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Home My WebLink About09242019 Board of Public Works MeetingAGENDA REVIEW SESSION SEPTEMBER 19 2019 279 Ms. Maradik asked who requested these signs, noting this is a residential area. The Board reviewed the application and asked for further information on why these signs were being requested. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:20 a.m. BOARD OF PUBLIC WORKS Gary A. ilot, Preside t Elizabeth A. Maradik, Member Therese J. Dorau, Member ATTEST: Linda M. Martin, Jerk REGULAR MEETING SEPTEMBER 24 2019 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, September 24, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Laura O'Sullivan present. Board Member Genevieve Miller was absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on September 5, September 10 and September 17, 2019, were approved. OPENING OF BIDS — MAIN ST./WAYNE ST. GARAGE IMPROVEMENTS — PROJECT NO. 119-066 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MAJORITY BUILDERS INC. 62900 US 31 South South Bend, IN 46614 Bid was signed by: Rick Slagle Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $281,929.00 Total Add Alternates $211,521.00 Base Bid + Alternates $493,450.00 1 Ll REGULAR MEETING SEPTEMBER 24, 2019 280 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau'and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — MAIN AND COLFAX PARKING STRUCTURE PAINTING REMOVAL — PROJECT NO. 119-078 (PARKING GARAGE FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. OPENING OF BIDS — CENTURY CENTER PARKING LOT GATEWAY IMPROVEMENTS — PROJECT NO. 118-035R (HOTEL MOTEL TAX FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: R. YODER CONSTRUCTION, INC 27453 CR 150 PO Box 69 Nappanee, IN 46550 Bid was signed by: Jason Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted :M Base Bid Total $143,528.95 Alternate A Total $3,600.00 Alternate B Total $2,850.00 Base Bid Plus Alternates $149,978.95 SELGE CONSTRUCTION CO., INC 2833 S. 111h Street Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Total $187,431.25 Alternate A Total $3,600.00 Alternate B Total $7,000.00 Base Bid Plus Alternates $198,031.25 LARSON DANIELSON CONSTRUCTION CO. INC. 302 Tyler Street LaPorte, IN 46350 Bid was signed by: Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Total $148,168.44 Alternate A Total $4,180 Alternate B Total $3,600 Base Bid Plus Alternates $155,948.44 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 REGULAR MEETING SEPTEMBER 24, 2019 281 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .o Base Bid Total $236,000.00 Alternate A Total $3,600.00 Alternate B Total $4,820.00 Base Bid Plus Alternates $244,420.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Venues, Parks, and Arts and Engineering for review and recommendation. OPENING OF QUOTATIONS — NORTHWEST FENCE REPLACEMENT (SEWAGE OPERATIONS & MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: CUSTOM FENCE COMPANY 2265 Reum Rd. Niles, MI 49120 Quotation was submitted by Richard Kujawa Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Item No. 1 $73,958.30 Item No. 2 1 $59,150.24 MILESTONE FENCE LLC 13399 McKinley Hwy Mishawaka, IN 46545 Quotation was submitted by Chris Loftus Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Materials in Green PVD Coated $39,900.01 Materials Galvanized $33,680.00 --1 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Wastewater for review and recommendation. OPENING OF QUOTATIONS — PALAIS ROYALE INTERIOR PAINTING PROJECT NO 119-055R (HISTORIC PRESERVATION) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BROWN & BROWN GENERAL CONTRACTORS INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $109,032.00 M&V PRO SERVICES, INC. 1126 Western Ave. South Bend, IN 46601 Quotation was submitted by Jerry Tapia Ll 1 I REGULAR MEETING SEPTEMBER 24 2019 282 �j Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $34,160.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts and Engineering for review and recommendation. OPENING OF QUOTATIONS — FIRE TRAINING CENTER FURNITURE (REPAIRS & MAINTENANCE SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced furniture. The following quotation was opened and read: OFFICE 360 7301 Woodland Dr. Indianapolis, IN 46278 Quotation was submitted by John Snyder Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $37,505.80 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to the Fire Department for review and recommendation. OPENING AND REJECTION OF QUOTATIONS — THREE TWENTY AT THE CASCADE SITE PAVING — PROJECT NO. 119-087 (REDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote $527,000.00 Alternate #1 $21,000.00 Alternate #2 $68,800.00 Alternate #3 $68,000.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $175,600.00 Alternate #1 $6,435.00 Alternate #2 $22,884.00 Alternate #3 $17,805.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. After reviewing those quotations, Mr. Zach Hurst, Engineering, recommended the Board reject both quotations received due to exceeding the legal quotation threshold of $150,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotations be rejected. Ms. Dorau seconded the motion, which carried. OPENING OF PROPOSALS — OLIVE STREET RECONSTRUCTION — PROJECT NO. 114- 064 (INDOT) REGULAR MEETING SEPTEMBER 24, 2019 283 This was the date set for receiving: and, opening of sealed proposals for the above referenced project. The following proposals were opened and the names of the firms submitting proposals were publicly read: TROYER GROUP 550 Union Street Mishawaka, IN 46544 UNITED CONSULTING 8440 Allison Pointe Blvd., Suite 200 Indianapolis, IN 46250 LOCHMUELLER GROUP 112 W. Jefferson Blvd., Suite 500 South Bend, IN 46601 AMERICAN STRUCTUREPOINT INC. 205 W. Jefferson Blvd., Suite 404 South Bend, IN 46601 HWC ENGINEERING 135 N. Pennsylvania St., Suite 2800 Indianapolis, IN 46204 BEAM LONGEST NEFF 8320 Craig St. Indianapolis, IN 46250 Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the proposals were referred to Engineering for review. AWARD BID — VESTED INTEREST BUILDING ROOF REPAIR — PROJECT NO. 119-049 (RWDA TIF) Ms. Charlotte Brach, Engineering, advised the Board that on September 10, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Brach recommended that the Board award the contract to the sole, lowest responsive and responsible bidder of the Base Bid, Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, 46637 in the amount of $226,800. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE 1 OR MORE 2019 OR NEWER LP POWERED LIFT TRUCK — SPEC N (EQUIPMENT SERVICES CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on May 28, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hull Lift Truck, 4221 Technology Drive, South Bend, IN 46628 in the amount of $31,846 for the Base Bid only. He noted the low bidder was not able to offer a warranty on their equipment and was deemed non -responsive. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2019 OR NEWER 4X4 CREW CAB CONCRETE TRUCK — SPEC T (SEWER CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on September 10, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the amount of $57,680 each plus $985 for the dealer suggested option. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. Mr. Gilot noted the Board doesn't approve "options" and the term should be "alternate". REGULAR MEETING SEPTEMBER 24, 2019 284 APPROVAL OF REQUEST TO REJECT BIDS — KIZER MANSION WINDOW REPAIR PROJECT NO. 119-024 (WWDA TIF) In a memorandum to the Board, Mr. Zach Hurst, Engineering, recommended the Board reject both bids received for the above bid, noting J.W. Werntz and Son did not notarize their Non - Collusion and Non -Debarment Affidavit and Mihm Enterprise could not meet the requirements of the Responsible Bidder Ordinance. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bids be rejected. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — 315 & 319 W. JEFFERSON ELECTRICAL REPAIRS PROJECT NO. 119-064Q (RWDA TIF) Mr. Zach Hurst, Engineering, advised the Board that on September 10, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible quoter, Elite Electrical LLC, 50654 Teall Road, Bristol, IN 46507, in the amount of $42,750. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — MORRIS THEATER HANDRAILS — PROJECT NO 119 074 (VPA MORRIS) Ms. Alicia Czarnecki, Engineering, advised the Board that on September 10, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible quoter, Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, in the amount of $85,560 for the Base Quote plus Alternate No. 1 and 2. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO.3 — LINCOLNWAY EAST CORRIDOR SAMPLE ST. TO TWYCKENHAM DR. — PROJECT NO 117-055A (TIF PARK BOND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 3 on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be increased by $8,025, plus an additional three -hundred, nine (309) days, for a new contract sum, including this Change Order, in the amount of $490,453.89 and new project completion date of September 7, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — SAFE ROUTES TO SCHOOL: LASALLE INTERMEDIATE AND MARQUETTE PRIMARY — PROJECT NO 116 040 (LOIT MAJOR PROJECTS) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Indiana Department of Transportation, 315 Boyd Blvd., LaPorte, IN 46350, indicating the contract amount be increased by six (6) days for a new contract completion date of August 22, 2019 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO. 118-010A (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 3 on behalf of Ancon Construction Company, Inc., 2146 Elkhart Rd., Goshen, IN, indicating the contract amount be increased by $27,017.29 for a new contract sum, including this Change Order, in the amount of $1,372,814.36. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MAIN AND COLFAX PARKING STRUCTURE REPAIRS 2019 — PROJECT NO. 115-143A (PARKING GARAGE FUND/RWDA TIF_) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 2 (Final) on behalf of D.C. Byers Co./Detroit, Inc., 16429 Upton Road, Suite 3, East Lansing, MI 48823, indicating the contract amount be decreased by $145,735 for a new contract sum, including this Change Order, of $720,635. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $720,635. Upon a motion made by Ms. Maradik, seconded by REGULAR MEETING SEPTEMBER 24, 2019 285 Ms. Dorau and carried, Change Order No, 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MAIN AND JEFFERSON EARTHWORK — PROJECT NO 119-022 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Hardman Construction, Inc., 242 South Brye Road, Ludington, MI 49431, indicating the contract amount be decreased by $9,750 for a new contract sum, including this Change Order, of $255,250. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $255,250. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — FARMINGTON 14A LIFT STATION REHABILITATION — PROJECT NO. 117-027 (UTILITIES, WASTEWATER) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 1 (Final) on behalf of John Boettcher Sewer & Excavating, Inc.,3305 North Home St., Mishawaka, IN 46545 indicating the contract amount be decreased by $23,125.23, plus an additional one - hundred, forty (140) days, for a new contract sum, including this Change Order, of $337,452.56 and a new project completion date of September 30, 2018. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $337,452.56. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — GEMINI AT WASHINGTON-COLFAX APARTMENTS MASONRY AND STAIR REPAIRS• DIVISION A — PROJECT NO. 118- 080B (WWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Bokon Masonry, Inc., 56571 Pear Road, South Bend, IN 46619, for the above referenced project, indicating a final cost of $237,713. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — UNITY GARDENS LEARNING CENTER SITE IMPROVEMENTS — PROJECT NO 117-05OR (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619, for the above referenced project, indicating a final cost of $73,541.85. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — THREE TWENTY AT THE CASCADE COMPOSITE WALL PANELS DIVISION A — PROJECT NO 118-074C (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Construction Ahead, Inc., 1659 N. Lancaster Rd., South Elgin, IL 60177, for the above referenced project, indicating a final cost of $174,729. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER SITE IMPROVEMENTS — PROJECT NO 118-101 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Acorn Landscaping LLC, 3680 W, Sample St., South Bend, IN, for the above referenced project, indicating a final cost of $136,280.08. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — GEMINI AT WASHINGTON-COLFAX ROOF IMPROVEMENTS — PROJECT NO 118-080A (WWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Dudeck Roofing and Sheet Metal, 1634 Franklin St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $133,295. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. 1 1 REGULAR MEETING SEPTEMBER 24, 2019 286 APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER CONVENTION HALL A-B NEW ENTRY — PROJECT NO 115-017A (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $96,325. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER UPGRADES AND RENOVATIONS — PROJECT NO 118-104AR (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R. Yoder Construction, Inc., 27453 CR 150, Nappanee, IN 46550, for the above referenced project, indicating a final cost of $104,180. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — ERSKINE WELL VARIABLE FREQUENCY DRIVE INSTALLATION — PROJECT NO 119-032 (SSDA TIF) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted the Project Completion Affidavit on behalf of Herrman & Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, for the above referenced project, indicating a final cost of $6,175. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT HEADWORKS INFLUENT GATES IMPROVEMENTS — PROJECT NO. 117-026 (WASTEWATER CAPITAL ACCOUNT) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted the Project Completion Affidavit on behalf of HRP Construction, Inc., 5777 Cleveland Rd., South Bend, IN 46628, for the above referenced project, indicating a final cost of $635,731.06. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. BOARD MEMBER EXCUSED Ms. O'Sullivan stepped out of the meeting at 10:02 a.m. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2019 DEMOLITIONS, PHASE 2 — PROJECT NO 119-079 (VACANT AND ABANDONED) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS CITY UNIFORMS. MATS AND RUGS (MULTIPLE CITY DEPARTMENTS In a memorandum to the Board, Mr. Michael Schmidt, Purchasing, requested permission to advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO 118 O1 OB (RWDA TF In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval was the Title Sheet. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved and the Title Sheet was signed. BOARD MEMBER REJOINS MEETING Ms. O'Sullivan rejoined the meeting at 10:03 a.m. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1 I OR MORE 2019 OR NEWER SINGLE AXLE STAINLESS STEEL MULTI -USE DUMP TRUCK — SPEC U (STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING SEPTEMBER 24 2019 287 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2) MORE OR LESS 2019 OR NEWER TANDEM AXLE STAINLESS STEEL MULTI -USE DUMP TRUCK — SPEC V (STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — PLUMBING SERVICES CONTRACT (VARIOUS DEPARTMENT BUDGETS) In a memorandum to the Board, Mr. Adam Parsons, Central Services, requested permission to advertise for the receipt of proposals for the above referenced services. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVE TITLE SHEET— NORTH PUMPING STATION FLOOD DAMAGE REPAIRS — PROJECT NO. 118-302 (LIABILITY INSURANCE) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above referenced Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Equipment AT&T Capital iPads and Surface Tablet FundinE $9,958.75; Second Maradik/Dorau Lease Services, Inc. Lease for Utilities Total for Department and Public Thirty -Six (36) Works Months Amendment No. 1 to Jones Petrie On -Call Land Surveying IT Lease NTE $6,000; Maradik/Dorau Rafinski and Right -of -Way New Total Professional Corporation Services $16,000 Services (Professional Agreement Services Master Services Accela, Inc. Software Renewal for $53,286.18 Maradik/Dorau Agreement Accela Software for (IT Operating) Code Enforcement Professional Services Urban3, LLC City of South Bend Cost $39,940 Maradik/Dorau Agreement Study, Phase 3 (DCI) Addendum to Special Office Interiors, Additional Technology $4,647.98 Maradik/Dorau Inc. Resource Center (Certified Tech Purchase Fixtures, Furnishing and Park Fund) Equipment Financial Assistance Indiana Finance Environmental Assessment Cleanup and N/A Maradik/Dorau Agreement Authority Remediation of Property at 534 LaPorte through Indiana Brownsfield Program Funds Professional Services Invoice Cloud Credit Card Payment Based on Credit Maradik/Dorau Agreement Processing Card and Various Sales Donation Habitat for Donation of Vacant Lot Water O&M N/A Maradik/Dorau Agreement Humanity of at 1251 W. Colfax to the St. Joseph City Coun , Inc. Professional Services Romona Bethany Project Management Support $11,000 Maradik/Dorau Agreement for Group (IT Professional Violence Intervention Services) Program 1 REGULAR MEETING SEPTEMBER 24, 2019 288 �1 J Professional Raymond Educational Pilot $150,000 Maradik/Dorau Services Kate Training Programs for Upskilling (IT Professional Agreement City Staff and Residents Services) Pursuing Employment in Technology Professional Strong Towns Partnership with Notre $6,000 Maradik/Dorau Services Dame and Realtors (DCI Admin./ Agreement Association to Host Professional Charles Marohn and Services Strong Towns Book Tour Event in South Bend to Discuss Strategies to make South Bend a More Resilient Cit APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlicationc WPrP nrpe, 1nfi /A -F,v Applicant Description Date/Time Location Motion Carried LaSalle Block Street Closure for October 6, LaSalle Ave. from Maradik/Dorau Party Special Event 2019, 12:00 Jacob to p.m. — 8:00 Twyckenham m. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — HONEYWELL INTERNATIONAL — 250 FT. EAST OF BERTRAND ST./ECLIPSE PL. INTERSECTION Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of a 6" extraction well to be installed in the right-of-way 250 Ft. east of Bertrand St./Eclipse Pl. intersection. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved subject to obtaining all permits and bonds required by the Engineering Permit Office, and a copy of any reports generated from the drilling provided to the city. APPROVE REQUEST FOR HOUSE MOVE — TRANSFORMATIONAL SPACES INC In a letter to the Board, Mr. Chuck Bulot, South Bend Building Commissioner, requested the Board's approval for him to issue a moving permit to Wolfe House Movers, LLC, on behalf of Kevin Mitschelen, Director of Transformational Spaces, to move a house and unattached garage from 1003 St. Vincent Street to 739 France Street. He noted all utility companies and other city department involved have given their approval and all required permits and insurance and other related documents have been provided. Therefore, upon a motion by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the request was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE A PORTION OF THE FIRST NORTH/SOUTH ALLEY EAST OF NILES AVE. SOUTH OF HOWARD STREET Mr. Gilot indicated that Camille Robinson, 934 N. Niles Ave., South Bend, IN 46617, has submitted a request to vacate a portion of the above referenced alley. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Community Investment and Engineering Departments who state the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient and would hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous, thereby violating the criteria of I.C. 36-7-3-13 regulating vacations of the right-of- way. Therefore, Ms. Maradik made a motion recommending denial of the request for vacation. Ms. Dorau seconded the motion which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: REGULAR MEETING SEPTEMBER 24, 2019 289 Business Bond Type Approved/ Released Effective Date Willie Clark dba Clark Concrete & Construction Contractor Approved September 5, 2019 Michiana Contracting, Inc. Excavation A proved September 10, 2019 Michiana Contracting, Inc. Occupancy Approved September 10, 2019 Direct Line Communications, Inc., Occupancy Approved Se tember 10, 2019 Willie Clark dba Clark Concrete & Construction Occupancy Approved September 5, 2019 Community Action of NE Indiana, Inc. dba Bri ht oint Occupancy Approved September 4, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $5,325,313.48 09/20/2019 City of South Bend $5,475,372.13 09/24/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:17 a.m. BOARD OF PUBLIC WORKS Aw-;n 4- Gary A. ilot, Preside t Elizabeth A. Maradik, Member Therese J. Dorau, Member E. Miller, Laura L. O'Sullivan, ATTEST: Idat Martin, erk I� F