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Home My WebLink AboutAddendum to PSA - Auriel Information Systems - Licensing and Support for Area Plan, Zoning and EngineeringOUT, i ., r p w PE a. I IIIi CITY OF • BEND PETE BUTTIGIEG, MAYOR BOARD 1; PUBLIC WORKS October 22, 2019 David Fazio Auriel Information Systems, Inc. 115 N William St. South Bend, IN 46601 RE: Addendum to Professional Services Agreement Dear Mr. Fazio: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 22, 2019, approved the above referenced addendum regarding additional licensing and support for South Bend Plan Commission, Zoning, and Engineering in the amount of $1,600. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES This Addendum to Agreement for Professional Services (this "Addendum") is entered into on October 22, 2019, by and between the City of South Bend, acting by and through its Board of Public Works (the "City"), and Auriel Information Systems, Inc., an Indiana corporation (the "Provider") (each a "Party" and collectively the "Parties"). RECITALS A. The City and the Provider entered into an Agreement for Professional Services dated August 1, 2019 (the "Agreement"). B. The Parties desire to modify the Agreement in order to add additional user licenses and to adjust the scope of work. NOW THEREFORE, the Parties mutually agree as follows: 1. Exhibit A to the Agreement shall be deleted in its entirety and replaced with the attached Exhibit A. 2. Section 2 of the Agreement shall be deleted in its entirety and replaced with the following: o!Ln s_ation. In exchange for the Provider's satisfactory performance of the Services, and subject to the terms and conditions of this Agreement, the City will pay the Provider a total sum not to exceed Two Thousand Nine Hundred Dollars ($2,900.00) through December 31, 2019. Thereafter, the City will pay Seven Thousand Two Hundred Dollars ($7,200.00) per year (the "Contract Amount") billed monthly at a rate of Six Hundred Dollars ($600.00). The City will pay the Contract Amount to the Provider in each year in which the Contract is renewed as provided herein. The City will pay the Contract Amount in installments upon invoicing by the Provider (each a "Contract Installment"). The City will not be required to pay any Contract Installment if the City is not satisfied with the Provider's performance under this Agreement or any default or breach of this Agreement by the Provider exists, as the City may determine in its sole discretion. 3. This Addendum will go into effect November 1, 2019. 4. The parties agree that, unless expressly modified by this Addendum, all other terms and conditions as set forth in the Agreement shall remain in full force and effect. 5. Capitalized terms used in this Addendum will have the meanings set forth in the Agreement unless otherwise stated herein. Signature Page Follows IN WITNESS WHEREOF, the Parties hereto have executed this Addendum as of the date first stated above. AURIIEL INFORMATION SYSTEMS, INC. bavid"Pa' zlo, Presi ell CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Gary A. Gilot, President - Therese J, C r �M46�era,,m Elizabeth A. Maradik, Member Member i�,"uAraL.WO"tllivan, Member ATTEST: Martin, Clerk L i n� 4(a M. SCOPE The Parties agree to the following as the scope of the work: Provider shall grant the City six (6) licenses for developed software at the fee stated in the Agreement, three (3) of which licenses will be used by the City's Engineering Department and shall allow users from the Engineering Department the following access rights: *Access to view the Property Records Database maintained by the City's Building Department. *Access to Plan Review for the City with the ability to write/comment in the Engineering field for Plan Review. *Access to view Subdivision and Zoning Database for the City with the ability to write/comment in the Engineering Review tab. Provider shall make a copy of the current Area Plan system consisting of Subdivisions, Rezoning, Zoning Violation and Board of Zoning Appeals modules into a separate database application for South Bend Advisory Plan Commission. Provider shall program the necessary changes according to the City's Department of Community Investment's specific requirements. The Provider shall develop the necessary links to the Building Permit and Property databases. The Provider shall integrate document management if requested by the City, including but not limited to the capability of adding attachments to the Property Records Database. The Provider shall work with City IT technicians on connecting workstations to the Provider's data center. The Provider shall install FileMaker system software on designated workstations and mobile devices and test connections The Provider shall provide onsite training and onsite and remote support as needed or requested. WORK PLAN Upon acceptance of this proposal, the Provider will make the copy of the Area Plan application and setup user access to the application. This will be followed by the installation of FileMaker on designated workstations and test connections to the City's application. A work schedule will be developed to review the application and create a work list for the necessary programming changes. Department of Community Investment staff will be responsible for development specifications and ensure proper functionality of the Advisory Plan Commission application. This effort is best accomplished through scheduled weekly meetings with Provider's developers. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name `DFill N1K17iR: Dan O'Connor Department Innovation & Technologv BPW Date 10-22-2019 Phone Extension 6201 wmu�rvw!��uwww�wwwww�wwwww��wamm�� ,�nwrs�,waarvrnmrr�✓�roamrr�a�na�rewrw,u,�nxxer��nm��,��ir�ar �;rr�;u„�,��„�ma,- �-,�aar� �w�w¢annn�rmrsuauare„n�owoiuuu�umuuuuiuv�u�uuw�umuuuuwaraua�uwara�uwam�rem��_m�mm�mrcm�—�..: �rru�u w�w�weo� �.. Required Prior to Submittal to to . Board Legal ® Attorney Name Sandra Kennedv Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Lj Agreement Professional Services ❑! Bid Opening ❑' Quote Opening Change Order No. _ Ease/Encroach. ❑ Other. TMpte Item Type - Contract E] Resolution El Bid Award EJ Quote Award ❑ C/O & PCA No. Traffic Control _ All Submissions �..._ ................... ... � _... or Proposal Addendum ❑ Req. to Advertise ❑ Title Sheet fired Information ------------- ❑ PCA Company or Vendor Name Auriel Information Systems Inc. New Vendor Yes ® No ❑If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE F WBE MBE/WBE Contractor Requested ❑ No I❑ Yes Name of Company g pp y 08/13/19 Project Name Addendum Auriel a reement approved b BoPW on Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description 211...-1001-460.31-06 ............................ __------ ..........,,........... ... Approved 08/13/19 - $6,000 Annually(2020) + $2,500 prorated 2019 Addendum to $7,200 Annually + $2,900 prorated 2019 with this addendum. Increase in total of $1,600 for remainder of 2019 and 2020 Annual agreement Adding 3 user licenses and support to the 3 that were previously approved at the 08/13/19 BoPW meeting. This provides professional services to the SB Plan Commision for IT related software development and 6 licenses for Zonina and Enaineerina staff ❑Required Contractor's Certification Form Attached (Non -Collusion, Non -Discrimination„ Non -Debarment, E-Verify, Iran, etc. Orders Only Amount of Increase $ Decrease $ Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval �sp Pp Copy Original