HomeMy WebLinkAboutChange Order No 2 - SRTS LaSalle Intermediate and Marquette Primary Project No 116-040 - American Structurepoint1316 COUNTY -CITY BUILDING i ij
�CT PHONE $74/ 235-9251
227 W. JEFFERSON BOULEVARD >.
FEA F
�! �' FAX 574/ 235-9171
SOI ITH BEND. INDIANA 46601-1 R3(1
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 22, 2019
Scott Randle
American Structurepoint, Inc.
116 East Berry St., Suite 1515
Fort Wayne, IN 46802
RE: Change Order No. 2 — Safe Routes to School near LaSalle Intermediate and
Marquette Primary — Project No. 116-040
Dear Mr. Randle:
The Board of Public Works, at its meeting held on October 22, 2019, approved the above
referenced Change Order for an increase of an additional thirty-six (36) days, with the revised
project completion date of September 27, 2019.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
Contract No:R -39514
Change Order No.: 002
INDIANA Department of Transportation Page: 1
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Construction Change Order and Time Extension Summary
i
Contract Information
Contract No.: R -39514 Letting Date:10/11/2018
District:LAPORTE DISTRICT
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AE:Forgey, Ryan PE/S:Randle, Scoff Status:Draft
Change Order Information
Change Order No.: 002 EWA: N or Force Acct: N
Date Generated: 00/00/0000
Date Approved: 00/00/0000
Reason Code: SCOPE CHANGES,
Added Quantities/Items
Description: Time Extension
Original Contract Amount
$ 1,589,000.00
Current Change Order Amount
$ 0.00 Percent: 0.000 %
Total Previous Approved Changes
$ 0.00 Percent: 0.000 %
Total Change To -Date
$ 0.00 Percent: 0.000 %
Modified Contract Amount
$ 1,589,000.00
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 36 SP Days Value $ 0.00
Previous Time Approved SS Days by AE: DCE: SCE: DDCM:
SS Days SP Days Value $
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -39514 Change Order No.: 002
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE: DCE: SCE: ; DDCM:
($ per Change Order) (-LE$250K-)( LE$750K-)(--LE$2M--)(--GT$2M--)
(Days per Contract) ( 50 SS days) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days)
Verbal Approval Required? Y / N If Y, by Date Issued
Total Change To-Date>5%? Y / N If Y, Copy to Program Budget Manager
Scope/Design Recommendation Y / N If Y, Referred to Project Manager(PM)
Required?
Date to PM Date Returned
Approval Authority Concurs with PM? Y / N If Y, Concurrence by Date
If N,Resolution: Approved Disapproved
Resolved by Date
LPA Signatures Required? Y / N If Y, Date to LPA Date Returned
FHWA Signatures Required? Y / N If Y, Date to FHWA _ Date Returned
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer c0� -e. Date )0 - ?/ "Ii
Comments: - _ 5
Contract No:R -39514
Change Order No:002
Contract:
Project:
Change Order Nbr:
INDIANA
Department of Transportation
R -39514
State: 160007600LC4
002
Date:10/07/2019
Page: 3
Change Order Description: Time Extension
Reason Code: SCOPE CHANGES, Added Quantities/Items
CLN PCN PLN Item Code Unit Unit Price O pity. � Comment���i�mount Change �� „ ���� � ����
Total Value for Change Order 002 m $ 0.00
Milestone Time Adjustment
MileStone Nbr: 02
Milestone Description: INTERMEDIATE COMPLETION DATE
Original Completion dt: 08/16/2019 Adj comp) dt 09127/2019 Adj No. of Days 36
Explanation: Towards the end of the project I mentioned to the City that several pay itunis underran, and the project would be under
the original amount. Upon i speaking with Kyle, City of South Bond Engineer, Kyle mentioned during the design phase
there was several sections of sidewalk which needed to be removed doe to safety hazards, but because of funding the
city had to remove those sections of sidewalk from the project„ Kyle mentioned the section of sidewalk on the right side
of Olive between Bulla and Elwood, and along the right side of Brookfield just south of Borgan were last to get removed .
