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Home My WebLink About2019-09 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 104 Enterprise Funds 105 - 112 Internal Service Funds 113 - 116 Trust Funds 117-122 Tax Increment Financing Funds 123 - 127 Redevelopment Commission Funds 128 - 133 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Genevieve Miller Common Council Department Heads Fiscal Officers September 30, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 654 Sewage Works Deposit Fund 23 102 Rainy Day 99 659 Sewer Bond 2011 24 201 Parks & Recreation 100 661 Sewer Bond 2012 25 202 Motor Vehicle Highway 101 667 Storm Sewer Fund 26 203 Recreation Nonreverting 102 670 Century Center 27 209 Studebaker-Oliver Revitalizing Grants 103 671 Century Center Capital 28 210 Economic Development State Grants 104 672 Century Center Energy Conservation Debt Svc 29 211 Department of Community Investment (DCI) 30 212 Dept of Community Investment Grants Internal Service Funds 31 216 Police State Seizures 105 222 Central Services 32 217 Gift, Donation, Bequest 106 224 Central Services Capital 33 218 Police Curfew Violations 107 226 Liability Insurance 34 219 Unsafe Building 108 278 Take Home Vehicle Police 35 220 Law Enforcement Continuing Education 109 279 IT / Innovation / 311 Call Center 36 221 Landlord Registration 110 711 Self-Funded Employee Benefits 37 227 Loss Recovery 111 713 Unemployment Compensation 38 249 Public Safety LOIT 112 714 Parental Leave 39 251 Local Roads & Streets 40 257 LOIT Special Distribution Trust Funds 41 258 Human Rights Federal Grant 113 701 Firefighters Pension 42 265 Local Road & Bridge Grant 114 702 Police Pension 43 266 MVH Restricted Fund 115 730 City Cemetery 44 273 Morris PAC / Palais Royale Marketing 116 731 Bowman Cemetery 45 274 Morris PAC Self-Promotion 46 280 Police Block Grants Tax Increment Financing Funds 47 281 Economic Develop Commission-Revenue Bonds 117 324 TIF - River West Development Area (Airport) 48 289 HAZMAT 118 422 TIF - West Washington 49 291 Indiana River Rescue 119 429 TIF - River East Development Area (NE Dev) 50 292 Police Grants 120 430 TIF - Southside Development #1 51 294 Regional Police Academy 121 435 TIF - Douglas Road 52 295 COPS MORE Grant 122 436 TIF - River East Residential (NE Res) 53 299 Police Federal Drug Enforcement 54 404 County Option Income Tax Redevelopment Commission Funds 55 408 Economic Development Income Tax 123 425 Redevelopment Retail Area (Leighton Plaza) 56 410 Urban Development Action Grant 124 433 Redevelopment General 57 655 Project Releaf 125 439 Certified Technology Park 58 705 Police K-9 Unit 126 454 Airport Urban Enterprise Zone 127 754 Industrial Revolving Fund City Debt Service Funds 59 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds 60 313 Football Hall of Fame Debt Service 128 315 Redevelopment Bond - Airport Taxable 61 377 Professional Sports Development 129 317 Coveleski Debt Service Reserve 62 755 South Bend Building Corp 130 328 Redevelopment Bond - Palais Royale 63 757 2015 Parks Bond Debt Service 131 351 2018 TIF Park Bond Debt Service Reserve 64 760 Eddy Street Commons Debt Service 132 752 South Bend Redevelopment Authority 133 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 September 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of September 30, 2019, total revenue for the year was $259,645,857, 72% of estimated revenue. As of September 30, 2018, total revenue received was $263,069,504. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of September 30, 2019, total expenditures were $282,522,884 and outstanding encumbrances were $64,881,965, a total of $347,404,849 which represents 72% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 58% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $246,875,408 as of September 30, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY September 30, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,166,625 2,700,735 40,804,212 37,371,312 24,362,413 63% Special Revenue 102 Rainy Day 233,000 20,798 184,439 132,286 48,561 79% 201 Parks & Recreation 20,789,987 2,581,072 13,740,957 8,967,631 7,049,030 66% 202 Motor Vehicle Highway 7,536,305 1,291,794 5,660,145 8,419,210 1,876,160 75% 203 Recreation Nonreverting - - - 847,736 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 1,788 115,591 151,590 9,410 92% 210 Economic Development State Grants 747,768 203 56,355 61,349 691,413 8% 211 Department of Community Investment (DCI) 3,065,225 1,036,109 2,338,150 1,831,777 727,075 76% 212 Dept of Community Investment Grants 9,162,304 576,643 1,602,596 2,050,087 7,559,708 17% 216 Police State Seizures 35,400 511 8,973 39,516 26,427 25% 217 Gift, Donation, Bequest 728,493 156,889 730,962 55,840 (2,469) 100% 218 Police Curfew Violations 500 26 269 1,042 231 54% 219 Unsafe Building 959,891 186,969 701,348 628,805 258,543 73% 220 Law Enforcement Continuing Education 332,595 19,455 230,194 179,692 102,401 69% 221 Landlord Registration 4,250 1,626 5,095 397 (845) 120% 227 Loss Recovery 13,000 1,173 10,727 9,455 2,273 83% 249 Public Safety LOIT 9,257,130 720,097 7,111,175 6,593,769 2,145,955 77% 251 Local Roads & Streets 4,647,714 812,010 3,424,520 2,111,168 1,223,194 74% 257 LOIT Special Distribution 319,953 718 101,310 757,319 218,643 32% 258 Human Rights Federal Grant 175,400 826 85,673 78,697 89,727 49% 265 Local Road & Bridge Grant 1,207,400 725 559,142 1,344,077 648,258 46% 266 MVH Restricted Fund 3,160,515 288,804 2,386,769 - 773,746 76% 273 Morris PAC / Palais Royale Marketing 16,400 1,855 13,793 9,704 2,607 84% 274 Morris PAC Self-Promotion 127,800 300 52,660 68,639 75,140 41% 280 Police Block Grants 90 8 70 50 20 78% 281 Economic Develop Commission-Revenue Bonds - - - 259 - 0% 289 HAZMAT 10,600 55 9,794 344 806 92% 291 Indiana River Rescue 130,295 16,645 134,468 92,033 (4,173) 103% 294 Regional Police Academy 24,500 222 19,577 22,387 4,923 80% 295 COPS MORE Grant 174,739 2,544 57,385 50,686 117,354 33% 299 Police Federal Drug Enforcement 53,600 220 2,574 14,726 51,026 5% 404 County Option Income Tax 14,167,296 1,038,339 11,072,031 10,326,594 3,095,265 78% 408 Economic Development Income Tax 13,515,746 1,002,291 10,556,132 10,339,230 2,959,614 78% 410 Urban Development Action Grant 46,240 40,062 74,318 33,764 (28,078) 161% 655 Project Releaf 459,489 38,439 346,407 345,809 113,082 75% 705 Police K-9 Unit 2,060 5 41 37 2,019 2% Special Revenue Total 91,230,685 9,839,217 61,393,640 55,565,704 29,837,046 67% City Debt Service 312 2017 Parks Bond Debt Service 1,139,404 - 665,777 405,306 473,627 58% 313 Football Hall of Fame Debt Service 27 - 27 497,409 - 99% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - 1 100% 755 South Bend Building Corp 2,655,500 2,650 2,653,190 2,652,553 2,310 100% 757 2015 Parks Bond Debt Service 382,931 31,693 287,112 284,730 95,819 75% 760 Eddy Street Commons Debt Service 1,305,625 774 1,304,900 1,282,323 725 100% City Debt Service Total 5,805,194 35,118 5,232,711 5,122,320 572,482 90% Capital Project 377 Professional Sports Development 546,719 - 532,504 7,468 14,215 97% 401 Coveleski Stadium Capital 44,350 18 583 702 43,767 1% 405 Park Nonreverting Capital - - - 33,026 - 0% 406 Cumulative Capital Development 479,144 822 272,333 265,109 206,811 57% 407 Cumulative Capital Improvement 242,296 26,109 144,913 140,720 97,383 60% 412 Major Moves Construction 636,681 4,831 631,720 530,055 4,961 99% 416 Morris Performing Arts Center Capital 145,900 782 57,314 73,852 88,586 39% 450 Palais Royale Historic Preservation 21,200 1,542 12,227 14,300 8,973 58% 451 2018 Fire Station #9 Capital 50,000 1,620 37,662 5,040,693 12,338 75% 452 2018 TIF Park Bond Capital 200,000 14,045 152,379 11,007,782 47,621 76% 453 2018 Zoo Bond Capital 26,000 1,181 20,647 - 5,353 79% 471 2017 Parks Bond Capital 255,000 20,801 205,282 119,568 49,718 81% 677 Football Hall of Fame Capital 2,312 - 2,311 5,580 1 100% 750 Equipment/Vehicle Leasing 2,051,625 998 1,488,282 6,234,840 563,343 73% 751 2015 Parks Bond Capital 840 43 794 3,432 46 95% 753 Smart Streets Bond Capital 124 - 124 989 - 100% 759 Eddy Street Commons Capital 75 5 50 84 25 67% Capital Project Total 4,702,266 72,798 3,559,127 23,478,201 1,143,141 76% Enterprise 287 Emergency Medical Services Capital 1,213,850 144,017 493,183 1,703,191 720,667 41% 288 Emergency Medical Services Operating 6,244,720 800,739 5,067,837 4,663,477 1,176,883 81% 600 Consolidated Building Fund 4,836,769 774,548 3,379,852 2,281,632 1,456,917 70% 601 Parking Garages 1,318,482 71,613 769,698 972,368 548,784 58% 610 Solid Waste Operations 5,527,485 466,718 4,107,554 4,134,846 1,419,931 74% 611 Solid Waste Capital 1,137,416 224,365 1,056,985 964,028 80,431 93% 620 Water Works Operations 20,936,939 2,112,194 15,001,529 12,522,732 5,935,410 72% 622 Water Works Capital 3,376,000 279,961 2,535,623 244,142 840,377 75% 624 Water Works Customer Deposit 22,000 2,941 26,242 19,432 (4,242) 119% 625 Water Works Sinking 2,029,541 170,144 1,529,370 1,498,809 500,171 75% 626 Water Works Bond Reserve 22,000 2,809 24,992 18,222 (2,992) 114% 629 Water Works Reserve Operations & Maintenance 266,552 5,674 275,439 86,230 (8,887) 103% 640 Sewer Repair Insurance 679,863 58,894 525,652 503,858 154,211 77% 641 Sewage Works Operations 38,434,939 3,658,592 30,733,695 29,440,533 7,701,244 80% 642 Sewage Works Capital 5,484,460 32,013 5,313,590 3,972,979 170,870 97% 643 Sewage Works Reserve Operations & Maint.270,717 10,876 248,355 306,202 22,362 92% 649 Sewage Sinking 7,843,841 15,419 7,850,428 7,694,220 (6,587) 100% 653 Sewage Debt Service Reserve 69,395 7,493 62,281 39,011 7,114 90% 654 Sewage Works Deposit Fund 140 121 155 - (15) 111% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,229 - 0% 667 Storm Sewer Fund 600,200 87,332 254,019 - 346,181 42% 670 Century Center 4,554,382 263,944 3,716,865 3,323,102 837,517 82% 671 Century Center Capital 189,475 1,202 187,668 643 1,807 99% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY September 30, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 672 Century Center Energy Conservation Debt Svc 431,587 91,159 381,315 362,452 50,272 88% Enterprise Total 105,490,753 9,282,765 83,542,329 74,755,336 21,948,426 79% Internal Service 222 Central Services 13,906,170 1,096,419 10,178,757 6,309,633 3,727,413 73% 224 Central Services Capital 377,900 246 2,536 78,874 375,364 1% 226 Liability Insurance 5,029,942 336,491 4,025,679 2,256,337 1,004,263 80% 278 Take Home Vehicle Police 22,000 1,973 17,318 12,093 4,682 79% 279 IT / Innovation / 311 Call Center 8,166,138 674,299 6,156,899 5,249,673 2,009,239 75% 711 Self-Funded Employee Benefits 13,479,855 1,094,820 10,260,202 13,947,552 3,219,653 76% 713 Unemployment Compensation 4,300 360 3,432 2,786 868 80% 714 Parental Leave 174,496 11,609 116,068 121,423 58,428 67% Internal Service Total 41,160,801 3,216,218 30,760,890 27,978,371 10,399,910 75% Trust & Agency 701 Firefighters Pension 5,219,138 2,231,497 4,469,172 4,485,553 749,966 86% 702 Police Pension 6,370,200 3,054,108 6,120,396 6,231,198 249,804 96% 730 City Cemetery 620 58 511 366 109 82% 731 Bowman Cemetery 10,500 906 8,033 - 2,467 77% Trust & Agency Total 11,600,458 5,286,568 10,598,112 10,717,117 1,002,346 91% City Funds Total 325,156,782 30,433,418 235,891,022 234,988,361 89,265,764 73% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)18,055,995 63,562 11,426,476 15,730,291 6,629,519 63% 422 TIF - West Washington 354,425 3,124 173,986 202,232 180,439 49% 429 TIF - River East Development Area (NE Dev)3,043,530 17,943 1,823,720 1,626,143 1,219,810 60% 430 TIF - Southside Development #1 2,421,283 18,361 1,561,001 1,362,358 860,282 64% 435 TIF - Douglas Road 3,724 382 3,536 2,470 188 95% 436 TIF - River East Residential (NE Res)4,603,923 3,255 2,828,854 2,621,588 1,775,069 61% Tax Increment Financing Total 28,482,880 106,627 17,817,574 21,545,081 10,665,307 63% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 - 206 75,090 87 70% 433 Redevelopment General 1,099,095 1,184,183 1,254,731 635,620 (155,636) 114% 439 Certified Technology Park 12,000 785 10,421 7,890 1,579 87% 454 Airport Urban Enterprise Zone 8,500 782 6,938 4,976 1,562 82% 754 Industrial Revolving Fund 232,680 25,733 204,558 140,432 28,122 88% Redevelopment Total 1,352,568 1,211,483 1,476,853 864,009 (124,286) 109% Debt Service 315 Redevelopment Bond - Airport Taxable 21,000 2,039 18,217 13,320 2,783 87% 317 Coveleski Debt Service Reserve 3,086 - 1,076 6,656 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 3,408 30,456 22,268 9,544 76% 351 2018 TIF Park Bond Debt Service 20,000 1,974 17,511 993,495 2,489 88% 752 South Bend Redevelopment Authority 2,874,500 630 2,674,006 2,919,456 200,494 93% 756 Smart Streets Debt Service 1,719,900 509 1,719,144 1,716,858 757 100% Debt Service Total 4,678,486 8,560 4,460,408 5,672,053 218,078 95% Redevelopment Commission Controlled Funds Total 34,513,934 1,326,670 23,754,835 28,081,143 10,759,099 69% Grand Total 359,670,716 31,760,088 259,645,857 263,069,504 100,024,863 72% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY September 30, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 1,074,749 64,060 653,628 644,700 112 421,009 61% 101-0201 City Clerk 546,269 36,924 361,130 384,125 15,283 169,855 69% 101-0301 Common Council 643,595 34,891 368,286 414,429 107,794 167,515 74% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 219,261 1,799,657 1,760,052 33,515 739,379 71% 101-0404 Morris Performing Arts Center 1,344,127 86,892 779,515 705,766 56,376 508,236 62% 101-0405 Palais Royale 481,432 26,165 276,495 285,330 15,644 189,293 61% 101-0501 Legal Department 1,279,018 88,508 855,392 775,340 155 423,471 67% 101-0602 Engineering 3,220,121 199,521 2,073,811 1,098,778 121,450 1,024,860 68% 101-0616 Office of Sustainability 328,815 16,190 136,978 - 18,750 173,087 47% 101-0628 AmeriCorps Grant Program 713,239 28,732 269,891 - 24,082 419,267 41% 101-0801 Police Department 31,434,904 2,331,532 22,086,887 21,495,764 144,392 9,203,625 71% 101-0901 Fire Department 21,801,520 1,739,900 15,560,013 15,680,327 197,000 6,044,507 72% 101-1008 Human Rights 385,706 19,076 191,757 290,774 9,531 184,417 52% General Fund Total 65,869,046 4,891,651 45,456,441 43,578,386 744,083 19,668,522 70% Special Revenue 201 Parks & Recreation 25,334,102 2,460,966 17,246,403 10,115,653 1,489,154 6,598,545 74% 202 Motor Vehicle Highway 12,033,927 1,254,149 8,823,756 6,683,404 815,757 2,394,414 80% 203 Recreation Nonreverting - - - 760,915 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 - 131,409 76,971 133,447 746,395 26% 210 Economic Development State Grants 1,055,868 22,884 323,062 109,670 37,487 695,319 34% 211 Department of Community Investment (DCI)3,152,666 225,560 1,951,690 2,155,384 136,939 1,064,037 66% 212 Dept of Community Investment Grants 7,944,915 554,069 1,613,569 2,387,240 2,893,055 3,438,291 57% 216 Police State Seizures 32,000 - - 2,053 - 32,000 0% 217 Gift, Donation, Bequest 605,592 18,159 139,899 21,278 364,591 101,101 83% 218 Police Curfew Violations 1,000 - - 250 623 377 62% 219 Unsafe Building 1,043,437 55,588 459,639 450,606 76,423 507,375 51% 220 Law Enforcement Continuing Education 517,546 19,500 287,889 194,230 4,814 224,842 57% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 - 37,311 164,708 11,406 223,790 18% 249 Public Safety LOIT 8,566,555 662,095 5,394,220 5,723,152 - 3,172,335 63% 251 Local Roads & Streets 7,159,026 136,522 1,130,552 1,526,289 2,379,732 3,648,742 49% 257 LOIT Special Distribution 901,263 40,930 588,617 2,066,278 271,655 40,991 95% 258 Human Rights Federal Grant 311,481 13,622 217,607 113,161 6,268 87,606 72% 265 Local Road & Bridge Grant 1,283,291 558,776 559,574 1,706,289 630,223 93,494 93% 266 MVH Restricted Fund 3,348,615 308,077 1,096,359 - 236,337 2,015,919 40% 273 Morris PAC / Palais Royale Marketing 30,000 - 1,434 5,083 3,815 24,751 17% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0% 289 HAZMAT 10,472 - 529 3,636 - 9,943 5% 291 Indiana River Rescue 135,265 4,472 29,779 37,513 4,563 100,923 25% 292 Police Grants - - - 21,735 - - 0% 294 Regional Police Academy 22,500 648 5,728 10,446 - 16,772 25% 295 COPS MORE Grant 213,554 300 80,872 70,805 4,790 127,892 40% 299 Police Federal Drug Enforcement 51,000 - 43,499 - - 7,501 85% 404 County Option Income Tax 17,021,688 1,945,500 10,319,799 7,791,876 1,598,376 5,103,513 70% 408 Economic Development Income Tax 14,703,202 1,489,601 7,740,157 6,964,169 3,410,813 3,552,232 76% 410 Urban Development Action Grant 60,000 - 45,000 99,017 - 15,000 75% 655 Project Releaf 674,962 141,109 455,824 474,233 - 219,138 68% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 107,575,204 9,912,529 58,724,178 49,764,175 14,510,269 34,340,757 68% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 1,181,140 593,304 - 3 100% 313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - - 1 100% 755 South Bend Building Corp 2,634,750 1,195,275 2,630,394 2,634,525 - 4,356 100% 757 2015 Parks Bond Debt Service 383,732 190,541 382,731 379,106 - 1,001 100% 760 Eddy Street Commons Debt Service 1,299,125 648,750 1,298,125 1,278,472 - 1,000 100% City Debt Service Total 5,917,534 2,034,566 5,911,173 5,516,722 - 6,361 100% Capital Project 377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100% 401 Coveleski Stadium Capital 104,622 - 64,622 - 8,300 31,700 70% 405 Park Nonreverting Capital - - - 77,956 - - 0% 406 Cumulative Capital Development 818,121 - 444,427 456,964 332,309 41,385 95% 407 Cumulative Capital Improvement 28,000 - - 249,500 28,000 - 100% 412 Major