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HomeMy WebLinkAboutChange Order No 3 - SRTS LaSalle Intermediate and Marquette Primary Project No 116-040 - American Structurepoint9.1 1316 COUNTY -CITY BUILDING 4J�x PHONE 574/ 235-925 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 SOIITHBEND_INDIANA46601-I830 f � " CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS October 22, 2019 Scott Randle American Structurepoint, Inc. 116 East Berry St., Suite 1515 Fort Wayne, IN 46802 RE: Change Order No. 3 — Safe Routes to School near LaSalle Intermediate and Marquette Primary —Project No. 116-040 Dear Mr. Randle: The Board of Public Works, at its meeting held on October 22, 2019, approved the above referenced Change Order for a decrease of $64,937.27, bringing the current contract amount to $1,524,062.73. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, o Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Contract No:R -39514 Change Order No.: 003 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -39514 Letting Date:1 0/11/2018 Di strict:LAPORTE DISTRICT AE:Forgey, Ryan PE/S:Randle, Scott Status:Draft Change Order Information Change Order No.: 003 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: PAYMENT ADJUST, Material Related Description: Over Under Change Order Original Contract Amount $ 1,589,000.00 Current Change Order Amount $-64,937.27 Percent: -4.087 % Total Previous Approved Changes $ 0.00 Percent: 0.000 % Total Change To -Date $-64,937.27 Percent: -4.087 % Modified Contract Amount $ 1,524,062.73 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved Revised Contract Time SS Days by AE: DCE:__ SCE: DDCM: SS Days SP Days Value $ SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 0 Contract No:R -39514 Change Order No.: 003 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE: DCE: SCE: * DDCM: ($ per Change Order) ( LE $ 250K-) (- LE $ 750K -) (-- LE $ 2 M --) (-- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by, Total Change To-Date>5%? Scope/Design Recommendation Required? Date Issued— —..— Y / N If Y , Copy to Program Budget Manager Y / N If Y, Referred to Project Manager(PM) Date to PM� Approval Authority Concurs with PM? Y / N If Y, Concurrence by, LPA Signatures Required? FHWA Signatures Required? If N,Resolution: Approved Resolved by, Y / N If Y, Date to LPA Date Returned Date, Disapproved Date Date Retumed Y / N If Y, Date to FHWA— _ Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer s„��,.„� Date Comments:,_m �� ,� Contract No:R -39514 Change Order No:003 Contract: Project: Change Order Nbr: INDIANA Department of Transportation R -39514 1600076 - State:160007600LC4 003 Change Order Description: Over Under Change Order Reason Code: PAYMENT ADJUST, Material Related Date:10/07/2019 CLN PCI PLN Item Code Unit Unit Price ® COgt Comment� Amon Y unl Change Page: 3 0022 1600076 0022 207-08264 SYS 31.480-730.730 C Amount:$-23,003.38 Item Description: SUBGRADE TREATMENT, TYPE II Supplemental Descriptionl: Supplemental Descriptionl: 0024 1600076 0024 304-07490 TON 256.210-163.670 C Amount:$-41,933.89 Item Description: HMA PATCHING, TYPE B Supplemental Descriptionl: Supplemental Descriptionl: Total Value for Change Order 003 = $-64,937.27 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change Is recommended. General or Standard Change Order Explanation This change order is being created to address Items that overran and underran by more than $20,000.00 or more. Please see items listed below. Underrun Adjustment Item 207-08264 CLN-PLN 0022 Sub grade Treatment Type II Tlae orignial plan quanity was calculated assurruing trio widths and lenghts of the approaches were what was assumed measurrnents in the plans. When the contractor started removing and placing sub -grade in the appraoches the acutal field measurmenis taken and calculated came up less than shown in plans. This result caused the item to undarrun on this project item in a quanity of-730.73 sys which results in a underrun by - $23,003.38. Underrun Adjustment Item 304-07490 CLN-PLN 0024 PIMA Patching, Type B The plans called for 2 LFT of asphalt removal tar patching at every, inteseclion where curia and curb ramps were called for removal. During the curb and curb ramp removal, I noticed some inters+ectioris still had eusiting ;asphalt in good shape, t sugguested to City of South Bend„ that not all Intersections need to have the aspht removed 2 LFT called out in the plans„ I sugguuested we only remove the necssary ashalt need up to 2 LFT or less which would same the contract money, The City of South Bend agreed„ as a result caused the item to underrun on 06s project item in a quantily at -163.67 tons whlch results In a underrun by-$41,933.89. The total of this change order under -run is-$64,937.27. Which reflect all item that underran and overran by $20,000 or more. This change order address over and under runs assocaled with the project there is no additional time required for this change order. Change Order Explanation for Specific Line Item ............................................. ......... ...................................................................... It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor ____ l rt 1 U t •.� ....... Signed BYw. -r NOTE: Other required State and FHWA signatures will be obtained electronically through the SlteManager system. Contract No:R -39514 INDIANA Date:10/07/2019 Change Order No:003 Department of Transportation Page: 4 �.._ . ro.��,. , .a o »..........................es�pz"Q'�^.i er�l?S" '�ror 6©� APPROVED FOR LOCAL PUBLIC AGENCY (SI N 04-K 0E-. � mi Is xc;owI� NATURE) (TITLE) (DATE) OF (SIGNATURE) (TITLE) (DATE) ....,..»...»»............................................ .............»..»......................................... SUBMITTED FOR CONSIDERATION -- ajk--- PETS,... :_ ....... I .......... I .......... I . ......... .................. .....I... ............................................... APPROVED FOR INDIANA DEPARTMENT OF TRANSPORTATION ...m...w. . . .. Approval Level Name of Approver Date �� Status CONTRACT NO. R-39514 i PROJECT DESCRIPTION (route / intersection /bridge no(s).) CHANGE ORDER REQUEST SUMMARY DESCRIPTION # _ j DATE OF SUBMISSION October 7, 2019 { Lasalle SRTS Over -Run / Under -Run PROPOSED SOLUTION SUMMARY Address under -runs on project over $20,000 NOTE: Upon request from Engineer, enter detailed description on page 2. i 1 _ ON SET DATE OF CHANGE October 7, 2017 CHANGE ORDER TYPE 1 109.03 Quanty Increase/Decrease PROPOSED COST AND TIME ADJUSTMENT COST COST INCREASE / (DECREASE): $-$64,937.270 The cost adjustment shall include lump sum and/or estimated totaled unit -priced item costs. Attach a separate sheet of unit price items including item description, unit of measurement, estimated quantity and unit price. CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF COST CHANGE: ® 109.03 Altered Quantities ❑ 109.05(a) Agreed Price ❑ 109.05(b) Force Account ❑ 109.05.02 Delay Costs PROPOSED COST CHANGE INCLUDES: ❑ Labor ❑ Material ❑ Equipment ❑ Lease Agreement ❑ Subcontractor TIME ADJUSTMENT INCREASE / (DECREASE): (workdays) t , Days CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF TIME CHANGE: ❑ 108,08(a) Excusable, Non-Compensable ❑ 108.08(b) Excusable, Compensable NOTE: If Compensable, attach details based on 109.05.2(a) Allowable Delay Costs. SUPPLEMENTAL INFORMATION Additional information. CHANGE ORDER ORIGINATION: DOCUMENTS AFFECTED: ❑ Contract Specifications (ref. doc name/no.) ❑ Contract Plans (ref, doc name/no.) CHANGE ORDER AFFECTS DBE PARTICIPATION: ® INDOT/LPA None Click here to enter text. i Click here to enter text. ❑ yes ® no (If yes, attach details) ❑ Contractor Ver 10 18 18 CHANGE ORDER REQUEST FORM CONTRACT NO. ! R-39514 UPON WRITTEN REQUEST FROM THE ENGINEER, PROVIDE ADDITIONAL DETAIL DATE RECEIVED REQUEST FOR SUBMITTAL DATE OF ADDITIONAL DETAIL October 7, 2017 ADDITIONAL DETAIL October 7, 2017 DETAILED DESCRIPTION / JUSTIFICATION: (Include location(s), actions of contractor, owner, and other stakeholders, key events and related couse(s), discoveries, discussions, meetings, and effect on the contract if no action is taken. Also include references to key documents attached or available to support this change order request.) See attached Information PROPOSED SOLUTION — ADDITIONAL DETAILS: (Include proposed scope of work, means & methods, materials, equipment utility relocation required, subcontracted scope and the effect on the contract schedule. Also include references to attached documents including, but not limited to, sketches, calculations, photos, material information, and submittals and meeting minutes.) Refer to attachments SIGNATURE Contractor: "" Name: (print) Ruben lvarado � r'I V 61 (signature) _ 1 -�'K '/ I . Date: NOTE: The Contractor should retain a signed copy of this document for record. ((1`&� 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/14/19 Department Public Works Name Kyle Silveus Division/Bureau Engineering ........ . ... BPW Date 10/22/2019 Phone Extension 9083 Required al to Board Prior to Submittal Legal [Z Attorney Name: Clara McDaniels Controller El Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing El Michael Schmidt Check the Appropriate Item Type - Required for All Submissions ❑ . . .......... Agreement F1 Contract E] Proposal Addendum" ❑ Professional Services [-] Resolution EBid Opening E]Bid Award Req. to Advertise ❑ Title Sheet Quote Opening El Quote Award Change Order No. 3 F-1 C/O & PCA No. ❑ PCA El Ease/Encroach. ❑ Traffic Control: F] Other: Rewired Information Company or Vendor Name Transportation n Indiana@pADue artmet of department ­ . . ­- - New Vendor - - - - - Y , !es Approved by Purc a in MBE/WBE Contractor ­�N _fYes, mmmmmmmm MBE F] WBE MBEIWBE Contractor Requested ............... No El Yes Name of Co!ppppy ... ....... Safe Routes to School near LaSalle Intermediate and Marquette Project Name Prima !imary . . . .......... ....... Project Number ENG: 116-040 DES No: 1600076 Funding Source LOIT Ma or Proiects . . . ......... Account No. 257.0608.431.42.96 Amount $1,589,000 Terms of Contract 80 /o Federal- 20 o Local Purpose/Description This change order is a balancing change order for reduction in quantities. When this change order is approved, it is to be sent to Scott Randle at American Structurepoint at srandle@structurepoint.com El Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Rewired For Chang Orders e rs Amount of El inccease...... . e$64,937.27 Previous Amount $ $1,589,000 . . . .. ........... Current Percent of Change: -4.087% New Amount Total Percent of Change: Di -4.087% . . . . .. .......... ........... ... ...... ...... spersal After Approval Copy Original F-1 Kyle Silveus Caitlin Stevens, MACOG BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM