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Home My WebLink About09/11/12 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 11, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: August 23, 2012; Regular Meeting: August 28, 2012 B. Claims Review: September 4, 2012 2. OPENING AND AWARD OF BIDS—APPROVE CONTRACT A. Skyway Plaza Building Window Replacement—Project No. 112-043 1. Funding: SB Central Medical District TIF (426.1050.460.42.02) B. Rushton Rehabilitation Project—Masonry Rehabilitation—Project No. 112-037A 1. Funding: WWCDA TIF (422.1050.460.42.02) C. Rushton Rehabilitation Project—Window Rehabilitation—Project No. 112-037B 1. Funding: WWCDA TIF (422.1050.460.42.02) D. Rushton Rehabilitation Project— Site Work—Project No. 112-037C 1. Funding: WWCDA TIF (422.1050.460.42.02) E. Two (2), More or Less, Custom Top Mount Pumpers 1. Funding: 2012 Fire Dept. Capital Lease (288.0902.422.37.02) 3. CHANGE ORDERS A. Main Street, Wayne Street, and Leighton Parking Garage Access Controls— Electrical Installations 1. Company: Koontz-Wagner Construction Services, LLC 2. Change Order No.: 2 3. Increase Amount: $3,400 4. Percent of Increase: 15.45% 5. Revised Contract Amount: $25,400 6. Funding: Parking Garage Capital (601.0460.43.10/601.0462.43.10/601.0465.43.10) B. Northside Trail Extension—Project No. 110-001 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 8 3. Increase Amount: $3,025 4. Percent of Increase: 0.196% 5. Revised Contract Amount: $1,632,176.92 6. Funding: CMAQ/FHWA C. East Bank Sewer Separation, Phase III—Project No. 111-069 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $52,804.35 4. Percent of Increase: 2.34% 5. Revised Contract Amount: $2,313,385.48 6. Funding: 2012 Sewer Bond GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 11, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. PROJECT COMPLETION AFFIDAVITS A. Olive Street Pumping Station Downspout Renovations —Project No. 112-019 1. Company: The Robert Henry Corporation 2. Final Contract Amount: $44,000 3. Funding: 2009 Revenue Bond(623.0640.415.42.02) B. Hansel Center Renovation—Project No. 111-064 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $796,000 3. Funding: AEDA TIF (422.1050.466.42.02) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. 2012/2013 Manhole Rehabilitation—Project No. 112-053 1. Funding: Sewer Capital (642.0621.415.42.05) B. 2012/2013 Sewer Rehabilitation—Project No. 112-054 1. Funding: Sewer Capital (642.0621.415.42.05) 6. RESOLUTION A. No. 51-2012 —A Resolution of the City of South Bend, Indiana Board of Public Works for the Write Off of Insufficient Fund Accounts For 2010 through 2011 1. Amount: $3,393.65 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding— Comcast of Indiana/Michigan, LLC 1. Description: Public Access Channel Transmission B. Professional Services Proposal—Weaver Boos Consultants 1. Description: Former Studebaker Museum—Environmental Consulting 2. Amount: $26,952 3. Funding: Loss Recovery Fund (227.0401.415.31.06) C. Professional Services Proposal—Carl Walker Parking 1. Description: Examine and Recommend Repairs of Failure of Wayne Street Parking Garage Facade—Project No. 112-059 2. Amount: NTE $12,300 3. Funding: South Bend Central TIF (420.1050.460.42.02) 8. LICENSES AND PERMITS A. Processions 1. Applicant: Physicians Holistic Alliance a) Event: PHA 5K GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 11, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Date/Time: October 6, 2012; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: James Whitcomb Riley High School a) Event: Homecoming Parade b) Date/Time: September 21, 2012; 4:00 p.m. to 6:30 p.m. c) Favorable Recommendations B. Triple Trailer Permit 1. Applicant: Conway Freight a) Route: From Terminal at 1530 South Olive Street to the US 31 Bypass and the Return Route b) Favorable Recommendations C. Traffic Restriction 1. Applicant: Laymen Chapel Christian Methodist Episcopal Church a) Description: Restrict Traffic on Kenmore Street from Jefferson to the first East/West Alley North of Western Avenue b) Date and Time: September 22, 2012; 10:00 a.m. to 1:00 p.m. c) Purpose: To Allow Safe Access for Autumn Health Fair Events in the Church and Across the Street in Parking Lot(Not Using Street for Set-Up) d) Date/Time: September 22, 2012; 10:00 a.m. to 1:00 p.m. e) Favorable Recommendations 2. Applicant: Phil Byrd, Developer a) Description: Place Barricades to Restrict Traffic on Quigley Place from Georgiana Street to Duey Street; Burns Street from Quigley Place to Napoleon Street; Duey Street from South Bend Avenue to Napoleon Street; St. Vincent Street from Georgiana Street to Eddy Street. b) Date and Time: All Notre Dame Home Football Games c) Purpose: To Prevent Parking on Undeveloped Lots and Streets d) Favorable Recommendations D. Street Vacation 1. Applicant: City of South Bend a) Location: Calvert Street from Webster Street to Kemble Avenue b) Purpose: Expansion of National Guard Armory c) Favorable Recommendations 9. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52358 Portage Road—Water 10. RATIFY BONDS A. Contractor Bonds GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 11, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Richard D. Atkinson D/B/A Concrete Work—For Release Effective September 11, 2012 2. Tomlinson Construction, Inc. —For Release Effective October 6, 2012 3. Tomlinson Construction, Inc. —For Release Effective September 17, 2012 B. Excavation Bonds 1. Midwestern Contractors —Approved August 31, 2012 2. John Ward Concrete, Inc. —Approved August 28, 2012 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4