Moves Construction 2,641,236 313,109 1,154,454 596,094 413,444 1,073,338 59% 416 Morris Performing Arts Center Capital 225,462 - 35,613 106,109 105,635 84,214 63% 450 Palais Royale Historic Preservation 111,967 - 38,779 - - 73,188 35% 451 2018 Fire Station #9 Capital 3,232,757 75,957 3,018,411 585,884 214,346 - 100% 452 2018 TIF Park Bond Capital 10,426,145 1,124,565 4,574,523 263,409 2,361,765 3,489,857 67% 453 2018 Zoo Bond Capital 3,300,000 371,377 2,714,637 - - 585,363 82% 471 2017 Parks Bond Capital 6,707,066 1,171,165 3,748,515 476,744 591,961 2,366,590 65% 677 Football Hall of Fame Capital 3,514 - - 28,099 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 534,579 3,094,432 5,766,830 163,543 (225,224) 107% 751 2015 Parks Bond Capital 474,187 - 270,806 1,591,782 198,673 4,708 99% 753 Smart Streets Bond Capital 70,000 - 68,967 970,862 - 1,033 99% 759 Eddy Street Commons Capital 7,650,241 293,159 2,864,461 5,007,330 - 4,785,780 37% Capital Project Total 39,359,372 3,883,911 22,625,152 16,992,433 4,417,975 12,316,245 69% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY September 30, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 4,462,275 103,249 2,253,667 1,888,358 1,155,623 1,052,985 76% 288 Emergency Medical Services Operating 6,430,669 489,670 4,525,421 4,119,275 115,190 1,790,058 72% 600 Consolidated Building Fund 4,968,302 366,618 3,240,895 3,018,435 198,834 1,528,573 69% 601 Parking Garages 1,906,584 10,956 921,328 893,450 412,207 573,050 70% 610 Solid Waste Operations 5,529,983 609,924 4,415,862 4,427,076 80,247 1,033,874 81% 611 Solid Waste Capital 1,132,616 23 814,043 767,928 147,702 170,871 85% 620 Water Works Operations 22,812,916 1,604,649 15,159,505 11,975,387 1,546,253 6,107,158 73% 622 Water Works Capital 3,981,291 297,537 727,190 415,833 672,386 2,581,715 35% 624 Water Works Customer Deposit 22,000 2,941 25,825 17,090 - (3,825) 117% 625 Water Works Sinking 3,740,710 2,144 1,997,178 293,377 1,750,922 (7,390) 100% 626 Water Works Bond Reserve 22,000 - 9,582 - - 12,418 44% 629 Water Works Reserve Operations & Maintenance 41,000 5,674 49,149 29,945 - (8,149) 120% 640 Sewer Repair Insurance 663,186 41,301 429,978 404,893 107,108 126,099 81% 641 Sewage Works Operations 46,142,937 2,296,595 32,690,172 29,660,905 5,706,959 7,745,806 83% 642 Sewage Works Capital 15,023,292 280,970 3,242,352 1,510,564 7,528,444 4,252,496 72% 643 Sewage Works Reserve Operations & Maint.119,000 10,876 95,146 60,018 - 23,854 80% 649 Sewage Sinking 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% 659 Sewer Bond 2011 - - - 146 - - 0% 661 Sewer Bond 2012 - - - 645,350 - - 0% 667 Storm Sewer Fund 600,000 21,529 72,814 - 304,303 222,884 63% 670 Century Center 4,687,357 444,793 3,410,159 3,139,287 28,344 1,248,853 73% 671 Century Center Capital 83,000 - - 10,016 - 83,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - 207,561 95,748 207,863 1,000 100% Enterprise Total 130,566,768 6,589,448 75,210,924 64,376,233 26,814,361 28,541,482 78% Internal Service 222 Central Services 14,366,498 1,107,239 9,744,396 6,271,517 824,292 3,797,811 74% 224 Central Services Capital 402,671 2,504 67,778 82,521 - 334,893 17% 226 Liability Insurance 4,357,655 133,206 2,943,212 3,166,455 151,883 1,262,560 71% 278 Take Home Vehicle Police 50,000 2,491 5,277 396 - 44,723 11% 279 IT / Innovation / 311 Call Center 9,301,456 739,355 6,174,884 3,930,534 1,071,330 2,055,242 78% 711 Self-Funded Employee Benefits 16,622,986 1,512,184 13,103,629 11,827,073 326,726 3,192,630 81% 713 Unemployment Compensation 70,000 3,314 32,575 20,480 - 37,425 47% 714 Parental Leave 155,694 17,103 158,185 83,755 - (2,491) 102% Internal Service Total 45,326,960 3,517,396 32,229,935 25,382,731 2,374,231 10,722,794 76% Trust & Agency 701 Firefighters Pension 5,112,457 357,222 3,327,066 3,540,005 - 1,785,391 65% 702 Police Pension 6,355,902 499,885 4,871,915 4,656,390 - 1,483,987 77% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 857,107 8,198,981 8,196,394 - 3,269,378 71% City Funds Total 406,083,243 31,686,607 248,356,784 213,807,075 48,860,920 108,865,540 73% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 1,498,441 16,235,747 21,854,649 9,715,384 17,533,821 60% 422 TIF - West Washington 1,695,130 62,939 442,233 579,140 770,269 482,628 72% 429 TIF - River East Development Area (NE Dev)12,201,982 1,767,171 5,490,286 777,019 4,867,025 1,844,672 85% 430 TIF - Southside Development #1 10,352,728 42,539 1,794,338 305,805 243,459 8,314,931 20% 435 TIF - Douglas Road 208,000 - 12,175 - 96,625 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 1,500 4,263,831 4,242,300 - 11,169 100% Tax Increment Financing Total 72,217,791 3,372,589 28,238,610 27,758,914 15,692,761 28,286,420 61% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)- - 8,592 110,404 - (8,592) 0% 433 Redevelopment General 1,074,000 9,947 182,757 1,894 245,038 646,205 40% 439 Certified Technology Park 625,000 230,876 546,403 - 83,245 (4,648) 101% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 7,257 76,637 63,143 - 80,363 49% Redevelopment Total 1,906,000 248,080 814,388 175,441 328,284 763,329 60% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 2,039 17,929 11,715 - (3,929) 128% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 3,408 29,975 19,586 - (9,975) 150% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 1,234,978 2,825,663 3,392,233 - 35,606 99% 756 Smart Streets Debt Service 1,711,369 856,584 1,712,019 1,710,444 - (650) 100% Debt Service Total 5,134,156 2,097,010 5,113,103 5,133,978 - 21,053 100% Redevelopment Commission Controlled Funds Total 79,257,947 5,717,679 34,166,100 33,068,333 16,021,045 29,070,802 63% Grand Total 485,341,190 37,404,286 282,522,884 246,875,408 64,881,965 137,936,341 72% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - 23,030,303 22,407,607 - 18,112,667 56% Intergov./ Shared Revenues 4,174,856 - 2,749,987 2,624,231 - 1,424,869 66% Intergov./ Grants 293,744 - 84,339 - - 209,405 29% Licenses & Permits 260,296 10,659 227,931 226,302 - 32,365 88% Charges for Services 1,391,674 109,624 785,253 921,864 - 606,421 56% Fines, Forfeitures, and Fees 17,224 1,538 18,491 12,538 - (1,267) 107% Interest Earnings 660,000 74,054 542,444 345,046 - 117,556 82% Donations 1,365,000 1,177,112 1,534,612 937,302 - (169,612) 112% Other Income 1,939,823 57,655 1,360,094 1,075,388 - 579,729 70% Payment in Lieu of Taxes (PILOT)- - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 5,595,017 4,071,672 - 1,865,031 75% Transfers In 6,460,990 648,416 4,875,742 4,749,363 - 1,585,248 75% Total Revenue 65,166,625 2,700,735 40,804,212 37,371,312 - 24,362,412 63% Expenditures by Dept 101-0101 Mayor's Office 1,074,749 64,060 653,628 644,700 112 421,009 61% 101-0201 City Clerk 546,269 36,924 361,130 384,125 15,283 169,856 69% 101-0301 Common Council 643,595 34,891 368,286 414,429 107,794 167,515 74% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 219,261 1,799,657 1,760,052 33,515 739,379 71% 101-0404 Morris PAC 1,344,127 86,892 779,515 705,766 56,376 508,236 62% 101-0405 Palais Royale 481,432 26,165 276,495 285,330 15,644 189,293 61% 101-0501 Legal Dept 1,279,018 88,508 855,392 775,340 155 423,471 67% 101-0602 Engineering Dept 3,220,121 199,521 2,073,811 1,098,778 121,450 1,024,860 68% 101-0616 Office of Sustainability 328,815 16,190 136,978 - 18,750 173,087 47% 101-0628 AmeriCorps Program 713,239 28,732 269,891 - 24,082 419,266 41% 101-0801 Police Dept 31,434,904 2,331,532 22,086,887 21,495,764 144,392 9,203,625 71% 101-0901 Fire Dept 21,801,520 1,739,900 15,560,013 15,680,327 197,000 6,044,507 72% 101-1008 Human Rights 385,706 19,076 191,757 290,774 9,531 184,418 52% Total Expenditures by Dept 65,869,046 4,891,651 45,456,441 43,578,386 744,083 19,668,522 70% Expenditures by Type Personnel Salaries & Wages 37,215,054 2,637,791 25,969,159 25,322,186 - 11,245,895 70% Fringe Benefits 12,120,213 915,547 8,189,108 9,813,624 755 3,930,350 68% Total Personnel 49,335,267 3,553,338 34,158,267 35,135,811 755 15,176,245 69% Supplies 2,087,630 86,333 1,293,705 1,014,578 164,263 629,662 70% Services & Charges Professional Services 2,090,855 168,552 896,061 708,958 378,532 816,262 61% Printing & Advertising 146,844 7,500 96,132 86,036 15,473 35,239 76% Utilities 637,750 54,822 513,286 511,515 6,034 118,430 81% Education & Training 123,124 13,773 70,312 129,646 10,162 42,650 65% Travel 108,889 13,071 70,942 50,977 4,233 33,714 69% Repairs & Maintenance 2,150,865 176,462 1,617,259 1,080,769 103,282 430,324 80% Other Interfund Allocations 7,627,252 634,512 5,710,583 4,313,499 - 1,916,669 75% Debt Service - Principal 153,129 2,028 149,472 158,514 2,248 1,409 99% Debt Service - Interest & Fees 6,269 16 6,188 9,082 57 24 100% Grants & Subsidies 83,000 59 44,863 58,098 - 38,137 54% Other Services & Charges 542,235 29,172 270,447 320,404 59,044 212,744 61% Transfers Out 608,052 152,013 456,039 500 - 152,013 75% Total Services & Charges 14,278,264 1,251,980 9,901,583 7,427,997 579,065 3,797,615 73% Capital 167,885 - 102,885 - - 65,000 61% Total Expenditures 65,869,046 4,891,651 45,456,441 43,578,386 744,083 19,668,522 70% Net (702,421) (2,190,916) (4,652,228) (6,207,074) 4,693,890 Cash Balance 34,857,288 30,023,559 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 7 101-0101 Mayor's Office 13 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council 6 101-0401 Admin & Finance 25 25 101-0401 Admin & Finance 2 101-0404 Morris PAC 8 7 101-0404 Morris PAC 6 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 21 101-0602 Engineering Dept 8 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 11 101-0801 Police Dept 243 228 101-0801 Police Dept 25 101-0901 Fire Dept 169 177 101-0901 Fire Dept 1 101-1008 Human Rights 3 2 101-1008 Human Rights 2 Total 508 495 Total 76 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report September 30, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,074,649 64,060 653,628 644,700 - 421,021 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,074,749 64,060 653,628 644,700 - 421,121 61% Expenditures Personnel Salaries & Wages 543,029 40,128 407,773 355,779 - 135,256 75% Fringe Benefits 200,065 13,638 137,633 149,776 - 62,432 69% Total Personnel 743,094 53,765 545,406 505,556 - 197,688 73% Supplies 864 - 750 548 112 2 100% Services & Charges Professional Services 180,070 - - - - 180,070 0% Printing & Advertising 20,925 277 12,858 22,841 - 8,067 61% Utilities - - - - - - 0% Education & Training 1,800 - 105 3,525 - 1,695 6% Travel 3,049 - 4,007 3,691 - (958) 131% Repairs & Maintenance 1,200 - 200 361 - 1,000 17% Other Interfund Allocations 120,197 10,017 90,146 106,533 - 30,051 75% Debt Service - Principal - - - 806 - - 0% Debt Service - Interest & Fees - - - 176 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 1 156 664 - 3,394 4% Transfers Out - - - - - - 0% Total Services & Charges 330,791 10,295 107,472 138,596 - 223,319 32% Capital - - - - - - 0% Total Expenditures 1,074,749 64,060 653,628 644,700 112 421,009 61% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 7 Part-Time /Seasonal/Temporary N/A 13 Total 8 20 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 36,924 361,130 384,125 - 185,139 66% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 36,924 361,130 384,125 - 185,139 66% Expenditures Personnel Salaries & Wages 273,873 19,856 189,415 184,464 - 84,458 69% Fringe Benefits 97,076 6,138 62,414 74,470 - 34,662 64% Total Personnel 370,949 25,994 251,829 258,934 - 119,120 68% Supplies 12,013 77 7,598 2,692 855 3,560 70% Services & Charges Professional Services 30,263 1,462 11,072 24,096 9,104 10,087 67% Printing & Advertising 27,986 2,826 21,595 18,958 5,324 1,067 96% Utilities - - - - - - 0% Education & Training 5,855 - 2,855 3,233 - 3,000 49% Travel 6,950 - 152 586 - 6,798 2% Repairs & Maintenance 10,676 62 6,342 5,344 - 4,334 59% Other Interfund Allocations 76,327 6,361 57,244 68,184 - 19,083 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 142 2,445 2,098 - 2,805 47% Transfers Out - - - - - - 0% Total Services & Charges 163,307 10,853 101,704 122,500 14,428 47,174 71% Capital - - - - - - 0% Total Expenditures 546,269 36,924 361,130 384,125 15,283 169,854 69% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report September 30, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 34,891 368,286 414,429 - 275,309 57% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 34,891 368,286 414,429 - 275,309 57% Expenditures Personnel Salaries & Wages 218,200 13,707 143,936 139,188 - 74,264 66% Fringe Benefits 111,880 7,916 73,512 89,238 - 38,368 66% Total Personnel 330,080 21,623 217,448 228,426 - 112,632 66% Supplies 6,465 617 1,515 6,635 263 4,687 28% Services & Charges Professional Services 222,927 7,068 95,109 105,382 106,688 21,130 91% Printing & Advertising 10,948 1,020 7,800 6,102 843 2,305 79% Utilities - - - - - - 0% Education & Training 1,000 (325) 100 465 - 900 10% Travel 5,000 - 1,378 242 - 3,622 28% Repairs & Maintenance 4,750 - - 17,991 - 4,750 0% Other Interfund Allocations 56,532 4,711 42,399 46,593 - 14,133 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 177 2,538 2,594 - 3,355 43% Transfers Out - - - - - - 0% Total Services & Charges 307,050 12,651 149,323 179,369 107,531 50,195 84% Capital - - - - - - 0% Total Expenditures 643,595 34,891 368,286 414,429 107,794 167,514 74% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A 6 Total 9 15 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report September 30, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,552,762 219,261 1,779,868 1,747,251 - 772,894 70% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,789 - 19,789 12,801 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 219,261 1,799,657 1,760,052 - 772,894 70% Expenditures Personnel Salaries & Wages 1,642,180 124,581 1,169,598 1,106,194 - 472,582 71% Fringe Benefits 570,981 39,462 362,480 424,844 - 208,501 63% Total Personnel 2,213,161 164,043 1,532,078 1,531,038 - 681,083 69% Supplies 24,478 1,336 11,786 8,582 2,527 10,165 58% Services & Charges Professional Services 47,643 15,000 44,813 37,427 29,355 (26,525) 156% Printing & Advertising 900 - 292 936 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 3,677 6,041 7,716 - 5,069 54% Travel 8,105 4,720 10,144 3,266 - (2,039) 125% Repairs & Maintenance 9 - 784 2,633 - (775) 8714% Other Interfund Allocations 228,287 19,024 171,215 147,564 - 57,072 75% Debt Service - Principal - - - 2,889 - - 0% Debt Service - Interest & Fees - - - 275 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,858 11,461 22,504 17,226 1,634 14,720 62% Transfers Out - - - 500 - - 0% Total Services & Charges 334,912 53,882 255,793 220,432 30,989 48,130 86% Capital - - - - - - 0% Total Expenditures 2,572,551 219,261 1,799,657 1,760,052 33,515 739,378 71% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 25 Part-Time /Seasonal/Temporary N/A 2 Total 25 27 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 - 118,682 - - 51,945 70% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 92,406 637,154 746,968 - 476,346 57% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 274 23,679 31,548 - 36,321 39% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 92,680 779,515 778,516 - 564,612 58% Expenditures Personnel Salaries & Wages 528,202 29,416 276,368 265,320 - 251,834 52% Fringe Benefits 213,595 12,108 106,380 140,397 560 106,655 50% Total Personnel 741,797 41,524 382,748 405,716 560 358,489 52% Supplies 23,830 2,104 13,450 16,976 6,022 4,358 82% Services & Charges Professional Services 10,150 - - - 10,150 - 100% Printing & Advertising 53,767 3,233 31,679 21,971 8,258 13,830 74% Utilities 125,000 11,344 94,676 89,093 - 30,324 76% Education & Training 4,500 - 1,523 1,308 975 2,002 56% Travel 15,154 - 4,871 2,260 2,733 7,550 50% Repairs & Maintenance 111,123 8,198 62,531 26,364 26,298 22,294 80% Other Interfund Allocations 240,405 20,034 180,303 134,703 - 60,102 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 456 7,734 7,374 1,380 9,287 50% Transfers Out - - - - - - 0% Total Services & Charges 578,500 43,265 383,317 283,074 49,794 145,389 75% Capital - - - - - - 0% Total Expenditures 1,344,127 86,892 779,515 705,766 56,376 508,236 62% Net - 5,787 - 72,750 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 6 Total 8 13 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 7,634 121,811 99,809 - 68,899 64% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 15,969 141,010 170,769 - 126,312 53% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 2,563 13,674 14,751 - 9,726 58% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 26,165 276,495 285,330 - 204,937 57% Expenditures Personnel Salaries & Wages 108,069 6,852 64,624 88,971 - 43,445 60% Fringe Benefits 53,957 4,117 36,242 61,575 - 17,715 67% Total Personnel 162,026 10,970 100,865 150,545 - 61,160 62% Supplies 13,600 51 4,244 9,832 3,498 5,858 57% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 - 18,708 14,440 - 4,110 82% Utilities 93,000 5,760 66,931 62,423 - 26,069 72% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 113,398 5,343 47,313 22,603 12,047 54,038 52% Other Interfund Allocations 48,511 4,042 36,385 22,266 - 12,126 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 - 2,049 3,221 99 8,431 20% Transfers Out - - - - - - 0% Total Services & Charges 290,806 15,145 171,386 124,953 12,146 107,274 63% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 26,165 276,495 285,330 15,644 189,292 61% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,856 83,951 770,149 737,203 - 375,707 67% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,473 - 44,225 38,138 - 34,248 56% Interfund Allocation Reimb 54,689 4,557 41,018 - - 13,671 75% Transfers In - - - - - - 0% Total Revenue 1,279,018 88,508 855,392 775,340 - 423,626 67% Expenditures Personnel Salaries & Wages 866,473 56,851 576,002 495,879 - 290,471 66% Fringe Benefits 278,276 19,739 182,016 198,598 - 96,260 65% Total Personnel 1,144,749 76,589 758,018 694,476 - 386,731 66% Supplies 3,450 330 1,455 2,085 155 1,840 47% Services & Charges Professional Services 2,550 - 245 405 - 2,305 10% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 25 8,499 6,917 - 1,501 85% Travel 3,450 - 1,471 1,315 - 1,979 43% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 72,539 58,608 - 24,180 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 3,504 13,166 11,533 - 4,934 73% Transfers Out - - - - - - 0% Total Services & Charges 130,819 11,589 95,920 78,778 - 34,899 73% Capital - - - - - - 0% Total Expenditures 1,279,018 88,508 855,392 775,340 155 423,470 67% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,449,648 78,993 768,223 968,977 - 681,425 53% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 134,000 3,855 108,560 107,636 - 25,440 81% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 236,364 - 146,988 22,164 - 89,376 62% Interfund Allocation Reimb 1,400,059 116,673 1,050,040 - - 350,019 75% Transfers In - - - - - - 0% Total Revenue 3,220,121 199,521 2,073,811 1,098,778 - 1,146,310 64% Expenditures Personnel Salaries & Wages 1,807,736 120,691 1,227,504 489,423 - 580,232 68% Fringe Benefits 558,778 37,838 385,525 184,029 195 173,058 69% Total Personnel 2,366,514 158,529 1,613,029 673,452 195 753,290 68% Supplies 28,952 334 10,035 11,587 991 17,926 38% Services & Charges Professional Services 352,919 4,613 122,519 69,056 112,371 118,029 67% Printing & Advertising 7,000 144 3,200 726 1,048 2,752 61% Utilities - - - - - - 0% Education & Training 21,000 755 7,753 23,673 - 13,247 37% Travel 16,400 1,066 9,484 10,838 1,500 5,416 67% Repairs & Maintenance 23,800 804 4,041 18,277 - 19,759 17% Other Interfund Allocations 365,366 30,447 274,025 258,471 - 91,341 75% Debt Service - Principal 14,637 2,028 12,388 16,063 2,248 1 100% Debt Service - Interest & Fees 408 16 350 538 57 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 23,125 784 16,986 16,096 3,040 3,099 87% Transfers Out - - - - - - 0% Total Services & Charges 824,655 40,657 450,747 413,738 120,264 253,645 69% Capital - - - - - - 0% Total Expenditures 3,220,121 199,521 2,073,811 1,098,778 121,450 1,024,861 68% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 21 Part-Time /Seasonal/Temporary N/A 8 Total 23 29 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0616 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 328,815 16,190 136,978 - - 191,837 42% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 328,815 16,190 136,978 - - 191,837 42% Expenditures Personnel Salaries & Wages 98,302 6,242 59,223 - - 39,079 60% Fringe Benefits 27,772 2,095 19,436 - - 8,336 70% Total Personnel 126,074 8,337 78,659 - - 47,415 62% Supplies 22,300 - 3,579 - - 18,721 16% Services & Charges Professional Services 85,000 6,250 37,201 - 18,750 29,049 66% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 1,800 - 18 - - 1,782 1% Travel 4,974 - - - - 4,974 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 14,425 - - 17,942 45% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,800 - 3,096 - - 2,704 53% Transfers Out - - - - - - 0% Total Services & Charges 130,441 7,853 54,740 - 18,750 56,951 56% Capital 50,000 - - - - 50,000 0% Total Expenditures 328,815 16,190 136,978 - 18,750 173,087 47% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) prior to 2019. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 - 65,552 - - 378,557 15% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 - 84,339 - - 64,791 57% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 120,000 120,000 - - - 100% Total Revenue 713,239 120,000 269,891 - - 443,348 38% Expenditures Personnel Salaries & Wages 305,000 22,693 181,121 - - 123,879 59% Fringe Benefits 50,066 3,036 31,175 - - 18,891 62% Total Personnel 355,066 25,729 212,297 - - 142,770 60% Supplies 128,757 1,065 42,220 - 3,533 83,004 36% Services & Charges Professional Services 204,868 - 4,864 - 17,549 182,455 11% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 - 2,157 - 3,000 4,643 53% Travel 9,706 1,891 7,229 - - 2,477 74% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 47 1,125 - - 2,917 28% Transfers Out - - - - - - 0% Total Services & Charges 229,416 1,938 15,374 - 20,549 193,492 16% Capital - - - - - - 0% Total Expenditures 713,239 28,732 269,891 - 24,082 419,266 41% Net - 91,268 - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 11 Total 2 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report September 30, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,850,278 2,276,871 21,611,371 21,291,098 - 9,238,907 70% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 577,126 54,661 475,516 204,666 - 101,610 82% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,434,904 2,331,532 22,086,887 21,495,764 - 9,348,017 70% Expenditures Personnel Salaries & Wages 17,637,092 1,290,988 12,580,548 12,808,488 - 5,056,544 71% Fringe Benefits 5,811,652 451,409 3,925,669 4,687,245 - 1,885,983 68% Total Personnel 23,448,744 1,742,397 16,506,217 17,495,733 - 6,942,527 70% Supplies 1,173,831 81,563 732,849 609,049 68,200 372,782 68% Services & Charges Professional Services 615,100 56,283 343,893 364,469 3,963 267,244 57% Printing & Advertising - - - - - - 0% Utilities 184,750 17,734 140,202 142,003 1,286 43,262 77% Education & Training 350 - 350 4,785 - - 100% Travel 1,601 - 1,334 1,433 - 267 83% Repairs & Maintenance 1,041,841 63,468 707,295 201,411 25,380 309,166 70% Other Interfund Allocations 4,333,272 361,106 3,249,954 2,295,177 - 1,083,318 75% Debt Service - Principal 138,492 - 137,083 138,756 - 1,409 99% Debt Service - Interest & Fees 5,861 - 5,837 8,093 - 24 100% Grants & Subsidies 40,000 59 1,863 15,098 - 38,137 5% Other Services & Charges 348,177 8,922 157,125 219,756 45,563 145,489 58% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 507,572 4,744,936 3,390,982 76,192 1,888,316 72% Capital 102,885 - 102,885 - - - 100% Total Expenditures 31,434,904 2,331,532 22,086,887 21,495,764 144,392 9,203,625 71% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 228 Part-Time /Seasonal/Temporary N/A 25 Total 243 253 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,651,071 1,739,900 15,555,146 15,678,313 - 6,095,925 72% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 3,097 - 3,007 - - 90 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,738 - 1,860 2,013 - 878 68% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,739,900 15,560,013 15,680,327 - 6,241,507 71% Expenditures Personnel Salaries & Wages 12,974,288 897,637 9,008,049 9,247,726 - 3,966,239 69% Fringe Benefits 4,080,607 316,132 2,843,412 3,750,521 - 1,237,195 70% Total Personnel 17,054,895 1,213,769 11,851,461 12,998,247 - 5,203,434 69% Supplies 648,053 (1,143) 463,274 345,728 78,107 106,672 84% Services & Charges Professional Services 338,825 77,875 236,345 108,122 70,603 31,877 91% Printing & Advertising 1,000 - - 62 - 1,000 0% Utilities 235,000 19,984 211,477 217,995 4,747 18,776 92% Education & Training 53,049 9,321 38,792 76,563 6,187 8,070 85% Travel 32,500 5,393 30,873 26,720 - 1,627 95% Repairs & Maintenance 834,868 97,321 781,515 777,874 37,355 15,998 98% Other Interfund Allocations 1,979,778 164,982 1,484,832 1,124,226 - 494,946 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,500 385 5,405 4,790 - 10,095 35% Transfers Out 608,052 152,013 456,039 - - 152,013 75% Total Services & Charges 4,098,572 527,275 3,245,278 2,336,352 118,893 734,402 82% Capital - - - - - - 0% Total Expenditures 21,801,520 1,739,900 15,560,013 15,680,327 197,000 6,044,508 72% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 177 Part-Time /Seasonal/Temporary N/A 1 Total 169 178 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 346,093 19,076 152,145 269,040 - 193,948 44% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,613 - 9,613 21,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 19,076 191,757 290,774 - 193,948 50% Expenditures Personnel Salaries & Wages 212,610 8,150 84,998 140,756 - 127,612 40% Fringe Benefits 65,508 1,920 23,216 52,932 - 42,292 35% Total Personnel 278,118 10,070 108,213 193,688 - 169,904 39% Supplies 1,037 - 952 864 - 85 92% Services & Charges Professional Services 540 - - - - 540 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,360 320 2,120 1,461 - 240 90% Travel - - - 628 - - 0% Repairs & Maintenance 9,200 1,267 7,238 7,910 2,202 (240) 103% Other Interfund Allocations 49,491 4,125 37,116 51,174 - 12,375 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 44,960 3,294 36,118 35,051 7,330 1,512 97% Transfers Out - - - - - - 0% Total Services & Charges 106,551 9,006 82,592 96,223 9,531 14,427 86% Capital - - - - - - 0% Total Expenditures 385,706 19,076 191,757 290,774 9,531 184,416 52% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 2 Part-Time /Seasonal/Temporary N/A 2 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 233,000 20,798 184,439 132,286 - 48,561 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 233,000 20,798 184,439 132,286 - 48,561 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 233,000 20,798 184,439 132,286 48,561 Cash Balance 10,646,544 10,410,551 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - 5,418,668 5,271,460 - 4,261,649 56% Intergov./ Shared Revenues 720,180 - 432,043 410,872 - 288,137 60% Intergov./ Grants 4,303,899 2,209,476 3,635,801 458,708 - 668,098 84% Charges for Services 3,589,861 234,806 2,155,556 1,533,393 - 1,434,305 60% Interest Earnings 122,000 9,915 107,131 61,811 - 14,869 88% Donations 1,626,000 - 1,448,400 1,500 - 177,600 89% Other Income 339,910 23,826 232,491 264,187 - 107,419 68% Interfund Allocation Reimb - - - - - - 0% Transfers In 407,820 103,048 310,867 965,700 - 96,953 76% Total Revenue 20,789,987 2,581,072 13,740,957 8,967,631 - 7,049,030 66% Expenditures by Division Administration 1,749,190 137,450 1,295,817 963,182 3,635 449,738 74% Maintenance 10,051,465 604,243 4,784,618 4,511,269 616,653 4,650,194 54% Golf Courses 1,543,088 233,603 1,304,949 1,123,567 89,757 148,382 90% Recreation 3,185,579 215,111 2,183,097 1,456,397 186,935 815,547 74% Potawatomi Zoo 700,000 - 700,000 712,660 - - 100% Potawatomi Greenhouse 46,527 797 40,351 35,248 - 6,176 87% Graffiti Removal 4 - 176 71,169 4 (176) 4505% Marketing & Events 1,224,594 54,963 651,691 618,399 114,933 457,970 63% Regional Cities Grant 3,608,655 214,798 3,060,704 623,762 477,237 70,714 98% Pokagon Band-Howard Pk Imprv 2,225,000 - 2,225,000 - - - 100% Leighton Foundation Grant 1,000,000 1,000,000 1,000,000 - - - 100% Total Expenditures by Division 25,334,102 2,460,966 17,246,403 10,115,653 1,489,154 6,598,545 74% Expenditures Personnel Salaries & Wages 6,200,247 484,456 4,419,280 4,081,827 - 1,780,967 71% Fringe Benefits 2,012,061 146,028 1,345,233 1,712,843 623 666,205 67% Total Personnel 8,212,308 630,485 5,764,513 5,794,670 623 2,447,172 70% Supplies 1,476,696 98,585 917,856 780,271 296,779 262,061 82% Services & Charges Professional Services 933,159 35,293 373,277 400,441 323,485 236,397 75% Printing & Advertising 149,877 1,685 92,597 35,230 37,877 19,403 87% Utilities 621,400 88,702 563,364 467,873 - 58,036 91% Education & Training 44,899 10,085 20,774 3,794 5,757 18,368 59% Travel 29,825 655 9,331 6,901 3,764 16,730 44% Repairs & Maintenance 621,557 31,104 395,800 322,761 191,875 33,882 95% Other Interfund Allocations 1,672,261 139,358 1,254,187 798,363 - 418,074 75% Debt Service - Principal 440,472 678 295,088 195,020 219,276 (73,892) 117% Debt Service - Interest & Fees 46,529 61 32,069 9,870 14,055 405 99% Grants & Subsidies 715,000 - 715,000 691,626 - - 100% Other Services & Charges 1,128,314 126,533 645,470 316,999 214,877 267,967 76% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 434,153 4,396,958 3,248,879 1,010,967 995,370 84% Capital 9,241,805 1,297,743 6,167,076 291,834 180,786 2,893,943 69% Total Expenditures 25,334,102 2,460,966 17,246,403 10,115,653 1,489,154 6,598,546 74% Net (4,544,115) 120,106 (3,505,446) (1,148,023) 450,484 Cash Balance 4,812,954 5,050,036 Staffing Budget Actual Full Time 94 94 Part-Time /Seasonal/Temporary N/A 181 Total 94 275 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,516 286,326 2,381,756 5,240,281 - 767,760 76% Licenses & Permits 3,000 475 2,750 - - 250 92% Charges for Services 232,710 36,426 189,232 158,591 - 43,478 81% Interest Earnings 140,000 10,010 121,046 96,969 - 18,954 86% Other Income 20,863 108 20,934 82,556 - (71) 100% Interfund Allocation Reimb 138,150 11,512 103,614 - - 34,536 75% Transfers In 3,852,066 946,938 2,840,813 2,840,813 - 1,011,253 74% Total Revenue 7,536,305 1,291,794 5,660,145 8,419,210 - 1,876,160 75% Expenditures by Division Streets/Traffic & Lighting 10,362,351 1,182,942 8,109,050 6,003,644 323,015 1,930,286 81% Curb & Sidewalk Program 1,671,576 71,207 714,706 679,760 492,742 464,128 72% Total Expenditures by Division 12,033,927 1,254,149 8,823,756 6,683,404 815,757 2,394,414 80% Expenditures Personnel Salaries & Wages 2,116,646 204,599 2,088,570 2,057,400 - 28,076 99% Fringe Benefits 865,198 81,580 818,173 998,145 - 47,025 95% Total Personnel 2,981,844 286,179 2,906,743 3,055,545 - 75,101 97% Supplies 2,117,927 54,464 991,261 1,110,117 158,795 967,871 54% Services & Charges Professional Services 802,793 - 206,700 232,304 480,833 115,260 86% Printing & Advertising 1,000 - 222 156 448 330 67% Utilities 51,752 847 34,230 34,258 1,838 15,684 70% Education & Training 10,000 - 9,540 4,425 0 460 95% Travel 10,000 - 3,348 1,716 - 6,652 33% Repairs & Maintenance 780,505 82,536 830,299 880,140 56,218 (106,012) 114% Other Interfund Allocations 1,628,279 135,690 1,221,209 764,055 - 407,070 75% Debt Service - Principal 857,551 60,848 612,041 516,648 105,673 139,837 84% Debt Service - Interest & Fees 68,076 472 32,228 21,564 11,383 24,465 64% Other Services & Charges 159,884 8,113 36,618 46,479 568 122,698 23% Transfers Out 2,500,000 625,000 1,875,000 - - 625,000 75% Total Services & Charges 6,869,840 913,505 4,861,436 2,501,744 656,962 1,351,444 80% Capital 64,316 - 64,316 15,998 - - 100% Total Expenditures 12,033,927 1,254,149 8,823,756 6,683,404 815,757 2,394,416 80% Net (4,497,622) 37,645 (3,163,611) 1,735,806 (518,256) Cash Balance 4,858,832 8,893,671 Staffing Budget Actual Fund Purpose: Full Time 59 57 Part-Time /Seasonal/Temporary N/A 7 Total 59 64 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report September 30, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 828,774 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 11,100 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 2,023 - - 0% Other Income - - - 5,840 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 847,736 - - 0% Expenditures by Division Recreation - - - 638,866 - - 0% Marketing & Events - - - 122,049 - - 0% Total Expenditures by Division - - - 760,915 - - 0% Expenditures Personnel Salaries & Wages - - - 241,968 - - 0% Fringe Benefits - - - 20,259 - - 0% Total Personnel - - - 262,227 - - 0% Supplies - - - 94,479 - - 0% Services & Charges Professional Services - - - 86,046 - - 0% Printing & Advertising - - - 56,743 - - 0% Utilities - - - - - - 0% Education & Training - - - 6,528 - - 0% Travel - - - 5,395 - - 0% Repairs & Maintenance - - - 168 - - 0% Other Interfund Allocations - - - 82,611 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 159,621 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 397,112 - - 0% Capital - - - 7,098 - - 0% Total Expenditures - - - 760,915 - - 0% Net - - - 86,821 - Cash Balance - 872,720 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 1,788 15,591 11,536 - 9,409 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 1,788 115,591 151,590 - 9,409 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 - 131,409 76,971 133,447 746,395 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 - 131,409 76,971 133,447 746,395 26% Capital - - - - - - 0% Total Expenditures 1,011,251 - 131,409 76,971 133,447 746,395 26% Net (886,251) 1,788 (15,819) 74,619 (736,986) Cash Balance 940,380 949,682 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,900 203 2,347 4,966 - 553 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 54,008 54,008 - 18,003 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 747,768 203 56,355 61,349 - 691,413 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 39,054 - 19,527 137,876 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 16,958 50,496 49,009 17,043 43 100% Debt Service - Interest & Fees 4,429 1,045 3,512 4,998 917 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - 55,662 - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 22,884 323,062 109,670 37,487 695,319 34% Capital - - - - - - 0% Total Expenditures 1,055,868 22,884 323,062 109,670 37,487 695,319 34% Net (308,100) (22,682) (266,707) (48,321) (3,906) Cash Balance 78,905 361,798 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 434,000 434,000 160,198 - 6,636 98% Licenses & Permits - - - - - - 0% Charges for Services 259,100 13,658 130,061 257,358 - 129,039 50% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 793 8,699 11,153 - 1,301 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,856 - 2,416 3,553 - 440 85% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 587,658 1,762,975 1,399,515 - 587,658 75% Total Revenue 3,065,225 1,036,109 2,338,150 1,831,777 - 727,074 76% Expenditures Personnel Salaries & Wages 1,580,670 117,443 1,071,858 1,078,975 - 508,812 68% Fringe Benefits 609,943 42,370 380,752 499,228 - 229,191 62% Total Personnel 2,190,613 159,813 1,452,610 1,578,203 - 738,003 66% Supplies 28,460 1,071 14,863 16,558 3,177 10,420 63% Services & Charges Professional Services 364,485 23,275 87,619 231,054 121,130 155,736 57% Printing & Advertising 19,994 772 10,370 8,726 1,182 8,442 58% Utilities - - - - - - 0% Education & Training 12,125 777 6,184 6,454 555 5,386 56% Travel 19,700 150 16,435 9,369 467 2,798 86% Repairs & Maintenance 36,663 71 2,614 3,801 8,130 25,919 29% Other Interfund Allocations 464,363 38,697 348,272 293,301 - 116,091 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 16,263 934 12,722 7,917 2,299 1,242 92% Transfers Out - - - - - - 0% Total Services & Charges 933,593 64,675 484,217 560,622 133,762 315,614 66% Capital - - - - - - 0% Total Expenditures 3,152,666 225,560 1,951,690 2,155,384 136,939 1,064,037 66% Net (87,441) 810,549 386,460 (323,606) (336,963) Cash Balance 1,117,778 789,300 Staffing Budget Actual Full Time 28 26 Part-Time /Seasonal/Temporary N/A - Total 28 26 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 7,744,914 575,144 1,122,091 1,954,851 - 6,622,823 14% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,416,390 1,498 480,506 95,236 - 935,884 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,162,304 576,643 1,602,596 2,050,087 - 7,559,707 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 4,769 9,489 - 112,668 177,843 41% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 549,300 1,604,080 2,387,240 2,780,387 3,260,448 57% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 554,069 1,613,569 2,387,240 2,893,055 3,438,291 57% Capital - - - - - - 0% Total Expenditures 7,944,915 554,069 1,613,569 2,387,240 2,893,055 3,438,291 57% Net 1,217,389 22,574 (10,973) (337,153) 4,121,416 Cash Balance 336,572 111,238 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 4,697 36,737 - 25,303 16% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,200 461 4,026 2,579 - 1,174 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 200 50 250 200 - (50) 125% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35,400 511 8,973 39,516 - 26,427 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - 2,053 - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - 2,053 - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - 2,053 - 32,000 0% Net 3,400 511 8,973 37,463 (5,573) Cash Balance 236,013 231,630 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 9,500 1,092 7,446 1,692 - 2,054 78% Donations 642,500 155,797 647,023 54,148 - (4,523) 101% Other Income - - - - - - 0% Transfers In 76,493 - 76,493 - - - 100% Total Revenue 728,493 156,889 730,962 55,840 - (2,469) 100% Expenditures by Project Animal Care & Control 40,000 2,850 36,779 20,606 80 3,141 92% Wayfinding Signage Project 138,476 - 38,476 - 73,457 26,543 81% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award 391,466 15,309 48,834 - 291,054 51,578 87% Human Rights Scholarship Program 28,150 - 15,810 - - 12,340 56% Historic Preservation Commiss.5,000 - - 322 - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 605,592 18,159 139,899 21,278 364,591 101,102 83% Expenditures Supplies 5,000 - - 322 - 5,000 0% Services & Charges Professional Services 567,042 18,159 124,089 17,146 364,591 78,362 86% Printing & Advertising 21,650 - 3,479 - - 18,171 16% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 2,900 - - 1,014 - 2,900 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,000 - 12,331 2,795 - (3,331) 137% Transfers Out - - - - - - 0% Total Services & Charges 600,592 18,159 139,899 20,956 364,591 96,102 84% Capital - - - - - - 0% Total Expenditures 605,592 18,159 139,899 21,278 364,591 101,102 83% Net 122,901 138,729 591,063 34,562 (103,571) Cash Balance 756,236 135,304 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000. 06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project. 06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000. 06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations. 32 Fund Name Fund Number 218 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 38 125 - 162 19% Interest Earnings 300 26 231 167 - 69 77% Debt Proceeds - - - - - - 0% Donations - - - 750 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 26 269 1,042 - 231 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - 250 623 377 62% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - 250 623 377 62% Capital - - - - - - 0% Total Expenditures 1,000 - - 250 623 377 62% Net (500) 26 269 792 (146) Cash Balance 13,374 13,632 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 263,655 15,270 178,656 139,039 - 84,999 68% Interest Earnings 13,500 1,326 10,328 3,561 - 3,172 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,245 1 1,246 - - (1) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 170,373 511,118 486,205 - 170,373 75% Total Revenue 959,891 186,969 701,348 628,805 - 258,543 73% Expenditures Personnel Salaries & Wages 191,978 13,307 131,378 119,759 - 60,600 68% Fringe Benefits 79,869 4,924 47,531 63,284 - 32,338 60% Total Personnel 271,847 18,231 178,908 183,043 - 92,938 66% Supplies 26,450 2,724 18,565 20,540 83 7,802 71% Services & Charges Professional Services 73,500 6,500 32,000 24,725 8,500 33,000 55% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 20,549 122,819 134,116 15,458 306,945 31% Other Interfund Allocations 34,894 2,908 26,170 43,443 - 8,724 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 4,677 56,597 44,739 52,382 57,965 65% Transfers Out - - - - - - 0% Total Services & Charges 720,560 34,633 237,586 247,023 76,340 406,634 44% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 55,588 459,639 450,606 76,423 507,374 51% Net (83,546) 131,382 241,709 178,199 (248,831) Cash Balance 794,543 562,346 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A 1 Total 4 5 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,377 10,238 105,626 96,261 - 44,751 70% Fines, Forfeitures, and Fees 116,000 8,532 78,785 61,661 - 37,215 68% Interest Earnings 8,500 773 7,045 7,288 - 1,455 83% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 55,718 (88) 38,738 14,482 - 16,980 70% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 332,595 19,455 230,194 179,692 - 102,401 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 5,838 163,226 89,705 4,814 127,516 57% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 4,888 54,885 56,928 - 37,105 60% Travel 60,000 8,725 36,216 31,292 - 23,784 60% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 50 33,562 16,306 - 36,438 48% Transfers Out - - - - - - 0% Total Services & Charges 221,990 13,663 124,663 104,525 - 97,327 56% Capital - - - - - - 0% Total Expenditures 517,546 19,500 287,889 194,230 4,814 224,843 57% Net (184,951) (46) (57,695) (14,539) (122,442) Cash Balance 388,414 557,627 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 4,000 1,600 4,905 310 - (905) 123% Interest Earnings 250 26 190 87 - 60 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,250 1,626 5,095 397 - (845) 120% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 3,750 1,626 5,095 392 (1,345) Cash Balance 15,222 10,077 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,000 1,173 10,727 9,455 - 2,273 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,000 1,173 10,727 9,455 - 2,273 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 15,435 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - 36,100 125,000 - 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - 37,311 140,435 8,997 223,789 17% Capital 2,409 - - 24,273 2,409 - 100% Total Expenditures 272,506 - 37,311 164,708 11,406 223,789 18% Net (259,506) 1,173 (26,584) (155,254) (221,516) Cash Balance 600,567 691,365 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 9,205,130 713,380 7,064,991 6,579,951 - 2,140,139 77% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 52,000 6,717 46,184 13,818 - 5,816 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,257,130 720,097 7,111,175 6,593,769 - 2,145,955 77% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 353,228 2,736,479 3,325,183 - 1,718,497 61% 249-0905 Fire PS LOIT 4,111,579 308,867 2,657,741 2,397,969 - 1,453,838 65% Total Expenditures by Dept 8,566,555 662,095 5,394,220 5,723,152 - 3,172,335 63% Expenditures Personnel Salaries & Wages 6,614,606 485,210 4,116,868 4,190,582 - 2,497,738 62% Fringe Benefits 1,951,949 176,885 1,277,352 1,532,570 - 674,597 65% Total Personnel 8,566,555 662,095 5,394,220 5,723,152 - 3,172,335 63% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 662,095 5,394,220 5,723,152 - 3,172,335 63% Net 690,575 58,002 1,716,955 870,616 (1,026,380) Cash Balance 3,675,122 1,857,996 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 50 Sworn Firefighters 45 43 Total 90 93 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 176,213 1,342,641 1,372,547 - 353,048 79% Intergov./ Grants 320,000 - 86,812 276,978 - 233,188 27% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 95,000 10,797 83,043 50,298 - 11,957 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 37,025 - 37,024 411,344 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 625,000 1,875,000 - - 625,000 75% Total Revenue 4,647,714 812,010 3,424,520 2,111,168 - 1,223,194 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 - 62,437 515,385 29,192 248,046 27% Services & Charges Professional Services 878,000 - 127,470 - 100,530 650,000 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 130,930 298,945 648,363 142,481 482,500 48% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 664,316 - - - - 664,316 0% Total Services & Charges 2,471,242 130,930 431,415 648,363 243,010 1,796,816 27% Capital 4,348,109 5,592 636,700 362,541 2,107,529 1,603,880 63% Total Expenditures 7,159,026 136,522 1,130,552 1,526,289 2,379,732 3,648,742 49% Net (2,511,312) 675,488 2,293,968 584,878 (2,425,548) Cash Balance 6,222,382 3,920,423 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. City Funds City of South Bend, Indiana Monthly Financial Report September 30, 2019 Local Roads & Streets Special Revenue Funds 39 Fund Name Fund Number 257 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 718 8,857 32,632 - 3,643 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 92,453 - 92,453 54,687 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 319,953 718 101,310 757,319 - 218,643 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 40,930 192,494 352,477 88,835 40,990 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 1,340,000 - - 0% Total Services & Charges 322,319 40,930 192,494 1,692,477 88,835 40,990 87% Capital 578,944 - 396,123 373,801 182,820 1 100% Total Expenditures 901,263 40,930 588,617 2,066,278 271,655 40,991 95% Net (581,310) (40,212) (487,307) (1,308,960) 177,652 Cash Balance 271,840 972,378 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report September 30, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 - 77,500 49,150 - 67,500 53% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 826 7,875 6,244 - 2,125 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 - 297 23,303 - 20,103 1% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 175,400 826 85,673 78,697 - 89,728 49% Expenditures Personnel Salaries & Wages 108,930 9,231 86,947 38,648 - 21,983 80% Fringe Benefits 41,158 2,764 25,612 19,112 - 15,546 62% Total Personnel 150,088 11,994 112,559 57,760 - 37,529 75% Supplies 2,000 180 737 1,152 1,063 200 90% Services & Charges Professional Services 28,683 1,667 16,691 24,381 4,992 7,000 76% Printing & Advertising 22,000 - - 15,369 - 22,000 0% Utilities - - - - - - 0% Education & Training 3,500 (2,400) 2,327 15 214 959 73% Travel 14,417 2,181 8,395 5,605 - 6,022 58% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 404 8,879 - 13,896 3% Transfers Out 76,493 - 76,493 - - - 100% Total Services & Charges 159,393 1,448 104,311 54,249 5,206 49,877 69% Capital - - - - - - 0% Total Expenditures 311,481 13,622 217,607 113,161 6,268 87,606 72% Net (136,081) (12,797) (131,934) (34,464) 2,122 Cash Balance 397,555 537,515 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - 553,253 - - 46,747 92% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,400 725 5,889 4,077 - 1,511 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - 1,340,000 - 600,000 0% Total Revenue 1,207,400 725 559,142 1,344,077 - 648,258 46% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 558,776 559,574 1,706,289 630,223 93,494 93% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 558,776 559,574 1,706,289 630,223 93,494 93% Capital - - - - - - 0% Total Expenditures 1,283,291 558,776 559,574 1,706,289 630,223 93,494 93% Net (75,891) (558,052) (432) (362,212) 554,764 Cash Balance 329,654 630,731 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,515 286,326 2,381,756 - - 767,759 76% Charges for Services - - - - - - 0% Interest Earnings 11,000 2,478 5,013 - - 5,987 46% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,160,515 288,804 2,386,769 - - 773,746 76% Expenditures by Division Streets/Traffic & Lighting 3,348,615 308,077 1,096,359 - 236,337 2,015,919 40% Curb & Sidewalk Program - - - - - - 0% Total Expenditures by Division 3,348,615 308,077 1,096,359 - 236,337 2,015,919 40% Expenditures Personnel Salaries & Wages 1,109,500 - - - - 1,109,500 0% Fringe Benefits 401,225 - - - - 401,225 0% Total Personnel 1,510,725 - - - - 1,510,725 0% Supplies 1,395,690 291,026 1,004,433 - 236,337 154,920 89% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 442,200 17,051 91,927 - - 350,273 21% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 442,200 17,051 91,927 - - 350,273 21% Capital - - - - - - 0% Total Expenditures 3,348,615 308,077 1,096,359 - 236,337 2,015,918 40% Net (188,100) (19,273) 1,290,410 - (1,242,172) Cash Balance 1,306,478 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report September 30, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 1,722 12,685 8,977 - 2,315 85% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,400 133 1,108 727 - 292 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,400 1,855 13,793 9,704 - 2,607 84% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - 1,434 5,083 3,815 24,751 17% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - 1,434 5,083 3,815 24,751 17% Capital - - - - - - 0% Total Expenditures 30,000 - 1,434 5,083 3,815 24,751 17% Net (13,600) 1,855 12,360 4,621 (22,144) Cash Balance 69,829 59,775 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 - 50,413 68,206 - 74,587 40% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,800 300 2,247 433 - 553 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,800 300 52,660 68,639 - 75,140 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,800 300 52,660 68,639 140 Cash Balance 154,378 68,639 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 90 8 70 50 - 20 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 90 8 70 50 - 20 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 90 8 70 50 20 Cash Balance 4,062 3,972 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 259 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 259 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 28,126 - - 0% Total Services & Charges - - - 28,126 - - 0% Capital - - - - - - 0% Total Expenditures - - - 28,126 - - 0% Net - - - (27,867) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 55 444 344 - 156 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,600 55 9,794 344 - 806 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 3,636 - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 3,636 - 9,943 5% Net 128 55 9,265 (3,292) (9,137) Cash Balance 28,345 24,172 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report September 30, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 16,110 105,370 85,020 - (5,370) 105% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,350 535 4,153 1,861 - 1,197 78% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - 5,152 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 130,295 16,645 134,468 92,033 - (4,173) 103% Expenditures Personnel Salaries & Wages 13,000 - 462 2,192 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 2,192 - 15,038 3% Supplies 43,745 4,472 9,112 5,021 4,563 30,070 31% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 11,000 - 10,855 2,054 - 145 99% Travel 14,500 - 942 7,633 - 13,558 6% Repairs & Maintenance 49,520 - 7,520 20,013 - 42,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 600 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 - 20,206 30,300 - 55,813 27% Capital - - - - - - 0% Total Expenditures 135,265 4,472 29,779 37,513 4,563 100,921 25% Net (4,970) 12,173 104,689 54,520 (105,094) Cash Balance 287,044 178,188 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 21,735 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 21,735 - - 0% Capital - - - - - - 0% Total Expenditures - - - 21,735 - - 0% Net - - - (21,735) - Cash Balance 26,716 26,716 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 - 17,475 21,167 - 2,525 87% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 222 1,927 1,221 - 573 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - 175 - - 1,825 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 24,500 222 19,577 22,387 - 4,923 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 