HomeMy WebLinkAboutMOU - MACOG - Traffic Data Collection for City of SB1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1 830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 22, 2019
James Turnwald
MACOG
227 W. Jefferson Blvd.
1120 County -City Building
South Bend, IN 46601
RE: Memorandum of Understanding
Dear Mr. Turnwald:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on October 22, 2019, approved the above
referenced agreement regarding traffic data collection for the City of South Bend in the
amount of $28,000.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
. r .� )'�.. _. .� ....
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
MEMORANDUM OF UNDERSTANDING
THIS AGREEMENT is made and entered into by and between the City of South Bend
Board of Public Works and the Michiana Area Council of Governments, hereinafter referred to
as "MACOG".
WITNESSETH:
WHEREAS, the City of South Bend Board of Public Works, has previously maintained
an annual traffic counting program for the purpose of planning and project development and
seeks to cooperate with the MACOG to obtain the data using MACOG staff,
WHEREAS, MACOG currently maintains an annual traffic counting program for the
purpose of developing Vehicle Miles of Travel (VMT), Annual Average Daily traffic (AADT),
project selection, planning and other traffic related statistics.
WHEREAS, MACOG also maintains a four county state traffic counting program,
completes the HPMS counts for the state and collects other traffic counts I the region;
WHEREAS, the MACOG has professional staff that collects and a maintains traffic
count programs throughout the region,
WHEREAS, MACOG working in partnership with its member cities, towns and counties
is the data repository for the regions reporting and traffic statistics and as traffic count data is a
major factor in the selection of projects for federal road projects it mutually benefits both parties
that the traffic count program be consistently completed on a three year count cycle.
IT IS THEREFORE AGREED by and between the City of South Bend Board of Public
Works and MACOG:
1. MACOG will collect traffic count data for the City of South Bend Board of Public Works
at those sites within the county as listed on attachment A of this MOU and herein agreed
to by both parties.
1 This MOU is renewable each year upon the signing of a similar agreement to provide
traffic counting service,
MACOG, in partnership with the City of South Bend Board of Public Works will develop
a mutually agreeable schedule of counting activities in such manner that all agreed sites
will be counted in their entirety within a three (3) year cycle, (contingent upon this
program being continued for a full three years).
4. Data to be collected shall be classification counts based on the thirteen (13)
vehicle types as defined within the Federal Highway Administration's "Traffic
"Monitoring Guide". The counts shall be hourly, per direction, for a
minimum of forty-eight (48) hours.
Data collected will be posted to the macoggis.com website.
6. MACOG further agrees to complete up to twenty (20) 12-hour turning movement counts.
MACOG will annually provide the TTAC with a list of congested roads, however, the
City of South Bend Board of Public Works is responsible for identifying the intersections
to be studied in writing to the MACOG Director.
T MACOG, in partnership with the City of South Bend and other communities, will
develop an Active Transportation program. MACOG will employ an Active
Transportation Planner to serve as a liaison for bicyclists and pedestrians in the region,
provide technical assistance, and works toward improving infrastructure, programs, and
services that are available to cyclists and pedestrians. As part of the program, MACOG
will work with the City of South Bend, and other participating communities, to identify
locations to conduct bicycle and/or pedestrian counts.
Under this MOU, the City of South Bend Board of Public Works agrees to provide the
MACOG $28,000 which may be used by the MACOG as local technical assistance and
planning, matching funds. These funds will be paid to the MACOG within 30 days of the
effective date (July 1, 2019) of this agreement.
9. This memorandum of understanding may be declared null and void if:
A. Either party fails to abide by the intent of this Memorandum of Understanding or;
B. Both parties mutually agree to end this data partnering.
10. The effective dates for this Memorandum of Understanding will be July 1, 2019
through June 30, 2020 with provision for annual renewal.
IN WITNESS WHEREOF, the City of South Bend Board of Public Works and MACOG,
through the undersigned officials, have hereunto affixed their signatures.
MICHIANA AREA COUNCIL
OF GOVERNEMNTS
B.......
Jame 1'urnwald, Executive Director
Date: August 15, 2019
City of South Bend Board of
Public Works
Date:.
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SmACOG
na Area Council of Governrnents
Phone 574-287-1829 Fax 574-239-4072
TO:
City of South Bend Department of Public Works
Attn: Kara Boyles
227 W. Jefferson Blvd. 131h Floor
South Bend, IN 46601
1
NUMBER: 3121
DATE: 8/20/19
QUANTITY DESCRIPTION UNIT PRICE TOTAL
Traffic count data collection for the period July 1, 2019 through
June 30, 2020 per MOU dated August 15, 2019. Funds to be used $28,000.00
as local technical assistance and planning matching funds.
�I
_.._._
W
.....
TOTAL DUE $28,000.00
Make all checks payable to:
Michiana Area Council of Governments
227 W. Jefferson Blvd.
1120 County -Building
South Bend, IN 46601
THANK YOU!
F:\ACCT\Macog\FINANCES\2020\Invoices\Trfc Count Agmts\R19SBTFC
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/10/19
Name Alicia Czarnecki Department Engineering
..... ...... . ...................................
BPW Date 10/22/19 Phone Extension 5903
F:77/
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing r-1
H Professional Services Agreement LJ Contract LJ Proposal
[] Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
F-1 Bid Opening 0 Bid Award Req. to Advertise ❑ Title Sheet
E] Quote Opening El Quote Award E] Reject Bids/Quotes
E] Proposal Opening n C/O & PCA No. PCA
0 Chg. Order, No. E] Traffic Control ❑ Resolution
F1 Other: Agreement F-1 Ease./Encroach
Company or Vendor Name
MACOG
EJ Yes E] If Yes, .. Approved . . . . . by Purchasing
.. . ... ...............
New Vendor
[:]
No
El
MBE
❑ Yes
MBE/WBE Contractor
Completed E-Verify Form Attached
FIWBE
❑ No
Project Name
MACOG MOU for Traffic Data Collection
Project Number
.. ............... . ...........
N/A
Funding Source
LRSA — Professional Services
Account No.
.... ....... . . . . . . ........... . . ................... .. .. .
251-0608-431.31-06
. . .......................... ...
Amount
$28,000.00
. ......... - . ..............
Terms of Contract
Purpose/Description
. . ...... ...................... ..... . ............................
Traffic count data collected by MACOG for Citv of South Bend, See
attachment for a list of sites.
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Amount of F-1
$
Increase . . .......... . .. . .............................
................................ ...... .
. . .
El
Decrease ($
Previous Amount
.....................
... . .......
Increase %
Current Percent of Change:
Decrease %)
... . . . .............................
New Amount
Increase %
Total Percent of Change:
Decrease %)
Time Extension Amount:
......... .
New Completion Date:
.. . . . ................ . ........... ..................