HomeMy WebLinkAboutAmendment to Master Lease Purchase Agreement - Hewlett Packard Financial - Forty Notebooks'pN J
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1 830
stir
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 22, 2019
Marc Lozandier
Hewlett-Packard Financial Services Company
200 Connell Drive, Suite 500
Berkeley Heights, MJ 07922
RE: Amendment to Master Lease Purchase Agreement
Dear Mr. Lozandier:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on October 22, 2019, approved the above
referenced amendment to add forty (40) notebooks to the Master Lease in the amount of,
$821.07 per month for forty-eight (48) months for a total of $39,800.
Enclosed please find the original of the amendment for your signature. Please sign and
return the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
V fit
INTER -OFFICE, �MEMORANDUIM
�,°���� Information Technologies Department
TO: The Board of Public Works
FROM: Information Technologies Department
SUBJECT: Addition to HP Master Lease #5245088229
DATE: 10/15/19
Members of the Board -
We wish to add the following computer equipment as a new schedule to the City
of South Bend's HP Lease, Master Lease #5245088229:
Lease Principal 279-0672-415-38-01
Lease Interest 279-0672-415-38-02
(20) HP ProBook 640 Laptop @ $734.00/ea.
(15) 4 Year Care Pack @ $94.00/ea. Total = $39,800.00
The payment for this schedule is $821.07 per month for a period of 48 months.
An amortization schedule with dates will be provided at lease commencement.
Thank you for your consideration.
Sue Gerlach
Cc: Daniel Parker
Ben Dougherty
Amy Shirk
Michael Schmidt
Sandra Kennedy
Master Agreement Number 5245088229
Schedule Number 524508822900022
COUNTERPART NO. OF TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS
DEFINED ON THE UCC), NO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR
POSSESSION OF ANY COUNTERPART OTHER THAN COUNTERPART NO. 1.
STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
SCHEDULE
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY' ("Lessor") and City of South Bend, Indiana, an agency, department
or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase
Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be
identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties.
The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used
in this Schedule without definition have the meanings ascribed to them in the Master Agreement.
t, LEASE.
A. Descri tlon of Items of Leased Equipment
Refer to Civitas Quote # CITQ1722
B. Term: 49 Months
2. RENT. See Attachment A
Total Cost
$39,800.00
ANNUAL RATE OF INTEREST 4.48%
3, LATEST COMMENCEMENT DATE: December 31, 2019. Lessor's obligation to purchase and lease the Equipment is subject to
the acceptance Date being on or before the Latest Commencement Date.
4 EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH BEND, IN, 46601
s. SELLER: Civitas IT
6, APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending _, 2019�.
are available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been
encumbered or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal
Period.
7, NON -ASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the
contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in
the Equipment or this Schedule or any Lease.
s. ADDITIONAL PROVISIONS:
2, FISCAL PERIOD: 1/1/19 thru 12/31/19
LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN
SECTION 1.A ABOVE. SUCH LEASE WILL BE GOVERNED BY THE MASTER AGREEMENT AND THIS SCHEDULE, INCLUDING
THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN THE EVENT OF ANY CONFLICT BETWEEN
THE TERMS OF THIS SCHEDULE AND THE MASTER AGREEMENT, THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE
HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND
WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE.
LESSEE; � � j. � #�, LESSOR:
CITY OF SOUTH BEND, INDIA � rj ri I HEWLETT-PACKARD FINANCIAL SERVICES COMPANY
By: i' 'pf �i�h
�t By
Name and T� ' ' . ` Name and Title
Date _-
Date
Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York.
2 Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York.
Page 1 of 4
Master Agreement Number 5245088229
Schedule Number 524508822900022
ATTACHMENT A
KC
SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
The first payment
of Rent will
be due 30 days
after the Acceptance
Date
and all payments will be due
monthly thereafter.
Rent NO
...............
Payment
Interest
�..._._
...... __
..__.. Principal
..
Balance
�.......
.._.................... .........
Concluding Payments
-__uu........
0
$39,800.00
$40,596.00
.......
