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Home My WebLink About02-29-08 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 29, 2008 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Mr. Karl King, Vice President Mr. Hardie Blake, Jr. Mr. Ken Peczkowski Members Absent: Mr. Greg Downes, Secretary Legal Counsel: Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staf£ Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Ms. Jamie Loo, South Bend Tribune Ms. Rita Kopala Ms. GlendaRae Hernandez Mr. Tom Price, Mayor's Office 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Friday, February 15, 2008. Upon a motion by Mr. Blake, seconded by Mr. King and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, February 15, 2008. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FRIDAY, FEBRUARY 15, 2008 Redevelopment Commission Claims submitted February 29, 2008 for approval. 324 AIRPORT AEDA Owners' Association at Blackthorn, Inc. 42,511.41 Jerome E. Michaels, MAI 500.00 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 3. APPROVAL OF CLAIMS (CONT.) 324 AIRPORT AEDA (continued City of South Bend 626.28 DLZ 8,330.00 Abonmarche 4,580.00 420 FUND TIF DISTRICT-SBCDA GENERAL Wightman Petrie 7,279.00 Meridian Title Corporation 300.00 AT & T 27.01 Rose Pest Solutions 93.00 Downtown South Bend Inc. 17,187.50 422 FUND WEST WASHINGTON Indiana Michigan Power 13.99 Kaser-Spraker 8,570.34 South Bend Heritage Foundation 857.03 Abonmarche 1, 93 0.00 Total $ 92,805.56 Upon a motion by Mr. Peczkowski, seconded by Mr. Blake and unanimously carried, the Commission approved the Claims submitted February 29, 2008, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. South Bend Central Development Area (1) Commission approval requested for Resolution No. 2440 approving the COMMISSION APPROVED THE CLAIMS SUBMITTED FEBRUARY 29, 2008, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS 2 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (1) continued... execution of an Addendum to the Lease between the South Bend Redevelopment Commission and the South Bend Redevelopment Authority for the Morris Performing Arts Center project. (Refunding of the Morris PAC bond) Mr. Inks noted that the Commission has a lease with the Redevelopment Authority related to an eleven year old bond for renovation of the interior and exterior of the Morris Performing Arts Center. Interest rates have dropped so it is anticipated that by refunding the bonds for the remaining term the city could save approximately $420,000. Staff anticipated the bond sale would have taken place before this meeting, but it has not, so the documents are not final. If the Commission is comfortable approving the form of documents and authorizing execution of an amended lease that has a lower lease payment than is in place today., it could do so. The bond will not be refunded unless the lease payments are less than they currently are. Upon a motion by Mr. King, seconded by Mr. Peczkowski and unanimously carried, the Commission approved Resolution No. 2440 and authorized execution of the Lease, provided that the lease payments are not materially different than what has been estimated. COMMISSION APPROVED RESOLUTION NO. 2440 AND AUTHORIZED EXECUTION OF THE LEASE, PROVIDED THAT THE LEASE PAYMENTS ARE NOT MATERIALLY DIFFERENT THAN WHAT HAS BEEN ESTIMATED South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (2) Filing of Resolution No. 2441 amending the South Bend Central Development Area Development Plan and setting a public hearing on Resolution No. 2441 for 10:00 a.m., March 28, 2008. (adding properties from the Coveleski Planning Area to the acquisition list) Mr. Schalliol noted that Resolution No. 2441 would add ten properties to the acquisition list. Mr. King asked when the consultant report is going to be available. It's very difficult to answer questions from the public and other interested parties about why we are doing what we are doing when we don't have the plan. Mr. Schalliol responded that the first draft of the plan is expected to be available mid-March, before the public hearing on Resolution No. 2441. Ms. Jones asked that the Commissioners be provided the draft as soon as it is available, in advance of the public hearing. Mr. Schalliol assured her that the Commissioners would get it as soon as it becomes available. Upon a motion by Mr. King, seconded by Mr. Blake and unanimously carried, the Commission accepted for filing Resolution No. 2441 amending the South Bend Central Development Area Development Plan and set a public hearing on Resolution No. 2441 for 10:00 a.m., March 28, 2008. (adding properties from the Coveleski Planning Area to the acquisition list) COMMISSION ACCEPTED FOR FILING RESOLUTION NO. 2441 AMENDING THE SOUTH BEND CENTRAL DEVELOPMENT AREA DEVELOPMENT PLAN AND SET A PUBLIC HEARING ON RESOLUTION NO. 2441 FOR 10:00 A.M., MARCH 28, 2008. (ADDING PROPERTIES FROM THE COVELESKI PLANNING AREA TO THE ACQUISITION LIST 4 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (3) Commission approval requested for professional services in the South Bend Central Development Area. (Survey and demolition specifications, 332 W. Jefferson) Mr. Schalliol noted that the scope of services includes a site survey and preparation of demolition specifications for the property at 332 W. Jefferson Blvd. Wightman Petrie has submitted a proposal in the amount of $8,200. Staff recommends accepting the proposal. Mr. Schalliol noted that staff has been working with the property owner to clear up some deed issues. The owner intends to donate the property to the city. Mr. Peczkowski asked what building this was. Mr. Schalliol responded that it is the boarded up building just west of WSBT. The building extends property line to property line. Mr. Peczkowski asked if acquisition and demolition will affect WNIT's use of the WSBT property. Mr. Schalliol responded that we expect WNIT will either use the parking lots or more of the site. Upon a motion by Mr. King, seconded by Mr. Blake and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and accepted the proposal from Wightman Petrie for the scope of services and fee proposed. (Survey and demolition specifications, 332 W. Jefferson) COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (SURVEY AND DEMOLITION SPECIFICATIONS, 332 W.JEFFERSON~ South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (4) Commission approval requested for professional services in the South Bend Central Development Area. (Survey work, Coveleski Planning Area) Mr. Schalliol noted that as part of the planning effort with HOK, staff felt we need to identify some control points. As we've done some property acquisition and expect to do more acquisition in this area, we need a better site survey of the entire block bounded by Western, Lafayette, South and Taylor Streets. The purpose of the boundary survey will be to establish current property lines, parcel ownership and extents and locations of built structures and elements. We also want to have a quality basemap for the planning effort underway. Wightman Petrie has submitted a proposal in the amount of $8,040. Staff requests approval of a not to exceed amount of $8,500. Mr. King made a motion to approve the COMMISSION APPROVED THE REQUEST FOR request for proposal for professional services PROrosAL FOR PROFESSIONAL sERVICES IN THE in the South Bend Central Development Area SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL OF WIGHTMAN and accepted the proposal of Wightman pETRIE FOR AN AMOUNT NOT To ExcEED $8,soo Petrie for an amount not to exceed $8,500. Mr. Blake seconded the motion. The motion carried on a vote of three to one with Mr. Peczkowski opposed. (5) Commission approval requested for professional services in the South Bend Central Development Area. (Survey work, Coveleski Housing Block) Mr. Schalliol noted that the Commission currently owns the former Cleo Washington 6 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (5) continued... properties. As part of the study for the area we need additional information on properties in the housing block bounded by William, Western, Taylor and Wayne. Wightman Petrie has submitted a proposal in the amount of $10,095. The scope of services is to establish current property lines, parcel ownership and extents and locations of built structures in the block area. Staff requests approval of anot-to-exceed amount of $10,500. Mr. King asked if the intent is to replat the entire area into one big parcel. Mr. Schalliol responded that when the ballpark was built, the property was never replatted. So there are nearly two hundred lots in the block. We would have it replatted to parcels that are more uniform and a manageable size. Mr. King made a motion to approve the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal of Wightman Petrie for an amount not to exceed $10,500. Mr. Blake seconded the motion. The motion carried on a vote of three to one with Mr. Peczkowski opposed. B. Airport Economic Development Area There was no business in the Airport Economic Development Area. COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL OF WIGHTMAN PETRIE FOR AN AMOUNT NOT TO EXCEED $10,500 (SURVEY WORK, COVELESKI HOUSING BLOCK 7 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) C. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. D. South Side Development Area There was no business in the South Side Development Area. E. Northeast Neighborhood Development Area (1) Commission ratification requested for proposal for professional services in the Northeast Neighborhood Development Area. (Disposition appraisal for Eddy Street Commons parking garage) Mr. Inks noted that at the February 15 meeting he had only been able to obtain one proposal for appraisal of the proposed parking garage for the Eddy Street Commons area. We are required to have two appraisals for disposition of property. Mr. Inks was authorized to accept a proposal if he could obtain one for under $6,000. Mr. Inks was able to obtain one more proposal from Bonnie Mitchell in Indianapolis in the amount of $5,500, the same amount as was approved for the Rick E. Pitts proposal. She can complete the appraisal by April 1. Staff recommends ratification. Mr. Peczkowski asked how many local appraisers are in the pool we use. Mr. Inks responded that staff contacted four MAI appraisers locally. Only Rick Pitts was available to do the work. South Bend Redevelopment Commission Regular Meeting -February 29, 2008 6. NEW BUSINESS (CONT.) E. Northeast Neighborhood Development Area (1) continued... Upon a motion by Mr. Blake, seconded by Mr. King and unanimously carried, the Commission ratified the proposal from Mitchell Appraisals in the amount of $5,500 for the scope of services and fee proposed. (Disposition appraisal for Eddy Street Commons parking garage) F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. G. Ratification of Service Contracts Mr. Inks noted that in accordance with Commission policy and resolution, staff has presented for ratification a list of service contracts entered into by staff since the last meeting. Mr. Peczkowski said he finds it alarming that we keep spending money on contracts for the Coveleski area when we don't have a plan and haven't committed to a comprehensive project in the area. He doesn't believe it is a good project for the city. Mr. King made a motion to ratify the service contracts. Mr. Blake seconded the motion. The contracts were ratified on a vote of three in favor. Mr. Peczkowski abstained. 7. PROGRESS REPORTS Mr. Inks noted that the Commission packets included a report from the Urban Enterprise Association on the COMMISSION RATIFIED THE PROPOSAL FROM MITCHELL APPRAISALS IN THE AMOUNT OF $5,500 FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (DISPOSITION APPRAISAL FOR EDDY STREET COMMONS PARKING GARAGE SERVICE CONTRACTS RATIFIED PROGRESS REPORTS 9 South Bend Redevelopment Commission Regular Meeting -February 29, 2008 7. PROGRESS REPORTS (CONY) Facade Matching Grant programs for Western Ave., Miami Street, and Mishawaka Ave. commercial corridors. This is the quarterly report required under the LTEA's contract with the Commission for running the grant programs. He offered to have Ms. Pamela Meyer attend the next Commission meeting if the Commissioners have any questions for her. Mr. King responded that he would like Ms. Meyer to attend and report on the effect of the program on the various corridors. He suggested the March 28 meeting when he would be in attendance. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Friday, March 14, 2008 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Blake made a motion that the meeting be adjourned. Mr. King seconded the motion and the meeting was adjourned at 10:27 a.m. ~~ .. - ~a1~'E ;;iliso~~ ~ .. .. . NEXT COMMISSION MEETING ADJOURNMENT :. 10