Kyle mentioned since the project underran and those sections were going to be in the original plans the city would like to
add those sections of sidewalk to the current project, The project is currently under the original contract amount by
60,000 dollars. The additional work would roughly cost around 15,000 dollars factoring in all construction. This amount
reflects all contract prices still apply and no addhltonaf payment will be made over these original dams, will be paid for the
additional work. After subtracting that amount tine project should still' be around 45,000 dollars under the original amount„
I spoke to Ryan Forgey INDOT AE, regarding the city wanting to add, additional sidewalk removal and' replacement to the
project. Ryan stated he would need to contact the FHWA to make sure it wouid'be OK Ryan slated he received an email
back from the FHWA stating they were OK with adding the additional ;sidewalk to the project. To perform this extra. work
Rieth Riley would need extra days be added to the intermediate completion date of the project, The project has an
intermediates completion data of Aug 22, 2019. The additional worts was first proposed on Aug 22, 201f9 We ,got the OK
from FHWA to perform the work on Aug 28, 2019, Which equals 6 days. Rlot'h Rhloy would not have any crews available
until September 23, 2019 which equals 14 days. Rieth Riley Is stating they would need around 5 days to complete all the
additional work. Adding up all the days needed it comes to 36 days. Adding 36 days to the intermediate completion data
of August 22, 2019 that would make the new intermediate completion date of September 27, 2019. This change order is
created to address the additional days needed to perform the additional work.
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
'Towards the and of the project t mentioned to the Cary that severed pay, 'Items underran, and the project would be undor the original ,amount. Upon
speaking wilh Kyle, City of South Bernd Engineer, kyle mentioned during the design phase there was several sections of sidewalk which needed
to be removed due to safety, hazards, but because of funding the city had to remove those sections oil sidewalk, from the project. Kyle mentioned
the section of sidewalk on the right side of Olive between Buifa and Elwood, and along the right side of Brooklield just south at Bergen were lest.
to get removed . Kyle mentioned since the project underran sand those sections were going to he in the original plans, the city would like to add
those sections of sidewalk to the current project, Tire project Is currently under the original contract amount by 60,000 dollars. The additional
work would roughly cost around 15,000 dollars factoring In all construction. This amount reelects all contract prices still apply arid no additional
payment will be invade over these original Items, will be paid for the additional work, After subtracting that amount the project should still be
around 45,000 doitars under the original amount, f spoke to Ryan Forgey INDOTAE, regarding the city wanting to add additional sidewalk
removal and replacemenl to the project. Ryanstated he would need to contact the FHWA to make sure It would be OK. Ryan stated lie received
an ernall track from the FHWA slating they were OK with adding the additional sidewalk to the project. To perform this extra work Rielb Riley
would need extra days be added to the intermediate completion date of the project, 'rho project has ail intermediate completion date of Aug 22,
2019. The additional work was first proposed on Aug 22„ 2019. We got the OK frorn FHWA to perform the work on Aug 28„ 2019. Which equals 6'
days Rielh Riley would not have any crews available until September 23, 2019 which equals 14 days = Riieth Riley is stating they would need
around 5 days to complole all the additional work. Addling up all tine days needed it comes to 36 days. Adding 36 days to the intounediate
completion date of August 22, 2019 that would make the new intermediate completion date of September 27, 2019. This change order is created
to address the additional days needed to perform the additional work.
Change Order Explanation for Specific Line Item
...........................................................................................................I................
It is the intent of the parties that this change order is full and complete compensation for the work describe above
Notification and consentt to this change order is hereby acknowledged. ✓ ``
jr '.. Signed
Contractor _ ..�
Date: h ,� 7q
._.. .._...� ._
Contract No:R -39514 INDIANA
Change Order No:002 Department of Transportation
NOTE: Other required State and FHWA signatures will be obtalned electronically through the slteManager system.
Date:10/07/2019
Page: 4
Contract No:R -39514 INDIANA
Change Order No:002 Department of Transportation
...... .....
.................
APPROVED FOR LOCAL PUBLIC AGENCY
/eIcs-, jplea
(TITLE)
(SIGNATURE) (TITLE)
............ ........... ............... ..................................... ................ .. .....................
SUBMITTED FOR CONSIDERATION
PE/S....
Date: 10/07/2019
Page: 5
(7
(DATE)
/ - ) / ')
(DATE)
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORTATION
Approval Level Name of A ""p""p-"rlo-"vlllIlle"lrl'I
Randle, Scott
From: Forgey, Ryan <RForgey@indot.IN.gov>
Sent: Monday, October 07, 2019 9:11 AM
To: Randle, Scott
Subject: FW: DES 1600076_LaSalle/Marquette SRTS_Additional Sidewalk Request
See below FHWA's initial email to proceed with the additional work.
Ryan Forgey, PE
Area Engineer
LaPorte District
0: (219) 325-7546 1 C: (219) 380-4709
E rlr ,r9gy r rrr tr :. r1. c y
1%1
From: Lagpacan, Joiner (FHWA) [mailto:joiner.lagpacan@dot.gov]
Sent: Monday, August 26, 2019 2:32 PM
To: Forgey, Ryan <RForgey@indot.IN.gov>
Subject: RE: DES 1600076_LaSalle/Marquette SRTS_Additional Sidewalk Request
**** This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from
unknown senders or unexpected email. ****
Ryan,
Sorry for the delay in replying. This sounds like a good idea and seems to be a straight forward change order. I'm still
waiting on an answer to a question I had on it in-house. However, please proceed. I don't see FHWA Not participating
on this one.
Thanks,
Joiner Lagpacan, PE
Transportation Engineer
Federal Highway Administration
Indiana Division
575 N Pennsylvania St, Rm 254
Indianapolis, IN 46204-1575
Jolner,lag .ca i dqt.
Ph: 317-226-5617
Mob: 317-801-4841
From: Forgey, Ryan <R gray r indot.11.gerv?
Sent: Friday, August 23, 201910:36 AM
To: Lagpacan, Joiner (FHWA) <jolne cail@ lt.gs v>
Subject: FW: DES 1600076_LaSalle/Marquette SRTS_Additional Sidewalk Request
Joiner,
I have an LPA contract with the City of South Bend that would like to do some additional work and I
fold them I would ask to see if FHWA would participate in something like this. There is an email below
from the City but I will also explain my understanding and concerns.
This is a safe routes to school project where we replaced curb ramps and sidewalk. The project
completion date is now past but there is a savings in the contract where the City would like to use
the additional funds to replace some additional sidewalk pieces that are still in poor condition
between locations that have already been replaced. If this change were allowed they would stay
under the surplus that they currently have (around $60k), it would also require a change order for
additional time. If you think this acceptable or not could you approve or disapprove of this change?
Thank You!
Ryan Forgey, PE
Area Engineer
LaPorte District
0: (219) 325-7546 1 C: (219) 380-4709
E. rfryr"r1iat.rn.gra
From: Kyle Silveus [Mailto:ksilvtus southbgndivj',
Sent: Thursday, August 22, 2019 2:03 PM
To: Forgey, Ryan <jtF rgey& dott IN, o >
Subject: DES 1600076_LaSalle/Marquette SRTS_Additional Sidewalk Request
**** This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from
unknown senders or unexpected email. ****
Ryan,
The City of South Bend desires to remove and replace some additional sidewalk in very poor condition in select areas
within the project limits due to some cost savings on other items. Additional sidewalk that would be replaced would be
in areas that were desired to be included in the project but were not, due to budget. Is this something that could be
allowed by FHWA? The intermediate completion date for the project is today, 8/22/19, with Final completion set for
4/30/20.
Thank you for your consideration,
10
Kyle Silveus, P.E.
<, Assistant City Engineer
C Division of Engineering
1316 County -City Building
227 West Jefferson Boulevard
IsO South Bend, Indiana 46601
(574)235-9083
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request a hard -copy version.
CHANGE ORDER REQUEST FORM
CONTRACT NO. R- 39514 DATE OF SUBMISSION October 7, 2019
PROJECT DESCRIPTION k Lasalle SIRTS
(route / Intersection / bridge no(s).)
CHANGE ORDER REQUEST SUMMARY i Intermediate Completion Date Time Extension due to extra work
DESCRIPTION
.... . ..... ..
PROPOSED SOLUTION SUMMARY Time Extension for 36 days
NOTE: Upon request from Engineer, enter detailed description on page 2.
ONSET DATE OF CHANGE October 7, 2017 CHANGE ORDER TYPE 104.02 Changed Conditions
PROPOSED COST AND TIME ADJUSTMENT
COST COST INCREASE / (DECREASE): $ 0
The cost adjustment shall include lump sum and/or estimated totaled unit -priced item costs. Attach a separate sheet of unit price items
including item description, unit of measurement, estimated quantity and unit price.
CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF COST CHANGE:
0 109.03 Altered Quantities 0 109.05(a) Agreed Price El 109.05(b) Force Account 0 109.05.02 Delay Costs
PROPOSED COST CHANGE INCLUDES: El Labor El Material 0 Equipment El Lease Agreement El Subcontractor
Addition 36
days
TIME ADJUSTMENT INCREASE / (DECREASE): (work days) Time Extension
CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF TIME CHANGE:
0 108.08(a) Excusable, Non-Compensable 0 108.08(b) Excusable, Compensable
NOTE: If Compensable, attach details based on 109.05.2(a) Allowable Delay Costs.
SUPPLEMENTAL INFORMATION
Additional information.
CHANGE ORDER ORIGINATION: ❑ INDOT/LPA 0 Contractor
DOCUMENTS AFFECTED:
0 Contract Specifications (ref. doc name/no.) Click here to enter text,
C3 Contract Plans (ref. doc name/no.) Click here to enter text
CHANGE ORDER AFFECTS DBE PARTICIPATION: ❑ yes 0 no (if yes, attach details)
CHANGE ORDER REQUEST FORM
CONTRACT NO. IR-39514
UPON WRITTEN REQUEST FROM THE ENGINEER, PROVIDE ADDITIONAL DETAIL
DATE RECEIVED REQUEST FOR October 3, 2017 SUBMITTAL DATE OF October 7, 2017
ADDITIONAL DETAIL ADDITIONAL DETAIL
I
DETAILED DESCRIPTION / JUSTIFICATION:
(Include location(s), actions of contractor, owner, and other stakeholders, key events and related cause(s), discoveries,
discussions, meetings, and effect on the contract if no action is taken. Also include references to key documents attached
or available to support this change order request.)
See attached Information
PROPOSED SOLUTION — ADDITIONAL DETAILS:
(Include proposed scope of work, means & methods, materials, equipment, utility relocation required, subcontracted
scope and the effect on the contract schedule. Also include references to attached documents including, but not limited
to, sketches, calculations, photos, material information, and submittals and meeting minutes.)
Refer to attachments
SIGNATURE
Contractor:
Name: (print) Ruben a 'o
LP � )
(signature) „gin
,,�.... late:
NOTE: The Contractor should retain a signed copy of this document for record.
CHANGE ORDER REQUEST FORM
CONTRACT NO. ' R-39514
ATTACHMENT: UNIT PRICE ITEMS DETAIL
Attach or paste a unit price item detail.
pg.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/14/19 Department Public Works
Name Kyle Silveus Division/Bureau Engineering
BPW Date 10/22/2019 Phone Extension 9083
m �w. wu;wwwwr w +uw wuw.ommmmmrm.muArmromuoMON �i.... mn irrtrrmuv Aurvm000000mmmI�re ffav�
egired Prior to Submittal to Board
Legal Attorney Name. Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Michael Schmidt
Check the
�j Agreement
Professional Services
E] Bid Opening
F-1 Quote Opening
® Change Order No. 2
❑ Ease/Encroach.
�d Other:
)ro riate Item Type
Contract
E Resolution
Bid Award
El Quote Award
El C/O &PCANo,
F' Traffic Control:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
for All Submissions
Proposal
❑ Req. to Advertise
Required Information
❑ PCA
Addendum
❑ Title Sheet
Indiana Department of Transportation
[ wMB W WWIf Yes, Ar) F9ved by
P -u----r----q
ha pq
______ ... aa...
No � .Yes Name of Com�an
Safe Routes to School near LaSalle Intermediate and Marquette
Primary
ENG: 116-040 DES No: 1600076
LOIT Maior Projects mmm
257.0608.431.42.96
$1, 589,000_—
_..... ....� .. � � �.�.....
80% Federal- 20% Local
.. _. f! _�..,.., ............... .. m.........�.. �...._..........................................-
This change order is a time extension of 36 days only due to
additional sidewalk repairs in the project. When this change
order is approved, it is to be sent to Scott Randle at American
Structurepoint at srandle@structurepoint.com
L Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
For Thai' a Ordewrs n
ired_.__
Increase $ 36 Additional Dars�
Amount of m„� _....�— ,.. �� ....�.
Decrease $
Previous Amount
g /°
Current Percent of Change., 0° �-�......��,.�.... ...�..... ���. �_�_.... ,�......_. _........�...............
New Amount $ $1,589,000
Total Percent of ghan e mmmmmIT0%
..........__
.......... .. A naval
Dispersal After
Copy Original
® Kyle Silveus
Caitlin Stevens, MACOG
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM