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Home My WebLink AboutAward Quotation - Palais Royale Interior Painting Project No 119-055R - M&V Pro Services1316 COUNTY -CITY BUILDING j � �� PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD ,l �,, +H FAX 574/ 235-9171 SOIITHBEND.INDIANA46601-1830 ,e iy CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU IC WORKS October 8, 2019 Jerry Tapia M&V Pro Services, Inc. 1126 Western Ave. South Bend, IN 46601 RE: Quotation Award — Palais Royale Interior Painting — Project No. 119-055R Dear Mr. Tapia: The Board of Public Works at its meeting held on October 8, 2019 awarded the above referenced quotation to you in the amount of $34,160. Please forward the following documents in one 1!qbtWUg,~_ 22, 20,12i to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU w� INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS ell DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Becca Plantz, Project- Engineer SUBJECT: Award Project No. 119-055R Palais Royale Interior Painting DATE: October 1, 2019 uwu r��A uu mmm��mowuwimiimmmiwmmuivmmmumrioirummm�w�aww�M�ow ww�wu�v�uwu�wwww!�w�Wuumwwniwumo�,r.... ��uowau¢�wiomowom�u�o�owMOMONm�ow�rmw�w��mmw�rv��owe On September 24, 2019 the Board of Public Works opened quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: I recommend award of a contract for Palais Royale Interior Painting to the lowest responsive / responsible quoter, M & V Pro Services, Inc. in the amount of $34,160.00. Sufficient funds have been appropriated from Historic Preservation, 450-0405-453.36-01.. Please call with your questions (5998). Enc. Quote Tabulation O 3 v 0 m 0 j 0 O m c m X C O O .00. d m zm --I c o n m W 3 �°03. o cr N M Z N 7 A N � O f0 J w BEND, INDIANA��°, , C �:..�" CITY OF'SOUTH QUOTE FOR PUBLIC-.WM PROJECT NAME: Palais Royalew Interior Painting PROJECT NO. 119-055R...._..........._.............. . QUOTES DUE September 24. 2019 at 9:30 AM Local Time (Must be completed for all quotes. Please type or print) Date: —A -d' P0.:...!1....www -W Firm: Address: ....�'A P..mm.. .. _ ........ .. SOVkk llf +�I 01 Telephone Number: City/State/Zip:� Agent of Bidder (if Applicable): _ Pursuant to notices given, the undersigned offers to furnish labor and/ormmaterial materne cessary ecessary to complete the pis worksproject u of: eAkl -_................w.... �. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend,, wDepartment of Public Works and dated 34111PD .00 ] for the sum of (enter the Total Quote as shown on the Proposal) ... .................................. (Enter Sum ofTotal Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions:. Gary ik, Member Laura L. O'Sullivan, Member By maturt e) W� l anted am ....... - w��w.,.�. __. 7m- ... �r e of Person Signing) ACCEPTANCE day of 20 �....� Genevieve E. Miller, Member ifarese J A�®r(a-6-.,�Member t� st: Linda M. Mir#dn,Clerk,- Version 4/2/2019 Page - 6 Public Works Quote BOARD OF PUBLIC WORKS .......... CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of October, 2019, by and between, M&V Pro Services, Inc., 1126 Western Ave., South Bend, IN 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-055R DESCRIPTION: PALAIS ROYALE INTERIOR PAINTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $34,160 FUNDING: HISTORIC PRESERVATION The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of September, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PU13LIC W RKS M&V PRO SERVICES, INC. _�w... .. w _mm:�....��.. ..... m.m Gary A. Gilot, President Eli~ betli Aatad il(�,, Member Printed Name r L. O'Sullivan, Genevieve .... ..�. �" ��t' �_ ..... w � _ _� . �..... _.. _.._ a_......... � ^, m � van, Signature E. Miller I gn ber Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, _ , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Palais Royale Interior Painting PROJECT NO. 119-055R QUOTES DUE September 24, 2019 at 9:30 AM Local Time i e Item No. Description Quantit Unit Unit Price Total Amount _ cr Interior painting of the Palais 1 Royale Entry as indicated on the 1 LS $ 341100." Total Amount of Quote 1' $ 3� 1100 .0 Firm: _ ?r6 wyia _ I►^i: Address: �� m�......._........................ m City/State/Zip: SOU�'i, �►��bd� Telephone Number: 5 3 l 2 Fax Number:._�?�_,., ...�e�....'...m,� BY W...� rraa:) mm..._..._......... �. (Print e Name of Person Signing) Version 4/2/2019 Page - 10 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/1/2019 Department Public Name Becca Plantz Works BPW Date 9/24/19 Phone Extension 5998 � r�mrr�uuuuuuuuuuumm � nn mmmma�mw� wu��w!mmmmmmmmmuim�w�wm�ore; Required aired Prior to Submittal to Board ,,._ ...... _.. _ ...._..................... _..-....... : BPW Attorney Attorney Name Clan*a McDaniels Dept. Attorney El Attorney Name Purchasing ... ............... Check the Appropriate Item TvDe — `ecndry L_J Professional Services Agreement H Contract Open Market Contract Amendment/Addendum E] Bid Opening Bid Award Quote Opening ® Quote Award [] Proposal Opening ❑ C/O & PCA No. ❑ Chg. Order, No. Traffic Control F� Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description All Submissions LI Proposal Special Purchase, QPA E] Req. to Advertise Reject Bids/Quotes ❑ PCA E] Resolution Ease./Encroach ❑ Title Sheet M & V Pro Services„ Inc. ❑Yes If Yes, Approved �.._ �m........�____��.._ �. .mm..... .._W....N , �mmmmmmmmby Purchasing No MBE Completed E-Verify Form Attached ❑ Yes WBE ❑ No _ lais Royale Interior Painting 9-055R Historic Preservation 450-0405-453.36-01 LumpSum............�.............................. Interior—p r tirl_ in the Palais Royale Entry. __ __.. For Ch e_Orders Only Amount of El Increase Decrease �$ ) Previous Amount $ Increase /o Current Percent of Change: Decrease %) New Amount $ Increase /o Total Percent of Change: Decrease (ITmmmmmmmmmmmmmmmm%) Time Extension Amount: New Completion Date: 1316 CouNTY-CITY BuiLDINc PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD PEACE4 t�`! FAX 574/ 235-9171 SO[ JTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS October 8, 2019 Eric Brown Brown & Brown General Contractors, Inc. 124 S. Elkhart St., P.O. Box 487 Wakarusa, IN 46573 RE: Quotation Award — Palais Royale Interior Painting — Project No. 119-055R Dear Mr. Brown: The Board of Public Works, at its meeting held on October 8, 2019, awarded the above referenced quotation to M&V Pro Services, Inc. in the amount of $34,160. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU