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Home My WebLink AboutAward Quotation - Byers Complex Orange Field Structure - Midstates Recreation LLC1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD MACE �FAX 574/ 235-9171 SOUTH BEND_ INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS October 8, 2019 John Hobson Midstates Recreation LLC 5828 Zarley St., Suite B New Albany, OH 43054 RE: Quotation Award — Byers Complex Orange Field Shade Structure Dear Mr. Hobson: The Board of Public Works at its meeting held on October 8, 2019, awarded the above referenced quotation to you in the amount of $50,717. Please forward the following documents in Qnc ssulamIMI—b 2Q.19, to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: Byers Orange Field Shade Structure: DATE: October 8th, 2019 axu oW�wim�Vllu�Vl4ropiMdpYltl4dJ0➢111UO bbbN WMYJJfU1MPo 01M f�IMI.AW.�:mNlarutnfndlMfM fAAf'�tluktMlPlf6�16A� f t1W�14tlni�V;�4'A;pu;UW�W�p4 WM�M'�ImmMplIT,nnA+:rFvzWGft�➢JNSMI;�y�IWN�'°,VC;C� µm'�d�l'(X.xtt eW,�.n��nY lINYrcUp�51XS1( bY� lylyWlyy rqN 4d✓f.�.�n.'ti. F;u N/.f06✓M¢i.91"rYalttimSfWVd1�N On October 8th, 2019 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows. Venues Parks & Arts reviewed the quote received and found it to be responsive and responsible. Venues Parks & Arts recommends award of a contract for Base Bid for a total of �50,7117.00 to the only responsive / responsible bidder, Mtdstates t ecreation LL+C. The De artment of Venues Parks & Arts has appropriated sufficient funds from Facilities & Grounds, account: 201-1101-452.39-89 and utilizing an award from the Visit South Bend. Thank you and please let me know if you have any questions. Patrick Sherman CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: _ Byers Complex Orange Field Shade Structure PROJECT NO. 1101-2019 QUOTES DUE October 8th.'....2019 CcD- 9..'.3.0 .a.......................................... _......... __................... rn (Must be completed for all quotes. Please type or print) Date: 10/04/19 Firm: Midstates Recreation LLC. Address: 5828 Zarley Street, Suite B _.......... City/State/Zip: Nev+,r Albany, Ohio 43054 Telephone Number: u( 614_ ) 855-3790 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Byers Complex Orange Field Shade Structure the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Citv of South Bend, Department of Public Works and dated 0/ 03/19 ]� for the sum of (enter the Total Quote as shown on the Proposal) 1mm�.�,ew..-.,.... �..e,�..-.... _Fifty ru sand seven Hundred Seventeen and 00/100 (� 50 717.00 �mmm m (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By — i- - — - �irntr .. ............ (Printed Narnr. o Person i ning) ACCEPTANCE The above quote is accepted this day of�"�� 20 Subject to the following conditions; B4 RD OF PU LIC VtP"OPi� d nary A Cilot .. id t. ik Member L ra L. ( Sullivan, Me, er Suzanna M. Fritzberg, M rnber Th rese J. D6ra e.nbe_...—._..., fAli r ttt: Linda M. Martin, Clerk SHADE 13 31 50 - QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Byers Complex Orange Field Shade Structure PROJECT NO. 1101-2019 QUOTES DUE October 8th, 2019 A- 9:30am Item No. Description Total Amount 1 Supply and installation of new shade structure per the specifications and $ 50 717.00 Orange Field in Byers Softball complex. W ...................................................... ............ .....�.�. �............�._. ...... �_...... �_......�.. Total Amount of Quote $ 50,717.00 Firm: Midstates Recreation LLC. Address: 5828 Z�arley Street, Suite B City/State/Zip: New AL bany, Ohio 43054 Telephone Number: (614 ) 855-3790 �....... Fax Number: 614 855-1465 By A Af\h ignature) John B. Hobson (Printed Name of Person Signing) SHADE 13 31 50 - BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of October, 2019, by and between, Midstates Recreation LLC, 5828 Zarley St., Suite B, New Albany, OH 43054, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: BYERS ORANGE FIELD SHADE STRUCTURE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $50,717 FUNDING: COMMUNITY FOUNDATION The unit prices for this improvement were those prices as received and accepted by the Board on the 8th Day of October, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC; 'OR' S MIDSTATES RECREATION, LLC Gary A. Gilot President h " " betbeth A. Maf i , Member Printed Name ,, Genevieve E. Miller, aura, L. O'Sullivan, Signature Attc`'st,c Linda M. ai... , Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, .__..... certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then,_,,,, ._ _ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. ..._.........._...—_......_ Corporate Secretary Seal