648 5,571 4,106 - 3,929 59% Transfers Out - - - - - - 0% Total Services & Charges 21,000 648 5,728 10,256 - 15,272 27% Capital - - - - - - 0% Total Expenditures 22,500 648 5,728 10,446 - 16,772 25% Net 2,000 (427) 13,848 11,942 (11,849) Cash Balance 112,500 99,280 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 131,139 - 41,645 25,422 - 89,494 32% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 727 7,234 9,604 - 2,766 72% Interest Earnings 3,800 316 3,007 1,647 - 793 79% Debt Proceeds - - - - - - 0% Donations 5,300 1,500 3,550 - - 1,750 67% Other Income 24,500 - 1,949 14,012 - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,739 2,544 57,385 50,686 - 117,354 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - 56,946 19,215 1,570 30,038 66% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 300 - 300 - - - 100% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 44,700 300 23,626 51,590 3,220 17,854 60% Transfers Out - - - - - - 0% Total Services & Charges 45,000 300 23,926 51,590 3,220 17,854 60% Capital 80,000 - - - - 80,000 0% Total Expenditures 213,554 300 80,872 70,805 4,790 127,892 40% Net (38,815) 2,244 (23,487) (20,119) (10,538) Cash Balance 178,985 115,037 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report September 30, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,600 220 2,574 1,848 - 1,026 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 6,677 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,600 220 2,574 14,726 - 51,026 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 43,499 - - 1,501 97% Total Expenditures 51,000 - 43,499 - - 7,501 85% Net 2,600 220 (40,924) 14,726 43,525 Cash Balance 112,995 145,455 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,879,847 1,012,358 9,842,773 9,613,161 - 3,037,074 76% Intergov./ Grants 12,500 - 12,500 - - - 100% Charges for Services 7,600 - 7,600 640 - - 100% Interest Earnings 265,000 25,981 221,808 124,241 - 43,192 84% Other Income 75,272 - 60,272 264,381 - 15,000 80% Transfers In 927,077 - 927,077 324,171 - - 100% Total Revenue 14,167,296 1,038,339 11,072,031 10,326,594 - 3,095,266 78% Expenditures by Activity Goodwill Strategic Outreach 130,000 65,000 130,000 130,000 - - 100% Election Costs 120,000 - 187,026 - - (67,026) 156% Debt Service & Other 577,188 - 272,188 1,026,696 105,000 200,000 65% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 209,717 208,400 - 69,905 75% Light Up South Bend 338,101 929 226,726 46,800 40,882 70,493 79% Street Paving 1,938,323 484,438 1,453,313 12,755 573 484,437 75% Utilities & Services 2,449,861 147,678 2,031,059 1,956,967 41,455 377,347 85% Curb & Sidewalk 1,500,000 375,000 1,125,000 1,125,000 - 375,000 75% Information Technology 3,052,662 325,093 1,176,534 2,874 102,128 1,774,000 42% Police Department 1,643,740 114,463 1,015,099 1,007,447 603,640 25,001 98% Fire Department & EMS 926,579 231,645 694,934 142,812 - 231,645 75% Community Investment 2,402,354 133,240 815,948 715,890 483,932 1,102,474 54% Parks Administration 400,000 100,000 300,000 965,700 - 100,000 75% Corridor Ambassadors 351,050 (55,286) 351,050 385,534 - - 100% Vacant & Abandoned 847,208 - 266,206 - 220,767 360,235 57% Total Expenditures by Activity 17,021,688 1,945,500 10,319,799 7,791,876 1,598,376 5,103,511 70% Expenditures by Type Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 - 188,410 595,905 40,882 48,809 82% Services & Charges Professional Services 3,761,054 332,686 1,442,024 152,053 262,009 2,057,021 45% Printing & Advertising - - - - - - 0% Utilities 1,570,000 139,468 1,286,457 1,261,824 - 283,543 82% Repairs & Maintenance 644,614 - 689,058 1,037,203 39,143 (83,587) 113% Other Interfund Allocations 8,631 719 6,474 5,157 - 2,157 75% Debt Service - Principal 1,603,620 115,843 993,212 864,587 610,408 - 100% Debt Service - Interest & Fees 44,282 1,050 43,758 57,459 523 1 100% Grants & Subsidies 1,978,816 95,992 865,666 949,478 218,165 894,985 55% Other Services & Charges 1,699,378 12,830 1,035,594 752,939 186,480 477,304 72% Transfers Out 4,764,329 1,191,082 3,573,247 2,090,700 - 1,191,082 75% Total Services & Charges 16,074,724 1,889,670 9,935,489 7,171,400 1,316,727 4,822,506 70% Capital 668,863 55,830 195,900 24,572 240,767 232,196 65% Total Expenditures 17,021,688 1,945,500 10,319,799 7,791,876 1,598,376 5,103,511 70% Net (2,854,392) (907,162) 752,232 2,534,718 (2,008,245) Cash Balance 12,771,936 11,136,010 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriented policing. City of South Bend, Indiana Monthly Financial Report September 30, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 12,474,651 966,436 9,575,345 9,205,250 - 2,899,306 77% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - 150,000 - - - 100% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 350,000 35,855 289,693 181,138 - 60,307 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,901 - 7,900 598,182 - 1 100% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 13,515,746 1,002,291 10,556,132 10,339,230 - 2,959,614 78% Expenditures by Activity Debt Service & Other 415,000 81,874 248,553 1,697,710 50,000 116,447 72% Street Paving 500,000 - - 1,453,313 461,269 38,731 92% PSAP 2,857,018 - 1,878,674 1,397,249 939,337 39,007 99% Community Investment 6,997,310 573,140 2,674,189 696,440 1,939,113 2,384,008 66% Parks & Recreation 400,525 31,987 316,454 - 21,094 62,977 84% Potawatomi Zoo 322,949 - 214,487 100,000 - 108,462 66% Code Enforcement 2,364,559 591,140 1,773,419 1,003,961 - 591,140 75% Animal Care & Control 845,841 211,460 634,381 615,497 - 211,460 75% Total Expenditures by Activity 14,703,202 1,489,601 7,740,157 6,964,169 3,410,813 3,552,232 76% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,462,808 24,600 2,231,720 1,468,332 1,144,534 86,554 98% Printing & Advertising 5,043 - 154 424 93 4,796 5% Utilities 6,055 31 614 847 2,386 3,055 50% Repairs & Maintenance 723,885 107 106,696 100,142 556,259 60,930 92% Debt Service - Principal 149,381 - 100,000 - - 49,381 67% Debt Service - Interest & Fees 173,568 750 115,237 - - 58,331 66% Grants & Subsidies 3,728,656 82,174 417,823 637,490 1,590,642 1,720,191 54% Other Services & Charges 7,285 180 221 392,542 2,365 4,699 35% Transfers Out 5,781,521 1,381,759 4,367,272 4,364,392 - 1,414,249 76% Total Services & Charges 14,038,202 1,489,601 7,339,737 6,964,169 3,296,280 3,402,186 76% Capital 665,000 - 400,421 - 114,533 150,046 77% Total Expenditures 14,703,202 1,489,601 7,740,157 6,964,169 3,410,813 3,552,232 76% Net (1,187,456) (487,310) 2,815,975 3,375,061 (592,618) Cash Balance 17,946,062 16,125,610 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 36 362 5,633 - 638 36% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 40,026 73,956 28,131 - (28,716) 163% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 40,062 74,318 33,764 - (28,078) 161% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 45,000 99,017 - 15,000 75% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 45,000 99,017 - 15,000 75% Capital - - - - - - 0% Total Expenditures 60,000 - 45,000 99,017 - 15,000 75% Net (13,760) 40,062 29,318 (65,253) (43,078) Cash Balance 58,300 405,958 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,316 335,777 335,257 - 111,362 75% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,350 1,123 10,631 10,551 - 1,719 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 459,489 38,439 346,407 345,809 - 113,081 75% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 7,860 9,606 - (7,860) 0% Other Interfund Allocations 40,243 3,354 30,181 23,544 - 10,062 75% Debt Service - Principal - - - 24,107 - - 0% Debt Service - Interest & Fees - - - 384 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 255 2,831 4,092 - 3,669 44% Transfers Out 550,000 137,500 412,500 412,500 - 137,500 75% Total Services & Charges 596,743 141,109 453,371 474,233 - 143,371 76% Capital - - - - - - 0% Total Expenditures 674,962 141,109 455,824 474,233 - 219,137 68% Net (215,473) (102,670) (109,417) (128,424) (106,056) Cash Balance 485,408 693,621 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A - Total -- Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 5 41 37 - 19 69% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 5 41 37 - 2,019 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net 40 5 41 37 (1) Cash Balance 2,376 2,922 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - 629,029 386,442 - 447,971 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 61,404 - 36,183 18,100 - 25,221 59% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 565 763 - 435 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,139,404 - 665,777 405,306 - 473,627 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 350,000 - - 100% Debt Service - Interest & Fees 411,143 - 411,140 243,304 - 3 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 1,181,140 593,304 - 3 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 1,181,140 593,304 - 3 100% Net (41,739) - (515,363) (187,998) 473,624 Cash Balance (367,720) (187,998) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 234,467 - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - 14,078 - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 248,724 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 497,409 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 97,077 - 97,077 - - - 100% Total Services & Charges 97,077 - 97,077 631,315 - - 100% Capital - - - - - - 0% Total Expenditures 97,077 - 97,077 631,315 - - 100% Net (97,050) - (97,050) (133,906) - Cash Balance - (109,688) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 377 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 7,431 - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 546,719 - 532,504 7,468 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 770,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 178,534 - 178,534 - - - 100% Total Services & Charges 533,304 - 532,504 814,870 - 800 100% Capital - - - - - - 0% Total Expenditures 533,304 - 532,504 814,870 - 800 100% Net 13,415 - - (807,402) 13,415 Cash Balance - (783,696) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 61 Fund Name Fund Number 755 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 2,650 11,690 6,553 - 2,310 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,641,500 - 2,641,500 2,646,000 - - 100% Total Revenue 2,655,500 2,650 2,653,190 2,652,553 - 2,310 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 980,000 2,175,000 2,100,000 - - 100% Debt Service - Interest & Fees 459,750 215,275 455,394 534,525 - 4,356 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 1,195,275 2,630,394 2,634,525 - 4,356 100% Capital - - - - - - 0% Total Expenditures 2,634,750 1,195,275 2,630,394 2,634,525 - 4,356 100% Net 20,750 (1,192,625) 22,796 18,028 (2,046) Cash Balance 813,822 789,614 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report September 30, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 457 2,789 1,843 - 711 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,237 284,323 282,887 - 95,108 75% Total Revenue 382,931 31,693 287,112 284,730 - 95,819 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 110,000 220,000 210,000 - - 100% Debt Service - Interest & Fees 163,732 80,541 162,731 169,106 - 1,001 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 190,541 382,731 379,106 - 1,001 100% Capital - - - - - - 0% Total Expenditures 383,732 190,541 382,731 379,106 - 1,001 100% Net (801) (158,847) (95,619) (94,377) 94,818 Cash Balance 464,811 463,392 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 774 6,775 3,851 - 725 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 1,298,125 1,278,472 - - 100% Total Revenue 1,305,625 774 1,304,900 1,282,323 - 725 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 25,000 50,000 625,000 - - 100% Debt Service - Interest & Fees 1,249,125 623,750 1,248,125 653,472 - 1,000 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 648,750 1,298,125 1,278,472 - 1,000 100% Capital - - - - - - 0% Total Expenditures 1,299,125 648,750 1,298,125 1,278,472 - 1,000 100% Net 6,500 (647,976) 6,775 3,851 (275) Cash Balance 3,459,683 2,505,330 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 850 18 583 702 - 267 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,350 18 583 702 - 43,767 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - 8,300 31,700 56% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - 8,300 31,700 56% Capital 32,955 - 32,955 - - - 100% Total Expenditures 104,622 - 64,622 - 8,300 31,700 70% Net (60,272) 18 (64,039) 702 12,067 Cash Balance 9,376 55,229 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 4,562 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 864 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 27,600 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 33,026 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 31,992 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 14,464 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 14,464 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 77,956 - - 0% Net - - - (44,930) - Cash Balance - 131,775 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - 245,374 239,982 - 190,956 56% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - 19,576 18,718 - 14,438 58% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,800 822 7,383 6,409 - 1,417 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 479,144 822 272,333 265,109 - 206,811 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 - 358,451 445,789 95,777 33,825 93% Debt Service - Interest & Fees 44,068 - 24,558 11,175 11,949 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 - 383,009 456,964 107,726 41,386 92% Capital 286,000 - 61,417 - 224,583 - 100% Total Expenditures 818,121 - 444,427 456,964 332,309 41,386 95% Net (338,977) 822 (172,093) (191,856) 165,425 Cash Balance 357,088 429,202 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - 111,614 111,715 - 95,682 54% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,109 8,299 4,006 - 1,701 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 25,000 25,000 25,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 242,296 26,109 144,913 140,720 - 97,383 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 249,500 - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - 28,000 - 100% Total Expenditures 28,000 - - 249,500 28,000 - 100% Net 214,296 26,109 144,913 (108,780) 97,383 Cash Balance 592,639 321,504 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 52,500 4,831 47,538 36,727 - 4,962 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 584,181 - 584,181 493,328 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 636,681 4,831 631,720 530,055 - 4,962 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 1,502 1,502 - 97,870 628 99% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 2,721 665,578 596,094 187,340 69,269 92% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 4,223 667,080 596,094 285,210 69,897 93% Capital 1,619,049 308,886 487,374 - 128,234 1,003,441 38% Total Expenditures 2,641,236 313,109 1,154,454 596,094 413,444 1,073,338 59% Net (2,004,555) (308,278) (522,735) (66,038) (1,068,376) Cash Balance 2,249,196 2,840,354 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 - 50,413 68,525 - 87,087 37% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,400 782 6,901 5,327 - 1,499 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,900 782 57,314 73,852 - 88,586 39% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 26,127 - 14,469 6,690 - 11,658 55% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 119,335 - 6,995 53,678 105,635 6,705 94% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 119,335 - 6,995 53,678 105,635 6,705 94% Capital 80,000 - 14,149 45,742 - 65,851 18% Total Expenditures 225,462 - 35,613 106,109 105,635 84,214 63% Net (79,562) 782 21,701 (32,257) 4,372 Cash Balance 400,607 383,316 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report September 30, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 1,345 10,305 12,814 - 8,195 56% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 197 1,922 1,487 - 778 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 1,542 12,227 14,300 - 8,973 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 38,779 - - 73,188 35% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 38,779 - - 73,188 35% Capital - - - - - - 0% Total Expenditures 111,967 - 38,779 - - 73,188 35% Net (90,767) 1,542 (26,552) 14,300 (64,215) Cash Balance 102,817 123,902 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report September 30, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 1,620 37,662 34,935 - 12,338 75% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 1,620 37,662 5,040,693 - 12,338 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 75,957 3,018,411 447,309 214,346 - 100% Total Expenditures 3,232,757 75,957 3,018,411 585,884 214,346 - 100% Net (3,182,757) (74,337) (2,980,749) 4,454,809 12,338 Cash Balance 521,552 4,454,809 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 14,045 152,379 - - 47,621 76% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 14,045 152,379 11,007,782 - 47,621 76% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 - 471,208 263,409 241,261 287,032 71% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 - 471,208 263,409 241,261 287,032 71% Capital 9,426,644 1,124,565 4,103,316 - 2,120,504 3,202,824 66% Total Expenditures 10,426,145 1,124,565 4,574,523 263,409 2,361,765 3,489,856 67% Net (10,226,145) (1,110,520) (4,422,144) 10,744,373 (3,442,235) Cash Balance 6,004,314 10,744,373 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 255,000 20,801 205,282 119,568 - 49,718 81% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 255,000 20,801 205,282 119,568 - 49,718 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 147,642 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 147,642 6,464 (21,464) 0% Capital 6,707,066 1,171,165 3,733,515 329,101 585,497 2,388,054 64% Total Expenditures 6,707,066 1,171,165 3,748,515 476,744 591,961 2,366,590 65% Net (6,452,066) (1,150,364) (3,543,232) (357,175) (2,316,872) Cash Balance 9,428,885 13,531,783 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 5,580 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 5,580 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 27,644 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 455 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 28,099 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 28,099 - 3,514 0% Net (1,202) - 2,311 (22,520) (3,513) Cash Balance - 425,095 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 998 15,297 17,631 - 1,703 90% Debt Proceeds 2,034,625 - 1,472,985 6,115,434 - 561,640 72% Other Income - - - - - - 0% Transfers In - - - 101,776 - - 0% Total Revenue 2,051,625 998 1,488,282 6,234,840 - 563,343 73% Capital Expenditures by Dept Unassigned/Bank Fees - - 30,999 161,654 - (30,999) 0% Streets/Traffic & Lighting 1,413,125 137,240 454,296 638,548 39,907 918,922 35% Central Services 41,500 - - - - 41,500 0% Solid Waste - - 719,498 1,432,467 - (719,498) 0% Organic Resources - - - - - - 0% Water Works - - - 448,156 - - 0% Information Technology - - - 83,919 - - 0% Police Department 1,015,320 397,339 927,735 1,098,714 63,968 23,617 98% Fire Department - - 400,159 1,064,653 - (400,159) 0% Parks & Recreation 482,805 - 482,805 700,422 - - 100% Code Enforcement 80,000 - 78,940 - 59,668 (58,608) 173% Animal Care & Control - - - 72,627 - - 0% Building Department - - - 65,670 - - 0% Total Capital Expenditures by Dept 3,032,750 534,579 3,094,432 5,766,830 163,543 (225,225) 107% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 500 - (2,822) 0% Other Services & Charges - - 250 - - (250) 0% Transfers Out - - - 161,154 - - 0% Total Services & Charges - - 30,999 161,654 - (30,999) 0% Capital 3,032,750 534,579 3,063,433 5,605,176 163,543 (194,226) 106% Total Expenditures 3,032,750 534,579 3,094,432 5,766,830 163,543 (225,225) 107% Net (981,125) (533,581) (1,606,149) 468,011 788,568 Cash Balance 1,335,890 4,066,635 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds 76 Fund Name Fund Number 751 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 840 43 794 3,432 - 46 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 840 43 794 3,432 - 46 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 6,082 - - 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - 4,582 87,827 - 5,577 45% Transfers Out - - - - - - 0% Total Services & Charges 10,159 - 4,582 87,827 - 5,577 45% Capital 450,712 - 260,142 1,503,955 198,673 (8,103) 102% Total Expenditures 474,187 - 270,806 1,591,782 198,673 4,708 99% Net (473,347) 43 (270,012) (1,588,350) (4,662) Cash Balance 201,675 1,682,873 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 124 - 124 989 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 124 - 124 989 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 70,000 - 68,967 970,862 - 1,033 99% Total Expenditures 70,000 - 68,967 970,862 - 1,033 99% Net (69,876) - (68,843) (969,873) (1,033) Cash Balance - 70,283 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 75 5 50 84 - 25 67% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 75 5 50 84 - 25 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 293,159 2,864,461 5,007,330 - 4,785,780 37% Total Expenditures 7,650,241 293,159 2,864,461 5,007,330 - 4,785,780 37% Net (7,650,166) (293,153) (2,864,411) (5,007,246) (4,785,755) Cash Balance 4,785,833 11,122,068 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,616,582 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70,000 4,762 58,600 58,868 - 11,400 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,155 2,832 25,312 2,315 - (2,157) 109% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 136,424 409,271 25,425 - 136,424 75% Total Revenue 1,213,850 144,017 493,183 1,703,191 - 720,667 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 191,896 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 436,250 - 226,900 154,811 208,010 1,340 100% Debt Service - Interest & Fees 43,725 - 23,553 49,824 20,007 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 726,207 - 726,206 505,276 - 1 100% Total Services & Charges 1,217,818 - 976,659 998,306 239,653 1,506 100% Capital 3,225,657 103,249 1,258,208 850,102 915,970 1,051,479 67% Total Expenditures 4,462,275 103,249 2,253,667 1,888,358 1,155,623 1,052,985 76% Net (3,248,425) 40,768 (1,760,484) (185,168) (332,318) Cash Balance 2,347,900 4,122,302 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 1,528 16,751 19,207 - 7,249 70% Charges for Services 5,173,284 543,286 4,259,693 4,589,366 - 913,591 82% Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51% Interest Earnings 51,000 6,591 45,426 33,319 - 5,574 89% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 2,100 2,990 21,159 - 2,010 60% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 247,234 741,702 - - 247,234 75% Total Revenue 6,244,720 800,739 5,067,837 4,663,477 - 1,176,883 81% Expenditures Personnel Salaries & Wages 4,015,348 272,174 2,936,938 2,560,685 - 1,078,410 73% Fringe Benefits 1,190,392 98,163 915,033 972,398 - 275,359 77% Total Personnel 5,205,740 370,338 3,851,972 3,533,082 - 1,353,769 74% Supplies 411,762 79,099 273,026 208,296 41,759 96,977 76% Services & Charges Professional Services 94,610 4,065 23,020 27,158 22,188 49,402 48% Printing & Advertising - - - - - - 0% Utilities 33,000 813 7,140 6,557 - 25,860 22% Education & Training 18,000 345 17,959 6,540 - 41 100% Travel - - - - - - 0% Repairs & Maintenance 234,308 8,291 35,881 39,912 47,228 151,199 35% Other Interfund Allocations 261,156 21,763 195,867 165,339 - 65,289 75% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 171,000 4,956 120,556 112,578 2,924 47,520 72% Transfers Out - - - - - - 0% Total Services & Charges 813,167 40,233 400,423 358,085 73,432 339,311 58% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 489,670 4,525,421 4,119,275 115,190 1,790,057 72% Net (185,949) 311,069 542,417 544,202 (613,174) Cash Balance 2,532,841 2,457,610 Staffing Budget Actual Full Time 51 47 Part-Time /Seasonal/Temporary N/A - Total 51 47 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,634,560 122,352 1,233,772 1,197,251 - 400,788 75% Charges for Services 71,236 5,264 43,535 42,754 - 27,701 61% Fines, Forfeitures, and Fees 471,550 4,226 100,601 246,082 - 370,949 21% Interest Earnings 40,000 3,798 33,992 35,375 - 6,008 85% Other Income 17,210 572 16,293 18,005 - 917 95% Interfund Allocation Reimb 73,304 6,109 54,977 - - 18,327 75% Transfers In 2,528,909 632,227 1,896,682 742,165 - 632,227 75% Total Revenue 4,836,769 774,548 3,379,852 2,281,632 - 1,456,917 70% Expenditures by Dept Code Enforcement 2,264,579 141,999 1,387,704 1,255,750 99,402 777,474 66% Animal Care & Control 1,018,627 70,722 649,401 623,131 75,633 293,593 71% Rental Unit Inspection 180,974 9,072 96,436 25,766 17,170 67,368 63% Building Department 1,504,122 144,825 1,107,354 1,113,787 6,630 390,139 74% Total Expenditures by Dept 4,968,302 366,618 3,240,895 3,018,435 198,834 1,528,573 69% Expenditures Personnel Salaries & Wages 2,040,542 156,019 1,446,195 1,323,818 - 594,347 71% Fringe Benefits 775,006 58,878 543,676 617,491 - 231,330 70% Total Personnel 2,815,548 214,897 1,989,871 1,941,308 - 825,677 71% Supplies 158,549 8,151 67,693 99,587 26,510 64,346 59% Services & Charges Professional Services 78,180 3,218 48,410 72,681 88,768 (58,998) 175% Printing & Advertising 31,269 1,931 11,433 6,688 1,255 18,581 41% Utilities 36,300 790 24,557 21,967 2,100 9,643 73% Education & Training 23,300 - 4,900 7,136 82 18,318 21% Travel 8,900 - 1,252 4,308 - 7,648 14% Repairs & Maintenance 118,500 12,246 78,504 65,441 2,052 37,944 68% Other Interfund Allocations 936,177 78,017 702,126 597,807 - 234,051 75% Debt Service - Principal 145,598 2,079 102,415 87,442 16,264 26,919 82% Debt Service - Interest & Fees 11,708 20 6,975 8,275 1,581 3,152 73% Other Services & Charges 400,330 5,534 83,552 105,794 28,236 288,542 28% Transfers Out 158,943 39,736 119,207 - - 39,736 75% Total Services & Charges 1,949,205 143,571 1,183,331 977,540 140,338 625,536 68% Capital 45,000 - - - 31,987 13,013 71% Total Expenditures 4,968,302 366,618 3,240,895 3,018,435 198,834 1,528,572 69% Net (131,533) 407,930 138,957 (736,803) (71,655) Cash Balance 2,236,654 2,400,335 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 27 13 15 Part-Time /Seasonal/Temporary N/A 6 N/A - Total 28 33 13 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City of South Bend, Indiana Monthly Financial Report September 30, 2019 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) 82 Fund Name Fund Number 601 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,221,730 67,514 696,277 899,200 - 525,453 57% Fines, Forfeitures, and Fees 55,700 2,035 37,327 54,853 - 18,373 67% Interest Earnings 24,368 2,064 20,010 16,709 - 4,358 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,684 - 16,084 1,606 - 600 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,318,482 71,613 769,698 972,368 - 548,784 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 713,983 (5,497) 695,605 740,578 113 18,265 97% Printing & Advertising - - - - - - 0% Utilities 77,605 7,404 78,829 73,958 - (1,224) 102% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 799,519 2,688 99,715 41,770 43,764 656,040 18% Other Interfund Allocations 49,026 4,087 36,765 30,708 - 12,261 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,451 2,275 10,414 6,437 - (3,963) 161% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 10,956 921,328 893,450 43,877 681,379 59% Capital 260,000 - - - 368,330 (108,330) 142% Total Expenditures 1,906,584 10,956 921,328 893,450 412,207 573,049 70% Net (588,102) 60,656 (151,630) 78,918 (24,265) Cash Balance 1,179,307 1,302,341 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,522 465,657 4,086,884 4,051,459 - 1,315,638 76% Interest Earnings 11,500 818 8,164 7,873 - 3,336 71% Other Income 113,463 243 12,506 75,513 - 100,957 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,527,485 466,718 4,107,554 4,134,846 - 1,419,931 74% Expenditures Personnel Salaries & Wages 1,110,697 79,389 746,735 783,918 - 363,962 67% Fringe Benefits 467,437 31,770 306,790 375,202 - 160,647 66% Total Personnel 1,578,134 111,159 1,053,526 1,159,119 - 524,609 67% Supplies 362,388 42,384 207,558 227,249 60,572 94,258 74% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 975 - 975 11,509 - - 100% Travel 1,637 - 1,137 2,556 - 500 69% Repairs & Maintenance 539,621 70,905 608,779 795,552 321 (69,479) 113% Other Interfund Allocations 998,406 83,201 748,803 638,325 - 249,603 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 995,546 78,314 742,058 629,306 19,354 234,134 76% Transfers Out 1,053,026 223,961 1,053,026 963,460 - - 100% Total Services & Charges 3,589,461 456,381 3,154,778 3,040,708 19,675 415,008 88% Capital - - - - - - 0% Total Expenditures 5,529,983 609,924 4,415,862 4,427,076 80,247 1,033,875 81% Net (2,498) (143,206) (308,308) (292,231) 386,056 Cash Balance 240,061 248,567 Staffing Budget Actual Full Time 24 24 Part-Time /Seasonal/Temporary N/A - Total 24 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 4,800 404 3,959 568 - 841 82% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 223,961 1,053,026 963,460 - 79,590 93% Total Revenue 1,137,416 224,365 1,056,985 964,028 - 80,431 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 22 768,256 721,678 132,928 135,841 87% Debt Service - Interest & Fees 95,591 1 45,787 46,250 14,773 35,031 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 23 814,043 767,928 147,702 170,872 85% Capital - - - - - - 0% Total Expenditures 1,132,616 23 814,043 767,928 147,702 170,872 85% Net 4,800 224,342 242,942 196,099 (90,441) Cash Balance 287,533 236,033 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,950,440 13,514,870 11,361,025 - 5,444,060 71% Interest Earnings 60,000 5,298 53,179 35,050 - 6,821 89% Other Income 88,120 1,124 30,866 27,995 - 57,254 35% Interfund Allocation Reimb 1,734,889 144,574 1,301,167 1,043,217 - 433,722 75% Transfers In 95,000 10,758 101,447 55,445 - (6,447) 107% Total Revenue 20,936,939 2,112,194 15,001,529 12,522,732 - 5,935,410 72% Expenditures Personnel Salaries & Wages 3,578,355 254,038 2,412,175 2,543,151 - 1,166,180 67% Fringe Benefits 1,420,482 101,985 948,146 1,264,901 16 472,320 67% Total Personnel 4,998,837 356,023 3,360,321 3,808,052 16 1,638,500 67% Supplies 1,957,065 118,485 1,115,156 1,002,654 258,863 583,046 70% Services & Charges Professional Services 2,917,715 156,422 1,405,876 1,093,966 731,533 780,306 73% Printing & Advertising 2,250 - 567 469 780 903 60% Utilities 785,550 63,778 567,896 584,278 - 217,654 72% Education & Training 36,368 552 10,363 9,941 388 25,617 30% Travel 18,750 - 2,255 2,652 - 16,495 12% Repairs & Maintenance 427,154 13,068 238,510 277,164 81,294 107,350 75% Other Interfund Allocations 1,979,352 164,946 1,484,514 1,004,643 - 494,838 75% Debt Service - Principal 396,983 428 395,598 390,531 1,293 92 100% Debt Service - Interest & Fees 23,015 33 22,927 35,446 88 - 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 94,280 1,080,255 916,809 471,999 513,958 75% Transfers Out 7,203,665 636,635 5,475,267 2,848,781 - 1,728,398 76% Total Services & Charges 15,857,014 1,130,141 10,684,027 7,164,682 1,287,374 3,885,611 75% Capital - - - - - - 0% Total Expenditures 22,812,916 1,604,649 15,159,505 11,975,387 1,546,253 6,107,157 73% Net (1,875,977) 507,545 (157,975) 547,345 (171,747) Cash Balance 4,000,636 3,634,054 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 2,565 53,912 210,045 - 46,088 54% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 7,313 50,964 26,044 - (15,964) 146% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 2,430,747 8,053 - 810,253 75% Total Revenue 3,376,000 279,961 2,535,623 244,142 - 840,377 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 179,404 - 11,104 8,267 168,300 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 179,404 - 11,104 8,267 168,300 - 100% Capital 3,801,887 297,537 716,086 407,566 504,086 2,581,715 32% Total Expenditures 3,981,291 297,537 727,190 415,833 672,386 2,581,715 35% Net (605,291) (17,576) 1,808,433 (171,691) (1,741,338) Cash Balance 3,699,862 1,974,521 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,941 26,242 19,432 - (4,242) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,941 26,242 19,432 - (4,242) 119% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 2,941 25,825 17,090 - (3,825) 117% Total Services & Charges 22,000 2,941 25,825 17,090 - (3,825) 117% Capital - - - - - - 0% Total Expenditures 22,000 2,941 25,825 17,090 - (3,825) 117% Net - - 416 2,342 (417) Cash Balance 1,507,897 1,505,243 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 2,144 17,370 8,454 - (2,870) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 1,512,000 1,490,355 - 503,041 75% Total Revenue 2,029,541 170,144 1,529,370 1,498,809 - 500,171 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 548,669 284,967 263,577 (498) 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 2,144 16,892 8,411 - (6,892) 169% Total Services & Charges 3,740,710 2,144 1,997,178 293,377 1,750,922 (7,390) 100% Capital - - - - - - 0% Total Expenditures 3,740,710 2,144 1,997,178 293,377 1,750,922 (7,390) 100% Net (1,711,169) 168,000 (467,808) 1,205,432 507,561 Cash Balance 1,261,992 1,233,494 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,809 24,992 18,222 - (2,992) 114% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,809 24,992 18,222 - (2,992) 114% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - 9,582 - - 12,418 44% Total Services & Charges 22,000 - 9,582 - - 12,418 44% Capital - - - - - - 0% Total Expenditures 22,000 - 9,582 - - 12,418 44% Net - 2,809 15,410 18,222 (15,410) Cash Balance 1,441,338 1,442,730 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 5,674 49,887 33,981 - (8,887) 122% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 266,552 5,674 275,439 86,230 - (8,887) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 5,674 49,149 29,945 - (8,149) 120% Total Services & Charges 41,000 5,674 49,149 29,945 - (8,149) 120% Capital - - - - - - 0% Total Expenditures 41,000 5,674 49,149 29,945 - (8,149) 120% Net 225,552 - 226,290 56,286 (738) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 54,763 489,243 479,486 - 148,620 77% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 4,131 36,410 24,372 - 5,590 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 679,863 58,894 525,652 503,858 - 154,210 77% Expenditures Personnel Salaries & Wages 113,545 8,368 83,909 110,460 - 29,636 74% Fringe Benefits 44,636 3,433 33,157 52,539 - 11,479 74% Total Personnel 158,181 11,802 117,066 163,000 - 41,115 74% Supplies 71,355 2,682 15,739 27,690 41,946 13,670 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 20,226 237,603 196,272 65,163 48,889 86% Other Interfund Allocations 75,495 6,292 56,619 13,401 - 18,876 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 299 2,951 4,530 - 3,549 45% Transfers Out - - - - - - 0% Total Services & Charges 433,650 26,817 297,174 214,202 65,163 71,314 84% Capital - - - - - - 0% Total Expenditures 663,186 41,301 429,978 404,893 107,108 126,099 81% Net 16,677 17,593 95,674 98,965 28,111 Cash Balance 2,113,874 1,963,554 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,362,995 3,534,210 29,856,798 28,823,024 - 7,506,197 80% Interest Earnings 290,000 21,923 245,135 167,548 - 44,865 85% Other Income 76,481 6,459 70,522 78,790 - 5,959 92% Interfund Allocation Reimb 421,463 35,123 316,094 - - 105,369 75% Transfers In 284,000 60,876 245,146 371,172 - 38,854 86% Total Revenue 38,434,939 3,658,592 30,733,695 29,440,533 - 7,701,244 80% Expenditures by Division Sewers 9,390,013 695,522 4,274,240 4,823,656 2,637,495 2,478,278 74% Concrete Crew 516,390 28,569 324,824 284,786 23,006 168,561 67% Wastewater 34,417,924 1,516,259 26,780,663 23,337,962 2,963,287 4,673,974 86% Organic Resources 1,808,610 56,245 1,303,233 1,213,733 83,172 422,205 77% Clay Sewage 10,000 - 7,212 769 - 2,789 72% Total Expenditures by Division 46,142,937 2,296,595 32,690,172 29,660,905 5,706,959 7,745,806 83% Expenditures Personnel Salaries & Wages 5,074,749 350,861 3,368,795 3,708,885 - 1,705,954 66% Fringe Benefits 1,917,683 134,039 1,258,969 1,693,770 - 658,714 66% Total Personnel 6,992,432 484,900 4,627,765 5,402,655 - 2,364,668 66% Supplies 2,534,365 114,465 1,274,583 1,276,951 426,193 833,589 67% Services & Charges Professional Services 2,351,055 185,213 969,589 776,447 1,094,961 286,505 88% Printing & Advertising 3,950 - 297 535 583 3,070 22% Utilities 1,201,160 87,606 911,139 794,934 6,445 283,576 76% Education & Training 35,200 (170) 15,885 10,968 (0) 19,315 45% Travel 44,500 2,712 9,605 14,019 445 34,450 23% Repairs & Maintenance 2,596,465 107,694 1,446,765 940,750 709,010 440,690 83% Other Interfund Allocations 5,730,856 477,574 4,298,134 2,865,267 - 1,432,722 75% Debt Service - Principal 566,921 24,850 539,493 549,483 24,532 2,896 99% Debt Service - Interest & Fees 25,997 235 25,156 39,282 629 212 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,297,436 361,653 1,987,692 2,366,880 3,444,161 865,583 86% Transfers Out 17,762,600 449,864 16,584,069 14,622,735 - 1,178,531 93% Total Services & Charges 36,616,140 1,697,230 26,787,825 22,981,299 5,280,766 4,547,550 88% Capital - - - - - - 0% Total Expenditures 46,142,937 2,296,595 32,690,172 29,660,905 5,706,959 7,745,807 83% Net (7,707,998) 1,361,996 (1,956,477) (220,372) (44,563) Cash Balance 13,014,917 12,565,143 Staffing Budget Actual Full Time 89 85 Part-Time /Seasonal/Temporary N/A 10 Total 89 95 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 9,275 131,904 649,964 - 118,096 53% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 234,460 22,738 181,686 103,086 - 52,774 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100% Total Revenue 5,484,460 32,013 5,313,590 3,972,979 - 170,870 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 280,970 3,242,352 1,510,564 7,528,444 4,252,496 72% Total Expenditures 15,023,292 280,970 3,242,352 1,510,564 7,528,444 4,252,496 72% Net (9,538,832) (248,957) 2,071,238 2,462,415 (4,081,626) Cash Balance 11,188,608 9,809,531 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 10,876 96,638 67,976 - 22,362 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 10,876 248,355 306,202 - 22,362 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 119,000 10,876 95,146 60,018 - 23,854 80% Total Services & Charges 119,000 10,876 95,146 60,018 - 23,854 80% Capital - - - - - - 0% Total Expenditures 119,000 10,876 95,146 60,018 - 23,854 80% Net 151,717 - 153,209 246,184 (1,492) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 63,165 15,419 69,752 46,622 - (6,587) 110% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 - 7,780,676 7,647,598 - - 100% Total Revenue 7,843,841 15,419 7,850,428 7,694,220 - (6,587) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 - 923,098 1,003,151 920,245 6,151 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Capital - - - - - - 0% Total Expenditures 7,781,226 - 923,098 1,003,151 6,851,977 6,151 100% Net 62,615 15,419 6,927,330 6,691,069 (12,738) Cash Balance 7,893,093 7,547,630 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 69,395 7,493 62,281 39,011 - 7,114 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 69,395 7,493 62,281 39,011 - 7,114 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 69,395 7,493 62,281 39,011 7,114 Cash Balance 4,266,527 4,177,360 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 654 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 140 121 155 - - (15) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 140 121 155 - - (15) 111% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 140 121 155 - (15) Cash Balance 119,741 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue in the form of security deposits collected from utility customers. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewage Works Deposit Fund Enterprise Funds City Funds 98 Fund Name Fund Number 659 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 146 - - 0% Total Services & Charges - - - 146 - - 0% Capital - - - - - - 0% Total Expenditures - - - 146 - - 0% Net - - - (145) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewer Bond 2011 Enterprise Funds City Funds 99 Fund Name Fund Number 661 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,229 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,229 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 17,136 - - 0% Total Services & Charges - - - 17,136 - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 645,350 - - 0% Net - - - (642,121) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report September 30, 2019 Sewer Bond 2012 Enterprise Funds City Funds 100 Fund Name Fund Number 667 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 87,287 253,974 - - 346,026 42% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200 45 45 - - 155 23% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,200 87,332 254,019 - - 346,181 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 8,450 35,100 - 24,900 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 8,450 35,100 - 24,900 40,000 60% Capital 500,000 13,079 37,714 - 279,403 182,883 63% Total Expenditures 600,000 21,529 72,814 - 304,303 222,883 63% Net 200 65,803 181,205 - 123,298 Cash Balance 119,074 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Storm Sewer Fund Enterprise Funds City Funds 101 Fund Name Fund Number 670 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 1,275,000 956,250 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 258,342 2,387,165 2,363,262 - 820,565 74% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 - 6 - - 1 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 98 5,160 3,589 - 440 92% Interfund Allocation Reimb 66,045 5,504 49,533 - - 16,512 75% Transfers In - - - - - - 0% Total Revenue 4,554,382 263,944 3,716,865 3,323,102 - 837,518 82% Expenditures Personnel Salaries & Wages 1,475,246 104,064 1,032,966 1,007,135 - 442,280 70% Fringe Benefits 534,662 35,118 332,268 323,750 - 202,394 62% Total Personnel 2,009,908 139,182 1,365,234 1,330,885 - 644,674 68% Supplies 1,171,224 104,293 822,415 867,535 13,733 335,076 71% Services & Charges Professional Services 86,248 6,051 55,557 72,270 246 30,445 65% Printing & Advertising - 1,302 1,302 99 - (1,302) 0% Utilities 309,744 31,982 283,235 246,058 - 26,509 91% Education & Training - - - 299 - - 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 99,981 7,953 61,091 52,613 14,222 24,668 75% Other Interfund Allocations 162,380 13,531 121,786 - - 40,594 75% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,602 44,144 68,017 - 10,467 81% Other Services & Charges 523,034 45,144 387,169 415,604 144 135,721 74% Transfers Out 268,227 90,752 268,227 85,909 - - 100% Total Services & Charges 1,506,225 201,318 1,222,510 940,867 14,612 269,102 82% Capital - - - - - - 0% Total Expenditures 4,687,357 444,793 3,410,159 3,139,287 28,344 1,248,852 73% Net (132,975) (180,849) 306,705 183,814 (411,334) Cash Balance 1,567,757 1,756,816 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 8 Total 8 15 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Century Center Enterprise Funds City Funds 102 Fund Name Fund Number 671 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,202 10,193 643 - 1,807 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 - 177,475 - - - 100% Total Revenue 189,475 1,202 187,668 643 - 1,807 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 66,124 - - 4,800 - 66,124 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 66,124 - - 4,800 - 66,124 0% Capital 16,876 - - 5,216 - 16,876 0% Total Expenditures 83,000 - - 10,016 - 83,000 0% Net 106,475 1,202 187,668 (9,373) (81,193) Cash Balance 1,045,032 855,980 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Century Center Capital Enterprise Funds City Funds 103 Fund Name Fund Number 672 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,600 407 2,454 38 - 146 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - 53,109 55,068 - 50,126 51% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 90,752 90,752 85,909 - - 100% Total Revenue 431,587 91,159 381,315 362,452 - 50,272 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - 138,681 24,021 141,409 - 100% Debt Service - Interest & Fees 136,334 - 68,880 71,727 66,454 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - 207,561 95,748 207,863 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - 207,561 95,748 207,863 1,000 100% Net 15,163 91,159 173,754 266,703 49,272 Cash Balance 344,330 325,585 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 104 Fund Name Fund Number 222 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 1,386 2,789 3,018 - 4,226 40% Charges for Services 8,248,563 635,367 5,665,547 537,281 - 2,583,016 69% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,700 1,688 11,069 7,696 - 3,631 75% Other Income 5,025,166 407,084 4,041,311 5,464,892 - 983,855 80% Interfund Allocation Reimb 610,726 50,895 458,041 296,744 - 152,685 75% Transfers In - - - - - - 0% Total Revenue 13,906,170 1,096,419 10,178,757 6,309,633 - 3,727,413 73% Expenditures by Division Equipment Services 8,225,501 609,603 5,274,039 1,958,309 19,493 2,931,968 64% Building Maintenance 233,139 13,685 123,240 154,956 480 109,419 53% Central Purchasing/Stores 308,040 22,621 208,387 180,213 120 99,533 68% Print Shop 189,881 13,438 119,872 107,001 2,955 67,053 65% Radio Shop 301,290 15,250 177,320 203,913 1,078 122,891 59% Energy/Sustainability 17,237 16 6,002 228,861 6,425 4,810 72% Electric & Gas Utilities 4,774,755 423,430 3,746,025 3,438,264 793,659 235,071 95% Facilities Management 316,655 9,196 89,509 - 81 227,065 28% Total Expenditures by Division 14,366,498 1,107,239 9,744,396 6,271,517 824,292 3,797,811 74% Expenditures Personnel Salaries & Wages 2,291,115 147,814 1,407,492 1,525,474 - 883,623 61% Fringe Benefits 912,335 57,121 533,948 701,972 - 378,387 59% Total Personnel 3,203,450 204,935 1,941,439 2,227,446 - 1,262,010 61% Supplies 4,855,824 408,840 3,447,269 68,108 13,362 1,395,193 71% Services & Charges Professional Services 203,000 6,357 6,522 27,536 2,835 193,643 5% Printing & Advertising 6,341 - 653 3,857 301 5,387 15% Utilities 4,844,475 426,832 3,794,414 3,483,383 795,799 254,262 95% Education & Training 20,800 480 3,649 5,043 480 16,671 20% Travel 4,000 - 225 711 - 3,775 6% Repairs & Maintenance 94,047 4,724 46,810 51,232 4,626 42,611 55% Other Interfund Allocations 648,014 54,001 486,011 308,421 - 162,003 75% Debt Service - Principal 14,249 768 10,425 10,129 3,823 1 100% Debt Service - Interest & Fees 1,030 67 817 1,217 212 1 100% Grants & Subsidies 2,500 - 2,434 5,320 - 66 97% Other Services & Charges 93,768 234 3,727 2,115 2,853 87,188 7% Transfers Out 375,000 - - 77,000 - 375,000 0% Total Services & Charges 6,307,224 493,463 4,355,687 3,975,963 810,929 1,140,608 82% Capital - - - - - - 0% Total Expenditures 14,366,498 1,107,239 9,744,396 6,271,517 824,292 3,797,811 74% Net (460,328) (10,820) 434,362 38,116 (70,398) Cash Balance 1,426,503 1,082,005 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 3 Total 42 40 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report September 30, 2019 Central Services Internal Service Funds 105 Fund Name Fund Number 224 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,900 246 2,536 1,874 - 364 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - 77,000 - 375,000 0% Total Revenue 377,900 246 2,536 78,874 - 375,364 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - 4,718 - - 282 94% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 2,504 63,060 4,650 - 25,611 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 2,504 63,060 4,650 - 34,611 65% Capital 300,000 - - 77,871 - 300,000 0% Total Expenditures 402,671 2,504 67,778 82,521 - 334,893 17% Net (24,771) (2,258) (65,242) (3,647) 40,471 Cash Balance 103,318 190,652 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 106 Fund Name Fund Number 226 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 90,000 8,577 70,247 52,707 - 19,753 78% Other Income 995,345 314 993,638 657,027 - 1,707 100% Interfund Allocation Reimb 3,944,597 327,601 2,961,794 1,546,603 - 982,803 75% Transfers In - - - - - - 0% Total Revenue 5,029,942 336,491 4,025,679 2,256,337 - 1,004,263 80% Expenditures by Division Safety & Risk Management 251,682 17,069 176,296 164,496 6,845 68,541 73% Liability Insurance 2,032,932 45,448 513,021 1,122,969 - 1,519,911 25% Business Insurance 689,500 13,718 677,290 693,736 - 12,210 98% Workers' Compensation 1,028,000 4,085 1,034,304 1,142,393 21,868 (28,172) 103% Catastrophic Events 355,541 52,886 542,301 42,861 123,170 (309,930) 187% Total Expenditures by Division 4,357,655 133,206 2,943,212 3,166,455 151,883 1,262,560 71% Expenditures Personnel Salaries & Wages 154,286 11,643 111,177 137,200 - 43,109 72% Fringe Benefits 61,221 4,834 44,663 63,040 - 16,558 73% Total Personnel 215,507 16,477 155,840 200,241 - 59,667 72% Supplies 17,125 47 48,992 3,924 3,199 (35,066) 305% Services & Charges Professional Services 184,929 16,102 125,995 164,732 - 58,934 68% Printing & Advertising - - - - - - 0% Education & Training 29,750 1,796 28,827 11,706 3,082 (2,159) 107% Travel 6,082 - 2,594 2,114 32 3,456 43% Repairs & Maintenance 26,965 18 14,046 11,076 18,096 (5,177) 119% Other Interfund Allocations 144,621 12,052 108,465 83,943 - 36,156 75% Insurance 1,408,500 6,566 1,572,622 1,529,230 - (164,122) 112% Other Services & Charges 1,992,600 27,261 404,447 1,100,871 22,401 1,565,752 21% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,793,447 63,796 2,256,996 2,929,098 43,610 1,492,840 61% Capital 331,576 52,886 481,384 33,192 105,074 (254,882) 177% Total Expenditures 4,357,655 133,206 2,943,212 3,166,455 151,883 1,262,559 71% Net 672,287 203,285 1,082,467 (910,118) (258,296) Cash Balance 4,782,474 3,760,479 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 107 Fund Name Fund Number 278 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 16,500 1,493 13,245 9,688 - 3,255 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,500 480 4,073 2,404 - 1,427 74% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 1,973 17,318 12,093 - 4,682 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 2,491 5,277 396 - 44,723 11% Transfers Out - - - - - - 0% Total Services & Charges 50,000 2,491 5,277 396 - 44,723 11% Capital - - - - - - 0% Total Expenditures 50,000 2,491 5,277 396 - 44,723 11% Net (28,000) (518) 12,041 11,697 (40,041) Cash Balance 762,537 763,461 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Take Home Vehicle Police Internal Service Funds City Funds 108 Fund Name Fund Number 279 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 50,000 4,597 40,101 18,360 - 9,899 80% Charges for Services 62,585 - 62,585 - - 0 100% Donations - - - 100,000 - - 0% Other Income 62,222 3,755 60,723 39,599 - 1,499 98% Interfund Allocation Reimb 7,991,331 665,947 5,993,490 5,091,714 - 1,997,841 75% Transfers In - - - - - - 0% Total Revenue 8,166,138 674,299 6,156,899 5,249,673 - 2,009,239 75% Expenditures by Division 311 Call Center 557,310 45,277 397,294 388,990 4,540 155,476 72% Information Technology 8,744,146 694,078 5,777,590 3,541,544 1,066,790 1,899,766 78% Total Expenditures by Division 9,301,456 739,355 6,174,884 3,930,534 1,071,330 2,055,242 78% Expenditures Personnel Salaries & Wages 1,942,598 126,015 1,229,151 1,116,460 - 713,447 63% Fringe Benefits 692,708 44,973 409,242 454,672 - 283,466 59% Total Personnel 2,635,306 170,987 1,638,393 1,571,131 - 996,913 62% Supplies 127,341 2,981 101,951 77,607 51,220 (25,830) 120% Services & Charges Professional Services 1,417,812 25,476 861,982 620,950 320,250 235,580 83% Printing & Advertising 5,150 4,099 4,220 298 - 930 82% Education & Training 74,900 900 13,589 13,883 4,574 56,737 24% Travel 69,403 - 24,779 15,790 21,803 22,821 67% Repairs & Maintenance 3,497,713 491,027 2,448,152 1,357,539 504,861 544,700 84% Other Interfund Allocations 6,785 565 5,090 3,906 - 1,695 75% Debt Service - Principal 384,403 19,273 244,710 83,891 116,162 23,531 94% Debt Service - Interest & Fees 48,219 1,089 23,507 8,664 11,462 13,250 73% Grants & Subsidies - - - 25,000 - - 0% Other Services & Charges 394,324 22,958 208,512 151,875 898 184,914 53% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,498,709 565,387 4,434,541 2,281,796 980,009 1,084,158 83% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,301,456 739,355 6,174,884 3,930,534 1,071,330 2,055,241 78% Net - - - - (46,002) Cash Balance 2,778,331 2,908,222 Staffing Budget Actual Full Time 30 28 Part-Time /Seasonal/Temporary N/A 1 Total 30 29 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report September 30, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 109 Fund Name Fund Number 711 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250,000 19,671 194,764 147,282 - 55,236 78% Donations - - - - - - 0% Other Income 13,229,855 1,075,149 10,065,438 13,800,269 - 3,164,417 76% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,479,855 1,094,820 10,260,202 13,947,552 - 3,219,653 76% Expenditures by Division Employee Benefits 15,442,986 1,292,653 12,102,246 10,992,128 121,625 3,219,115 79% Employee Wellness Clinic 1,180,000 219,531 1,001,383 834,945 205,101 (26,484) 102% Total Expenditures by Division 16,622,986 1,512,184 13,103,629 11,827,073 326,726 3,192,630 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 391 114,807 62,101 32,285 (406) 100% Services & Charges Professional Services 1,295,217 264,552 1,103,281 980,696 224,389 (32,453) 103% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,242,357 11,872,735 10,777,366 70,052 3,226,813 79% Other Services & Charges 11,483 4,884 12,807 6,910 - (1,324) 112% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,511,793 12,988,822 11,764,972 294,441 3,193,036 81% Capital - - - - - - 0% Total Expenditures 16,622,986 1,512,184 13,103,629 11,827,073 326,726 3,192,630 81% Net (3,143,131) (417,363) (2,843,427) 2,120,479 27,023 Cash Balance 9,131,521 12,041,162 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 110 Fund Name Fund Number 713 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,300 360 3,432 2,786 - 868 80% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,300 360 3,432 2,786 - 868 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 3,314 30,175 20,480 - 29,825 50% Total Personnel 60,000 3,314 30,175 20,480 - 29,825 50% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 3,314 32,575 20,480 - 37,425 47% Net (65,700) (2,954) (29,142) (17,693) (36,557) Cash Balance 179,823 207,935 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Unemployment Compensation Internal Service Funds City Funds 111 Fund Name Fund Number 714 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,150 33 698 258 - 452 61% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 11,576 115,370 121,165 - 57,976 67% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,496 11,609 116,068 121,423 - 58,428 67% Expenditures Personnel Salaries & Wages 155,694 17,103 158,185 83,755 - (2,491) 102% Fringe Benefits - - - - - - 0% Total Personnel 155,694 17,103 158,185 83,755 - (2,491) 102% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 17,103 158,185 83,755 - (2,491) 102% Net 18,802 (5,495) (42,118) 37,668 60,919 Cash Balance 9,119 37,668 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Parental Leave Fund Internal Service Funds City Funds 112 Fund Name Fund Number 701 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 2,231,497 4,466,993 4,475,669 - 745,645 86% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 - 2,179 2,539 - 4,321 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 7,345 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,138 2,231,497 4,469,172 4,485,553 - 749,966 86% Expenditures Personnel Salaries & Wages 5,105,307 357,148 3,322,233 3,535,948 - 1,783,074 65% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 357,148 3,322,233 3,535,948 - 1,783,074 65% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 73 833 788 - 667 56% Transfers Out - - - - - - 0% Total Services & Charges 6,850 73 4,833 3,990 - 2,017 71% Capital - - - - - - 0% Total Expenditures 5,112,457 357,222 3,327,066 3,540,005 - 1,785,391 65% Net 106,681 1,874,275 1,142,106 945,548 (1,035,425) Cash Balance 1,457,872 1,409,577 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Fire Pension Trust Funds City Funds 113 Fund Name Fund Number 702 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 3,053,891 6,111,782 6,223,858 - 235,918 96% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 199 6,142 5,960 - 8,358 42% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 18 2,472 1,380 - 5,528 31% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,370,200 3,054,108 6,120,396 6,231,198 - 249,804 96% Expenditures Personnel Salaries & Wages 6,343,985 499,788 4,866,979 4,652,124 - 1,477,006 77% Fringe Benefits 3,717 - - 261 - 3,717 0% Total Personnel 6,347,702 499,788 4,866,979 4,652,385 - 1,480,723 77% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 98 936 805 - 464 67% Transfers Out - - - - - - 0% Total Services & Charges 7,400 98 4,936 4,005 - 2,464 67% Capital - - - - - - 0% Total Expenditures 6,355,902 499,885 4,871,915 4,656,390 - 1,483,987 77% Net 14,298 2,554,223 1,248,481 1,574,808 (1,234,183) Cash Balance 2,196,065 2,459,808 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Police Pension Trust Funds City Funds 114 Fund Name Fund Number 730 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 620 58 511 366 - 109 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620 58 511 366 - 109 82% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 620 58 511 366 109 Cash Balance 29,489 28,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 City Cemetery Trust Trust Funds City Funds 115 Fund Name Fund Number 731 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,500 906 8,033 - - 2,467 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,500 906 8,033 - - 2,467 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 10,500 906 8,033 - 2,467 Cash Balance 463,905 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Bowman Cemetery Trust Funds City Funds 116 Fund Name Fund Number 324 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - 10,643,592 10,603,198 - 6,291,857 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 - 197,500 196,500 - 199,000 50% Intergov./ Grants 41,207 - 41,206 22,988 - 1 100% Charges for Services 1,080 1,080 2,160 2,140 - (1,080) 200% Interest Earnings 600,000 57,035 473,373 370,209 - 126,627 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 33,825 - 20,740 4,503,954 - 13,085 61% Transfers In 47,934 5,447 47,904 31,302 - 30 100% Total Revenue 18,055,995 63,562 11,426,476 15,730,291 - 6,629,520 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,514,996 75,678 860,250 890,174 1,073,683 1,581,063 55% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 72,542 3,598,315 2,806,409 440,000 - 100% Debt Service - Interest & Fees 1,198,775 27,458 1,177,900 1,025,682 20,475 400 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,432,035 124,328 1,226,638 2,163,396 954,125 251,272 90% Transfers Out 4,261,018 - 4,068,098 4,069,475 - 192,920 95% Total Services & Charges 15,445,139 300,006 10,931,201 10,955,137 2,488,283 2,025,655 87% Capital 28,039,812 1,198,435 5,304,546 10,899,512 7,227,101 15,508,165 45% Total Expenditures 43,484,951 1,498,441 16,235,747 21,854,649 9,715,384 17,533,820 60% Net (25,428,956) (1,434,879) (4,809,271) (6,124,358) (10,904,300) Cash Balance 26,941,037 27,385,953 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 422 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - 144,025 173,583 - 170,400 46% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 3,124 29,961 28,649 - 10,039 75% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 3,124 173,986 202,232 - 180,439 49% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 62,939 442,233 579,140 770,269 482,149 72% Total Expenditures 1,695,130 62,939 442,233 579,140 770,269 482,628 72% Net (1,340,705) (59,815) (268,248) (376,909) (302,189) Cash Balance 1,532,721 1,899,515 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 118 Fund Name Fund Number 429 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - 1,642,174 1,442,090 - 1,166,631 58% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 17,943 173,821 111,948 - 53,179 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,725 - 7,725 72,104 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,043,530 17,943 1,823,720 1,626,143 - 1,219,810 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 143,052 9,750 24,049 294,174 48,235 70,768 51% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,000 - 25,256 - - 744 97% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 169,842 9,750 50,095 301,591 48,235 71,512 58% Capital 12,032,140 1,757,421 5,440,191 475,429 4,818,790 1,773,159 85% Total Expenditures 12,201,982 1,767,171 5,490,286 777,019 4,867,025 1,844,671 85% Net (9,158,452) (1,749,228) (3,666,565) 849,124 (624,861) Cash Balance 7,325,075 9,526,266 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 430 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - 1,403,892 1,258,579 - 825,391 63% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 18,361 157,110 103,779 - 34,890 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 18,361 1,561,001 1,362,358 - 860,281 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 964,932 9,750 180,203 206,019 145,833 638,896 34% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 964,932 9,750 180,203 206,019 145,833 638,896 34% Capital 9,387,796 32,789 1,614,135 99,786 97,626 7,676,035 18% Total Expenditures 10,352,728 42,539 1,794,338 305,805 243,459 8,314,931 20% Net (7,931,445) (24,178) (233,337) 1,056,553 (7,454,650) Cash Balance 9,245,766 8,893,136 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 435 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 382 3,536 2,470 - 188 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 382 3,536 2,470 - 188 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 - 12,175 - 96,625 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 - 12,175 - 96,625 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 - 12,175 - 96,625 99,200 52% Net (204,276) 382 (8,639) 2,470 (99,012) Cash Balance 195,636 203,268 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 436 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,563,923 - 2,798,589 2,616,136 - 1,765,334 61% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 3,255 30,266 5,385 - 9,734 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,603,923 3,255 2,828,854 2,621,588 - 1,775,068 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 392,522 376,417 - - 100% Debt Service - Interest & Fees 102,306 1,500 102,306 116,911 - - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 3,769,003 3,748,972 - 2,122 100% Total Services & Charges 4,275,000 1,500 4,263,831 4,242,300 - 11,169 100% Capital - - - - - - 0% Total Expenditures 4,275,000 1,500 4,263,831 4,242,300 - 11,169 100% Net 328,923 1,755 (1,434,977) (1,620,712) 1,763,899 Cash Balance 1,554,217 1,866,531 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report September 30, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 425 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 22,398 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 2,001 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - - 50,691 - 87 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 - 206 75,090 - 87 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - (321) 2,423 - 321 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 16,897 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - 1,093 51,681 - (1,093) 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 39,402 - - 0% Transfers Out - - 7,820 - - (7,820) 0% Total Services & Charges - - 8,912 107,981 - (8,913) 0% Capital - - - - - - 0% Total Expenditures - - 8,592 110,404 - (8,592) 0% Net 293 - (8,386) (35,314) 8,679 Cash Balance - 141,420 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 433 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 84,095 5,863 66,506 - - 17,589 79% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 1,208 11,113 193 - 3,887 74% Donations 1,000,000 1,177,112 1,177,112 607,302 - (177,112) 118% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 28,126 - - 0% Total Revenue 1,099,095 1,184,183 1,254,731 635,620 - (155,636) 114% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,184 - 4,684 1,894 - 4,500 51% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,064,816 9,947 178,072 - 245,038 641,706 40% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 9,947 182,757 1,894 245,038 646,206 40% Capital - - - - - - 0% Total Expenditures 1,074,000 9,947 182,757 1,894 245,038 646,206 40% Net 25,095 1,174,237 1,071,974 633,726 (801,842) Cash Balance 1,687,599 641,118 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 439 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 785 10,421 7,890 - 1,579 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,000 785 10,421 7,890 - 1,579 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 230,876 546,403 - 83,245 (4,648) 101% Total Expenditures 625,000 230,876 546,403 - 83,245 (4,648) 101% Net (613,000) (230,092) (535,982) 7,890 6,227 Cash Balance 88,050 620,956 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 454 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,500 782 6,938 4,976 - 1,562 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,500 782 6,938 4,976 - 1,562 82% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (41,500) 782 6,938 4,976 (48,438) Cash Balance 400,480 391,603 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 754 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 232,680 25,733 204,558 140,432 - 28,122 88% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 232,680 25,733 204,558 140,432 - 28,122 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 6,379 56,679 56,325 - 78,321 42% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 878 19,958 6,818 - 2,042 91% Transfers Out - - - - - - 0% Total Services & Charges 157,000 7,257 76,637 63,143 - 80,363 49% Capital - - - - - - 0% Total Expenditures 157,000 7,257 76,637 63,143 - 80,363 49% Net 75,680 18,476 127,921 77,289 (52,241) Cash Balance 1,806,964 2,548,717 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 127 Fund Name Fund Number 315 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 21,000 2,039 18,217 13,320 - 2,783 87% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,000 2,039 18,217 13,320 - 2,783 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 2,039 17,929 11,715 - (3,929) 128% Total Services & Charges 14,000 2,039 17,929 11,715 - (3,929) 128% Capital - - - - - - 0% Total Expenditures 14,000 2,039 17,929 11,715 - (3,929) 128% Net 7,000 - 288 1,604 6,712 Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 128 Fund Name Fund Number 317 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 6,656 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 6,656 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 6,656 2,009 Cash Balance - 523,848 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 328 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 3,408 30,456 22,268 - 9,544 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 3,408 30,456 22,268 - 9,544 76% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 3,408 29,975 19,586 - (9,975) 150% Total Services & Charges 20,000 3,408 29,975 19,586 - (9,975) 150% Capital - - - - - - 0% Total Expenditures 20,000 3,408 29,975 19,586 - (9,975) 150% Net 20,000 - 481 2,682 19,519 Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report September 30, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 130 Fund Name Fund Number 351 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 1,974 17,511 - - 2,489 88% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 1,974 17,511 993,495 - 2,489 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 20,000 1,974 17,511 993,495 2,489 Cash Balance 1,010,731 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report September 30, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 131 Fund Name Fund Number 752 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 630 4,628 2,956 - 372 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 2,669,378 2,916,500 - 200,122 93% Total Revenue 2,874,500 630 2,674,006 2,919,456 - 200,494 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 710,000 1,725,000 1,915,000 - - 100% Debt Service - Interest & Fees 1,136,269 524,978 1,100,663 1,153,013 - 35,606 97% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 1,234,978 2,825,663 3,392,233 - 35,606 99% Capital - - - - - - 0% Total Expenditures 2,861,269 1,234,978 2,825,663 3,392,233 - 35,606 99% Net 13,231 (1,234,348) (151,656) (472,777) 164,888 Cash Balance 58,836 49,455 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report September 30, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 132 Fund Name Fund Number 756 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,400 509 3,644 2,858 - 756 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 1,715,500 1,714,000 - - 100% Total Revenue 1,719,900 509 1,719,144 1,716,858 - 756 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 490,000 970,000 940,000 - - 100% Debt Service - Interest & Fees 741,369 366,584 742,019 770,444 - (650) 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 856,584 1,712,019 1,710,444 - (650) 100% Capital - - - - - - 0% Total Expenditures 1,711,369 856,584 1,712,019 1,710,444 - (650) 100% Net 8,531 (856,076) 7,125 6,414 1,406 Cash Balance 1,733,915 1,725,060 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report September 30, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 133