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Home My WebLink About10082019 Board of Public Works MeetingAGENDA REVIEW SESSION OCTOBER 3, 2019 292 1 ATTEST: da M. Martin, erk Elizabeth A. Maradik, Member Therese J. Dorau, Member "w�= r .,,.., 0.,o & 44lier, Member JtT1N k.MiJ Laura L. O'Sullivan, Member REGULAR MEETING OCTOBER 8, 2019 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, October 8, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Genevieve Miller, and Laura O'Sullivan present. Board Member Therese Dorau joined the meeting at 9:39 a.m. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on September 19, 24, and October 1, 2019, were approved. OPENING OF BIDS — FIRE STATIONS 3 AND 6 RENOVATIONS — PROJECT NO. 118-047 (FIRE CAPITAL IMPROVEMENTS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: GIBSON-LEWIS, LLC 1001 W. 11 t' Street Mishawaka, IN 46544 Bid was signed by: Robert Lingenfelter Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted :I Base Bid Total $1,120,000 Alternate #1 Total $7,200 Alternate #2 Total $6,000 Alternate #3 Total $19,500 Alternate #4 Total $20,100 Alternate #5 Total $7,400 Alternate #6 Total $65,000 Alternate #7 Total $5,600 Alternate #8 Total $13,700 Base Bid plus Alternates Total $1,264,500 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above bid was referred to Engineering and the Fire Department for review and recommendation. OPENING OF BIDS — MUESSEL GROVE PUBLIC RESTROOM RENOVATION — PROJECT NO. 118-099R (VPA CAPITAL) REGULAR MEETING OCTOBER 8, 2019 293 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MICHIANA CONTRACTING, INC. 7843 Lilac Road, PO Box 929 Plymouth, IN 46563 Bid was signed by: Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Lump Sum $375,000 Add Alternate #1 Lump Sum $29,000 Add Alternate #2 Lump Sum $16,000 Add Alternate #3 Lump Sum $57,420.75 Base Bid plus Alternates $375,000 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Bid was signed by: Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Lump Sum $296,870.00 Add Alternate #1 Lump Sum No Change Add Alternate #2 Lump Sum No Bid Add Alternate #3 Lump Sum $88,054.00 Base Bid plus Alternates $384,924.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above bids were referred to Venues, Parks, and Arts and Engineering for review and recommendation. OPENING OF BIDS — EDISON FILTRATION PLANT ROOF REPLACEMENT — PROJECT NO. 119-014 (WASTEWATER CAPTIAL BUILDING IMPROVEMENTS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Bid was signed by: Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Total $432,417.00 Alternate #1 Total $33,283 Base Bid plus Alternate $465,700.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — CENTURY CENTER ELEVATOR RENOVATION — PROJECT NO. 118-104D (HOTEL/MOTEL TAX) 1 I I REGULAR MEETING OCTOBER 8, 2019 294 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. OPENING OF BIDS — SALE OF CITY PROPERTY — 407 COTTAGE AVENUE This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: BOBADILLA INVESTMENTS, LLC CIO JOSE AREVALO PO Box 1123 Notre Dame, IN 46556 BID: $1,450.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF QUOTATIONS — BYERS ORANGE FIELD SCOREBOARD ELECTRICAL SUPPLY (COMMUNITY FOUNDATION) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 Quotation was submitted by Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $7,260 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING AND AWARD OF QUOTATIONS — BYERS ORANGE FIELD SHADE STRUCTURE (COMMUNITY FOUNDATION_) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: MIDSTATES RECREATION, LLC 5828 Zarley St., Suite B New Albany, OH 43054 Quotation was submitted by John Hobson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $50,717.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. After reviewing the quotation, Mr. Patrick Sherman recommended that the Board award the contract to the sole responsive and responsible quoter, Midstates Recreation, LLC in the amount of $50,717. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. OPENING OF QUOTATIONS — IVY TECH POD DISPOSAL — PROJECT NO 119-091 T( BD) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING OCTOBER 8, 2019 295 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Quotation was submitted by Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $41,100.00 RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 Quotation was submitted by Rachelle Dolniak Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $43,796.00 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — NORTH PUMPING STATION FLOOD DAMAGE REPAIRS — PROJECT NO. 118-302 (LIABILITY INSURANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler St. LaPorte, IN 46350 Quotation was submitted by Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted QUOTATION: $138,031 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotation was referred to Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS — NOTRE DAME AVE. AUTOMATED PUSH SIGNAL (APS) — PROJECT NO. 119-090 (TRAFFIC SIGNAL MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: MICHIANA CONTRACTING, INC. 7843 Lilac Road, PO Box 929 Plymouth, IN 46563 Quotation was submitted by Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $16,337.50 Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above quotation was referred to Engineering for review and recommendation. After reviewing the quotation, Mr. Kyle Silveus, Engineering, recommended that the Board award the contract to the sole responsive and responsible quoter, Michiana Contracting, Inc., in the amount of $16,337.50. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. REGULAR MEETING OCTOBER 8, 2019 296 AWARD BID AND APPROVE CONTRACT — CENTURY CENTER PARKING LOT ENTRY GATEWAY IMPROVEMENTS — PROJECT NO. 118-035A (HOTEL/MOTEL TAX) Ms. Becca Plantz, Engineering, advised the Board that on September 24, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder Larson Danielson Construction Company, Inc., 302 Tyler Street, LaPorte, IN 46350 in the amount of $155,948.44. Ms. Plantz noted the low bidder was non -responsive to the Responsible Bidder Ordinance. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved, as outlined above. Ms. Miller seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — OLIVE WATER TREATMENT PLANT IMPROVEMENTS — PROJECT NO. 118-024 (RWDA TIF/WATER CAPITAL) Ms. Kara Boyles, Engineering, advised the Board that on August 13, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Boyles recommended that the Board award the contract to the lowest responsive and responsible bidder Bowen Engineering Corporation, 8802 N. Meridian St., Indianapolis, IN 46260 in the amount of $1,796,470. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract be approved, as outlined above. Ms. Miller seconded the motion, which carried. AWARD QUOTATION AND APPROVE CONTRACT — NORTHWEST FENCE REPLACEMENT — (WASTEWATER &SEWER OPERATIONS AND MAINTENANCE) Mr. Ken Smith, Utilities, advised the Board that on September 23, 2019 quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Smith recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Fence, LLC, 3113 Riverside Dr., South Bend, IN 46628, in the amount of $39,900. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded and the contract approved as outlined above. Ms. Miller seconded the motion, which carried. AWARD QUOTATION — FIRE DEPARTMENT TRAINING CENTER CLASSROOMS FURNITURE — PROJECT NO. 117-127 (FIRE DEPT. REPAIRS & MAINTENANCE) Mr. Todd Skwarcan, Fire Department, advised the Board that on September 17, 2019 quotations were received and opened for the above referenced furniture. After reviewing those quotations, Mr. Skwarcan recommended that the Board award the contract to the lowest responsive and responsible bidder, Office 360, 7301 Woodland Dr., Indianapolis, IN 46278, in the amount of $37,505.80. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. Mr. Gilot questioned the source of funding, noting this did not seem the appropriate account. AWARD QUOTATION AND APPROVE CONTRACT — PALAIS ROYALE INTERIOR PAINTING —PROJECT NO. 119-055R (HISTORIC PRESERVATION) Ms. Becca Plantz, Engineering, advised the Board that on September 24, 2019 quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, M&V Pro Services, Inc., 1126 Western Ave., South Bend, IN 46601, in the amount of $34,160. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above and the contract be approved. Ms. Miller seconded the motion, which carried. AWARD PROPOSAL — CORBY BLVDARONWOOD DR./ROCKNE DR. - PROJECT NO 116-034 (LRSA CAPITAL) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, stated proposals were received for the above project by the Board on May 28, 2019. Mr. Nawrot stated after review and scoring, the team is requesting the Board's approval to award the proposal to the highest overall scoring vendor, Lochmueller Group, 112 W Jefferson Blvd., Ste. 500, South Bend, IN 46601. Upon a motion by Ms. Maradik, seconded by Ms. Miller and carried, the Board approved the request to award the proposal as recommended. REGULAR MEETING OCTOBER 8, 2019 297 APPROVE CHANGE ORDER NO. 1 MICHIGAN STREET PAVEMENT REPLACEMENT — PROJECT NO. 118-075 (RWDA TIFF Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be increased by $25,195.60, plus an additional twenty-one (21) days, for a new contract sum, including this Change Order, in the amount of $1,937,594.60 and a new project completion date of November 5, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 9 — HOWARD PARK REDEVELOPMENT — PROJECT NO. 117-047B (PARK BOND/RETIF/REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 9 on behalf of Larson -Danielson Construction Company, Inc., 302 Tyler Street, LaPorte, IN 46350, indicating the contract amount be increased by $128,359 for a new contract sum, including this Change Order, in the amount of $18,345,759.58. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - EAST LONGFELLOW AVE. AND NORTH RIVERSIDE DRIVE TRAFFIC CALMING — PROJECT NO. 118-113 (LRSA CAPITAL) Mr. Gilot advised that Ms. Theresa Harrison, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $3,473.94, plus an additional forty-six (46) days for a new contract sum, including this Change Order, in the amount of $76,323.94 and a new project completion date of July 31, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WASTEWATER TREATMENT PLANT ELECTRICAL IMPROVEMENTS —PROJECT NO. 117-132 (SEWAGE WORKS CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 1 on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, indicating the contract amount be increased by $84,059 for a new contract sum, including this Change Order, in the amount of $6,416,399. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - LIBERTY TOWER EXTERIOR RENOVATIONS DIVISION B — PROJECT NO. 118-086R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Mulder Waterproofing and Sealants, Inc., 3420 Ravine Road, Kalamazoo, MI 49026, indicating the contract amount be increased by $11,715 for a new contract sum, including this Change Order, in the amount of $308,665. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 - LIBERTY TOWER EXTERIOR RENOVATIONS. DIVISION C — PROJECT NO. 118-086R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on behalf of Environmental Glass, Inc., 12675 Martin Drive, Redford, MI 48239, indicating the contract amount be increased by $2,975.31 for a new contract sum, including this Change Order, in the amount of $308,781.08. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 2019 TREE AND STUMP REMOVAL — PROJECT NO. 119-012 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of K&R Tree Service LLC, 1724 S. Grant St., South Bend, IN 46613, indicating the contract amount be decreased by $2,312.00 for a new contract sum, including this Change Order, of $24,743.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $24,743.00. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER EXTERIOR SIGNAGE — PROJECT NO. 118-035B (HOTEL/MOTEL TAX) REGULAR MEETING OCTOBER 8, 2019 298 Mr. Gilot advised that Mr. Toy Villa,;, Engineering, ,has submitted the Project Completion Affidavit on behalf of Burkhart Sign Systems, 1247 Mishawaka Ave., South Bend, IN 46615, for the above referenced project, indicating a final cost of $152,030. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Project Completion Affidavit was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — EWING AVENUE AND FELLOWS STREET TRAFFIC SIGNAL REPLACEMENT — PROJECT NO. 118-097 (LRSA TRAFFIC SIGNAL MAINTENANCE) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTIES — 142 N. CHICAGO STREET AND 722 LAPORTE AVENUE In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above addresses. He noted in his memorandum that he has determined that the City has no need for the properties; the intended use of the petitioners is appropriate; and the petitioners are eligible to purchase the property as abutting property owners. Mr. Netter stated he is therefore requesting to advertise the sale of the properties per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — MAIN & COLFAX PARKING STRUCTURE PAINT REMOVAL — PROJECT NO. 119-078R (PARKING GARAGES) In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the above request was approved. ADOPT RESOLUTION NO. 34-2019 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.34-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2012 Chevy Cruze Sedan WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less;. and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and REGULAR MEETING OCTOBER 8, 2019 299 NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 8th day of October 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Genevieve E. Miller s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for nnnrnvnl Type Business Description Amount/ Motion/ Funding Second Consulting Lochmueller Construction Inspection NTE Maradik/Miller Contract Group, Inc. for Corby $406,400 Blvd./Ironwood (LRSA Dr./Rockne Dr. Capital) Intersection Im rovement Amendment The Troyer Additional Engineering $6,185; New Maradik/Miller No. 1 to Group, Inc. Services for East Bank Total $40,387 Professional and East Race Repairs (Streets and Services Alleys) Agreement Professional Urban Administer Commercial $200,000 Maradik/Miller Services Enterprise and Mixed -Use Building (EDIT) Agreement Association of and Property South Bend, Inc. Improvement Grant for Projects in Neighborhood Centers Agreement City of Striping of Jefferson No Increase Maradik/Miller Mishawaka Boulevard in City of (Local Road Mishawaka Right -of- and Bridge Way as Part of 2019 Grant) Community Crossings Project Community South Bend Provide a Development $210,000 Maradik/Miller Development Heritage Subsidy for the (CDBG) Program Foundation, Inc. Construction of a Single - Contract Family Home for Low - Moderate Income Homebu er Community Near Northwest Provide a Development $165,000 Maradik/Miller Development Neighborhood, Subsidy for the (CDBG) Program Inc. Construction of a Single - Contract Family Home for Low - Moderate Income Homebu er 1 1 REGULAR MEETING OCTOBER 8, 2019 300 F7 L 1 Professional Arcadis U.S., America's Water, $24,900 Maradik/Miller Services Inc. Infrastructure Act (Water Works Agreement Compliance Gap Engineering) Analysis Supplemental DLZ Indiana, Staking Right -of -Way $22,500; New Maradik/Miller Agreement No. LLC and Inspecting Utility Total 3 Relocation before Street $557,750 Reconstruction Contract (LRSA is Awarded by INDOT, Capital) and Services during Construction Memorandum Teamsters Local Increase 2019 and 2020 N/A Maradik/Miller of Union No. 364 Rates for Customer Understanding Service Work Group Amendment Abonmarche Additional Engineer NTE $11,000; Maradik/Miller No. 1 to Consultants, Inc. Services for Western New Total Professional Ave. Streetscapes $195,400 Services (RWDA TIF) Agreement Professional Wdi Inspection and $14,280 Maradik/Miller Services Architecture, Determination of (Engineering Agreement Inc. Solution for Police Professional Department's Roof Services Real Property Near Northwest Transfer Property at 823 $1 Paid to Maradik/Miller Transfer Neighborhood, N Harrison St. for New City Agreement Inc. Construction of Low - Moderate Income Housing through use of Federal Funds. QPA Purchase Daktronics, Inc. New Scoreboard for $16,500 Maradik/Miller Orange Field at Byer's (Community Softball Complex Foundation) through Omma Contract Professional Baker Tilly Municipal Advisory $8,000 Maradik/Miller Services Municipal Services related to (Engineering Agreement Advisors, LLC development of a Low- Professional Income Customer Services) Assistance Program for Sewer Rate Credit APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followine hermit and license applications were presented for gnnrnval- Applicant/Event Description Date/Time Location Motion Carried Red Ribbon Street Closure October 18, 2019; Colfax Center (914 Maradik/Miller March for Special 10:30 a.m. to Lincolnway West) Event 12:00 p.m. East to Chapin, ends at Kroc Center Classic Cruise -In Street Closure October 20, 2019; St. Louis St. from Maradik/Miller Barnaby's for Special 3:00 p.m. to 6:30 Jefferson to Celebrating 50th Event p.m. Washington Anniversary Trick or Treat at Street Closure October 20, 2019; Eddy St. from Maradik/Miller Eddy Commons for Special 8:00 a.m. to 8:30 Angela to Napoleon Event p.m. Park Ave. Street Closure October 27, 2019; Manitou Place from Maradik/Miller Association for Special 2:00 p.m. to 6:00 Park Ave to Forrest Halloween Party Event p.m. Ave Steps for Cancer Street Closure November 9, Four Winds Field, Maradik/Miller for Special 2019; 7:00 a.m. to Lafayette to Event 10:00 a.m. Jefferson, West to REGULAR MEETING OCTOBER 8, 2019 301 Taylor, . East on Western to Williams St., South to Four Winds Field SBMA Sci-Fy Street Closure November 9, Century Center to Maradik/Miller Parade for Special 2019; 4:00 p.m. to Michigan St., back Event 5:00 p.m. to Century Center APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — LA FONDA DE LA MIAMI Mr. Gilot stated an application for a Revocable Permit has been received from Kenya Grayeda for the purpose of placing a sign in the right-of-way at La Fonda de La Miami St., 2007 Miami St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Miller and carried, the Revocable Permit was approved. TABLE AND APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend. Ms. Martin, Clerk of the Board, asked that the first two (2) be tabled. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the below Consents to Annexation and Waivers of Right to Remonstrate were tabled. A. 51789 Hannigan Drive — Water/Sewer B. 20260 Kiefer Way — Water/Sewer Upon a motion by Ms. Gilot, seconded by Ms. Maradik and carried, the below listed Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. C. 20132 Darden Road — Water D. 53872 E. Marshall Drive —Sewer RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: A. Contractor Bonds 1. Luis Garcia, Approved effective September 27, 2019 2. Complete Concrete & Construction, LLC, Approved effective September 27, 2019 3. Brett Crouch Construction, Approved effective September 27, 2019 4. Artisan Builders Group, LLC, Approved effective September 30, 2019 B. Excavation Bonds 1. Michels Corporation, Approved effective September 24, 2019 2. Core Bore, LLC, Approved effective September 30, 2019 C. Occupancy Bonds 1. Higher Ground Tree Care, LLC, Approved effective September 26, 2019 2. Mantley, Westley dba Mantley Construction LLC, Approved effective September 24, 2019 3. Michels Corporation, Approved effective September 24, 2019 4. Luis Garcia, Approved effective September 27, 2019 5. Burns Rent -Ails, Inc., Approved effective September 26, 2019 6. Brett Crouch Construction, Approved effective September 27, 2019 7. Ram Concrete LLC, Approved effective September 30, 2019 8. Core Bore, LLC, Approved effective September 30, 2019 9. Artisan Builders Group, LLC, Approved effective September 30, 2019 1 1 1 REGULAR MEETING OCTOBER 8, 2019 302 1 �I 1 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Miller seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,042,764.88 09/30/2019 City of South Bend $84,800 10/03 & 10/04/2019 City of South Bend $1,995,761.97 10/08/2019 U.S. Bank, National Assoc.; Kite Realty Group $219,368.01 09/30/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Miller seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:13 a.m. BOARD OF PU IC ORK Gary A. Gilot, President Elizabeth A. Maradik, Member /1--� L-- �� Therese J. Dorau, Member Member 3 i-n w 1 Laura L. O'Sullivan, Member ATTEST: nda M. Martin, Clerk