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HomeMy WebLinkAbout10182019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of October 3, October 8, and October 15, 2019 2. OPENING OF BIDS A. 2020 Uniform and Floor Mat Service and Rentals 1. Funding: Multiple Departments B. Kizer Mansion Window Repair – Project No. 119-024R 1. Funding: WWDA TIF (422.1050.460.42.02) C. 2019 Demolitions, Phase 2 – Project No. 119-079 1. Funding: Vacant & Abandoned (404.1201.415.39.87) D. Historic Leeper Park Improvements – Project No. 118-010B 1. Funding: RWDA TIF (452.1101.452.31.02) E. One (1) or More, 2019 or Newer, Single Axle Stainless Steel Multi-Use Dump Truck – Spec U 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) F. Two (2,) More or Less, 2019 or Newer, Tandem Axle Stainless Steel Multi-Use Dump Trucks – Spec V 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) 3. OPENING OF QUOTATIONS A. County-City Building Office Renovations (12th and 14th Floors) – Project No. 118-079 1. Award 2. Funding: COIT (404.0617.431.36.01) B. Lafayette Building Cleanout – Project No. 119-098 1. Funding: RWDA TIF (324.1050.460.42.02) 4. OPENING OF PROPOSALS A. Plumbing Services Contract 1. Funding: Various Departments 5. AWARD BIDS AND APPROVE CONTRACTS A. Edison Filtration Plant Roof Replacement – Project No. 119-014 1. Company: Brown & Brown General Contractors, Inc. 2. Amount: $465,700; Base Bid plus Alternate No. 1 3. Funding: Water Works Capital (622.0640.415.42.02) B. Main St. & Wayne St. Garage Improvements – Project No. 119-066 1. Company: Majority Builders, Inc. 2. Amount: $428,914; Base Bid plus Alternates 1, 2, 5, 8, and 11 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 3. Funding: RWDA TIF (324.1050.460.42.02) C. Sale of City Property and Purchase Agreement – 407 Cottage Grove 1. Bidder: Bobadilla Investment, LLC 2. Amount: $1,450 plus Associated Fees 6. REJECT BIDS AND RE-ADVERTISE A. Century Center North Restroom Renovation – Project No. 118-104C 1. Reason: Bids exceed Budget 2. Funding: Hotel/Motel Tax (7304.42010.000.0099) 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Ivy Tech Pod Disposal – Project No. 119-091 1. Company: Indiana Earth, Inc. 2. Amount: $41,100 3. Funding: RWDA TIF (324.1050.460.42.01) 8. REJECT QUOTATIONS A. Byers Orange Field Scoreboard Electrical Supply 1. Reason: Quotes exceed Budget 2. Funding: Community Foundation (201.1101.452.36.09) 9. CHANGE ORDERS A. 2019 Lamppost Lighting Program – Project No. 119-006 1. Company: Gama Sonic USA, Inc. 2. Change Order No.: 1 3. Increase Amount: $4,239.76 4. Percent of Increase: 8.89% 5. Revised Contract Amount: $51,936.76 6. Funding: COIT (404.0602.431.31.06) B. Howard Park Redevelopment – Project No. 117-047B 1. Company: Larson-Danielson Construction Company, Inc. 2. Change Order No.: 10 3. Increase Amount: $101,329.08 4. Percent of Increase: 0.53% 5. Total Percent of Change: (1.98%) 6. Revised Contract Amount: $18,447,088.66 7. Funding: Park Bond, RETIF, Regional Cities & Cumulative Capital (452.1101.452.02.03; 429.1050.460.42.02; 201.1111.452.42.01; 407.1101.452.42.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 C. Safe Routes to School near LaSalle Intermediate and Marquette Primary – Project No. 116-040 1. Company: Indiana Department of Transportation 2. Change Order No.: 2 3. Increase Amount: Thirty-Six (36) Days 4. Revised Completion Date: September 27, 2019 5. Funding: LOIT (257.0608.431.42.96) D. Safe Routes to School near LaSalle Intermediate and Marquette Primary – Project No. 116-040 1. Company: Indiana Department of Transportation 2. Change Order No.: 3 3. Decrease Amount: ($64,937.27) 4. Percent of Decrease: (4.087%) 5. Total Percent of Change: (4.087%) 6. Revised Contract Amount: $1,524,062.73 7. Funding: LOIT (257.0608.431.42.96) E. Pulaski Park Improvements – Project No. 118-056 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Sixty-Three (63) Days 4. Revised Completion Date: December 20, 2019 5. Funding: RWDA TIF Bond (452.1101.452.31.06) F. J.C. Lauber Site Improvements – Project No. 118-083B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $8,882.38 4. Percent of Increase: 2.18% 5. Total Percent of Change: 11.47% 6. Revised Contract Amount: $416,367.38 7. Funding: REDA TIF (429.1050.460.42.03) G. 510 S. Main Street Building Improvements – Project No. 119-084 1. Company: HC3 LLC d/b/a St. Clair Development 2. Change Order No.: 1 3. Increase Amount: $5,219.46 4. Percent of Increase: 3.49% 5. Revised Contract Amount: $154,704.46 6. Funding: EDIT / Redevelopment Grants & Subsidies (408.1001.460.39.30; 433.1050.460.39.30) H. Technology Resource Center – Low Voltage Installation Service – Project No. 118-090 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 1. Company: Brite Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,850 4. Percent of Increase: 7.94% 5. Revised Contract Amount: $38,750 6. Funding: IT Professional Services (279.0672.415.31.06) I. Olive Water Treatment Plant Improvements – Project No. 118-024 1. Company: Bowen Engineering Corporation 2. Change Order No.: 1 3. Decrease Amount: ($418,361) 4. Percent of Decrease: 23.29% 5. Revised Contract Amount: $ 1,378,109 6. Funding: RWDA TIF (324.1050.460.42.02) 10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Liberty Tower Improvements, Division A – Upper Level Roof Work – Project No. 118-086R 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($12,077.50) 4. Percent of Decrease: (4.40%) 5. Final Contract Amount: $262,140.50 6. Funding: RWDA TIF (324.1050.460.42.02) B. Miami Street Basin Drainage Improvements – Project No. 116-082C 1. Company: HRP Construction, Inc. 2. Change Order No.: 4 (Final) 3. Decrease Amount: ($19,920) 4. Percent of Decrease: (3.95%) 5. Total Percent of Change: (1.65%) 6. Final Contract Amount: $484,870 7. Funding: SSDA TIF (430.1050.460.42.01) 11. PROJECT COMPLETION AFFIDAVITS A. Temporary Traffic Calming Materials & Installation – Project No. 119-053 1. Company: Selge Construction co., Inc. 2. Final Contract Amount: $67,350 3. Funding: LRSA (251.0608.431.42.96) 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND PROPOSALS A. Pinhook Park Site Improvements – Project No. 118-077A CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Title Sheet 2. Funding: VPA Capital (416.0404.453.36.01) B. Pinhook Park Pavilion Improvements – Project No. 118-077B 1. Title Sheet 2. Funding: VPA Capital (416.0404.453.36.01) C. Morris Theater Emergency Plaster Work – Project No. 118-094R 1. Title Sheet 2. Funding: VPA Morris (226.0419.672.36.01) D. Water Works Utility Service Line Repair Program 1. Funding: Water Works O&M (620.0630.711.61.02) E. East Bank Trail Storm Repair – Project No. 118-306 1. Title Sheet 2. Funding: Liability Insurance Fund (226.0419.672.42.03) F. Community Crossings Round 2 – Project No. 119-065 1. Funding: LRSA (251.0608.431.31.06) G. Two-Way Conversion of Colfax Ave., Phase II – Project No. 115-053B 1. Title Sheet 2. Funding: WWDA TIF (422.1050.460.42.03) H. Wastewater Treatment Plant Secondary and Disinfection Improvements – Project No. 119-069 1. Title Sheet 2. Funding: Sewage Works Capital (642.0621.415.42.05; 642.0630.415.43.66) I. One (1) or More, 2019 or Newer, Six (6) Wheeled Motor Grader – Spec W 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) J. Privet Lane Culvert Replacement – Project No. 118-013B 1. Funding: LRSA (251.0608.431.42.96) K. Small Drainage Design and Repair – Overlook Court & Sampson Street – Project No. 118-063A 1. Funding: Storm Sewer Fund (667.0621.792.42.04) L. City-Wide Overhead Door Contract RFP 1. Funding: Various Department’s Building Maintenance Budgets 13. RESOLUTIONS A. No. 35-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Administration and Finance Inductively Coupled Plasma Spectrometer B. No. 36-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 1. Description: Two (2) South Bend Police Department Radio Antennas on Garst St. C. Resolution No. 37-2019 – A Resolution of the City of South Bend Indiana Board of Public Works Related to Dell Financial Services Lease Proposal/Quote 3000047500086.2 1. Description: Authorize Sue Gerlach to Execute Lease Documents 14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding - MACOG 1. Description: Traffic Data Collection for City of South Bend 2. Amount: $28,000 3. Funding: LRSA (251.0608.431.31.06) B. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Increase Number of Intersections for Field Inventory; System Timing Review; Model Development for Traffic Signal System Inventory 2. Amount: $34,300; New Total $127,860 3. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) C. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Eagle Way Sewer Extension Easements, Design, Bidding and Construction Administration, and Decommissioning of Existing Lift Station 2. Amount: NTE $33,100 3. Funding: RWDA TIF (324.1050.460.31.02) D. Donation Agreement – South Bend Heritage Foundation 1. Description: Donation of Four (4) Vacant Lots to the City; Three (3) along City Cemetery, One (1) at Charles Martin Youth Center 2. Amount: $1 E. Amendment to Master Lease Purchase Agreement – Hewlett-Packard Financial Services Company 1. Description: Add Forty (40) Notebooks to Master Lease 2. Amount: $39,800; $821.07/Month for Forty-Eight (48) Months 3. Funding: Capital Lease (279.0672.415.38.01/.02) F. Addendum to Professional Services Agreement – Auriel Information Systems, Inc. 1. Description: Additional Licensing and Support for Area Plan Commission, Zoning, and Engineering 2. Amount: $1,600 3. Funding: Community Investment Professional Services (211.1001.460.31.06) G. Contract – The Center for the Homeless, Inc. 1. Description: Permanent Supportive Housing Scattered Site Operations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 2. Amount: $129,000 3. Funding: CDBG (212.1001.460.39.30) H. Amendment to Professional Services Agreement – St. Mary’s College Women’s Entrepreneurship Initiative 1. Description: Extend Original Scope and Term through December 2020 2. Amount: $20,000; New NTE Total $50,000 3. Funding: Redevelopment General (Pokagon) (433.1050.460.39.30) I. QPA Contract Amendment - Daktronics 1. Description: Add Installation Charges for Solar System Scoreboard 2. Amount: $4,495; New Total $20,995 3. Funding: Community Foundation (201.1101.452.36.09) J. Release of Reserved Utility Easement – City of South Bend 1. Description: Release Reserved 15’ Utility Easement in Park One Northwest for Development; No Utilities Present or Needed K. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Cleveland South Well Field Bulk Fluoride Tank Replacement 2. Amount: $8,800 3. Funding: RWDA TIF (324.1050.460.42.02) L. Open Market Contract – Otis Elevators 1. Description: Upgrades and Renovations to Century Center Elevator 2. Amount: TBD 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) M. Open Market Purchase Approval Request – One (1) or More, 2019 or Newer, Truck Mounted Street Sweepers – Spec P 1. Description: Pursuant to I.C. 5-22-10-10, No Responsive Bids received at July 23, 2019 Bid Opening. Minutes state Equipment will be Re-Bid 2. Funding: Sewer Capital (642.0621.415.43.02) N. Approve Agent of Board of Works to Solicit, Open and Award Quote – Street Department Gate 1. Description: Request Terri Swift to act as Agent of the Board pursuant to IC 36-1-12-5(b)(1)(B) for Quotes for Wind Damaged Street Department Gate 15. LICENSES AND PERMITS A. Long Term Occupancy Permit Extension 1. Applicant: KRG Eddy Street Land II, LLC 2. Location: 1055-1145 N. Eddy St. 3. Date: November 2019 – July 2020 16. TRAFFIC CONTROL DEVICES A. New Installation – Residential Handicapped Accessible Parking Space Sign CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 1. Location: 1350 Chalfant St. 2. All criteria has not been met B. New Installation – Two (2) No Parking Signs with Arrows 1. Location: 816 S. Michigan St.; North and South of Commercial Driveway 2. All criteria has been met C. New Installation – Two (2) 15 Minute Parking, Loading Zone Signs 1. Location: 1145 Napoleon Street 2. All criteria has been met D. New Installation – Two (2) W1-3, Two (2) W1-6 (R), and Two (2) W1-6 (L) Signs 1. Location: East and West Bound Directions of W. Washington St. at Liston St. and Circle Ave. 2. All criteria has been met 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.