, R -56. The original plan was d on the needs of Cummins Engine Company, as prospective buyer, with no internal street em required. The firm's local plans in the rim changed substantially, resulting in their ng out of town. If their action had been con - red as a possibility during - planning, a proposed ative street system would have been included in plan. South Bend Supply Company has purchased tract of land and has presented a tentative site lopment plan requiring access roads. The two osals are from the following firms: 1) City Planning Associated, Inc., Mishawaka The total compensation shall not exceed the maximum sum of $5,000. An accompany- ing letter stated the billing would be for actual hours worked, and, in all like- lihood, would not exceed $4,300. 2) Huff - Neidigh & Associates, South Bend A contract price of $4,250, constitutes complete compensation for all services. Bellinger apprised that we do not have the staff lable for this work, with the Downtown, Code En- ement, Ohio - Keasey and Model Cities programs mov- in shortly. President Wiggins asked Mr. Bellinger which of the two firms could be expected to accomplish the work faster? Mr. Bellinger apprised-both firms are capable of doing the job. The work involved here would be mechanical in nature and will not include revision -4- CITY PLANNING ASSOCIATES, INC. APPROVED FOR CON- SULTANT, INDUSTRIAL EXPANSION PROJECT, R -56 6. 1 NEW BUSINESS (Cont'd of the plan. However, the total application must be reconstructed to incorporate added site improve- ments to meet the needs of the developer. The time element in preparing the Amendatory is very critical due to scarcity of Federal funds. Therefore, the Ame datory Application must be correctly assembled witl all dispatch. Because of the nature of the job planning qualifications do not need to be evaluated. What must be considered is which firm is est equipped to perform a critical, and, yet basically, a mechanical function. On motion by Mr. Helmen, seconded by Mr. Chenney, the contract was awarded to City Planning Associates for their proposal and the motion was unanimously carried. b. Resolution No. 278: This Resolution is.to approve and provide for the execution of a proposed Loar and Capital Grant Contract, numbered Contract No. Ind. R- 66(LG), between the City of South Bend, Department of Redevelopment and the United States of Imerica, pertaining to Project Ind. R -66 and est blishing a project expenditures account with respect to said Project. The Commissioners in- fon ally executed this Contract, after the Execu- tivE Session, with the news media present. Mr. Bellinger apprised the execution of this contract will be sent immediately to HUD, in Chicago, for their execution, and the monies should be received shortly to carry out the Downtown Urban Renewal Program, Ind. R -66. This is for a loan of $21,709,075 and a grant of $11,649,792. The City's actual cash contribution to the project is esti- mated to be about 7.5 Million. Dollars. President Wiggins apprised the news media that the execution of this contract is the culmination of eight years of intensive and sometimes frustrating work by the Commissioners, as well as the Redevelopment staff, and the office of the Mayor. Mr. Bellinger gave a brief outline of the Downtown Program and stated that there will be a substantial change in the street system, with a pedestrian mall .along Michigan Street. He'stated the post office site can be acquired by early part of next year. Charles W. Cole & Son, Inc., South Bend, has been awarded a contract by the U. S. Post Office Depart- ment for the architectural- engineering work on the new main Post Office, in the Central Downtown Urban Renewal Project, R -66. With the completion of the -5- RESOLUTION NO. 278, LOAN & CAPITAL GRANT CONTRACT, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, R -66 6. INEW BUSINESS (Cont'd) design work by the-architectural firm, construction should begin in 1971. Mr. Bellinger stated the staff has moved as quickly as.possible with the anticipation of the Loan and Grant Contract being approved, and said: "We were confident this Program would be approved." The appraisal work is ill completed and we should begin receiving con urrence in acquisition prices by next week. At the last Special Commission Meeting of November 14, a negotiator was selected for the Downtown Project, Mr. Hubert M. Weaver & Associates:. The first stage is to have money available to purchase properties. Mr. Helmen asked if we can take some options be- forE the first of the year? Mr. Bellinger stated that goal has been set and he believes the staff can take options before the close of the year. President Wiggins requested a motion for approval of Resolution No. 278, authorizing the execution for the Loan and Capital Grant Contract. On motion by Mr. Wilhelm, seconded by Rev. Williams, Resolution No. 278 was unanimously approved. Mrs. Janet S. Allen, Common Council Member, raised the question pertaining to streets as pla s are being made, what consideration is given to the No. 2 Fire Station, located on 110 Easl Marion? Mr. Bellinger apprised considera- tior has been given to the Fire Station, and the plar in the one -way street system should make thal fire station more effective than it is now. c. Resolution No. 280: This Resolution authorizes the issuance of Project Loan Notes, for the Central Downtown Urban Renewal Project, R -66. This is the mechanics established by above Resolu- tior No. 278, approved by Commission. On motion by ft. Chenney, seconded by Mr. Helmen, Resolution No. 280 was unanimously approved. d. Resolution No. 281: This is a master reso- lution authorizing the sale, issuance and delivery of iroject notes and the execution of requisition agn ements, in the Central Downtown Urban Renewal Pro ect, R -66. This authorizes the Redevelopment Commission to issue project notes from time to time as needed for our working capital and to pay off previously issued project notes as they come due Mr. Bellinger felt this master resolution, wili save time. RESOLUTION NO. 280, PROJECT LOAN NOTES, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, R -66 RESOLUTION NO. 281, MASTER RESOLUTION, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, R -66 6. EW BUSINESS (Cont' On motion by Mr. Chenney, seconded by Mr. Wilhelm, Resolution No. 281 was unanimously approved. e. Option Agreement: Approval and acceptance was requested of one 1 Option Agreement, for Parcel No. 12 -7, in the LaSalle Park Urban Renewal Project, R-57. President Wiggins entertained a motion for approval and to authorize the President to sign the option. Motion was made by Rev. Williams, seconded by Mr. Wilhelm, and unanimously approved. f. Change Order No. 2, to Woodruff & Sons Inc. Contract No. Approval was requested for a change order to cover the cost of demolition for Parcel Nos. 22-12 and 45 -4, in the LaSalle Park Urban Renewal Project, R -57. One property was originally considered for rehabilitation and proposed for use as a site office; the other was omitted from the original con- tract. The cost for demolition is $500 each, which compares to the unit price in the contract for homes demolished of smaller size. On motion by Mr. Helmen, seco ded by Mr. Chenney, Change Order No. 2.was ap- prov d and unanimously carried. 1. Contractor Change: The property owner had sela ted-9-a-t east Construction Company, as their cont actor for rehabilitation work, involving Parcel. No. 9 -1. The property owner is now requesting a cont actor change and wants to select Builders United Ente prise. Batteast Construction Company is agree- able to the change. Mr. Hamnerschmidt apprised the cont act will have Batteast Construction Company re- main as the builder and Builders United Enterprise will be the subcontractor, reporting to Batteast Cons ruction Company, and Mr. Robert Batteast will be r sponsible for the completed work. Authorization is r quested for Commission approval of a subcontrac- tor, and on motion by Mr..Wilhelm,'seconded by'Mr., Chenney, Builders United,Enterprise was authorized for he subcontractor. Mr. Chenney stated if the property owners want a change, he is in favor of it. Motion was unanimously passed. Negotiator's Contract: Approval was re- ques ed for the selected negotiator's contract, Mr. Hube t M. Weaver & Associates, subject to final lega approval. President Wiggins asked if the cont act needs to be approved by HUD. - Mr.. Barbe appr sed the manual specifies if we accept HUD's stan and form, without changes, we do.not need HUD appr val. Mr. Hammerschmidt advised only a few -7- OPTION AGREEMENT APPROVED, PARCEL NO. 12 -7, LASALLE PARK URBAN RENEWAL PROJECT, R -57 CHANGE ORDER NO. 21 CONTRACT NO. 5, LASALLE PARK URBAN RENEWAL PROJECT, R -57 CONTRACTOR CHANGE, PARCEL NO. 29 -1, LASALLE PARK URBAN RENEWAL PROJECT, R -57 NEGOTIATOR'S CONTRACT, CENTRAL DOWNTOWN URBAN RENEWAL PROJECT, R -66 6. EW BUSINESS (Cont' mino changes are required and would not need HUD pproval. On motion by Mr. Chenney, se- cond d by Rev. Williams, the negotiator's con - trac was approved, subject to final legal ap prov land motion was unanimously passed. i. Retirement Program: Due to insufficient time to Discuss —the element Program, Mr. Bruce C. H mmerschmidt, Commission Legal Counsel, re- quested the Commission to select, by consent, one of t e insurance firms and obtain a final plan. The insurance firms who have submitted proposals are 1) The Prudential Insurance Co. of America 2) Aetna Life & Casualty 3) Washington National Life 4) Metropolitan Life.Insurance Co. Rev. Williams suggested two firms be selected to obtain final pension plans, in lieu of one firm suggested, and this met with unanimous approval by all Commissioners. Mr. ielmen and Rev. Williams stated, in their expe ience working with insurance companies, the cont ibutions remain identical; however, the actu 1 benefits the employee receives are not iden ical, but vary greatly. Mr. Helmen stated his nl y concern is to get the best plan available for ihe least amount of contribution. A pr posal was made to select a Committee of two Commissioners to work with the staff and obtain two final pension plans. The two Commissioners nominated were Mr. Helmen and Rev. Williams, as Mr. lammerschmidt felt these two Commissioners are the most qualified and experienced in this field. Mr. Helmen and Rev. Williams agreed to serve in'an advisory capacity for the pension plan. Mr. Helmen suggested Lincoln National Life Insurance be contacted for their proposal. J. Disposition Parcel No ' ; 17-28: Authoriza- tion was requeste or Commission approval of Disp sition Parcel No.' 17 -28, the quit -claim deed to b conveyed to Charles E. Stafford. Motion for app val was unanimously passed by all Commissioners. RETIREMENT PROGRAM DISPOSITION PARCEL NOS. 17 -28, LASALLE PARK URBAN RENEWAL PROGRAM, R -57 7. PROGRESS REPORTS a. Code Enforcement Program: Mr. Bellinger apprised two very successful meetings have been held with the area residents in the near Northeast area. HUD officials were in our office November 13, 1969 and found the project area acceptable. Hope ully, the application can be submitted to the Citv Council for its December meeting. 8. NEXT MEETING The next regular meeting of the Redevelopment Commission will be at 10:30 A. M., Friday, December 5, 1969, in the Office of the Department of Re- development. 9. adjo (SE) L) OURNMENT motion duly made by Mr. Helmen, the meeting ed at 12:10 P. M. nger, txecuti ve -ui re 10 CODE ENFORCEMENT P ROG RAM NEXT MEETING, DECEMBER 5, 1969 ADJOURNMENT