1
$821.07
$0.00
_
$821.07
$38,978.93
$39,758.51
2
$821.07
$151.34
uuuuWWWWWWW $669.73
$38,309.20IT
IT WWWWWWWWWWWWWWW $39,075_.38
3
$821.07
$148.74
$672.33
$37,636.87
$38,389.61m
4
$821.07
$146.13
$674.94
$36,961.93
$37,701.17
5
_
�$821.07
$143.51..m
$677.56
$36,284.37
$37,010.06
6
$821.07
$140.87
$680.20
$35,604.17
$36,316.25
7
$821.07
$138.23
$682.84
$34,921.33
$35,619.76
8
$821.07
$135.58
$685.49
$34,235.84
$34,920.56
9
$821.07
$132.92
...............
$688.15
$33,547.69
..._.......................
$34,218.64
10
$821.07
ITITITITIT$130.25
$690.82
$32,856.87
$33,514.01mm
11
$821.07
$127.57
$693.50
$32,163.37
$32,806.64
12
IT13.
..... $821.07
$124.87
$696.20
_. $31,467.17
$32,096.51
$821.07
$122.17
$698.90
$30,768.27
$31,383.64
..�...................._.
14
$821.07
$119.46
__..._..........
$701.61
$30,066.66
......
$30,667.99
15
---------$821.07
$116.73
$704.34
$29,362.32
$29,949.57
16
$821.07
$114.00
1 $707.07
$28,655.25
$29,228.36
17
$821.07
$111.25
$709.82
$28,504.34
18
$821.07
$108.50
...__. $712.57
w$27,945.43
$27,232.86
$27,777.52
19
$821.07
$105.73
$715.34
$26,517.52
$27,047 87
20
$821.07
$102.95
$718.12
$25,799.40
$26,315.39.
.... ..... 21
$821.07
__.. $100.17.
$ .._a.......�_
720.90
.... ..__
$25,078.50
....r
$25,580.07
22
$821.07
$97.37
-�_ $723.70
$24,354.80
�$24,841.90
23
$821.07
$94.56
$726.51
$23,628.29
$24,100.86
24
_......... $821.07
$91.74
$729.i"3
ITITITITITIT$22,898.96
IT$23,356.94
25
$821.07
$88.91
$732.16
$22,166.80
$22,610.14
26
$821.07
$86.06
. $735.01
$21,431.79
$21,860.43
27
$821.07
$83.2.1
$737.86
$
$2...- 93
$21,107.81
28
$821.07
$80.34
I..............................
$740.73
$19,953.20
$20,352.26
.............
29
$821.07
$77.47
mmmm
$743.60
$19,209.60
m _
$19,593.79
30
.................... ._
$821.07
$74.58
$746.49
$18,463.11
$18,832.37
..._.....
31
$821.07
$71.68
�......._ __
$749.39
$17,713.72
_.......... $18_,067.99
32
$821.07
$68.77
_..w$752.30��
$16,961.42
$17,300.65
33
$821.07
$65.85
$755.22
$16,206.20
$16,530.32
34
$821.07
$62.92
$758.15
5,448.05
$15,757.01
35
...........
$821.07
$59.98
$761.09
_._.....
��$1-4,686.96
$14,980.70
Page 2 of 4
MLPA 08-22-07
36
$821.07
$57.02
$764.05
$13,922.91
$14,201.37
37
$821.07
®®$54.06
$767.01
-
$13,155.90
�_ ........... .....................
$13,419.02
38
$821.07
$51.08
$769.99
$12,385.91 m
_...___ __ $12,633.63
39
____ ._......._
$821.07
$48.09
$772.98
..................
$11,612.93
$11,845.19
40...�............
$821.07
$45.09
��.....$775.98
...........$10,836.95....
$11,053.69
3.69
...................................-_ 41
$821.07
_�.........�$42.07.............................$779.00
$10,057.95..�m.._.......�.......�....................$.���........................�.
259.11
�.._
42
......... .....
$821.07
_ ._..... _
$39.05
$782.02
.7..............
$9,275.93
$9,461.45
43
$821.07
$36.01
$785.06m
$8,490.87
$8,660.69
44
$821.07
$32.97
$788.10
$7,702.77
........ .... ........
$7,85G.83
45
......... .__............
$821.07
-_.............. ...._
$29.91
$791.16
_
$6,911.61
.........._................._
$7,049.84
46
$821.07
$26.83
$794.24m
$6,117.37
$6,239.72
47
$821.07
3.75
$797.32
m_........�.$5,320.05
..............................�......�...����r�
$5,426.45
48
$821.07
$20.66
$800.41
$4,519.64
$4,610.03
49
$4,537.20
._ ......._
$17.56
$4,519.64
$0.00
_M ........ .........._ $0.00
----_....._._....
Grand Totals
$43,948.56
$4,148.56
$39,800.00
.....�........... _...�.......
$0.00
Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in
the event you prepay this lease early.
t6-7-Z- l ��
Lessee Please Initial and date: V4d to::-�>
Page 3 of 4
MLPA 08-22-07
Amendment to State and Local Government Master Lease Purchase Agreement Schedule
Lessee: City of South Bend, Indiana
Address
227 W.
Suite 1200,
City/State/Zip
South Bcnd, W 46601
.........------
Attention: Sue Gerlach
Lease No. 5245088229
Schedule No. 524508822900022
Lessor: Hewlett-Packard Financial Services Company
Address
200 Connell Drive, Suite 500
City/State/Zip
Berkeley Hei, hts,
Attn: Marc Lozandier
NJ 07922
Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement
Schedule (the "Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master
Lease Purchase Agreement (the "Agreement") referenced by the Lease Number specified above, Capitalized terms used in this
Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule.
1. Add the following new Section to the Schedule:
By:
"9. TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into
an additional lease ("New Equipment Schedule") for new equipment ("New Equipment") that Lessor determines is
comparable in terms of type and quality to the original Equipment ("Original Equipment') subject to this Schedule
("Original Equipment Schedule"), (ii) the Term of the New Equipment Schedule is equal in length to the full Term of the
Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with
notice or the lapse of time or both would constitute an Event of Default, and (iv) Lessee delivers to Lessor an
irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this
Section at least 15 months prior to the end of the Term of the Original Equipment Schedule, Lessee may,
effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the
"Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the
Original Equipment ("Technology Refresh").
(b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay
Lessor an amount equal to any and all Rent and other amounts then past due and owing under the Original Equipment
Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of
the Agreement. If Lessee fails to pay Lessor all Rent payments and other amounts or return all such Original Equipment
to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to
any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of
the Agreement and the Original Equipment Schedule shall continue to apply.
(c) If Lessee elects a Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and
this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as
provided in Section 28 of the Agreement, Lessee shall be relieved of all obligations under the Original Equipment
Schedule."
Lessor and Lessee hereby make this Amendment an integral part of the Schedule.
CITY OF SOUTH BEND, INDIANA HEWLETT-PACKARD FINANCIAL SERVICES COMPANY
(Lessee Authorized Sigctglllrn) H:(„1 u,
(Type/Print Name) ry g
(Title) I <"f
(Date) ._A , I � 11 7
Page 1 of 1
Tech Refresh Amendment (10-07-04)
l(i
I-)J,'' K (,rIILr)o1, /ry '; `°>I,lI UI C,I-r3lId F2.dlI)III )II VO',4f`.'a
t fa"1'i r1JV.Ef� °C f, £,f'rf;�I'i�hr VC,Vf
Hewlett Packard Financial Services C
200 Connell Drive
Suite 5000
Berkeley Heights, NJ 07922
Phone
Fax
Here is the quote you requested,
South Bend, City of
Sue Gerlach
227 West Jefferson Blvd,
South Bend, IN 46601
Phone 574.235.9216
Fax
Net 15 Best Way
11 a E
Number CITQ1722
Date Oct 11, 2019
Howard
855-424-8482 ext 500
howardh@Civitas-IT.com
40 p/n 7JC13UT#ABA $995.00 $39,800.00
HP ProBook 640 G5 14" Notebook - 1920 x 1080 - Core i5 i5-8265U - 8
GB RAM - 256 GB SSD - Natural Silver - Windows 10 Pro 64-bit - Intel
UHD Graphics 620 - In -plane Switching (IPS) Technology - English
Keyboard - Intel Optane Memory Ready - Bluetooth - 15.50 Hour Battery
Run Time
The contemporary and purposeful design of the
HP ProBook 640 compliments enterprise -grade
performance, security, manageability to suit the
needs of a broad spectrum of users.
Modern professional design
This PC is built for business. The HP ProBook
640 undergoes MIL -STD 81OG testing and has
a striking silver finish with sharp lines that
embody today's bold design.
High performance
Help speed up demanding business applications
with an 8th Gen Intel® CoreT"' processor. Help
keep connected with HP Extended Range
Wireless LAN.
Built on a secure foundation
Protect your PC against the evolving malware
threats of the future, with self -healing and
manageable hardware -enforced security
solutions from HP. From the BIOS to the
browser, HP Sure Start Gen5 and HP Sure Click
help secure your PC.
SubTotal $39,800.00
Tax $0.00
Shipping $0.00
13
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�rJ/I'.I'%:'I11 I I', 01N e1I111 kIWRD 10 ANY I I( I Il31I) I'1 01 I)C I IJI ',If/II NO..I.I',I I1AW 1, 1 Off ANY I01,1. 01 PRO II'„ N IIM `,, f,O01)V.li..l..., I Al A, IIN I IMUI 110H f)r 1Il'8INI Y5,
t('rf of :101f 1/11) fJA f,6I,; QuolC'VVr,rk/,k f'z'tl,fr 1 of :)
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/15/19
Name Sue Gerlach Department IT
BPW Date 10/22/19 Phone Extension 6209
.,,, „= d �, . wrxrxs v,,: wwawa�araww���rerwaa rw�maaw�wvr�earamr Karma-._:.� ,��� r mrva�r�rsr�rcme'...-uaee.�nauwourmuwaum�raa�acm marc�,rr�mnmm nP.000--.- w.r. ¢r mn�amm�uirew
,..,m. .......... .......�._�.�..�,.�. ,,,,.,.. .... ......... ,.,,.,..�...... .................... �,..._�...�
�� �..,.... ...,tuired Prior to Submittal to Board
B...�.�._ .-...............
PW Attorney ® Attorney Name Clara Daniels
Dept. Attorney w Attorney Name Sandra Kennedy
Purchasing Michael Schmidt............�.�.�.�.........��-����������..�
Check the Appropriate Item 'rylae
F Professional Services Agreement ❑ Contract
El Open Market Contract
❑ Amendment/Addendum
E Bid Opening
❑ Bid Award
❑ Quote Opening
Quote Award
Proposal Opening
C/O & PCA No.
❑ Chg. Order, No.
El Traffic Control
;; Other: HP Lease Schedule
All Submissions
Proposal
Special Purchase, QPA
Req. to Advertise
Reject Bids/Quotes
PCA
Resolution
[� Ease./Encroach
�... w... ..........
g9tipired Information
❑ Title Sheet
Company or Vendor Name
Hewlett Packard
_
Yes.. If Yes, Approved ...............
� � by Purchasing
New Vendor
® No
MBE/WBE Contractor
MBE Completed E-Verify Form Attached Nos
Project Name
HP Computer Lease #22
---.. .....--- ......
Project Number
N/A
Funding Source
_ .......... �.. -- _... ....
Capital Lease Proceeds
—in.
Account No.
Pr 279-0672-415-38.01 Int. 279-0672-415-38.02
-_.... _ ...�_.,_.....
Amount
�.. __.._w __._--- _,_----------
$3 9,800.00
Terms of Contract
$ .._.......... __.-------- _...�. ....._ ______m
21.0 /Mo. For 48 Months
.. ...----
Purpose/Description
_ .. ...... ........ ------- -
for new and changed
Equipment_w....__.................g
positions
For Chang Ordersm_Oq!y
Amount of El Increase $
r Decrease ($ )
Previous Amount $
Current Percent of Change
New Amount
$
Increase %
Decrease..............................�.....
Increase %
Total Percent of Change: Decrease
Time Extension Amount:
............. ..... ._________-
New Comoletion Date: