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Home My WebLink AboutAward Quotation - Northwest Fence Replacement - Milestone Fence LLC1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171 SOUTH BEND. INDIANA 46601-1 930 ,. vrs cir CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS October 8, 2019 Chris Loftus Milestone Fence LLC 13399 McKinley Hwy Mishawaka, IN 46545 RE: Quotation Award — Northwest Fence Replacement Dear Mr. Loftus: The Board of Public Works at its meeting held on October 8, 2019, awarded the above referenced quotation to you in the amount of $39,900. Please forward the following documents in one suuu W,• 22,1019 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU �ki PROPOSAL SUBMITTED TO: THE CITY OF SOUTH f i BEND STREET ADDRESS: 227 W JEFFERSON BLVD CITY. STATE & ZIP: SOUTH BEND IN 46601 KEN SMITH MILESTONE FENCE LLCOAFA MEMBER American Fence 13399 McKinley Hwy Association Mishawaka, IN 46545 (P) 574-259-3101 (F) 574-259-3104 www.milestonefence.com ...... PHONE: DA"l l,: __ �9/23/19 — w.........�... JOB NAME. W WTP NORTI [WEST WE HEREWY SURMI i SPECIFICATIONS AND ESTIMATES FOR: JOB LOCATION: 3113 RIVERSIDE DR., SOUTH BEND IN 46629 DATE O)A PLANS: I FAX NUMBER: BID TO FURNISH AND INSTALL 17397 LF OF 6' TALL CHAIN LINK FENCE WITH (3) STRANDS OF BARB WIRE FACING IN. PRICE INCLUDES LABOR TO REMOVE EXISING FENCE AND STORE ON SITE AFTER NEW FENCE IS INSTALLED. ALL MATERILS IN GREEN PVD COATED - SUM: $39,900.00 ALL MATERISL GALVANIZED - SUM: $33,680.00 Your estimated installation date is APPROXIMATELY — __ weeks from the date of your deposit. Many factors are taken into consideration when scheduling and natural causes may affect your estimated installation date. Note: This proposal may be withdrawn by Milestone Fence if not accepted NAM"t in 30 dst S. Payment to be made as follows; 50% DOWN, BALA'NC PLEASE READ TERMS AND CONDITIONS ON REVERSE SIDE Contract is void unless Terms and Conditions are acts ttccl attal cttl°1tI"tict ii wtim�tl4 1'erms and Conditions Acceptance • Contract must be signed and a 50% deposit made, • All dates are tentative and subject to change due to weather, underground utility locates and ETC... • Once contract is signed and materials are ordered, contract is not subject to cancellation due to date discrepancies as all dates are tentative. • Milestone Fence takes care of obtaining all fencing permits. Generally, the price is figured into your estimate. If the cost of permit is not figured into your quote, the permit fee will be added to the final invoice. • Customer is responsible for getting property surveyed. • If customer is unwilling to have the property surveyed, it is the customer's responsibility to stake out and sign off on the location of the fence lines and accepts the responsibility for all costs incurred to have the materials moved due to conflict with the property lines. • Milestone Fence will call in all public underground utility locates prior to beginning the proposed work. Customer will inform us of any private utility lines that will not be located by a standard utility locating company, including, but not limited to, private electric, gas, cable/fiber optic, water/sewer, phone or septic. If private utilities are present, a private locate MUST be done prior to starting work. If private locates need to be done it will be at the owner's expense. If the customer declines to have private locates done, Milestone Fence will order a private locate to be done and any fees and expenses associated with said private locate will be added to the final invoice. If damage occurs during the course of fence installation, the expense for repair will be borne by the customer only. • During the course of this job, any change or addition requested by the customer that is not part of the accepted proposal but becomes part of the scope of work, will have a change order written and signed by the customer and a representative of Milestone Fence. No additional materials or labor will be ordered until a signed change order is received. Additional material and labor costs will be added to the final invoice. • Once contract is signed, customer is subject to a 25% restocking fee for materials in the event of cancellation. All materials are special order. • Contract must be paid in full upon completion of work. All balances are considered delinquent after 30 days. (Unless otherwise specified) • Customer understands there is no warranty on wood fence materials and all manufacturer warranties only cover materials, not labor. It will be the customer's responsibility to cover labor warranty issues. Terms • Customer is to pay invoice in full at the time of completion unless otherwise specified in writing. • A finance charge of 1.5% per month, which is an annual percentage rate of 18%, will be applied to previous balance due. • Milestone Fence LLC reserves the right to place a lien on the property if payment is delinquent. • Customer agrees he/she shall be liable for all court costs, attorney's fees and expenses incurred by Milestone Fdnee LLC in the collection of any amount due it for work performed and materials supplied pursuant to this`contract. • In the case payment is not made as specified, Milestone Fence LLC reserves the right to possess all materials used on this job without recourse. ❑ I, —, have thoroughly read, understand and agree to all terms and conditions set forth in this contract. Authorized Signature:........._...e_............ � ...... �._.... �.._ ............. Chris Loftus — Owner Milestone Fence I have examined the above proposal, read and agreed to the Terms and Conditions, and they are hereby accepted. Accepted: .�.�....._._� _....e....�.�.�...�w.... __.................... Date:_......._..........._._....._....�.........e..,� QUOTE REQUEST SOUTH BEND WASTEWATER TREATMENT PLANT MAINTENANCE DEPARTMENT Date: September 6, 2019 To: Milestone Fence Vendor # 21121 13399 McKinley Hwy, Mishawaka, IN 46545 574-259-3101 Scope of Work or Description of Items Replace 767 feet of fencing with ( 1 ) 4 ft Man Gate and ( 3 ) Double 8 ft Swing Gates Install 972 feet of new fencing on the North and West Area Material to be 6 ft tall with 3 stands of barbed wire on top facing in. Ref: Details: Descri ( ) barbed 1 4 foot Man Gate 72 x 48 with wirew_ (3) sets of double 8 ft swingiates with barbed Estimated 1739 feet of 6 ft Fence. l Field veri all material Green PVC Coated Also quote all material in Galv Site to remain secure. Remove existing fence only after new fence installed ❑ This quote has a date deadline. Return quote by: ❑ Indicate availably if not stock items ❑ Quotes are valid for 60 days unless otherwise stated Cost: When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF -Ck ( SLI COUNTY j SS:c':S l_o�'ktAS The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii, Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 4/2/2019 Page - 7 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of October, 2019, by and between, Milestone Fence LLC, 13399 McKinley Hwy, Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: NORTHWEST FENCE REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $39,900 FUNDING: WASTEWATER & SEWER O&M The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of September, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC ORKS MILESTONE FENCE LLC U'Al..... Gar A. a�ot, President L �mli eth A. 1ik„ Member.... _ y Printed Name Genevieve E. Miller, r L. O' S � n, Signature Me�r� er �" �� `� ml�cr �� wa �,✓�� ram- Thcru se J orau Member test.: Linda �rtin Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, _ _, r______ , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated thism,mmmm_ day of, 20 tq Mi. I Contraclor/Bidclor (141111) a� u trr of ContractorB idder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of. , 201q My Commission Expires µ_ .Notary Public �.. ,.. _�. , ..... County of Residence..._ u�a*ae sf i NDAAAAYLOR SEALa��r rrri uricBt�b�tta� 7Qa1 Version 4/2/2019 Page - 9 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/30/19 Name Ken Smith Department Utilities BPW Date 10/8/19 Phone Extension 5787 ��w»nm mwi �ru�,uarmm iva;a;m minim m www�mirv,��ue ..._.. Rc �a�red Prior to Submittal to Board �_ __.. .. ........ , __ ...�._..._...��........tta _ . .. ...... _W.... BPW Attorney ZAttorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ® Michael Schmidt Check the Apt E] Professional Services Agreement Open Market Contract Bid Opening F] Quote Opening ❑ Proposal Opening Chg. Order, No. Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description _ _Item Ty�p Rey y Contract Amendment/Addendum ❑ Bid Award ® Quote Award [] C/O & PCA No. Traffic Control Information All Submissions Proposal Special Purchase, QPA Req. to Advertise ❑ Title Sheei FJ Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach Milestone Fence LLC Yes If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE No Northwest Fence Replacement Wastewater & Sewer O&M . . ..........- 41 0630793 36..05.........................�.�.�..... $39,900.00 For Clan_ge Orders Only. Amount of Increase $ m. ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease /o) New Amount $ Increase % Total Percent of Change: Decrease Time Extension Amount: New Completion Date: ............... _............. 1316 COUNTY —CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD `S '�!' FAX 574/ 235-9171 SOI ITH BEND_ INDIANA 46601-1930 in � u CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS October 8, 2019 Richard Kujawa Custom Fence Company 2265 Reum Rd. Niles, MI 49120 RE: Quotation Award — Northwest Fence Replacement Dear Mr. Kujawa: The Board of Public Works, at its meeting held on October 8, 2019, awarded the above referenced quotation to Milestone Fence, LLC in the amount of $39,900. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU