The URL can be used to link to this page

Home My WebLink About02/21/08 and 02/25/08 Board of Public Works Regular MeetingPUBLIC AGENDA SESSION FEBRUARY 21, 2008 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on February 21, 2008, by Board President Mr. Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks, present. Also present was Board Attorney Cheryl Greene, and Attorneys Thomas Bodnar and Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a pr6posed agenda of items presented by the public and by City Staff. Board members dis the following items from that list: ADDITION TO TEE AGENDA Mr. Gilot noted the addition to the agenda of a Request to Advertise for the Good Neighbors/Good N�dghborhoods Public Works Improvements Program 2008, Project No. 108- 025. PROJECT NO, 1 08 - 004 (DE) This was the date sa for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GRAND RIVER CONSTRUCTION. INC. Base =lid: $16,197,000.00 ALTLRNATES I Pre-Cast Concrete Garage (Voluntary) N/A 2 ICI Admixture Add $141,000.00 3 PARCS Systems Add $530,000.00 4 Emergency Stations Add $6,000.00 5 Fagade Add $263,000.00 - Brick Total $17,137,000.00 Removal of Unacceptable Earth Bearing Material and Replacement with Compacted Fill $30.00/cu yd HAGEFJVL�N CONSTRU Post Office 11ox 10690 Fort Wayne, Indiana 46802 Bid was sigi by: Mr. Bruce Molter PUBLIC AGENDA SESSION FEBRUARY 21 2008 Non - Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted BID: Base Bid. $17,600,000.00 ALTERNATES 1 Pre -Cast Concrete Garage (Voluntary) Deduct ($1,232,000.00) 2 DCI Admixture Add $124,000.00 3 PARCS Systems Add $570,000.00 4 Emergency Stations Add $7,000.00 5 Brick Facade Add `6200,000.00 Total $ 17,269,000.00 Removal of Unacceptable Earth Bearing Material and Replacement with Compacted Fill $32.00 /cu yd Base Bid: $15,824,000.00 ALTERNATES 1 Pre -Cast Concrete Garage (Voluntary) N/A 2 DCI Admixture Add $121,000.00 3 PARCS Systems Add `6549,000.00 4 Emergency Stations Add $7,000.00 5 Brick Fagade Add $284,000.00 Total $ 16,785,000.00 Removal of Unacceptable Earth Bearing Material and Replacement with Compacted Fill $27.00 /cu yd F.A. WILHELM CONSTRUCTION C a, INC. Base Bid: $16,197,000.00 ALTERNATES 1 Pre -Cast Concrete Garage (Voluntary) N/A 2 DCI Admixture Add $177,000.00 3 PARCS Systems Add $5366,000.00 4 Emergency Stations Add $6,000.00 5 Brick Fagade Add $381,000.00 Total $15,627,000.00 Removal of Unacceptable Earth Bearing Material and Replacem with Co mpacted Fill $28.75/cu yd Upon_ a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Engineering Department, Community and Economic Development, and Rite Realty, the Development Partner, for review and recommendation. M I kj PUBLIC AGENDA SESSION FEBRUA R Y 21 2008 RESOLUTION NO. 04-2008 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING FORGIVENESS OF A PROMISSORY NOTE SECURED BY A REAL ESTATE MORTGAGE FOR THE WEST WASHINGTON HOMES PROJECT WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is the contracting body for the City of South Bend, Indiana (the "City") pursuant to Indiana Code § 36- 9 -6 a and WHEREAS, the City received a grant of Community Development Block Grant Fill from the U.S. Dept. of Housing and Urban Development which funds were used in the redevelopment of the City Central Development Area (the "Area"), the City determining that it would be of public utility and benefit to redevelop the Area pursuant to a development plan, as amended; and WHERE-AS, the South Bend Heritage Foundation ("SBHF") is an Indiana Corporation which manages and oversees the operation of low income, affordable housing and WHEREAS, West Washington Homes Partnership, L.P. ("WWHP") owns property described as Lots Lettered A & B in the West Washington Street Re-plat containing residential units located in the Area on the near west side of South Bend, Indiana (the "Project"); and WHERE-AS, the sources of financing for the Project included Community Development Block Grant ("CDBG") funds from the City in the total amount of Seven Hundred Thousand Dollars ($700,000) disbursed on December 26, 1991, ($200,000), January 8, 1992, ($200,000), June 1, 1992, ($ 100,000) and June 29, 1992, ($200,000); and WHEREAS, the CDBG funds were disbursed in the fonn of a loan to SBHF which then disbursed the CDBG funds to WWHP; and WHEREAS, the loan from SBHF to WWHP was evidenced by a zero percent (0%) Promissory Note, dated December 31, 1992, ("WWHP Note") which was secured by a Real Estate Mortgage, also dated December 31, 1992 ("WWHP Mortgage"); and WHERE-AS the loan from the City to SBHF was evidenced by a zero percent (0%) Promissory Note, dated December 31, 1992, ("SBHF Note") which was secured by a Real Estate Mortgage of the WWFIP Mortgage, also dated December 31, 1992, ("SBHF Mortgage"); and WHERE'AS, the amount due on the SBHF Note is the principal balance of Seven Hundred Thousand Dollars ($700,000); and WHEREAS, the Project was financed, in part, through a syndication of low income housing tax credits available pursuant to Section 42 of the Internal Revenue Code of 1986; and WHEREAS, WWHP requires a refinancing in order to provide needed capital to complete repairs on the Project which will continue to provide affordable housing to low- moderate income persons and 'A PUBLIC AGENDA SESSION FEBRUARY 21. 2008 WHEREAS, in order to make the refinancing successful, it is necessary for the Board to forgive the principal balance of the SBHF Note and release the SBHF Mortgage; and WHEREAS, the Board believes it is in the public interest to forgive this loan and is consistent with the obligations of the City to provide opportunities for quality low-moderate income families; and WHEREAS, pursuant to I.C. 36-1-4-17(b) a unit of governrnent may compromise the arnount of money owed to the unit, and further, it is appropriate to forgive the SBHF Note and release the SBHF Mortgage based upon the promise of SBHF to forgive the WWHP note and release the WWHP Mortgage and upon the promise of W to make the needed repairs on the Project; and WHEREAS, the Project has been kept free of code violations and has been available to low-moderate income persons for more than the past fifteen (15) years; and WHEREAS, Donald E. Inks is an appropriate individual to represent the Board and execute, on behalf of the Board, any and all documents necessary to implement the terms and conditions of this Resolution. NOW THEREFORE, BE IT RESOLVED, by the City of South Bend Board of Public Works as follows: Section 1. The Board hereby forgives the indebtedness of SBHF to the City of South Bend pursuant to a Promissory Note in the principal amount of Seven Hundred Thousand Dollars ($700,000) dated December 31, 1992, and authorizes the release of the SBHF Mortgage, provided that SBHF forgives the WWHP Note and releases the WWHP Mortgage. Section 3. This Resolution shall be in full force and effect after its adoption by the ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 21, 2008, at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: s/Linda M. Martin, Clerk APPROVAL OF CONTRACT PUBLIC AGENDA SESSION FEBRUA R Y 21, 2008 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business carne before the Board. The meeting adjourned at 12:20 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member D6naid E."Inks, Member ATTEST: eL L nda M. Martin, Cl&rk RE GULAR MEETING FEBRUARY 25, 2008 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 25, 2008, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr, Donald E. Inks present. Also present was Board Attorney Cheryl Greene and Attorney Thomas Bodnar. ADDITIONS TO THE AGENDA Mr. Gilot made note of the addition to the agenda of a Request to Advertise for the Videotaping Ll� of the Common Council Meetings, an On-Street Parking Request, and the Renewal of a Transient Merchant License for Maple Hill Golf Course Golf Sale at Century Center. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell., seconded by Mr. Inks and carried, the minutes of the Agenda Session, Regular and Special Meetings of the Board held on February 7, February 11 . Z> I and February 18, 2008, were approved. REGULAR MEETING FEBRUARY 25, 2008 Item 3 Days Hersey Training Description Unit Price No. PSION Workabout Dock G2 EZ Reader Software 5/8" Water Meter with AMR Device A $119.70 1 Included, B $115.50 $2,747.16 EZ Reader Software Maintenance After I" Year C $115.50 1 /4 " Water Meter with AMR Device A $140.70 2 Microsoft M ap Pointe B $136.50 Street Machine Complete Flash Drive, 512 MB C $136.50 1" Water Meter with AMR Device A $161.70 $3,200.99 B $136.50 C $157.50 4 1 1 /2" Water Meter with AMR Device C $278.25 5 2" Water Meter with AMR Device C $346.50 6a 3" Water Meter with AMR Device C $1,942.50 6b 3" Turbine Meter with AMR Device C $630.00 7a 4" Compound Meter with AMR Device C $2,756.25 7b 4" Turbine Meter with AMR Device C $840.00 8a 6" Compound Meter with AMR Device C $5,670.00 8b 6" Turbine Meter with AMR Device C $1,680.00 9a 8" Compound Meter with AMR Device N/A 9b 8" Turbine Meter with AMR Device C $2,205.00 10 10" Turbine Meter with AMR Device C $3,675.00 A = Meters with Integral Hot Rod B = Meters with Hot Rod Not Attached C = Meters with Wired Hot Rod Additional Hardware, Software or Meter Reading Devices Required Item� Description Unit Price 0 No. 3 Days Hersey Training PSION Workabout Pro G2 PSION Workabout Dock G2 EZ Reader Software All Above Items Included, $2,747.16 EZ Reader Software Maintenance After I" Year $1,600.00 EZ Reader 6 Software EZ Reader Mobile W/Map Microsoft M ap Pointe Street Machine Complete Flash Drive, 512 MB All Above Items Included $3,200.99 REGULAR MEETING FEBRUARY 25, 2008 Item No. Description Unit Price 1 518" Water Meter with AMR Device $121.58 2 '/4" Water Meter with AMR Device $134.52 3 1" Water Meter with AMR Device $161.68 4 1 1 /2" Water Meter with AMR Device $300.20 5 2" Water Meter with AMR Device $393.04 6a 3" Water Meter with AMR Device $1,158.29 6b 3" Turbine Meter with AMR Device $521.05 7a . 3" 4" Compound Meter with AMR Device $1,751.58 7b 4" Turbine Meter with AMR Device $726.52 8a 6" Compound Meter with AMR Device $2,460.38 8b 6" Turbine Meter with AMR Device $1,660.00 9a 8" Compound Meter with AMR Device $3,747.75 9b 8" Turbine Meter with AMR Device $1,800.20 10 10" Turbine Meter with AMR Device $3 9 242.11 UNDERGROUND PIPE & VALVE, INC. Item No. Description Unit Price 1 5/8" Water Meter with AMR Device $146.00 2 '/4" Water Meter with AMR Device $165.75 3 1" Water Meter with AMR Device $200.75 4 1 1 /2" Water Meter with AMR Device $295.75 5 2" Water Meter with AMR Device $359.50 6a 3" Water Meter with AMR Device $1,482.00 6b 3" Turbine Meter with AMR Device $648.00 7a 4" Compound Meter with AMR Device $1939.50 7b 4" Turbine Meter with AMR Device $925.75 8a 6" Compound Meter with AMR Device $3,333.75 8b 6" Turbine Meter with AMR Device $1,63100 9a 8" Compound Meter with AMR Device $9,164.75 9b 8" Turbine Meter with AMR Device $2,125.96 10 10" Turbine Meter with AMR Device $1689.00 Additional Hardware, Software or Meter Reading Devices Required Item No. Description Unit Price These meters will work 100% with the current South Bend system REGULARMEETING FEBRUARY 25 2008 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Water Works for review and recornmendation. AWARD BIDS – SALE OF ABANDONED VEHICLES In a letter to the Board, Mr. Gary Libbey, Code Enforcement, advised the Board that on February 11, 2008, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the contract to the highest responsive and responsible bidders as follows. TERRY'S AUTO SALVAGE 1926 Tamarack Road Wakarusa, Indiana 46574 BID: F loo. Description Year Year Bid Olive Dod e Intre id White Oldsmobile Gera $300.00 1996 $303.00 12 Green Mercury Sable 3 1996 $30100 1 5 Gold Geo Prism Blue Ford Taurus 1996 $318.00 6_ Blue Oldsmobile Cutlass 1978 1995 1 1 $312.00 F16 1992 $250.00 I TOTAL Jj1,235-_00j Black Dodge Intrepid -3300 South Main Street 3 I No Description Year Bid F l u —* Olive Dod e Intre id 1993 $300.00 2 Black Chrysler LeBaron 1994 $250.00 3 Green Oldsmobile Aurora 1995 $300.00 4 Blue Ford Taurus 1988 $250.00 6_ Burgundy Chevrolet Impala 1978 $250.00 7 White Oldsmobile Cutlass Su terns 1992 $250.00 8 Black Dodge Intrepid 1996 $300.00 9 Purple Lincoln Continental 1992 $250.00 13 Red Mercury Tracer 1993 $250.00 14 White Ford Taurus 1994 $300.00 18 Blue Dodge Intrepid 2001 $400.00 19 Gold Plymouth Vo a er 1991 $250.00 20 Brown Ford Aerostar 1991 $250.00 22 Blue Ford F - 1 50 1992 $350.00 ----------- ------ ---- TOTAL $3,95 -o• Description Year Bid 10 Gray Buick LeSabre 1993 $350.00 11 White Buick Skylark 1994 $425.00 REGULAR MEETING FEBRUARY 25 2003 No. Description Year Bid 17 Black Dodge Intrepid 2000 $625.00 L:t: TOTA-L $1,400.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. MICHIGAN — PROJECT NO. 107-031 (420 TIF) Mr. Gilot advised that Ms. Jennifer Laurent, Community & Economic Development, has submitted Change Order No. I on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana 46614, indicating the Contract Completion Date be extended by sixty (60) days for a final Completion Date of October 31, 2008. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2008 OR CAPITAL DEVELOPMENT FUND) Ina memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Mr. Gilot, seconded. by Mr. Littrell and carried, the above request was approved. APPROVAL OF RE QUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — BENDIX DRIVE AND VOORDE DRIVE INTERSECTION IMPROVEMENTS — PROJECT NO. 108-- 009 (AIRPORT TIF BOND) In a memorandum to the Board, Mr. Nick Witwer, Community & Economic Development, requested permission to advertise for the receipt of bids for the above referenced project. Mr. Inks noted the funding was Airport TIF Bond, not TIF as the agenda stated. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RE CEIPT OF BIDS — TRUCKING WORKS O&M) In a memorandum to the Board, Mr. Jack Dillon, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification cheeks have been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried., the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GOOD 2008 - PROJECT NO, 108-025 (GENERAL FUND) In a memorandurn to the Board Mr. Toy Villa, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS d i ll Mr. Gilot stated the Common Council requests permission to advertise for the receipt of proposals for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. ADOPT RESOLUTION NO. 03-2008 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING FEBRUARY 25 2008 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 03-2008 A RE SOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHERE AS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: IBM WHEEL WRITER SERIES II ELECTRIC TYPEWRITER SERIAL 411-255471 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, TJIEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are - unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RE SOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or junked. ADOPTED this 25th day of February 2008. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST s/Linda M Martin, Clerk ADOPT RESOLUTION NO. 05-2008 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 05-2008 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been detern by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS PRINTERS AND COMPUTER ACCESSORIES SEE ATTACHED LIST WHEREAS, Indiana Code 5-22-22 perinits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RE SOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose REGULAR MEETING FEBRUARY 25, 2008 for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25th day of February 2008. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Linda M Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ Inks/Litirell Consulting, SECONDED Construction Kaser-Spraker Dry Polymer Feed $202,100.00 Littrell/Inks Contract Construction, System for DAF Agreement Alliance Inc. Thickening — Project Inks/Littrell Benefit Group No. 107-087 (Wastewater Capital) Other Post Employment Proposal Abomnarche 2008 Backwater Gate $13,900.00 Inks/Littrell Consultants, Replacement Project (Administration & LLC (Wastewater O&M) Engagement Baker & Issuance of City of Not to Exceed Inks/Littrell Letter Daniels, LLP South Bend Building $24,000.00 Inks/Littrell Extension Corporation County Plus Expenses Option Income Tax Lease Revenue Refunding Bonds of 2008 (COIT Fund 404) Amendment Greeley & CSO Long Term $152,000.00 Inks/Littrell Hansen Control Plan (WWTP) TABLED Addendum Crowe Chizek Tax Consulting Services Not to Exceed Littrell/InIcs & Company, (Administration & $10,000.00 LLC Finance) Agreement MACOG, St. Geographic Information N/A Littrell/Inks Joseph County, System Data Sharing City of Mishawaka, South Bend Regional Agreement B&D Govern Relations $82,2000.00 Inks/Litirell Consulting, Services (Professional LLC Services) Agreement Alliance CTASB 45 Actuarial $6,000.00 Inks/Littrell Benefit Group Study and Review of of Indiana Other Post Employment Retirement Benefits (Administration & Finance) Contract All Phase Light Bulb Supplies — Unit Prices Inks/Littrell Extension Elect REGULAR MEETING FEBRUARY 25, 2008 Co. — — — — — — — - F January uary 31, 2009 i Professional M.E. Simpson Water Meter Evaluation Not to Exceed Gilot/Littrell Services Company, Inc. and Maintenance $70,000.00 Agreement (Water Works Revenue) Agre A greement zn Madison Employee Assistance $96,000.00 Inks/Littrel[ I Center, Inc. Program 2008-2010 (Self Insurance Fund 711) Proposal Christopher B. Northeast $18,000.00 Inks/Littrell Burke Neighborhood Engineering, Properties Demolition — LTD Demolition of Four "Triangle Properties" (CIP) Professional DLZ Indiana, General Services for $20,000.00 Gilot/Inks Services LLC Engineering in 2008 — TABLED Agreement Water Works (Water Works Operating Fund) Proposal Peerless- Well Head Protection $49,500.00 Gilot/Littrell Midwest, Inc. Area Delineation Update (Water Works Revenue) Professional Lahey, Patrick Security Consultant for $7,200.00 Littrell/Inks Services Storage, Production, Agreement Booster Station Facilities at Water Works (Water Works Revenue) Proposal Peerless- Groundwater Sampling $6,300.00 Inks/Littrell Midwest, Inc. around Cleveland Road and North Station Well Fields (Water Works Revenue) Proposal IWM Statistical Analysis of $5,500.00 Inks/Littrell Consulting Groundwater Data for the Closed Biosolids Landfill (641 Sewage Proposal IWM Groundwater Consulting Monitoring Well Installation Work Plan (641 Sewage Works TABLE REQUEST FOR ON-STREET PARKING - 622 ST. PETER STREET RE GULAR MEETING FEBRUARY 25, 2008 APPROVAL OF STREET CLOSURES/PROCESSIONS the following street closures and processions were presented for approval: Sponsor Description Date /Time Location Motion Carried, South Bend The Star Run June 28, 2008 — Pinhook Park South on Littrell/Inks Parks & 6:00 a.m. to Riverside Drive to Recreation 9:00 a.m. Riverside Apartments, Department North on Riverside Drive to Return to Pinhook Park River Park River Park Day May 17, 2008 — Mishawaka Avenue from Littrell /Inks Business Parade 9:30 a.m. to Twycken-hana to Logan Association 11:00 am. Shamrock Club St. Patrick's March 15, 2008 East Jefferson Boulevard Littrell/Inks Day Parade — 9:00 a.m. to from Frances Street to 12:30 p.m. Niles Avenue, West on Niles to Washington Street Madison Center Salmon Chase September 13, On Route as Submitted. Littrell/Inks & College 51QIOK 2008, 6:00 am. Football Hall of to 10:00 a.m. Fame Renewal of Maple Hill Golf March I and 2, Century Center - Hall C Inks/Littrell Transient Course Golf 2008 - 8:00 a.m. South Bend, Indiana Merchant Sale to 6:00 p.m. License — VEDA SALON & DAY SPA — 2041 EAST IRELAND ROAD Mr. Griot stated that the Board is in receipt of favorable recommendations from the Police Department, Fire Department, and Building Department for an application for a Massage Establishment License Renewal for the above referred to business. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application renewal was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Edcoat Limited Partnership 30350 Edison Road, New Carlisle 41. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the permit was approved. RE GULAR MEETING FEBRUARY 25, 2008 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Reserved Parking Sign LOCATION: 1119 West Jefferson Boulevard REMARKS: All Criteria has been Met Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following traffic control device was approved: TEMPORARY INSTALLATION: Reserved Handicapped Parking Sign OF PUBLIC WORKS — JANUARY 2008 The - Division of Water Works, Central Services and Environmental Services submitted their Monthly and Performance Reports for the month of January 2008. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF SAFETY REPORTS — DEPARTMENT OF PUBLIC WORKS — JANUARY 2008 The Division of Water Works and Central Services submitted their Safety Reports for January 2008,, This report reflects injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded. by Mr. Inks and carried, the reports were accepted and filed. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommends that the following Z:� t� Conti and Excavation Bonds be ratified and/or released pursuant to Resolution 100-2000, as fh11mV-' Business and Type Approved/ Released Effective Date ! Linebach Funkhouser, Inc. Excavation Release February 2, 2008 Phend & Brown, Inc. Excavation Approved March 30, 2008 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated the following claims were submitted to the board for approval: Name Amount of to Date City of South Bend $2,749,576.19 2/18/08 City of South Bend $1,207,560.04 2/25/08 St. Joseph County Housing Consortium $45,000.00 2/06/08 St. Joseph County Housing Consortium $4,312.32 2/06/08 St. Joseph County Housing Consortium $415.79 2/07/08 St. Joseph County Housing Consortium $427.84 2/07/08_ Mr. Inks made a motion the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Derek Dieter, South Bend Police Department, stated that he would like to propose that the Board approve the naming of a street or parkway in South Bend after Ryan Newman. Mr. REGULAR MEETING FEBRUARY 25, 2008 Newman has been a local resident most of his life and won this year's Daytona 500 race. He noted that Mr. Newman will be in town in July and he would like to do an unveiling ceremony at that time. The Board suggested doing some research into his family's history or where he grew Lip and selecting a street or parkway that is relevant to the family and make a bring back a recommendation to the Board. ATTEST: - Linda M. Martin, derk